Board of Directors Minutes 2445 – 3rd Avenue South Regular Legislative Session , 98134 January 7, 2015, 4:15pm (206) 252-0040 www.seattleschools.org

I. Call to Order

A. The meeting was called to order at 4:18pm. B. Directors Blanford, Carr, Martin-Morris, McLaren, Patu, and Peaslee were present. Director Peters arrived at 4:20pm. C. Pledge of Allegiance

II. Student Presentations

Martin Luther King, Jr. Elementary School Choir

III. Superintendent Comments

Supt. Nyland thanked the Martin Luther King, Jr. students for their performance, noted January is National School Board recognition month, and read the proclamation from Governor Inslee in honor of School Board Members across the state. He spoke about Bob Westgard’s retirement and asked Assistant Superintendent for Operations Pegi McEvoy to speak about Bob Westgard’s years of service to the District. Assistant Superintendent for Business & Finance Ken Gotsch presented the District’s Annual Financial Report. Mr. Gotsch explained the transfer that comes from the Capital Fund to the General Fund and confirmed while the District’s enrollment is growing, it is not growing at a rate the District had anticipated. Directors commented on the index number of the OSPI Weighted Score Trend for the District slide, as compared to 2009 and 2014. Supt. Nyland noted the MLK Celebration at Garfield High School will be held in the Commons area of the school and spoke about the Interagency Recovery program opening in February at the nearby Queen Anne Gym. He provided an update on the school lunch time concerns and noted the work to resolve these issues. Supt. Nyland commented on the Alder’s daytime detention program’s construction funds and spoke about on the Special Education policy and procedure handbook. He spoke about his recent school visits and provided an update on the Native American community meeting with Bernardo Ruiz and Gail Morris. He also spoke about his visit to Africatown on December 19, and provided an update on the McCleary meeting with The Seattle Council PTSA, Seattle Education Association and League of Women Voters.

IV. Student Comments

V. Business Action Items

Director Carr called for a motion to amend the agenda to delay introduction item #4, Contract with Sprague Israel Giles, to the January 21 Board meeting. Director Peaslee moved to amend the agenda and Director McLaren seconded. This motion passed unanimously.

A. Consent Agenda (action)

1. Minutes of the work session on November 18, the work session/executive session on November 24, the Board meeting on December 3, the Special Meeting of the Board (edited) on December 10, and the work session on December 17.

2. Personnel Report 010715minutes Page 1 of 7

3. Warrants

The Warrant Register represents all payments disbursed by district warrant for a specific monthly accounting period. RCW 28A.330.090 requires the School Board approve the Warrant register for audit purposes.

November 2014 Warrants

General Fund *Payroll $ 1,138,421.43 Vendor 21,531,369.75 Capital Project Fund Vendor 4,609,926.79 Associated Student Body Fund Vendor 249,089.40 Expendable Trust Fund Vendor 1,500.00 Grand Total $27,530,307.37

*Note – Payroll total reflects warrants issued to employees. It does not however, reflect cash transfer amounts in payment of employees’ Direct Deposit payroll.

4. Pathfinder K-8 PTA Playground Self Help Facility Improvement Project – (Ops) Approval of this item would accept the gift of the Pathfinder PTA Playground Self Help Improvement Project.

5. Orca K-8 PTA Playground Self Help Facility Improvement Project – (Ops) Approval of this item would accept the gift of the Orca K-8 PTA Playground Self Help Improvement Project.

6. BTA: Final Acceptance with Jody Miller Construction for the Improvements at Boren School Phase II Project – (Ops) Approval of this item would authorize the Superintendent to accept the Final Acceptance of the work performed under BTA Public Works Contract K5032, with Jody Miller for Construction for the Improvements at Boren School Phase II Project.

7. Resolution 2014/15-9: Certifying that the New Middle School at Wilson Pacific will not create a Racial Imbalance – (Ops) Approval of this item would certify that the proposed new construction planned for the new Middle School at Wilson Pacific project will not create or aggravate a racial imbalance as defined by WAC 392-342-025. (attachment edited)

Director Peaslee moved to approve the consent agenda. Director McLaren seconded. The motion to approve the consent agenda passed unanimously.

