8TH GRADE CLASS TRIP TO WASHINGTON, DC New Albany Middle School

DEPARTURE INFORMATION Date: T uesday, November 6th Time: P lease arrive promptly by 5:30 a.m. Parents, please remember to check your child's luggage for prohibited items. All luggage will be checked by staff prior to departure. The buses will depart at 6:30 a.m. Location: P arents, please drop off your child at the bus loop located in front of New Albany Intermediate School and accessible by traveling down Kardules Fields Way off 605. Have your child report directly to the MS Cafe with their luggage by 5:30 a.m.

ARRIVAL BACK IN NEW ALBANY Date: Friday, November 9th Time: B usses are scheduled to arrive back in New Albany at approximately 7:45 p.m. Location: B usses will drop off students at the bus loop located in front of New Albany Intermediate School and accessible by traveling down Kardules Fields Way off 605. P arents, please be there to pick up your child by 7:45 p.m. If the buses are delayed enroute, or slightly early, a message will be sent via Remind and students will also be encouraged text to their parents.

1. WHERE WILL WE BE STAYING? Comfort Inn, 6560 Loisdale Court, Springfield, VA 22150, (703) 922‐9000 Wingate by Wyndham, 6550 Loisdale Court, Springfield, VA 22150, (703) 664‐1576

2. HOW MUCH MONEY SHOULD I TAKE WITH ME? All meals are provided, so the only money you will need is for souvenirs and postcards. Bring your own stamps. We suggest limiting money for souvenirs to $50.

3. HOW CAN PARENTS REACH ME IN OF AN EMERGENCY OR VICE VERSA? We will be in touch with the school each day, so you may contact the NAMS front office (614) 413‐8500. All chaperones will have cell phones with them in case of an emergency. As far as students being able to contact you directly, please review the expectations in the CELL PHONE PERMISSION AND REGULATIONS page included in this . We will also be using the Remind messaging app to provide updates to families. S ign up now to receive class trip updates by texting @6deb37 to 81010.

4. WHAT SHOULD I TAKE WITH ME? ★ To provide space for everyone's luggage, you are limited to bringing O NE s uitcase and O NE . ★ A luggage tag must be attached to the outside of your and backpack.

The Dress Code established in the NAMS Student Handbook c ontinues to be in effect during the trip. The following, though, are additional items that are requested. The most significant part of the dress code for the trip to DC is that no athletic wear, sweats, or leggings will be allowed except on the long bus trip to and from DC. Please plan accordingly.

Suggested checklist for clothes to pack: ● Three (3) touring outfits. Respectable clothing and layers are suggested. No tops, bare midriffs, halter tops, tank tops, spaghetti straps, strapless tops, or mesh shirts are allowed. Also, no cutoffs, athletic shorts/pants, running shorts, athletic leggings, or sweats are allowed. Parents are encouraged to monitor the student's selection of outfits. If a chaperone feels that an outfit is inappropriate, the student will be asked to change. ● One (1) dress‐up outfit for Wednesday (we will be visiting Arlington National Cemetery and the Tomb of the Unknowns). Out of respect it is required to wear: a collared or buttoned down shirt or blouse; and, slacks or khaki pants, skirt, or dress. Jeans are not permitted on Wednesday. Dress shoes that will be comfortable for longer walking excursions should also be worn (tennis shoes may be put in your backpack for changing into later). ● Pajamas/sleepwear ● Very comfortable walking shoes for touring. No flip‐flops, shower shoes, or sandals permitted outside of the hotel. ● Coat and/or jacket (average high is 59℉ and low is 38℉ in DC in November, so pack accordingly) ● Personal items (shampoo, deodorant, toothbrush, toothpaste, comb, brush, hair dryer) Suggested checklist for other items to pack (perhaps in your backpack): ● Camera or phone for taking pictures ● Chargers/battery pack for phones/camera ● Small string or purse to carry your money, itinerary, map, etc. while touring ● Your itinerary and trip identification card (provided by your chaperone). Keep this information with you at all times in case of emergency. ● Books or magazines to help pass the time on the bus ● Headphones (permitted on the bus ride to and from DC, but not while we are touring) ● Cards or other games for the trip to and from DC ● Snacks for the bus ride to and from DC (but no refrigerated products, food with peanuts or tree nuts, or gum) ● Medications (only those listed on your medical form and must be given to the nurse the morning we depart to DC)

5. PROHIBITED ITEMS: tobacco or vaping products; alcohol; lighters; matches; laser pointers; video game consoles; and, any video/game playing devices that contain inappropriate (R rated) videos/games.

