DEPARTMENT OF CULTURE AND THE ARTS 2003-2004 ANNUAL REPORT CONTENTS DIRECTOR GENERAL’S FOREWORD......................................................................................4 LETTER OF TRANSMITTAL ......................................................................................................7 CORPORATE IDENTITY.............................................................................................................8 MISSION ..............................................................................................................................8 VISION.................................................................................................................................8 OUTCOME.........................................................................................................................10 OUTPUTS...........................................................................................................................10 THE FUNCTIONS OF THE DEPARTMENT OF CULTURE AND THE ARTS............10 STRUCTURE OF THE CULTURE AND ARTS PORTFOLIO .......................................12 STRUCTURE OF THE DEPARTMENT OF CULTURE AND THE ARTS....................13 PROFILES OF UNITS .................................................................................................................13 AGENCIES.........................................................................................................................13 PORTFOLIO MANAGEMENT UNITS ............................................................................14 CORPORATE SERVICES.................................................................................................14 ACHIEVEMENTS AND HIGHLIGHTS...........................................................................15 STATEMENT OF COMPLIANCE..............................................................................................18 AGENCIES OF THE DEPARTMENT OF CULTURE AND THE ARTS.................................21 ARTSWA............................................................................................................................21 STATE RECORDS OFFICE..............................................................................................50 OPERATIONS OF THE DEPARTMENT OF CULTURE AND THE ARTS............................54 GOAL 1: PEOPLE AND COMMUNITIES......................................................................54 GOAL 1: OBLIGATORY REPORTING ..........................................................................58 GOAL 2: THE ECONOMY ..............................................................................................60 GOAL 2: OBLIGATORY REPORTING ..........................................................................62 GOAL 3: THE ENVIRONMENT .....................................................................................62 GOAL 3: OBLIGATORY REPORTING ..........................................................................63 GOAL 4: THE REGIONS .................................................................................................64 GOAL 4: OBLIGATORY REPORTING ..........................................................................67 GOAL 5: GOVERNANCE................................................................................................68 GOAL 5: OBLIGATORY REPORTING ..........................................................................71 CAPITAL WORKS ............................................................................................................79 OUR PEOPLE ....................................................................................................................80 CORPORATE SERVICES.................................................................................................84 PERFORMANCE INDICATORS................................................................................................86 OPINION OF THE AUDITOR GENERAL.......................................................................86 CERTIFICATION OF PERFORMANCE INDICATORS.................................................87 KEY PERFORMANCE INDICATORS.............................................................................88 EFFECTIVENESS INDICATORS 2003-2004 ..................................................................88 EFFICIENCY INDICATORS 2003-2004 ..........................................................................92 OUTPUT BASED MANAGEMENT PERFORMANCE MEASURES ......................................94 FINANCIAL STATEMENTS......................................................................................................97 OPINION OF THE AUDITOR GENERAL.......................................................................97 CERTIFICATION OF FINANCIAL STATEMENTS.......................................................98 FINANCIAL STATEMENTS ............................................................................................99 NOTES TO THE FINANCIAL STATEMENTS .............................................................104 2003-2004 ANNUAL REPORT 4 DIRECTOR GENERAL’S FOREWORD I often talk about how culture and arts benefit people and our society. While the benefits delivered by some Government agencies, such as health, education and law and order, are obvious, the role of culture and arts is not so apparent. Imagining our lives without music, books, films or paintings gives us insight into the importance of culture and arts in shaping who we are, as a person, as a community and society and our place in the world. When we think about what it is to be a West Australian, what we read, listen to, watch and what engages and entertains us, are key factors in shaping our identity. This year’s new annual reporting framework clearly demonstrates that culture and the arts makes a significant contribution to people and communities, the economy, the environment and the regions. In carrying out the programs of Government, the Department of Culture and the Arts works to develop culture and the arts in Western Australia. Through policy development and implementation, the Department has set a framework for culture and arts throughout the State. The operations of ArtsWA, a division of the Department, continue to be central to the effective delivery of grants programs and support for artists and arts organisations. The Department’s contribution to culture and arts development included the release of a five-year strategy, developed in partnership with the Western Australian Tourism Commission, to build and strengthen Western Australia’s unique arts and cultural tourism; the ongoing ArtsEdge partnership with the Department of Education and Training; the percent for Arts Scheme; and the regional arts and culture policy released in July 2003. The total recurrent budget for culture and the arts in 2004-2005 is nearly $116 million, with an additional $22.6 million for capital works. This included an additional $10 million over four years for public libraries. 2003-2004 ANNUAL REPORT 5 Planning got underway in September 2003 for a new performing arts venue, to be built by 2008. This will be the first purpose built facility for the arts in Perth since the Perth Concert Hall, which was opened in 1973. The State Records Act 2000 required all State and local Government organisations to submit draft record keeping plans by 8 March 2004. All plans had been submitted by June 2004, which is a tremendous effort by the Government organisations and the State Records Office. This year a number of changes were made within the Department to improve its efficiency. This included a strategic review of processes across the portfolio; the transfer of the Financial Management Information System to a supported platform; extending the shared information services model to cover all agencies in the portfolio; and introducing a fully integrated, web-based human resources information system for human resources, payroll and employee self service. There have also been some unique challenges, such as moving the Museum staff and collections out of the Francis Street Building because of the inherent risk of contamination and disease from structural asbestos in the building. The divisions of the Department; ArtsWA, the State Records Office, Planning and Policy, Human Resources, Information Technology, Finance, Procurement and Facilities Management, Corporate Affairs and Organisational Performance have all played their part individually and collectively within the Department, with the portfolio agencies, across the public sector and with the community to achieve the significant results recorded in this report. All of the achievements of Government and the Department, in fact in any enterprise, occur through people and it is to all those people who have worked to produce these results that I now thank, and I encourage them to prepare for the exciting challenges that are ahead of us. 2003-2004 ANNUAL REPORT 6 I acknowledge the wisdom and leadership of the Minister, the Honourable Sheila McHale MLA, and thank her for her generous and enthusiastic support. We have achieved much and there remains much to achieve. Alastair Bryant Director General 2003-2004 ANNUAL REPORT 7 LETTER OF TRANSMITTAL To the Hon Sheila McHale MLA, Minister responsible for the Department of Culture and the Arts In accordance with Section 62 of the Financial Administration and Audit Act 1985, I am pleased to submit, for your information and presentation to Parliament, the annual report of the Department of Culture and the Arts for the year ending 30 June