B. Items Removed from the Consent Agenda

VI. Public Testimony

1 Grace Nakahara & Roosevelt High School Kai Haven 2 Christine King ceded Transportation Service Standards to Idil Danan 3 Christopher Green Transportation Service Standards 4 Chris Jackins Pathfinder & Orca PTA Playground Projects, Resolution 2014/15-9: Wilson Pacific, Transportations Service Standards, Extension to MOU with the Alliance for Education 5 Ellen Kleyman Transportation Service Standards 5 Annabel Quintero Transportation Service Standards 010715minutes Page 2 of 7 5 Scott Winn Racial Equity in Education 5 Roslyn Kagy Racial Disproportionality in Discipline Committee 6 Guadalupe Echeverria Truancy Issues 6 Valerie Cooper Over-Crowding in classrooms - Kindergarten at Lawton Elementary 7 Judy Chen Transportation & Racial Equity 8 Albina Calvillo Transportation 9 Edilia Vazquez Transportation 10 Maria Sierra Transportation

VII. Board Comments

Director McLaren wished everyone a happy new year, thanked this evening’s speakers, and recognized the Martin Luther King, Jr. students for their performance. She commented on the need to have student representatives at Board meetings this year and noted that staff is working on identifying student representatives, moving forward. She also spoke about the student transportation safety concerns.

Director Martin-Morris spoke about recent internal audit reports presented at the Audit & Finance Committee meeting, commenting on whether the reports had received any findings. He also commented on a letter received by Councilmember , expressing his thanks to Eric McCurdy for his work in 2014. He then spoke about a conversation with two Eckstein teachers about the school’s Spirit Day, and thanked them for their support of Spirit Day.

Director Patu thanked the Martin Luther King, Jr. students for their performance, wished everyone a happy new year, and thanked the families who gave testimony on their transportation concerns. She also congratulated Eric McCurdy for his work. She noted her next community meeting is on the last Saturday of the month and recognized her husband on their 48th wedding anniversary.

Director Peters congratulated Director Pau and her husband on their wedding anniversary and thanked the Graham Hill parents for speaking about their transportation concerns. She spoke about the capacity issue in Magnolia, and thanked the Martin Luther King, Jr. students for their performance. She noted her next community meeting will be on January 24 and recognized the Roosevelt Jazz Band for performing at the Nutcracker.

Director Peaslee invited the Graham Hill parents to stay for the Transportation Service Standards action item so that Ms. McEvoy can speak to their transportation concerns. She thanked Bob Westgard for his service to the District.

Director Carr thanked the Martin Luther King, Jr. students for their performance and this evening’s speakers. She noted the Board will be receiving equity training at the Board retreat in March, acknowledged Eric McCurdy for his work, and noted her next community meeting will be on January 10.

VIII. Business Action Items (continued)

C. Action Items

1. Approval of Superintendent Contract – Approval of this item would (intro/ approve a contract with Dr. Larry Nyland to be the Superintendent of Seattle Public action) Schools.

010715minutes Page 3 of 7 Director Peaslee moved to approve this item. Director McLaren seconded. Director Carr and John Cerqui provided an overview of this item. Mr. Cerqui noted the recent edits made to the proposed contract since it was initially posted and addressed questions from Board members that had been sent via email. Directors and Mr. Cerqui discussed the difference between the proposed contract and the former Superintendent contract, including why the proposed contract is not a rolling contract. Directors and Mr. Cerqui discussed what the process would be if the Board was interested in amending the contract. Directors asked if a penalty clause for early resignation could be included when the contract is reviewed. Mr. Cerqui noted a discussion and review could be held in the future to see if it is in the best interest of the District to revise the contract. Mr. Cerqui commented on non-compete contracts. Directors asked for clarification regarding when the contract will start. Mr. Cerqui explained the interim daily contract will end on January 31, 2015 and the salary contract will start on February 1, 2015. Directors and Mr. Cerqui discussed the proposed contract’s earned vacation days, termination and severance pay.

