COMMISSIONERS:
Benjy Cooke, Chair
Lisa King Mattese Lecque, Vice Chair
Wesley Lybrand Andy Thomas, Secretary-Treasurer
Ravi Sanyal
Tom O’Rourke, Executive Director
Commission Update
______
February 19, 2014
Commission Meeting – Monday, February 24th, 2014, 10:00am. – Bulow Plantation
Commission Retreat
Please NOTE : The retreat will start at 10:00am and will be completed prior to 2:00. Lunch will be served.
Please NOTE: The location for the retreat is Bulow Plantation. Directions: Take US 17 South, At the Redtop area of Town, HUGHS RD. is on the right side of the road traveling south. (At the convenient store where Dodges Chicken is sold.) Go about 2 miles down the road and you will see Bulow Plantation on the right. If you are having trouble finding it, call my cell number 843-345-3915
Retreat Agenda:
You will see on the agenda that we will be discussion some regular business items. We will need some time in Executive Session to discuss our contractual and legal issues with our repairs at the Folly Pier. We also will talk about the College of Charleston Lease at the property next to James Island County Park and Gina will be going over our exciting new “Branding” initiative for the agency.
Most of the retreat will focus on the Agency Financial situation, the buget, and more efficient reporting of our information.
861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683
CHARLESTON COUNTY PARK AND RECREATION COMMISSION LAKE HOUSE AT BULOW REGULAR COMMISSION MEETING MONDAY, FEBRUARY 24, 2014
AGENDA
I. Call To Order And Welcome Cooke
A. Introduction of Guests and Notification to Media
II. Public Comments
III. Approval of Minutes Cooke
A. (ACTION) Approval of minutes of January 27, 2014 Regular Commission Meeting
IV. Old Business
V. New Business
A. Administrative Services Report Bowie 1. Status Report 2. (ACTION) Purchase of Ice Cream products, equipment, maintenance and services-RFP
B. Branding Ellis-Strother
C. College of Charleston lease O’Rourke
D. Budget and Reporting Discussion O’Rourke & Staff
VI. Next Meeting
A. Regular Commission Meeting, Monday, March 17, 2014, 5:30pm at CCPRC Headquarters, 861 Riverland Drive UNAPPROVED MINUTES OF THE CHARLESTON COUNTY PARK AND RECREATION COMMISSION HEADQUARTERS BOARD ROOM, 861 RIVERLAND DRIVE, CHARLESTON, SC REGULAR COMMISSION MEETING MONDAY, JANUARY 27, 2014
Commission Members Present: Mr. Benjy Cooke, Chair, Mr. Ravi Sanyal, Ms. Mattese Lecque, Mr. Andy Thomas, Ms. Lisa King, Mr. Wes Lybrand
Commission Members Absent:
Staff Present: Mr. Tom O’Rourke, Ms. Donna Gueldner, Mr. Kevin Bowie, Ms. Jan Coulter, Mr. Steve Hutton, Mr. David Chappell, Ms. Gina Ellis-Strother, Mr. Tommy Hale, Ms. Julie Hensley, Mr. Michael Bradley, Ms. Jeanne Lange and Mrs. Pam Ragland
Guests Present: Mr. Teddy Manos; Ken Meadows and Emily Sobjak, Greene, Finney & Horton
Legal Counsel Present: Mr. Dwayne Green
I. Call To Order and Welcome
A. Introduction of Guests and Notification to Media
The Charleston County Park and Recreation Commission met on Monday, January 27, 2014 at CCPRC Headquarters, Charleston, SC. Mr. Cooke called the meeting to order and welcomed those in attendance. Mr. Cooke informed those present that notification of the meeting had been sent to the local news media and other requesting notification and asked that the record reflect the Commissioners present.
II. Public Comments
There were no public comments at this meeting.
III. Approval of Minutes
A. (ACTION) Approval of minutes of December 16, 2013 Regular Commission Meeting
Motion to approve minutes of December 16, 2013 Regular Commission Meeting was made by Mr. Sanyal, seconded by Ms. Lecque, and approved by the Commission. (#041-1314)
IV. Old Business
There was no Old Business discussed at this meeting.
V. New Business
A. Administrative Services Report
1. Status Report
Mr. Bowie reported on the Checks in Excess of $7500, stating that many of the Regular Commission Meeting January 27, 2014 Page 2 of 4
checks were consolidating cash to BBT and moving to Wells Fargo. Mr. Thomas asked about the purchase of Asset Core, and Mr. Bowie explained that this is software that manages IT equipment. Mr. Hale reported on the combined and governmental statements. Ms. King and Mr. Thomas asked for further information regarding the enterprise funds statements. Mr. O’Rourke responded that this would be covered for Commissioners at a later date as it relates to the budget.
2. (ACTION) Beer and Wine Products, Equipment and Services RFP Approval
Mr. Bowie reported that a Request for Proposal was issued and publically advertised for purchase of beer and wine products, equipment and services for a base year with two (one) year options and that one firm responded.
Motion to approve entering into a two year contract with Southern Eagle Distributing to provide beer and wine resale products, equipment, services and sponsorship opportunities to the Commission with the funds coming from the appropriate operating budget, was made by Mr. Sanyal, seconded by Ms. Lecque, and approved by the Commission. (#042-1314)
3. (ACTION) Catering Services RFP Approval
Mr. Bowie reported that a Request for Proposal was issued and publically advertised for catering services for a base year with two (one) year options, and that two firms responded.
Motion to approve entering into a contract with The Caterer with the funds coming from the appropriate operating budget and future appropriations of the Commission, was made by Ms. Lecque, seconded by Mr. Sanyal, and approved by the Commission. #043-1314)
4. (ACTION) Old Towne Creek County Park Rain Hut Roof Repair Contract Approval
Mr. Bowie reported that an invitation for bid was issued and publically advertised for Old Towne Creek County Park Rain Hut Roof Repairs, that two firms responded, that Treat and Woodman, LLC, submitted a bid of $37,130.00, and that they proposed a small business enterprise goal of 100%.