6. EXPENSIVE ITEMS ARE YOUR RESPONSIBILITY. THE CHAPERONES WILL NOT BE RESPONSIBLE FOR LOST EQUIPMENT, JEWELRY OR MONEY. DO NOT LEAVE VALUABLES UNATTENDED ON THE BUS OR IN THE HOTEL.

7. WHAT ARE MY RESPONSIBILITIES ON THIS TRIP? Everyone wants this trip to be fun! All it takes is cooperation and consideration. Remember at all times this is a school function, so all school rules apply and the New Albany Middle School Student Handbook remains in effect. Students must do what they are told at all times. All of the rules have been established to ensure the safety and well‐being of every student. That is our main concern. Our other concern is for the people around us. You represent New Albany Middle School and our community, and we want to be proud of our students who are taking part in this activity. We want to ensure that our students do not interfere with any other person's enjoyment of our nation's capital.

8. ON THE BUS: You must always ride the bus to which you have been assigned and in your assigned seat. Stay in your seat at all times. We stop every two and a half hours or so for restroom and lunch/dinner breaks. On the trip to and from DC, you may listen to your music with earphones or talk‐‐as long as you are not disturbing anyone. While touring in Washington, you will not be allowed to listen to music because you will need to listen to the chaperones and the tour guides. They give important information from place to place. Remain seated each time the bus stops until you receive directions from your chaperone. Each time you get back on the bus, be sure your chaperone knows that you are there. You may bring snacks for the trip to and from Washington, but no food will be allowed on the bus during our time in DC. S ee separate page in this packet detailing other bus rules.

9. IN THE HOTEL: You may only be in the room that was assigned to you. All other parts of the hotel are off limits. Chaperones will make frequent room checks and security guards will be posted in each hallway in the event that an emergency arises. You must stay in your room; it is a good idea to keep the dead‐bolt lock on at all times. Remember that there are other guests in the hotel, so act accordingly. Music, TV, and talking must not be too loud. If New Albany Middle School is charged for the room of a guest that requested to be moved due to excessive noise from a NAMS student, the room of the NAMS student causing the move will be billed by NAMS. Your chaperone will make a wake‐up call to your room each morning; however, it is probably a good idea to set your own alarm. Buy souvenirs with your own money; towels and other items in the room belong to the hotel and you will be charged if these things are missing. S ee separate page in this packet detailing other hotel rules.

10. WHILE TOURING: Be polite and considerate of others. Listen to the tour guides or any other people giving you information or instructions. Always know WHERE you are supposed to be and WHEN you are supposed to be there. You have it in your power to keep people waiting. There will be hundreds of unhappy people if they are kept waiting by one person. Use the "buddy system." Do not wander off alone. Always stay with the group. Stopping to buy food or souvenirs on your own may separate you from the others. Be patient. Sometimes you will just have to "hurry up and wait." Students should follow their chaperone’s instructions regarding the appropriate times and places to purchase souvenirs. Under no circumstances are students allowed to make purchases from anyone other than licensed street vendors, stores, or gift shops. Items may not be resold to others. There will be no shoplifting. Appropriate disciplinary action will be taken.

CELL PHONE PERMISSION AND REGULATIONS 8th Grade Class Trip to Washington, DC New Albany Middle School

New Albany‐Plain Local Schools’ Computer and Technology Appropriate Use Policy allows students to bring their own technology to school to support the educational process. As part of this policy, we strive to teach students to use technology to enhance their lives and the lives of others, and to use technology in a responsible and respectful manner. It is in this spirit that we allow students, with parent permission, to bring cell phones on our class trip to Washington, DC.