Director Peaslee moved to amend the contract attachment as indicated by the track changes. Director McLaren seconded. This motion passed unanimously.

Director Peaslee moved to approve this item as amended. Director McLaren seconded. This amended motion passed unanimously.

2. Transportation Service Standards – (Ops) Approval of this item would (action) approve the Transportation Service Standards for school year 2015-16. (attachment edited)

Director Peaslee moved to approve this item. Director McLaren seconded. Bob Westgard noted the edits made to this item since it was introduced to the Board on December 3. Directors asked what has been done to address student transportation safety issues. Mr. Westgard noted historically the District has been involved with traffic safety and the District is now taking a look at criminal activity in the neighborhoods. He noted that the District is working with the City of Seattle’s School Safety Committee, primarily on traffic safety, and with the Seattle Police Department on criminal activity. Mr. Westgard spoke about the importance of clearly defining what safety is and how the District will approach transportation in an equitable manner. Directors asked if the District could get more transportation funding in the future for safety reasons. Mr. Westgard noted the District would need to identify the District’s criteria for safety and that there may be a possibility of approaching the Office of Superintendent of Public Instruction (OSPI) for additional funding. Pegi McEvoy provided an update regarding the District’s work with The Seattle Police Department, including data collected on criminal activity. Ms. McEvoy also spoke about community engagement on safety relative to criminal activity. Directors thanked Ms. McEvoy and Mr. Westgard for their work.

010715minutes Page 4 of 7 Directors asked what the timeline would be to request more transportation funding from OSPI. Ms. McEvoy noted she is going to visit with the School Safety Center for OSPI tomorrow and one of the topics will be transportation. Directors asked how the District can help students who are walking to school in the meantime while staff waits for the data from the Seattle Police Department. Ms. McEvoy noted staff is continuing to analyze the transportation needs of families on an individual-basis and then they look at the totality of these requests to help determine the safety standards. Directors and Ms. McEvoy discussed the challenges of adjusting high school start times. Director Patu spoke about the review of this item by the Operations Committee. Directors thanked Ms. Westgard and the Transportation department for their collaborative effort with the community.

This motion passed unanimously.

3. Capacity Management: Mid-Year 2014-15 and School Year 2015- (action) 2016 – (Ops) Approval of this item would allocate up to $7,010,000 to implement Annual Capacity Management actions mid-year 2014-15 and to support projected needs in 2015-16.

Director Peaslee moved to approve this item. Director Blanford seconded. Richard Best provided an overview of this item. Director Patu spoke about the review of this item by the Operations Committee. Directors asked if there could be alternatives to portables that would be more suitable for new school designs to address student capacity issues. Mr. Best provided information on the low-cost of portables and noted that staff is looking into other possible alternatives. Directors commented on the District’s progress on implementing solutions to address capacity and noted there is still more work to be done on this issue.

This motion passed unanimously.

4. Motion to authorize the Superintendent to sign an extension to our (action) current Memorandum of Understanding with the Alliance for Education – (Exec) Approval of this item would authorize the Superintendent to extend the Memorandum of Understanding between and the Alliance for Education through March 31, 2015.

Director Peaslee moved to approve this item. Director McLaren seconded. Charles Wright provided an overview of this item. Directors noted this extension reflects no change to the existing Memorandum of Understanding (MOU) and that the Board is currently going through a process of revising the MOU. Directors and Mr. Wright discussed the process and timeline for the MOU revision with the Alliance for Education (AFE). Mr. Wright noted the request for an extension allows for more time to discuss the revisions to the MOU with the AFE, and provided background information on the original MOU.

This motion passed 5-1-1 (Directors Blanford, Carr, Martin-Morris, McLaren, and Peaslee voted yes; Director Peters voted no; Directors Patu abstained).

010715minutes Page 5 of 7 D. Introduction Items

1. Amending Policy No. 3419 – (Ops) Approval of this item would amend (introduction) Board Policy No. 3419, Self-Administration of Asthma and Anaphylaxis Medications.