Motion to approve entering into a contract with Treat and Woodman, LLC, with allowances for estimated quantities of additional repair work if needed and inclusion of the Add Alternate for a standing seam metal roof for a total of $37,130.00 with the funds coming from the approved CIP budget, was made by Mr. Sanyal, seconded by Ms. Lecque, and approved by the Commission. (#044-1314)
Regular Commission Meeting January 27, 2014 Page 3 of 4
B. Election of Officers
Mr. Cooke opened the floor for nominations for office.
Chair: Motion to nominate Benjy Cooke for the office of Chair was made by Andy Thomas, seconded by Lisa King, and there being no other nominations, Benjy Cooke was elected by acclimation. (#045-1213)
Vice Chair: Motion to nominate Mattese Lecque for the office of Chair was made by Ravi Sanyal, seconded by Lisa King, and there being no other nominations, Mattese Lecque was elected by acclimation. (#046-1213)
Secretary-Treasurer: Motion to nominate Andy Thomas for the office of Chair was made by Lisa King, seconded by Ravi Sanyal, and there being no other nominations, Andy Thomas was elected by acclimation. (#047-1213)
C. McLeod Plantation Update
Mr. Chappell reported that the agency is underway with necessary paperwork, permits, etc., and that bids would be brought to the February Commission meeting for approval.
D. Accreditation Report
Ms. Ragland reported that the Self Assessment Report was submitted on January 17 and that Commissioners received the report (without attachments) in their meeting packets.
E. Audit Report Presentation
Mr. Meadows presented the audit report for 2013, stating that they had issued an unmodified opinion on the audit, that there were no written management letter findings, and that the Commission was in good financial shape. The Commission thanked Mr. Meadows, his staff and the CCPRC staff for their work on the audit.
F. Parklands Foundation
Mr. O’Rourke reported that the foundation bylaws require between seven and eleven directors, and that it currently had six.
Motion to appoint Will Taylor to the Parklands Foundation Board of Directors was made by Mr. Sanyal, seconded by Mr. Thomas, and approved by the Commission. (#048-1314)
Regular Commission Meeting January 27, 2014 Page 4 of 4
G. Executive Session – Personnel Matter
Motion to enter into Executive Session for the purpose of discussing a personnel issue was made by Mr. Sanyal, seconded by Ms. King, and approved by the Commission. (#049-1314)
Motion to authorize Mr. Dwayne Green to negotiate with a former employee for an amount not to exceed six months’ salary was made by Ms. King, seconded by Ms. Lecque, and approved by the Commission. (#050-1314)
VI. Next Meeting
A. Staff Commission Annual Banquet, Friday, February 21, 2014, Founders Hall B. Regular Commission Meeting, Monday, February 24, 2014, 5:30pm at CCPRC Headquarters, 861 Riverland Drive
There being no further business, the meeting adjourned at 7:00 pm.
Respectfully submitted,
Benjy Cooke, Chair Pam Ragland, Administrative Manager Stats -Attendance 3 2 1 Bulow is closed in closed January is Bulow for maintenace waterpark,and attendance.Includes HFOL, C&C Includes waterpark attendance. waterpark attendance. Includes Attendance Attendance Attendance 2013 vs 2014 2013 vs 2014 Occupancy Occupancy Occupancy Jan 2014 Jan 2013 Jan 2012 Jan 2014 Jan 2014 Jan Jan 2013 Jan 2012 Jan 2013 Jan 2012 Jan Vehicles Vehicles Vehicles Variance Variance % % Campsites 11,788 12,395 -4,296 7,492 PICP BWP -36% 41% 39% 30% --- 0 0 0 0 1 PARK & RECREATION 23,977 28,000 26,956 -4,023 Cottages FBCP JICP -14% 22% 27% 25% --- 0 0 0 0 2 SERVICES 15,655 11,719 -7,381 WCP 8,274 -47% Marina 94% 96% 94% IOP --- 0 0 0 0 1 TOTAL 1,165 CAW -32% -376 Bulow 789 821 0% 0% 0% --- 0 0 0 0 Facility Attendence January Attendence vs January Facility 2013 2014 MHEC -23% 130 100 160 -30 FB PIER FB 10,707 -5,330 5,377 6,871 -50% Attendance Attendance Attendance 2013 vs 2014 Jan 2014 Jan Jan 2013 Jan 2012 Jan MP Pier MP Variance Attendance 7,714 8,463 7,440 -749 -9% % 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 0 Attendance BWP Jan2012 66,492 ------SI 0 0 0 0 0 0 0 0 FBCP SZ ------0 0 0 0 0 0 0 0 Attendance Attendance Jan2013 75,974 WW IOP ------0 0 0 0 0 0 0 0 Attendance Jan2014 53,729 Bulow TOTAL 50 ------0 0 0 0 0 0 0 3 Laurel Hill Laurel -91% -60 66 80 6 -22,245 53,729 75,974 66,492 TOTAL -29% Rain: 2.67" Rain: 57 Temp: 0.35" Rain: 66.5 Temp: 0.64" Rain: 65.6 Temp:
FEBRUARY 2014 / Activity: January In the News Partnerships, Promotions & Sales
