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Board Member Information Packet for January 14, 2020 Organizational and Regular Board Meetings

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Board Member Information Packet for January 14, 2020 Organizational and Regular Board Meetings Board Member Information Packet for January 14, 2020 Organizational and Regular Board Meetings Page No. Organizational Meeting: Motion to Adopt or Revise Meeting Agenda………………………………………………………... 1 - 3 Regular Board Meeting: Motion to Adopt or Revise Meeting Agenda ....................................................................................... 4 Approval of the December 10, 2019 Regular Board Meeting Minutes ................................................ 5 - 10 Executive Director’s Report ................................................................................................................. 11- 12 Contracts/Actions: Resolution Approving Acceptance of Credit and Debit Cards Presented by Applicants for Access Permit Transactions - Mr. Maniccia…………………………………………………………………………. 13 - 14 Resolution to Authorize the Engagement of Fiscal Advisors & Marketing, Inc. in Connection to the Issuance of Debt to Finance Capital Projects - Mr. Maniccia…………............................................. 15 Staff Reports: General Counsel .................................................................................................................................... 16 Compliance Officer .............................................................................................................................. 17 - 19 Chief Fiscal Officer .............................................................................................................................. 20 - 41 Chief Engineer ...................................................................................................................................... 42 - 71 Administrator ........................................................................................................................................ 72 - 74 Resolution for Next Board Meeting ..................................................................................................... 75 1 Hudson River-Black River Regulating District Sacandaga Field Office Conference Room 737 Bunker Hill Rd Mayfield, NY 12117 Remote Conference-In Locations: Ocean Pearl Clubhouse 3920 Ocean Pearl Atlantic Beach Blvd (A-1-A) North Hutchinson Island, FL 34949 Longboat Harbour Office/Library 4454 Gulf of Mexico Drive Longboat Key, FL 34228 ORGANIZATIONAL COMMITTEE MEETING AGENDA January 14, 2020 10 a.m. 1. Call to Order - Chairman Finkle 2. Pledge of Allegiance 3. Motion to Adopt or Revise Meeting Agenda - Chairman Finkle 4. Election of Officers 5. Appointment of Secretary-Treasurer and Assistant Secretary-Treasurers 6. Designation of Official Newspapers 7. Tentative Dates & Locations for 2020 Board Meetings 8. Board Member Questions and Comments 9. Adjournment 2 HUDSON RIVER-BLACK RIVER REGULATING DISTRICT ANNUAL ORGANIZATIONAL MEETING JANUARY 14 2020 Hudson River-Black River Regulating District Sacandaga Field Office Conference Room 737 Bunker Hill Rd Mayfield, NY 12117 Remote Conference-In Locations: Ocean Pearl Clubhouse Longboat Harbour Office/Library 3920 Ocean Pearl 4454 Gulf of Mexico Drive Atlantic Beach Blvd (A-1-A) Longboat Key, FL 34228 North Hutchinson Island, FL 34949 1 Call to Order - Chairman Finkle Chairman Finkle called the Organizational meeting to order at 10:____ A.M. 2 Motion to Adopt or Revise Meeting Agenda - Chairman Finkle Mr. ___________ moved to adopt the meeting agenda. Mr. _____________ seconded and the Board approved the motion by unanimous vote. 3 Election of Officers A. Mr. ____________ nominated Mr. _____________ to serve as Chairperson. Mr. ______________ seconded the nomination. The Board approved the nomination by unanimous vote. B. Mr. ____________ nominated Mr. _____________ to serve as First Vice Chairperson. Mr. ______________ seconded the nomination. The Board approved the nomination by unanimous vote. C. Mr. ____________ nominated Mr. _____________ to serve as Second Vice Chairperson. Mr. ______________ seconded the nomination. The Board approved the nomination by unanimous vote. 4 Appointment of Secretary, Treasurer and Assistant Secretary-Treasurers A. Mr. _______________ nominated Mr. Leslie to serve a one year term as Secretary to the Board. Mr. ___________ seconded the nomination. The Board approved the nomination by unanimous vote. B. Mr. _______________ nominated Mr. Maniccia to serve a one year term as Treasurer to the Board. Mr. ___________ seconded the nomination. The Board approved the nomination by unanimous vote. C. Mr. _______________ nominated Mr. Foltan to serve a one year term as Assistant Secretary/Treasurer to the Board. Mr. ___________ seconded the nomination. The Board approved the nomination by unanimous vote. D. Mr. _______________ nominated Mr. Hodgson to serve a one year term as Assistant Secretary/Treasurer to the Board. Mr. ___________ seconded the nomination. The Board approved the nomination by unanimous vote. 3 5 Designation of Official Newspapers Mr. _______________ moved to designate the following newspapers to be the official newspapers of the Regulating District for the purpose of inserting legal notices as may be required by law or rules and regulations of the Regulating District. Mr. __________ seconded the designation. The Board approved the designation by unanimous vote. Name of Newspaper Daily/Weekly Address Times Union Daily Albany Watertown Daily Times Daily Watertown 6 Tentative Dates & Locations for 2020 Board Meetings Mr. _________ moved to establish the following schedule of tentative dates and locations for the 2020 Hudson River – Black River Regulating District meetings. Mr. ___________ seconded and the Board approved the tentative schedule by unanimous vote. (To Be Determined) The Board anticipates presenting a Resolution at each Board meeting forecasting the date, time and location for the subsequent meeting. The actual meeting date, time and location will be set via notice published in accordance with the Open Meetings Law. 7 Board Member Questions and Comments The Board Chair opened the floor to comments; hearing none. 8 Adjournment Mr. ________________ moved to adjourn the 2020 Annual Meeting. Mr. ___________ seconded. The Board adopted the motion to adjourn by unanimous vote. The 2020 Annual Organizational Meeting adjourned at ____ A.M. Respectfully submitted, Robert P. Leslie Secretary Mark M. Finkle Board Chairman 4 Hudson River-Black River Regulating District Sacandaga Field Office Conference Room 737 Bunker Hill Rd Mayfield, NY 12117 Remote Conference-In Locations: Ocean Pearl Clubhouse 3920 Ocean Pearl Atlantic Beach Blvd (A-1-A) North Hutchinson Island, FL 34949 Longboat Harbour Office/Library 4454 Gulf of Mexico Drive Longboat Key, FL 34228 REGULAR BOARD MEETING AGENDA January 14, 2020 10:00 A.M. 1. Call to Order - Chairman Finkle 2. Pledge of Allegiance 3. Roll Call – Mr. Leslie 4. Motion to Adopt or Revise Meeting Agenda - Chairman Finkle 5. Introduction of Guests - Chairman Finkle 6. Approval of December 10, 2019 Regular Board Meeting Minutes 7. Report of Executive Director 8. Contracts/Actions a. Resolution Approving Acceptance of Credit and Debit Cards Presented by Applicants For Access Permit System Transactions - Mr. Maniccia b. Resolution to Authorize the Engagement of Fiscal Advisors & Marketing, Inc. in connection to the Issuance of Debt to Finance Capital Projects – Mr. Maniccia 9. Staff/Committee Reports a. General Counsel b. Compliance Officer c. Chief Fiscal Officer i. Approval of Board Member Expenses (none) d. Chief Engineer e. Administrator 10. Board Member Questions and Comments 11. Resolution for Next Board Meeting 12. Adjournment 5 6 7 8 9 10 11 TO: Members of the Board FROM: John C. Callaghan, Executive Director RE: Report to the Board DATE: January 14, 2020 This reporting period, I worked closely with our outgoing and incoming IT consultants (TAG Solutions and Logical Net, respectively) and staff to recover from a malicious “cryptolocker” virus which was deployed on or about December 25 which ultimately impacted Regulating District email accounts and files. This involved facilitating communication and collaboration between our outgoing and incoming IT consultants and management/ tracking of several customer service tickets with both companies. Since the November Board Meeting, the Regulating District transmitted five (5) Weekly Flag Report updates to the Executive Chamber. During the reporting period, I worked with the Department of Civil Service to establish a reciprocal agreement between the Regulating District and other participating agencies and authorities. Employees transferring between state agencies may typically transfer accruals between agencies so that employees are not penalized for seeking transfer or promotional opportunities at other agencies. However, these rules do not automatically apply to public authorities. As such, a practice exists within Civil Service to allow public authorities to voluntarily enter into reciprocal agreements so that accruals may be transferred. This will both enhance the ability of the Regulating District to recruit new employees from other state agencies and authorities, and provide a benefit to existing employees who may be interested in other opportunities within New York State government. We’ve also been working closely with multiple partners – primarily members of the Safe Lake Initiative – as well as Baker PR to plan and execute an open house at the Sacandaga Field Office on Saturday, January 25 from 11-3. This event is being planned to highlight the important work the Regulating District does throughout the year, as well as to emphasize the
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