Pegi McEvoy and Katie Johnson provided an overview of this item.

2. Amending Policy No. 3420 – (Ops) Approval of this item would amend (introduction) Board Policy No. 3420, Anaphylaxis Prevention.

Katie Johnson provided an overview of this item. Directors and Ms. Johnson discussed the generic version of the epinephrine autoinjectors and the cost of the autoinjectors per school versus per epinephrine kit. Ms. Johnson spoke about the legislation regarding stocking of epinephrine autoinjectors.

3. Amending Policy No. 3422 – (Ops) Approval of this item would amend (introduction) Board Policy No. 3422, Student Sports – Concussion and Head Injuries.

Eric McCurdy provided an overview of this item. Directors thanked Mr. McCurdy for his work. Directors asked whether there is a protocol in place for coaches and families to follow if student concussions and head injuries occur. Mr. McCurdy confirmed that a protocol is followed by staff.

4. Contract for Sprague Israel Giles for benefits administration (introduction) services and benefits brokerage services – (A&F) Approval of this item would authorize the Superintendent to enter into a contract with Sprague Israel Giles in the amount of $_____ for benefits administration and benefits brokerage services. (the Superintendent has requested that introduction of this item be delayed to the January 21, 2015 Board meeting)

Director Carr noted this item had been delayed to the January 21 Board meeting by an earlier motion.

5. BEX IV: Bid Acquisition Authority for the Federal Reserve (introduction) Building site for a downtown school – (Ops) Approval of this item would authorize the Superintendent to complete the bid registration process and place bids through the GSA on-line auction for the Federal Reserve Building site including all costs associated with the property transference.

Richard Best provided an overview of this item. Directors and Mr. Best discussed the bid process and timeline. Directors asked why appraisal bids are necessary and suggested possible edits to broaden the language in the Board Action Report on the District’s use of the site.

6. BEX IV: Arbor Heights Elementary School: Constructability (introduction) Review Report – (Ops) Approval of this item would approve the Constructability Review Report, dated September 29, 2014, by LRC Consultants, Inc., as complete for the Arbor Heights Elementary School Project.

010715minutes Page 6 of 7 Richard Best provided an overview of this item.

7. BEX IV: TT Minor School Value Engineering Report – (Ops) (introduction) Approval of this item would approve the value Engineering Report dated May 27, 2014, and the Architect’s Response Recommendation matrix dated May 27, 2014 for BEX IV TT Minor School project.

Richard Best provided an overview of this item.

8. Approval of Superintendent’s Evaluation Instrument, Rubric (introduction) and SMART Goals – (Exec) Approval of this item would adopt the Superintendent’s Evaluation Instrument, Rubric and SMART Goals for 2014-15.

Director Peaslee provided an overview of this item. Directors asked if the Board has set levels for where the District currently is at for each of those SMART Goals. Ms. Bennett noted there will be a baseline work session that will happen after the goals are adopted, to not only discuss where the District currently is with the SMART Goals, but also what the target is for November 2015. Directors recognized the collaboration between the Board and the cabinet members on this work. Directors commented on last year’s evaluation instrument process and noted looking forward to having substantive discussions and feedback regarding the Superintendent’s evaluation. Supt. Nyland thanked the Board and the cabinet for their work.

9. Approval of Board’s Self-Evaluation Instrument, Rubric and (introduction) SMART Goals – (Exec) Approval of this item would adopt the Board’s Self- Evaluation Instrument, Rubric and SMART Goals for 2014-15. (attachment edited)

Director Carr provided an overview of this item.

IX. Director Carr announced at 7:37pm that the Board was going into executive session regarding Labor Negotiations, Potential Litigation, and to Evaluate the performance of a public employee, and the meeting immediately recessed into executive session.

The executive session was called to order at 7:45pm.

All Directors were present.

Staff present was Superintendent Larry Nyland, Deputy General Counsel John Cerqui, Assistant Superintendent for Human Resources Brent Jones, and Director of Labor & Employee Relations Geoffrey Miller.

X. The meeting adjourned at 8:15pm.

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