Events, Parks & Programs Public Perspectives Stats — Attendance and Web
In the News Stats-Attendance **IncludesWaterpark, and attendanceHFOL, C&C waterpark *Includes attendance. Attendance Attendance 1213 vs 1314 1314 vs 1213 Attendance Occupancy Occupancy Occupancy YTD 1213 YTD 1112 YTD 1213 YTD 1112 YTD YTD 1314 YTD 1314 YTD 1314 YTD 1213 YTD 1213 YTD 1112 YTD 1314 Vehicles Vehicles Vehicles 1213vs Variance 1314 % %
Pet Fest 2014 moves to March 22 and 23 Campsites 107,041 16,140 13,227 12,065 97,908 99,483 -1,575 2,913 BWP PICP* 71% 22% 67% 64% Friday, January 31, 2014 -2%
Our pets love us unconditionally– so why not give 306,748 296,401 281,117 Cottages 12,477 12,477 11,668 10,347 JICP** FBCP 56% 55% 55%
back to our best friends by bringing them out for some 3% --- 0 fun? Pets, their owners, and those in search of a pet are invited to join Charleston County Parks for a full
weekend of exhibits, demonstrations, experts, enter- 232,527 237,761 216,253 29,990 27,645 25,834 -5,234 Marina 2,345 WCP* 97% 96% 96% IOP -2% tainment, and more at Charleston's premier pet festi- 8% val, Pet Fest. The fun takes place on two days, Satur- day, March 22 and Sunday, March 23, from 11 a.m. – 5 17,735 58,607 40,872 49,567 TOTAL
p.m. each day at Mount Pleasant Palmetto Islands Bulow 7,083 6,612 6,460 43% 34% 34% CAW 471 County Park. 0% 7%
Pet Fest provides an opportunity for local pet organi- vs YTD 1314 Attendance 1213 16,316 16,691 10,178 MHEC
zations and businesses to showcase their causes, prod- -375 -2% ucts and services in a fun, pet-friendly environment. File photo/Staff Pet Fest takes place on two days, Saturday, Leashed pets are welcome with their owners. Or, March 22 and Sunday, March 23, from 11 a.m. – 5 p.m. each come to the festival in search of your new best friend day at Mount Pleasant Palmetto Islands County Park. 162,336 158,247 130,318 FB Pier FB 4,089
from local rescue groups, who will have adoptable ani- 3% mals on site. Mount Pleasant. The mission of CCPRC is to improve the quality of life in Charleston County by offering a Attendance Attendance
Don't miss Pet Fest, Saturday, March 22 and Sunday, Attendance YTD 1213 YTD 1112 YTD
diverse system of park facilities, programs and ser- YTD 1314 122,445 106,139 1213vs MP Pier MP 16,306 98,968 1314
March 23 from 11 a.m. to 5 p.m. each day at Mount 15%
vices. The large park system features over 10,000 % 1,000,000 1,200,000
Pleasant Palmetto Islands County Park (444 acres of property and includes three land parks, three 200,000 400,000 600,000 800,000
Needlerush Pkwy). Admission: $8 per day. Dogs must beach parks, four seasonally-lifeguarded beach areas, Series1 remain leashed throughout the event. Children 12 and three dog parks, two landmark fishing piers, three wa- 0 24,925 24,714 25,282 52,811 43,589 39,955 9,222 21% BWP
under, Gold Pass Holders and leashed pets are free. 211 1%
terparks, 19 boat landings, a climbing wall, a challenge SI Attendance
Pet Fest is brought to you by your Charleston County 1112 YTD course, an interpretive center, an equestrian center, 994,656 Parks. For further information call 843-795-4386 or cottages, a campground, a marina, as well as wedding, visit charlestoncountyparks.com/PetFest. 48,659 53,536 48,659 28,004 28,004 35,395
meeting and event facilities. The park system also -4,877 FBCP -9% SZ --- offers a wide variety of recreational services – festi- 0 Owned and managed by the Charleston County Park
vals, camps, classes, programs, and more. For more Attendance 1,039,470 YTD 1213 YTD and Recreation Commission (CCPRC), Palmetto Islands information on CCPRC, call 843-795-4386 or visit
County Park is located at 444 Needlerush Parkway in 92,641 98,145 92,091 10,903 81,706 70,803 67,158 -5,504
CharlestonCountyParks.com. WW 15% -6% IOP
Highlights (ongoing each day): Event and activities: Attendance 1,110,685 YTD 1314 YTD 166,225 176,395 166,032
• Lowcountry Dog Magazine's Cover Model Contest • K9s in Flight Frisbee Dogs and Dock Diving (12, 2 & 4 p.m. -10,170 TOTAL 2,246 2,117 1,417 Bulow -6% 129 • Swift Paws Lure Chasing – let your dog race on a lure daily). Your dog can dive for a $5 donation! 6% course for a $10 donation • Charleston Kennel Club's “Meet the Breed” and Family • Veterinarians, trainers, groomers and pet suppliers Dog Show (Sunday, 1 p.m.) LaurelHill -1,072 1,627 -66% • Nutrition, education and training tents • Pet Contests – Best Trick, Owner Pet Look-Alike, Face On- 555 396 ly a Mother Could Love, Musical Sit, Best Dog Costume • Dog washing station • Live music by Unkle Funkle, Sunday at 3 p.m.