Students bringing cell phones on this school‐sponsored trip must follow these guidelines:

● Cell phones are the sole responsibility of the owners. ● Cell phones may be used in place of a traditional camera. Photos must be school appropriate. ● Students may place phone calls and/or send text messages only to their parents. ● Calls/texts to parents should only take place after students have returned to their hotel rooms for the evening (usually after 10 or 10:30PM). Conversely, we ask parents not to phone or text their children during the day, which would result in a disruption of the trip. ● Students may use cell phones on the bus to and from DC to listen to music, play school‐appropriate games, and/or view media/movies rated PG‐13 or below. ● Social media use (Instagram, Snapchat, etc) is not permitted during the trip, including on the bus and in the hotel. ● Cell phones must be set to vibrate or silent at all times during the trip. ● While touring DC, both on the bus and on foot, cell phones can only be used to take photos. No other use is permissible, including listening to music. ● Students may not take any pictures or record any videos inside the hotel. ● All school rules of conduct pertaining to behavior are to be followed.

Students who do not use their technology in a responsible and respectful manner will have their device confiscated. The phones will not be returned until we arrive back in New Albany Friday evening.

Remember at all times this is a school function, so all school rules apply and the New Albany Middle School Student Handbook is in effect. Failure to abide by these rules will result in disciplinary action. BUS RULES AND REGULATIONS 8th Grade Class Trip to Washington, DC New Albany Middle School

Be on time and always sit in the seat you selected. ● The first thing chaperones do is take attendance before the bus leaves any stop in DC. ● Please be helpful.

Your behavior must not bother others. ● Do not shout, scream, sing, or act in a boisterous manner. ● You may talk quietly to classmates on the bus; do not talk or gesture to those outside. ● Listen carefully to instructions and information from your chaperones. Do not talk when the microphone is in use. ● You may watch movies, listen to music with headphones, or bring small games, cards, magazines, or books for the trip to and from DC. ● You may bring snacks, but no refrigerated products, food with peanuts or tree nuts, or gum. ● Please treat the bus with respect. Clean up after yourself.

The bathroom on the bus is for emergency use only. ● A bathroom with a chemical toilet is included on the bus, but it will smell if it gets too much use. We stop every two and a half hours for a rest stop. Please do not eat or drink too much before or during the ride.

A jacket or something warm will keep you comfortable. ● The bus has air conditioning/heating. Do not open windows. ● The bus may be chilly. You may wear something comfortable like a sweatsuit while travling to and from DC. ● You will dress more formally in the city.

Be courteous to your chaperones. They are there to help. ● Stay seated until you are asked to get off the bus. ● Chaperones have first aid kits, trash , and other assorted comforts. ● Let chaperones know if you have health, diet, or other problems. ● Chaperones have sympathetic ears, shoulders to cry on, and plenty of good advice.

Remember at all times this is a school function, so all school rules apply and the New Albany Middle School Student Handbook is in effect. Failure to abide by these rules will result in disciplinary action. HOTEL RULES AND REGULATIONS 8th Grade Class Trip to Washington, DC New Albany Middle School

We are fortunate to have the opportunity to stay in this prime location while in the city. The following rules have been established for your safety and for the consideration of hotel guests, teachers, and classmates.

Remember that there are other guests in the hotel. Act appropriately and talk quietly. Keep the volume low on TV and other devices. In the evening, the hotel has established “Quiet Hours” which begin at 10:00 p.m. There is only whispering when in the hallways and the volume of activities in the rooms is under control. Please do not allow your doors to slam shut. Running in the hallways or public areas of the hotel is never permitted. Remember elevator courtesy by letting hotel guests off first before you enter.

Your room will need to be accessible to chaperones at all times. If you have any concerns or issues regarding your assigned room, contact your chaperone first. DO NOT contact the front desk for any reason.

You may not go into any other rooms other than the one assigned to you.

Keep your room straightened and your belongings organized in a chosen area in the room. Do not bring valuables. Items have been known to disappear from hotel rooms.

Always make sure your room is locked before you leave and that you have your key in hand.

Be courteous and considerate of your roommates. Take turns being the first or last to use the shower.

Never open windows.

After your chaperone “tapes” you in, you’re not permitted to leave your room until your chaperone removes the tape in the morning. Do not remove any tape from any doors.

You may use the pop and ice machines before being “taped” in at night. Please bring your own change.

Keep the drapes of your room closed and lock your door (deadbolt) at night.

If you open your door, it would only be due to a true emergency in your room. Call out to get the attention of the security guard.

Buy your souvenirs! Towels and other items in the hotel belong to the hotel. You will be charged if these things are missing. There is no shoplifting.

