Draft Minutes of a meeting of the Cyngor Cymuned Llandrinio &Arddleen Council held on Thursday 16th November 2017 at Llandrinio Village Hall 7.30 p.m

Present; Cllr Mrs S M Townsend (Chairman) Cllrs A A White, T N Davies, M R Williams, Mrs L M Roberts, Mrs L O’Connor, Mr A Wigley, B C Foulkes and 2 members of the public.

Apologies Cllrs H V Jones, Mrs P M Jones and J F Thomas. 282/2017

Minutes of the previous meeting on the 21st September 2017 were confirmed. 283/2017

Matters arising;

284/2017 (214/2017) Training has been arranged with St John’s Ambulance for 3 dates with the presentation of the Defibrillator on Wed 22nd November at 5 p.m in Llandrinio Village Hall. A donation of £40 was agreed for the St John Ambulance. 285/2017 (215/2017) Donations of £2400 have been received so far to fund the survey of Rodney’s Pillar – waiting to hear from Community Council and Hansons Quarry. It was agreed that the survey would be organized by Llandrinio & Arddleen Community Council under S137 expenditure for the benefit of residents and that the V.A.T would be reclaimed. 286/2017 (216/2017) Meeting of Quarry Liaison Group held on Friday 20th October – attended by Cllrs Mrs L M Roberts, Mrs P M Jones, M R Williams and H V Jones. The Quarry had offered to provide landrover rides to fund any repairs to the Pillar and carry any necessary equipment for the repairs. 287/2017 (218/2017) Natural Resources have finally managed to test a sample of the brook in Sarnau.- these results are being analysed. 288/2017 (242/2017) Thank you from Arddleen & District Arddleen Association to Mr Andrew Wigley for joining the Trustees of the Community Hall. Cllr Wigley will give a report to the Community Council at the Annual meeting. 289/2017 (244/2017) Cllrs M R Williams and Mrs P M Jones attended the meeting of the Clywedog & Vrynwy Liaison Group at Lake Vrynwy 290/2017 (269/2017) Footpaths Officer informed of the problems with the blocked footpath and stones left on the path at Haimwood and the need for waymarking at The Coppice Farm. 291/2017 (273/2017) Complaint of blocked drains on B4393 – road gully emptier is being sent Mid November. Clerk to request that this machine continue up to Llandrinio Church. 292/2017 (275/2017) Reply received from North & Mid Wales Trunk Road Agency to say that a review of speed limits on the Trunk Roads is currently being carried out and that the request for a speed limit and flashing warning sign will be taken into account. 293/2017 (278/2017) Wind farm components are being sent to Bryn Blaen Wind Farm – Clerk contacted them to see if any community funding 294/2017 (219/2017) Cost of re-painting shelter at Trawscoed is approx. £150

Correspondence for Information 295/2017 Consultation from National Assembly for Wales on the local approach to poverty reduction: The Well-being of Future generations Act & public service boards 296/2017 details of a competition ‘Capturing Planning in Images’ – winner will receive family subscription to CADW Closing Fri 10th Nov 297/2017 Consultation on proposed amendments to Local Authorities (capital Finance & Accounting) (Wales) regulations 2003 298/2017 Notice of NHS Appointments as Independent Members on the Public Health Board NHS Trust 299/2017 Review currently being carried out of the Community & Town Council Sector – Clerk attending a meeting on Sat 18th Nov in Town Hall 300/2017 Details received of which Police Officers deal with which area of . 301/2017 newsletter from caepost

302/2017 Consultation on proposed changed to procedures relating to the registration of town & village greens 303/2017 Clerk & Councils Direct for circulation Correspondence for action 304/2017 Donation request received from Llandrinio Over 60’s Club. It was proposed by Cllr A A White and seconded by Cllr Mrs L O’Connor that a Grant of £300 be awarded. 305/2017 Donation request from Arddleen & District Community Association together with copy of audited accounts. Cllrs noted that the Audit Fees remained quite high at £480.00. It was suggested that the Arddleen Committee approach the Auditor to ask for a breakdown of costs and how these could be reduced in the future. It was agreed that any auditor could be used provided that they held a practicing certificate as a qualified Accountant and had the necessary professional indemnity. It was proposed by Cllr Mrs S M Townsend and seconded by Cllr Mrs L O’Connor that a Grant of £2000 be given and £500 towards the Wide Water Wharf. It was noted that this did not include the Auditors fees. 306/2017 The Independent Remuneration Panel draft Annual report was noted in which it suggests an allowance of £150 per councilor. Email had also been received from One Voice Wales to say that Councillors could opt out of this if required. 307/2017 Clerk contacted Portfolio Holder to try and get an update with regard to the review of Litter Bins in Powys. County Cllr Mrs L M Roberts is meeting County Cllr Phyl Dvaies in early Dec and will bring this to his attention. 308/2017 Donation request from Powys Citizen Advice Bureau - noted 309/2017 Christmas Bin collection dates received from Powys – will put in Bridge 310/2017 Donation request from Penrhos Church towards upkeep of Cemetery. It was proposed by Cllr A A White and seconded by Cllr T N Davies that a Grant of £200 be given. 311/2017 Donation request from Arddleen School for contribution towards maintenance of Playing Field. This had been reduced this year and it was proposed by Cllr Mrs S M Townsend and seconded by Cllrs Mrs L O’Connor that a Grant of £500 be given. 312/2017 Emails from Powys Teaching Health Board re; Future Fit consultation – no definitive timetable as yet. Clerk to write and requestthat this is not left until over the Christmas period. 313/2017 details revised of revised proposals from the Boundary Commission for Wales - Powys will be split into South Clwyd & North and , Radnor & Montgomery. 314/2017 Reminder of Petition to improve Maerdy bridge junction which will be returned to David Edwards.