• Rescue groups and adoptioncenters with adoptable 1,110,685 1,039,470 994,656 71,215
• STARR (Search, Tactics, And Rescue/Recovery) Team TOTAL
animals 7% Demonstrations • Children's activities, including jump castles • K-9 Good Citizens Test (Saturday only) • Food, beverages and beer for sale
2
Stats-Web (1/1/14 - 1/31/14) In the News
Website Visitor Summary
CharlestonCountyParks.com Breaking down the Festival of Lights takes months Total Visitors Page Views Average Visit Time January 2014: 50,540 January 2014: 220,093 January 2014: 3 min, 46 sec Updated: Jan 09, 2014 6:21 PM EST Between now and March 1, that crew will be focusing on the breakdown process. Sonya Stevens How Are They Finding Us? Most Popular Pages [email protected] All of the light displays are disassembled and packed up with the exception of the one of the Ravenel 1. Charlestoncvb.com 11. CharlestonsFinest.com 1. Home page 11. Bulow CHARLESTON, S.C. (WCIV) – Do you dread taking Bridge. The reason it stays? It's 30 feet tall and rough- 2. Chasweddingguide.com 12. CharlestonCounty.org 2. Campground & Cottages 12. Wann. Hours down your Christmas decorations? Imagine having to ly the length of a football field. 3. Sciway.net 13. RunningInTheUSA.com 3. James Island County Park 13. ECPOF pack away all 750 displays from the Festival of Lights at James Island County Park. "We will fill about 28 trailers. These are specially de- 4. GoodSamClub.com 14. SCGreatOutdoors.com 4. Employment 14. PICP signed trailers for us to layer as you will like a book- 5. CharlestonFamilyFun.com 15. RVParkReviews.com 5. Human Resources 15. Whirlin Waters The popular event in the Lowcountry features more shelf a display down and then we go to the next site, 6. Facebook (mobile) 16. Iop.net 6. CG Rates & Reservations 16. Waterparks than 750 different displays and costs roughly $1,000 a we'll put another display on top of it with racks and 7. FollyBeach.com 17. SeaKayakCarolina.com 7. Wannamaker 17. FBCP night to light. we'll go to about 11 feet high per trailer, and then we 8. Facebook.com 18. RV-Clubs.us 8. Parks & Facilities 18. Beach parks "We have been proactive over the years and we have cover them just like the old wagons out west with a 9. DiscoverSC...com 19. Careercenter.nrpa.org 9. Wedding Venues 19. Festivals gone to a lot of LED lighting. The cost has come down tarp, a UV protectant tarp to protect the displays to 10. Charleston CVB (mobile) 20. CityOfFollyBeach.com 10. Cottages 20. Cajun Festival and the products have become better. We are still keep a longer life to them," said Chappell. researching it and like everything else, the technolo- With over three miles of lights to view, the festival gy, the material gets better," said David Chappell, attracts people from all across the country. Top Search Terms Where Do They Live? Email Marketing Director of Capital Projects at James Island County Park. "The Holiday Festival of Lights actually was nominat- 1. Jobs 1. South Carolina 41,559 Active Contacts ed as one of the Top 20 events by the Southeastern All of the displays are made at the park in a ware- 2. Application 2. Unknown Tourism Society for November 2013, " said Sarah house, but that is just part of the work that has to be 3. Internship 3. North Carolina Overall Metrics Reynolds, Publicity Coordinator at Charleston County done. Parks and Recreation Commission. "And actually by 4. Map 4. Georgia 22.7% Open rate (702,573) "We have one crew, the Holiday Festival of Lights November 2013, by the end of the month, we had 5. Master Naturalist 5. Tennessee 4.3% Clicks (100,123) crew, that work on it year round so there is a lot of seen all 50 states. We have seen license plates from 6. Volunteer 6. Florida prep work, a lot of design work, repair work, refur- all 50 states including Hawaii and some from Cana- 7. Weddings 7. Virginia Last 3 Months bishing work," said Chappell. da." 8. Adventure Camp 8. New York 25.4% Open rate (29,928) All this bling packed away 9. Geocaching 9. Maryland 16.3% Clicks (4,881) for another day, but not be- fore entertaining more than 10. Fishing 10. Ohio 200,000 people this year. 2014 will be the 25th year Fans: 14,917 Most Popular Age Group: 35-44 years old for the event, so there are big plans to celebrate. (up 263) Post with Greatest Reach: “Bobcat at Caw Caw” - 4,074 People Reached and 138 Likes, 11 Comments & 24 Shares The crew will start setting up the day after Labor Day and you can start checking out @ChasCountyParks the lights starting Nov. 14, 2014
1,233 followers 1,544 Tweets
3
In the News Group Sales
Through Corporate Online Pass Sales, companies can purchase discounted park passes. In January, the following companies purchased Gold Passes and/or Splash Passes generating $2,156.
Corporate Online Pass Sales: $2,156
Don't get stuck in same fitness resolution rut: 12 ideas for the Boeing: $333 (4 Gold Passes and 2 Basic Splash Passes) new year Bosch: $58.50 (1 Gold Pass) By David Quick Charleston County School District: $531 (4 Gold Passes and 6 Basic Splash Passes) Posted: Tuesday, December 31, 2013 6:00 am The Citadel: $175.50 (3 Gold Passes) Got your New Year's fitness resolutions set yet? College of Charleston: $333 (4 Gold Passes and 2 Basic Splash Passes) If they are basically eat less, exercise more and lose weight, you may need help. In fact, you probably need a MUSC: $276 (5 Gold Passes) goal, some structure and maybe even a good coach and training friends. Roper Hospital: $449 (4 Gold Passes and 3 Super Splash Passes) Those of us who live in the Charleston area are fortunate. We have plenty of options other than just joining a fitness club and being on our own. GOLD PASS REVENUE SUPER SPLASH REVENUE Masters Games $1,500.00 $400.00 Training for goal events also applies to those in their golden years. $1,000.00 $200.00 $500.00 $- Starting Jan. 28, the Charleston County Park and Recreation Commission, along with several other area recre- $- ation organizations, is launching the Lowcountry Master Games. 2012 YTD 2012 YTD 2013 YTD 2013 YTD The games will feature a different sport or event each month this year. The games, which include basketball, 2014 YTD 2014 YTD softball, racquetball, golf, bocce, table tennis, track and field, along with several others, will be held at differ- ent locations throughout the greater Charleston area. "As the fastest-growing BASIC SPLASH REVENUE segment of our popula-
tion, the 50-plus market $600.00 deserves attention," says PRC's Fitness and Wellness $400.00 Program Manager Allison $200.00 Foster. $- "Powerful, active and 2012 YTD 2013 YTD competitive -50 plussers 2014 YTD are redefining age as we know it. They personify the adage 'age is just a number.' Most are living Stats-Parks & Program Services longer, healthier, more productive lives with little thought of slowing down. The Lowcountry Master Total Calls In: 4,023 Online: $ 40,043 Games capitalizes on this trend." Average Talk Time: 3.36 Front Desk: $ 214,222 Among the nearly 150 running and biking events to train for in the Lowcountry is the www.lowcountrymasters.com Jerry Zucker Ride for Hope in October. Average Wait Time: 0.39 Total Revenue: $ 254,265