There is no smoking or vaping; playing with matches, lighters, etc; no using of drugs, etc.; no indecent exposure; no stealing or destruction of hotel property; no gum chewing; no room service; and no use of paid hotel room movies.

You may not use social media, take pictures, or record any videos inside the hotel.

Remember at all times this is a school function, so all school rules apply and the New Albany Middle School Student Handbook is in effect.

Failure to abide by these rules will result in disciplinary action. RETURN THIS FORM TO MR. HESELTON IN ROOM 253 BY FRIDAY 10/5.

MEDICAL FORM 8th Grade Class Trip to Washington, DC New Albany Middle School

Print student name: ______

Student’s Insurance Coverage:

Insurance Company Name: ______

Policy/Group Number: ______

Policy Holder/Member’s Name: ______Relationship: ______

Emergency Contact #1:

Name/Relationship: ______Phone: ______

Emergency Contact #2:

Name/Relationship: ______Phone: ______

Emergency Contact #3:

Name/Relationship: ______Phone: ______

(PLEASE COMPLETE REVERSE SIDE) Does your child currently take prescription and/or non­prescription medication on a regular basis? Yes No

List medications you are sending with your child: ( MUST BE GIVEN TO NURSE ON MORNING OF TRIP)

Medication Name and Dose: Times to be given:

______

______

______

______

List any M EDICATION ALLERGIES: ______

List F OOD ALLERGIES and DIETARY RESTRICTIONS : ______Date of last Tetanus/Tdap booster: ______( If longer than 10 years, booster is needed) List any medical problems or concerns of which staff should be made aware: ______

DO NOT SEND THE FOLLOWING MEDS, THEY WILL BE SUPPLIED BY NURSE: I give permission to the nurse to administer medication to my child as listed below: FOR HEADACHE, MUSCLE ACHE OR SPORTS TYPE INJURY: Acetaminophen (Tylenol) Yes No Ibuprofen (Advil) Yes No

FOR UPSET STOMACH/MOTION SICKNESS: Tums Yes No Pepto Bismol Yes No Dramamine Yes No

FOR ALLERGIC REACTION (SWELLING/ITCHING/HIVES): Diphenhydramine (Benadryl) Yes No

FOR COUGH/COLD/CONGESTION: Robitussin DM Yes No Throat lozenges Yes No

I hereby authorize the use of the above medications as directed on the for my child’s weight and age, as well as permission to administer prescription medications being sent from home.

Parent/Legal Guardian’s Signature: ______Date: ______

**If your child requires any prescription or over the counter medication not listed above, please submit to the nurse in the original packaging (not a baggy or daily pill ) during check­in time prior to departure. No medication is to be packed in student luggage (o nly exception: inhalers and epi­pens) . Medications can be picked up from the nurse upon return. RETURN THIS FORM TO MR. HESELTON IN ROOM 253 BY FRIDAY 10/5.

DISCIPLINE RELEASE FORM 8th Grade Class Trip to Washington, DC New Albany Middle School

Print student name: ______

PART 1:

If a discipline or safety related issue should occur while on the D.C. trip, the administrator on the trip reserves the right to remove the child and send home at the parents’ expense. The administrator also reserves the right to remove the student from future participation in school trips. Transportation arrangements will need to be made by parents, including wiring money for a plane ticket or bus ticket to Columbus.

If New Albany Middle School is charged for the room of a hotel guest who has requested to be moved or compensated due to excessive noise from a New Albany Middle School student room, the student’s parent will be responsible for the expense.

______I understand this discipline policy and accept responsibility for additional expenses due to moving or compensating a hotel guest for excessive noise, or expenses in returning my child to Columbus if necessary ( parent/guardian initial required ).

______I will check my child’s luggage to make sure it does not contain prohibited items including, but not limited to, tobacco products, alcohol, lighters, matches, laser pointers, or video/game playing devices that contain inappropriate (R rated) videos/games ( parent/guardian initial required ).

______P arent/Guardian Signature Date

PART 2:

We, the undersigned parent and child, have read the CELL PHONE PERMISSION AND REGULATIONS, BUS RULES AND REGULATIONS, and HOTEL RULES AND REGULATIONS included in this packet and agree to follow them.

______Parent/Guardian Signature Student Signature Date