Planning 315/2017 Minutes of a Planning Meeting held on Friday 22nd September 2017. 316/2017 Minutes of a Planning Meeting held on Tuesday 17th October 2017. Letters have been received from residents re;P2017 1089 Erection of chicken shed at Lower Trederwen. Clerk contacted Environmental Health for more information re: ammonia levels. County Cllr Mrs L M Roberts has requested a site visit by the Planning Committee. 317/2017 Clerk represented the Community Council and spoke at the Planning Committee on Thursday 5th October re: P2017 0623 – development at Windy ridge Arddleen. Although permission was granted this was only if the first phase of the development went ahead. 318/2017 Clerk represented the Community Council and spoke at the Planning Committee on Thursday 26th October re: P2017 0825 – Land adj Cynefin Penrhos. Planning Officer considered this site as part of the settlement of Penrhos and permission was granted. 319/2017 Planning permission has been granted to;- i) P2017 0866 Erection of single storey extension at Cedars House, Llandrinio ii) P2017 0656 – Listed building consent at Old School, Llandrinio iii) P2017 0395 – Erection of affordable dwelling at land adj Ponderosa, iv) P2016 0319 – Erection of 9 dwellings at land at Bryn Perthy, Arddleen v) P2016 1036 P2016 1036 – Erection of 9 dwellings at land adj Windy Ridge, Arddleen 320/2017 Planning Dept are investigating demolition of buildings and change of use at Penrhos Farm. Penrhos. Owner had sent evidence showing that planning permission has been obtained.

Financial matters 321/2017 Bank balance as at 16th November 2017;- Current Account £ 835.19 Deposit Account £28502.43 Bank statements were checked and initialed by Cllr Mrs L O’Connor 322/2017 Permission granted to pay;- i) Mrs C E Davies (reimbursement of stationary) £85.60 under L.G.A 1972 s112 ii) Arddleen & District Community Association £2500.00 under L.G (M.P) Act 1976 s19 (3) iii) Wales Audit Office £186.000 under Audit Commission Act 1986 s2 iv) Arddleen CP School £500.00 under L.G (M.P) Act 1976 s19 (3) vi) Penrhos Church £200 under L.G.A s214 (6) vii) Llandrinio over 60’s Club £300 under L.G.A 1972 s137 viii) St Johns’ Ambulance £40.00 under L.G.A 1972 s137 323/2017 Budget as at 16th November 2017 was discussed and agreed.

Highways 324/2017 are still working with Severn Trent to reinstate the road outside Portland to the correct standard. It is planned for the road to be closd 6th – 8th Dec to allow this work to go ahead. 325/2017 Clerk to notify Highways Dept of disintegrating road surface outside Llandrinio Shop – County Cllr Mrs L M Roberts will also show Portfolio Holder. 326/2017 Clerk to also notify highways Dept of a blocked drain near Beechfields. County Cllr Mrs L M Roberts will also show Portfolio Holder when he visits area early December. 327/2017 Damage was reported to Llandrinio bridge which unfortunately has moved some of the stones. Highways Dept currently evaluating. 328/2017 Complaint had been received of vehicles causing an obstruction by parking on the pavement by York House. Police have been notified and have contacted the vehicle owners. 329/2017 Clerk to report potholes down the Wern, and also on the Penrhos Junction on the A483. 330/2017 County Cllr Mrs L M Roberts has had several complaints of poor lighting. She now has a map from Powys C.C showing which lights should be on and is reporting any faults which should then improve the situation.

Members of the Public were invited to speak 331/2017 Mr Peter Weston, as Village Hall liaision, explained that thanks to the upgrade of the C.C.T.V cameras at Llandrinio Hall Police are in the process of bringing a prosecution of those who have been seen fly tipping. The Committee are currently also working on plans to improve the surface of the kitchen floor. He also said that more volunteers were needed for the 50/50 shop.

Chairman’s Remarks 332/2017 Clerk to confirm to secretary of Deytheur Trust that Cllr H V Jones was re-elected at the Annual meeting on the 18th May 2017. 33/2017 Cllr Mrs L O’Conor had attended a meeting organized by the Severn rivers Trust in partnership with several other orgnaisations who are looking at ways of slowing the flow in times of flood. It was agreed that Mr Peter Powell could come to the next meeting at 7 p.m to outline these plans.

Meeting closed at 9.05 p.m

Next meeting :- Thursday 18th January 2017 Arddleen Community Hall