4 17
Partnerships & Community Outreach In the News
United States Lifesaving Association
The South Atlantic Lifesaving Association, a region of the United States Lifesaving Association, held Recreation agencies offering year-round athletic events for the 50+ crowd their annual regional meeting at James Island County Park in January. In addition to the meeting, CCPRC’s Marketing Director, Gina Ellis- Monday, December 30, 2013 Strother and Publicity Coordinator, Sarah Reyn- olds, offered an educational session and workshop The Charleston County Park and Recreation Com- Participating agencies include the City of Charles- focusing on media training for lifeguards. As inte- mission (CCPRC), along with several other area ton Department of Recreation, City of North gral players in emergency situations near the recreation organizations, is launching the Low- Charleston Recreation Department, Town of shore, ocean lifeguards are often approached by country Master Games in January. Mount Pleasant Recreation Department, Isle of members of the media for interviews. This class Palms Recreation Department, St. Andrews Parks discussed how to train yourself and your lifesaving The Lowcountry Master Games will feature a and Recreation Department, CCPRC, and the staff to respond appropriately during interviews different sport or event each month this year. The Charleston Metro Sports Council. from all types of media. Participants learned not games, which include basketball, softball, racquet- only how to give the media the information they ball, golf, bocce, table tennis, track and field, along are seeking, but how to make the most of a situa- with several others, will be held at different loca- tion to give their agency the exposure it deserves. tions throughout the greater Charleston area. Real life examples were shown of what works and what does not using TV clips and quotes from me- “As the fastest growing segment of our popula- dia, including comments for local TV water safety tion, the 50+ market deserves attention,” CCPRC’s reporter, Nikki Gaskins. Fitness and Wellness Program Manager Allison Foster said. “Powerful, active, and competitive- 50 plussers are redefining age as we know it. They personify the adage ‘age is just a number.’ Most SC Stingrays -- CCPRC was onsite at home games as a proud are living longer, healthier, more productive lives sponsor of Stingrays Kid’s Club : Pack the House Promotion with little thought of slowing down. The Lowcoun- try Master Games capitalizes on this trend.”
The program begins Jan. 28 with bowling. The Town of Mount Pleasant’s Recreation Department is the sponsoring agency hosting the inaugural Public Perspective event in the series. A complete schedule listing each sport or activity along with the time, date, The Lowcountry Master Games are presented by Customer Quotes: location and associated fees is available online at BlueCross BlueShield of South Carolina and sup- www.lowcountrymasters.com porting sponsor Glasspro. For more information on “My husband and I attended the Seashore Exploration program on Isle of Palms. Despite the pouring rain, we real- the Lowcountry Master Games, visit ly enjoyed the program and were so impressed with Kristina Wheeler. She is not only very personable but ex- The website will provide direct access for those www.lowcountrymasters.com or contact one of tremely knowledgeable about her subject and is so enthusiastic about passing her knowledge along to us. If this is interested in learning more about the programs the participating agencies. the kind of program she runs in the rain, I can't wait for her next program in good weather. CCPRC is fortunate to and for registration information. Registration can have her on staff.” Seashore Exploration Participant also be completed in person at the recreation de- “I had the opportunity to attend the Bird walk at Beachwalker Park. I wanted to let you know what a great pro- partment or agency hosting the event. gram that is, and how much I enjoyed it. I am not an experienced 'birder'. I have learned something every time I attend. Keith is such an enthusiastic and knowledgeable leader. His love of birds is genuinely contagious.” Beachwalker Bird Walk Participant
“Outstanding Lab discussions and hands on activities.” Environmental Education Participant
16 5
In the News Events, Parks, and Programs
Building a New Generation of Recreation Programmers
The 2014 Programming Summit (TPS) will be held at in content, format, fun and logistics judging from the Over 50? Get out and get active North Strand Park in Little River, S.C. February 26-28 overwhelming positive comments including: sponsored by the South Carolina Recreation and Park “This is the first time all the sessions were relevant to Friday, January 3, 2014 The website will provide direct access for those interest- Association and hosted by Horry County Parks and Rec- my position or to me personally”, “Fantastic; every de- ed in learning more about the programs and for registra- By Sully Witte reation Commission. The development of this new edu- tail was covered”, “Awesome conference! Very worth- tion information. Registration can also be completed in cational event in 2013 was inspired by loss of the Edith while. Great information” , and “Topics were informa- Charleston County Park and Recreation Commission person at the recreation department or agency hosting Upchurch Innovative Programming Forum, generally tive & more suitable with the type of work I do”. (CCPRC), along with the Mount Pleasant Recreation De- the event. Participating agencies include the City of known as “Rock Eagle”, which for many years was the partment is launching the Lowcountry Master Games in Charleston Department of Recreation, City of North essential training event for recreational programmers in Inspired by this success, the planning team has devel- January. Charleston Recreation Department, Town of Mount the southeast region. Rock Eagle was an amazing ad- oped another outstanding educational experience for Pleasant Recreation Department, Isle of Palms Recrea- venture that helped produce many of the outstanding the 2014 Programming Summit which will feature over The Charleston County Park and Recreation Commission tion Department and St. Andrews Parks and Recreation 30 CEU approved educational sessions in timely and (CCPRC), along with the Mount Pleasant Recreation De- professionals managing exceptional programs across Department. the region today, including a host of our own CCPRC engaging topics including Community Programming, partment is launching the Lowcountry Master Games in Special Events, Marketing, Leadership, Environmental During the month of January, participate in the Low- staff! January. Education, Daycamp, the