Pacific National Exhibition Tradeshow Guide
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PACIFIC NATIONAL EXHIBITION TRADESHOW GUIDE FOR ADDITIONAL PHOTOS, FLOOR PLANS, VIRTUAL TOURS AND ADDITIONAL INFORMATION, GO TO For over 100 years the PNE at Hastings Park has been the location for countless concerts, tradeshows, film productions and many other unique bookings. Our location within the city of Vancouver is the only location with an array of adaptable buildings, scenic settings, green space, a 9-acre amusement park and ample on-site parking. PACIFIC COLISEUM ARENA LEVEL CONCOURSE LEVEL The Pacific Coliseum is home to the Vancouver Giants of the WHL and is the largest building within the Hastings Park complex. It provides a magnificent setting for events as diverse as ice shows, trade and consumer shows, basketball, concerts, and boxing. With over 90,000 square feet of combined space on the upper concourse and arena floor, the Pacific Coliseum is the ideal setting for large trade shows. SPECIFICATIONS PACIFIC COLISEUM RENTAL PACKAGE Arena Floor – no ice and seats retracted 56,825 square feet Event Days $20,000 Floor Surface High density polyurethane sub-floor Move in/out Days $10,000 (Winter) and Concrete (Summer) Upper Level 37,500 square feet Additional Charge s include, but are not limited to: North Loading Entrance 20’ wide x 17’5” high • Event / Load in Security • 24hr Security • Housekeeping and Post Clean • Power/ Electrician East Loading Entrance 16’ wide x 15’8” high • Staging • IT Services Floor to Beams 69’ • Exhibitor Services – • Hockey Season: Removal of Floor to Score Clock 50’ Pipe & Drape, power, tables, glass and hockey boards chairs, supplemental lighting, carpet Booth Capacity: • Arena Floor 272–10’ x 10’ booths and • Retraction of arena seating 12–10’ x 8’ booths • Concourse 122–10’ x 10’ booths Rates do not include applicable taxes and are subject to change without • Full Building 406 booths notice. Please note that we are union site and all licensees must adhere to ADDITIONAL SPACE union guidelines. House Nut Expenses can vary depending on the time of year due to the conversion costs during hockey season. (mid-Sept to mid-March) • Green Room / Dressing Rooms • Box Office / Offices • Pacific Dining Lounge • Media Lounge Dates in March, April and May in the Pacific Coliseum may be subject to the • Concessions WHL playoff schedule. PACIFIC COLISEUM PNE FORUM SPECIFICATIONS The PNE Forum is a flexible multi-purpose facility of almost Clear Floor Area: • North End 22,657 square feet 45,000 square feet. Due to its 60 food ceiling and clear • South End 21,922 square feet span, the building is very popular as tradeshow venue. There is ample parking conveniently located next to the building. • Total Area 44,579 square feet Floor Surface Concrete The PNE Forum can be utilized in its entirety or separated West Loading Entrance 12’6” wide x 18’ high into two sections of approximately 22,000 square feet by Ceiling Height: • Floor to Beams 40’ sliding wall dividers. The building offers multiple dressing rooms to double as storage spaces, break rooms, and offices, • Floor to Peak 60’ making it ideal for the demands of the tradeshow industry. Booth Capacity (based on 10’ x 10’ booths): • North End 121 Booths • South End 111 Booths • Full Building 236 Booths Forum Building ADDITIONAL SPACE NORTH FORUM EXIT SOUTH FORUM EXIT • Lobby at South Entrance • Office Space / Production Rooms WASHROOMS F M EXIT • Concessions • Dressing Rooms 40' 6" H.C. WASHROOMS FORUM RENTAL PACKAGE LOBBY EXIT Full Venue: • One Day Event $7,500 365' • Multi-Day Event $5,000 per day EXIT ENTRANCE 16 3'6" WIDTH 97' - 4" • Move in/out Days $2,500 per day SLIDING DIVIDER WIDTH BETWEEN PILLARS-124' 226' S. FORUM Half Venue (North or South): • One Day Event $4,000 OFFICE SPACE 139' N. FORUM M F EXIT WASHROOMS WASHROOMS • Multi-Day Event $3,000 per day EXIT LOADING RAMP EXIT 12' 6" x 18' ENTRANCE • Move in/out Days $1,500 per day Additional Charges include, but are not limited to: SPECIFICATIONS: Clear Floor Area: North End 22,657 sq.ft. Columns Two rows of three, each 22' square (55 cm) • Event / Load in Security South End 21,922 sq.ft. North end only. Total Capacity: North End 1,800 Illumination: Metal Halide, Fluorescent & incandescent • 24hr Security South End 2,500 Electricity: 120 / 208V 3 phase 4 wire Floor Polished concrete 480V 3 phase 3 wire Loading Entrances: North 11’5" wide, 11'2" high Duplex plugs available • Housekeeping and Post Clean West 12'6" wide, 18' high Water: Outlets available South 11'8 wide, 11'1 high Drain: Outlets available • Power/ Electrician N Ceiling Clearance: Floor to Beams 40' Telephone: Connections available Floor to Peak 60' • Staging • IT Services • Exhibitor Services – Pipe & Drape, power, tables, chairs, supplemental lighting, carpet Rates do not include applicable taxes and are subject to change without notice. Please note that we are union site and all licensees must adhere to union guidelines. PNE FORUM AGRODOME SPECIFICATIONS The Agrodome features an ice surface for minor hockey and figure skating Clear Floor Area 20,154 events from September to March. For the remainder of the year, the square feet Agrodome plays host to a variety of events including professional tennis, boxing, wrestling, special events and film shoots. An oval floor with a Floor Surface Concrete polished concrete surface is surrounded by more than 2,700 permanent Permanent Seating 2,756 seats. North Loading Entrance 17’5” wide x 17’10” high Ceiling Height: • Floor to Lights 65’ • Floor to Peak 82’ Booth Capacity 110 booths (Based on 10’ x 10’ booths) AGRODOME RENTAL PACKAGE Due to the PNE’s commitment to Community Ice, the Agrodome has limited availability September through March. Event Days $7,500 per day Move in / out Days $3,500 per day Additional Charges include, but are not limited to: • Event / Load in Security • 24hr Security • Housekeeping and Post Clean • Power/ Electrician • Staging • IT Services • Exhibitor Services – Pipe & Drape, power, tables, chairs, supplemental lighting, carpet Rates do not include applicable taxes and are subject to change without notice. Please note MEN that we are union site and all licensees must EXIT adhere to union guidelines. 2 3 4 5 6 7 8 9 10 11 12 13 13 1 13 13 13 15' 13 13 13 25 24 23 22 21 20 19 18 17 16 15 14 16 15 14 15 13 26 27 28 29 30 31 32 33 34 35 36 37 38 36 37 38 37 38 77 10' 76 51 50 49 48 47 46 45 44 43 42 41 40 39 41 40 39 40 39 CONCESSION 13 52 53 54 55 56 57 58 59 60 61 62 63 61 62 63 62 13 15' 13 78 13 13 75 74 73 72 71 70 69 68 67 66 65 64 64 EXIT EXIT WOMEN GENERIC FLOOR PLAN 10' x 10' BOOTH LAYOUT PACIFIC NATIONAL EXHIBITION AGRODOME VANCOUVER, BC Tel: 604 277 1726 Fax: 604 277 1736 [email protected] pnex/agrodome.dwg/0-10x10 AGRODOME ADDITIONAL INFORMATION INSURANCE TICKETLEADER • All rentals are required to obtain and maintain • TicketLeader is a full-service ticketing company owned comprehensive general liability insurance in the and operated by the PNE. TicketLeader offers ticketing amount of $5,000,000 Canadian, naming both the services for concert promoters, bands, professional sports Pacific National Exhibition and the City of Vancouver as teams, special events, arenas and other venues. additional insureds. • For more information on utilizing TicketLeader for your event, please contact a member of our sales team. FOOD AND BEVERAGE • The PNE retains the right to all food & beverage PARKING concessions and/or the supply and services of all food • There are over 2,300 parking spaces on site with disability and beverages on the premises during the term of the parking available next to every venue. The PNE reserves license agreement unless all or part of the of such rights the right to set up attendants during events and charge are waived in advance by the PNE in writing. Should for parking. Promoters are entitled to a pre-determined outside food vendors be approved by the PNE, all vendor amount of complimentary parking passes during their must obtain Temporary Food Permits and comply with event which is included in the final contract. all Vancouver Coastal Health Authority regulations as needed. In addition, the PNE will levy 20% commission COMPLIMENTARY TICKETS of the gross food sales total from each vendor. (Cash • Depending on the set up and venue, the PNE is entitled registers are mandatory) to a pre-determined amount of complimentary tickets, EXHIBITOR SERVICES which is included in the final contract. • The PNE does not provide Tradeshow Exhibitor Services. BOOKING PROCESS This includes service for items such as pipe & drape, • To hold a date, please contact the PNE Sales Team at tables & chairs, carpeting & exhibitor electrical. In 604.251.7787 or [email protected] addition the PNE does not provide audiovisual & sound equipment. (Note there is a basic in house sound system, • Holds are kept for 2 months and then released if no other with wireless mic, in the venue which is available for your communication is received. use at no extra charge) • To secure a date, a non-refundable deposit is required. • The PNE does not exclusivity agreements with any • Dates in March, April and May in the Pacific Coliseum are tradeshow service suppliers; therefore you are welcome subject to WHL playoff dates. to use any approved/certified provider. Recommended suppliers who are very familiar with the PNE property • Due to PNE’s commitment to Community Ice, the include: Agrodome has limited availability September through March.