Arts, Program Development, country Master Games Bowling Tournament. It will be and Social Media. Sessions have been developed to The Lowcountry Master Games will feature a different held Jan. 28 at 9 a.m. at Sparian’s River Bowl sport or event each month this year. The games, which provide training for both the beginner programmer and include basketball, softball, racquetball, golf, bocce, ta- 613 Johnnie Dodds Blvd. Mount Pleasant. The cost is the seasoned professional and additional time for site ble tennis, track and field, along with several others, will $21 a player. visits, networking and socializing with peers from across be held at different locations throughout the greater the state. Eric Rowles and his colleagues from “Leading Register in person at the Mount Pleasant Senior Center, Charleston area. to Change” will kick off the Summit during an inter- 840 Von Kolnitz Road, Mount Pleasant or by phone at active opening keynote presentation. Mr. Rowles is well The Lowcountry Master Games is a cooperative program 843-856-2166. -respected in the parks and recreation field as a dynam- of local park and recreation agencies dedicated to pro- The Lowcountry Master Games are presented by Blue- ic, innovative and relevant speaker, best known for his moting healthy and active lifestyles for athletes age 50 Cross BlueShield of South Carolina and supporting spon- dynamic, enriching presentations at state and local rec- and over. sor Glasspro. For more information on the Lowcountry reation conferences. Building on the legacy of Rock Ea- gle, the TPS Board expects another outstanding educa- “As the fastest growing segment of our population, the Master Games, visit www.lowcountrymasters.com or tional and networking experience for this year’s 50-plus market deserves attention,” CCPRC’s Fitness and contact one of the participating agencies. attendees, and has been very honored to find great Wellness Program Manager Allison Foster said. Participating agencies support for this event from the new generation of rec- “Powerful, active, and competitive- 50 plussers are rede- reation programmers! fining age as we know it. They personify the adage ‘age Charleston County Park & Recreation Commission To fill this void, a planning team of recreation profes- is just a number.’ Most are living longer, healthier, more Park and Program Services at 843-795-4386 sionals from across the state, including CCPRC staff productive lives with little thought of slowing down. The members Susie Goudy, Marianne Bower and Shante’ Lowcountry Master Games capitalizes on this trend.” City of Charleston Recreation Department, Frances Deschenes at 843-724-7336 or Robin Cooper at 843- Ellis, (several Rock Eagle alumnae) developed and im- The program begins Jan. 28 with bowling. The Town of 724-3747 plemented the first SCRPAProgramming Summit (TPS). Mount Pleasant’s Recreation Department is the spon- This event was held February 27 – March 1, 2013, at soring agency hosting the inaugural event in the series. City of Isle of Palms Recreation Department, Ben Saluda Shoals Park in Columbia, S.C. , hosted by Irmo A complete schedule listing each sport or activity along Hull at 843-886-8294 Chapin Recreation Commission and Lexington County with the time, date, location and associated fees is avail- Town of Mount Pleasant Recreation Department, Recreation and Aging Commission. Though similar in able online at www.lowcountrymasters.com. Rhea Pitts or Sherrie Pompeii at 843-856-2166 intention to Rock Eagle, The Programming Summit de- veloped its own identity and format from information Participants will compete in the following age groups: North Charleston Recreation Department, Belinda collected through a comprehensive survey of SCRPA 50-54, 55-59, 60-64, 65-69, 70-74, 75-79, and 80-plus. Swindler at 843-745-1028. membership soliciting current programmatic needs, CCPRC staff reserve the right to combine age and gender trends, implementation format, and logistical prefer- Saint Andrew’s Parks & Playgrounds, Brian Burke at divisions if registration numbers require it. ences. The 2013 Summit was an overwhelming success 843-763-3850
6 15
Events, Parks, and Programs In the News
More Happenings... Lowcountry Masters Games launch on Tuesday, hopes to lure competitive athletes age 50 and up Posted on January 24, 2014 by David Quick
The Charleston County Park and Recreation Commission sor Glasspro. For more information on the Lowcountry Bulow County Park: a controlled burn was along with several other area recreation organizations, Master Games, visit www.lowcountrymasters.com or implemented at Bulow this month. is launching the Lowcountry Master Games on Tuesday. contact one of the participating agencies. The Lowcountry Master Games will feature a different Q&A with Allison Foster sport or event each month this year. Q: Based on what I heard, the Lowcountry Masters Ray Tanner, (third from left), re- Mullet Hall: The games, which include basketball, softball, racquet- Games are a reincarnation of the Lowcountry Senior cently represented PRC for Mullet Hall Equestrian ball, golf, bocce, table tennis, track and field, along with Games, with a younger twist. Tell me about “bringing Center, at the annual League of Agricultural and several others, will be held at different locations back the games”? Equine Centers Conference. Ray and six other throughout the greater Charleston area. members received the first ever certification given A: Senior? I’d like to suggest Webster retire the term for Certified Managers of Equine Centers. “As the fastest growing segment of our population, the from the dictionary, because we are all masters in the 50+ market deserves attention,” says the commission’s making. Aging baby boomers are constantly reinventing Congratulations Ray! Fitness and Wellness Program Manager Allison Foster themselves, and so are “the games”. said. Q: What is the main difference between the masters “Powerful, active, and competitive- 50 plussers are rede- games and the senior games? Interpretation Coordinator and Master Birder Receives Prestigious Appointment fining age as we know it. They personify the adage ‘age is just a number.’ Most are living longer, healthier, more A: The growing masters’ market deserves more physical Each state in the US has an official checklist of birds that mittee serves as gatekeeper for our official state list by productive lives with little thought of slowing down. The activity options more often. Lowcountry Masters Games serves as the state’s official record of bird species record- receiving, verifying, and voting on the validity of rare bird Lowcountry Master Games capitalizes on this trend.” will be offered at various locations throughout the coun- ed within state boundaries. Anyone can contribute to a reports that are submitted by the public. Keith ty all year long so they are accessible from all municipal- The program begins Tuesday with …. BOWLING!!!! state list, and over time, it helps us understand not only McCullough, CCPRC’s Natural History Interpretation Co- ities. the degree of bird diversity in South Carolina but also ordinator, was nominated by committee members and The Town of Mount Pleasant’s Recreation Department Q: What about the mix of events? Are some more how bird distribution and migration habits change over appointed to this committee in late 2013. He began his is the sponsoring agency hosting the inaugural event in geared to competitive athletes than others? time throughout the nation. The SC Bird Records Com- open ended term in January 2014. This is a great honor the series. A complete schedule listing each sport or and solidifies Keith’s position as one of the activity along with the time, date, location and associat- A: Whether tapping into the athlete within, like nonage- most respected birders in the state. ed fees is available online at narian track star Olga Kotelko, or rediscovering a love www.lowcountrymasters.com. for social, physically active games, Lowcountry Masters The Committee consists of nine birding Games offers an array of appealing activities from bowl- experts from all over South Carolina in- The website will provide direct access for those interest- ing and table tennis to field and track events and a 5k cluding field ornithological research veter- ed in learning more about the programs and for regis- trail race. ans, university educators and published tration information. Registration can also be completed authors. Keith began educating the public in person at the recreation department or agency Q: How are you hoping to lure ‘masters’ out to com- about birds in 1999 and further honed his hosting the event. Participating agencies include the City pete? skills while developing and leading bird- of Charleston Department of Recreation, City of North A: 50 is the new 40. As more baby boomers discover walks for CCPRC since 2007. Having Keith Charleston Recreation Department, Town of Mount there is life after 50, real age vs. chronological age will as a SC Bird Records Committee member Pleasant Recreation Department, Isle of Palms Recrea- continue to be a hot topic. Lowcountry Masters Games further lends credibility to PRC’s birding tion Department, St. Andrews Parks and Recreation De- will be marketed throughout the county to entice mas- and natural history programs, and helps partment, CCPRC, and the Charleston Metro Sports ters to try new activities and take part in activities they strengthen the agency’s position as an ex- Council. already love in new locations with new people and com- pert resource for the public. The Lowcountry Master Games are presented by Blue- pete in athletically challenging events. Cross BlueShield of South Carolina and supporting spon- 14 7
In the News Events, Parks, and Programs
Guests to Holiday Festival of Lights Donate over 15,000 Pounds of Canned Food Items
Published: 1/4/2014 5:11:18 PM donations with over 8,200 pounds of food donated. In 2013, the goal was raised even higher. And it paid JAMES ISLAND - Thanks to many generous patrons, off with almost 7,000 additional pounds donated at the Holiday Festival of Lights surpassed its goal of the end of this year, a record number for the festi- canned food collections by over 50%! Festival or- val! ganizers with the Charleston County Park and Rec- Josh McDaniel, with IOP MX, reation Commission set a goal of collecting 10,000 The donations will help support the Lowcountry after the storm..... pounds of canned food items for donation to the Food Bank's mission of serving more than 200,000 enough said. Lowcountry Food Bank. During the span of the 2013 families, children and seniors throughout the 10 Holiday Festival of Lights, visitors donated 15,177 coastal counties of South Carolina. For more infor- pounds of canned food items, which equates to mation on the Lowcountry Food Bank and food col- More Happenings….. 12,648 meals! lections or drives, visit This is not the first time Palmetto Islands County now has www.lowcountryfoodbank.org. Palmetto Islands County Park Park has benefitted from Boy Scouts service pro- For many years, the Holiday Festival of Lights has a new kayak and canoe rack with six slips. A local Boy jects. In the past they have built trails on Nature collected non-perishable canned food items at the The 24th Annual Holiday Festival of Lights ran from Scout built the structure in just under a day com- Island and boardwalks throughout various parts of festival gate for donation to the Lowcountry Food Nov. 8- Dec. 31, 2013. Next year's 25th anniversary pleting his service project requirement for his Eagle the park. Boy Scouts troops frequent PICP through- Bank. Visitors who bring cans on select evenings festival will kick off on Nov. 14, 2014. For more on Scout rank. out the year. We have built a mutually beneficial receive discounted admission. Canned or non- the Holiday Festival of Lights visit The original kayak and canoe rack, also built by a Boy relationship which is evident by their continued pat- perishable dog or cat food items were also accepted www.holidayfestivaloflights.com. The event is pre- Scout, has been a great convenience to customers and ronage and worthy endeavors. for donation. 2012 was a record-breaking year for sented by Boeing and Your Charleston County Parks. a profitable, passive money maker for the park. PICP Maintenance repaired a frozen copper pipe above the Splash Island Bath House damaged from the recent winter freeze. New mulch has been delivered. Old mulch has been cleaned out of the pic- nic areas at the Big Toy and at the top of the meadow in preparation for Pet Fest in March.
Customers can rent slips within 100 feet of the kayak dock on Horlbeck Creek. The additional rack is much needed and appreciated as the first filled quickly after being constructed. www.holidayfestivaloflights.com. 8 13
Events, Parks, and Programs In the News Winter Storm Leon - January 29th in the parks Team Building at James Island County Park Posted January 28, 2014
This past weekend, our College of Charleston Din- Team Captain Ali Blumenthal had this to say ghy Team took part in various team building exer- in regards to the past weekend, “It was real- cises in order to find out more about themselves ly awesome to see the team together do- and their teammates. The fun day of bonding took ing something new, besides sitting in a place at James Island County Park, where the team van, plane, or boat. Team bonding is an participated in the Adventure Challenge Team understatement when you’re fifty feet up Bryant Tezza is going to have a long day at Building Program. and relying on each other. The things we learned will definitely make a positive Folly Pier! change on the water!”
Bulow County Park: Just in case you did- n’t see it on local media, please note that the Bulow Bridge has reopened. It took PRC's DOT Division about a half hour to scrape and clear one lane for traffic.
An icy marsh at Team Captains Chase Shaw and Ali Blumenthal preparing for the zip line! Palmetto Islands County Park
The entire team had a great day enjoying the activities in the park, which included time on a high ropes course that really helped with developing communication, trust, and con- fidence in one another. We’d like to thank James Island County Park for the awesome day, and all of our sailors for participating! Mt. Pleasant Pier closed due to a sheet of ice extending the complete length of the pier. James Island County Park along the snow laden trail 12 9
Events, Parks, and Programs Events, Parks, and Programs
CCPRC’s New Fitness and Wellness Coordinator CCPRC’s New Paddlesports Coordinator Although physical activity has always been second He has not slowed down yet! nature for Tyler Cross, he had limited options for outdoor activity most of the year as a native of noes. Spending time in kayaks has also become a upstate New York. It was not until he moved to passion. In November of 2004, John completed a Charleston in 2007 that he was able to take full 120 mile kayak trip on Lake Superior in prepara- advantage of outdoor sports and hone his skills as tion for a 50 day circumnavigation of Southamp- a competitive runner inspired by his work with ton Island in the Canadian Arctic. Complications legendary running coach Jack Daniels. led to the expedition being cancelled en route to Following the footsteps of his mentor, Tyler be- the island. However, John found himself on the came well known as a local running coach and other end of the globe in 2007 choosing Antarcti- personal trainer in no time at all. Based out of ca for the location to run his first marathon and, MUSC’s Harper Student Wellness Center, Tyler naturally, doing some kayaking while there. was a founding Healthy Charleston Challenge Over the years he expanded his racing back- team coach, (the most successful Biggest Loser ground with dragon boats, outrigger canoes, row- weight loss program in Charleston), and went on ing shells and various types of kayaks. To balance to earn accolades over the next six years as one of the seasons a bit, during the winter months you the most winning team coaches in the program. A true Minnesotan, John Radel owned a canoe before he could drive it to the put-in. Paddling has can find him on the slopes trying to perfect his tel- Driven by his desire to change lives through health been a part of his life ever since. He began pad- emark turns. For decades John has been a recog- and wellness, Tyler brings a wealth of first-hand dling competitively in marathon canoeing and rap- nized face in the paddling community, both per- experience to the team as a coach, a participant, idly earned a title as the United States Canoe Asso- sonally and professionally. Recognizing this, Sea program developer, race director and disciplined ciation Junior Mixed National Champion. Before Kayaker Magazine named him to their Team Sea member of the Air Force Reserves. becoming the National Sales Manager for Weno- Kayaker in 2012. nah Canoe, Inc., John managed his college’s out- Taking on the role of the first General Manager for Short Circuit door outfitting shop that rented, among other Epic Kayaks brought John to Charleston. His ca- things, canoes. During that time, he also guided reer with the park began in 2010. He has been Short Circuit debuted at James Island County trips in the Boundary Waters Canoe Area, exposing active in the paddling community, serving as the Park Monday, January 27 as part of the Health people who were new to outdoor recreation to race director for the Patriot Challenge and volun- and Wellness Core Value committee’s initia- “Short Circuit is definitely a total body paddling and minimum impact camping tech- teering as a coach for a local dragon boat club pri- tive to offer CCPRC staff more opportunities workout. I mean everything was challenged. niques. Recently, John has become a Leave No or to joining the CCPRC Outdoor Team. for fitness. Eighteen full time staff took ad- Well worth the time.” David Bennett, COO Trace Trainer. vantage of the lunchtime workout led by Tyler We’re glad to have John aboard the team! John’s paddling experience is not limited to ca- Cross, CCPRC’s Fitness and Wellness Coordina- tor. The six sessions running through Monday, March 10, serve as a preview for public pro- gramming scheduled to begin later in March. Winter Camp
This 45-minute circuit class is designed to max- This year’s Winter Camp provided a great opportunity for kids to enjoy the park and productively use their time imize calorie burn in an efficient 'get in, get away from school. We hosted 40 youth ages 6-9 for seven days during the winter break. We provided various out' style workout. Fitness professionals tap activities to reinforce front country stewardship ethics, physical exercise, friendship, social awareness, and every major muscle group with balance and community support. The campers walked away each day happy, hungry, and tired. With this said, parents safety in mind leaving participants with a re- walked away each day thankful for CCPRC’s effort to provide quality programming during their time of need. newed sense of energy to take on the rest of day. 10 11
February 2014
ADMINISTRATIVE SERVICES
Table of Contents
January 2014 Financial Reports: Checks in Excess of $7,500 4 Combined and Governmental Statements 5 Enterprise Funds 6-7 Capital Improvement Projects 8 Mid-Year Budget Review: General Agency Operating Fund 9 Enterprise Fund 10 January 2014 Staff Diversity 11 January 2014 Volunteer Report 12 Capital Improvement Projects Update 13-17
Action Item: Purchase of Ice Cream Products, Equipment, Maintenance and Services 18 February 2014 4
January 2014 Checks in Excess of $7,500
Date Check # Vendor Description Amount General Agency 1/14/2014 99106 Verizon Wireless Monthly cellular charges $7,598.03 1/14/2014 99115 Great West Retire Svs- Wells Deferred comp $9,545.00
Enterprise 1/8/2014 98837 Charleston County Annual stormwater $9,972.64 1/8/2014 98838 Charleston County 2013 annual solid waste recycling $50,654.00 1/8/2014 98842 Coleman Photography Santa's photos commission $18,989.49 1/14/2014 99102 SCE&G Electricity $71,963.47 1/15/2014 99124 SC Dept of Revenue Sales Tax JICP sales and use tax $41,561.48 1/15/2014 99126 SC Dept of Revenue Sales Tax Campground & cottages sales, accommodations & use tax $12,817.28
1/15/2014 99141 SC Dept of Revenue Admissions Theater JICP admissions tax $31,028.83
1/30/2014 99227 Jenner Munter Stark, Esquire, LLC Legal settlement attorney fee $20,073.24
Capital Improvement Programs 1/8/2014 98859 John Deere Government & National 5 JD 6x4 gators $47,853.05 1/22/2014 99162 Best Golf Carts 4 golf carts $30,175.93 1/22/2014 99175 Coastal Science & Engineering FBCP stabilization consulting services $17,754.26 1/30/2014 99226 Hydro Corporation Folly Beach Fishing Pier emergency repairs $24,325.20 1/30/2014 99229 Landscape Pavers JICP asphalt trails final payment $19,722.20 1/30/2014 99236 R L Morrison & Sons W.O. Thomas Boat Landing dock payment $125,311.50
Payroll 1/8/2014 13274 South Carolina Retirement Sys Retirement $126,219.95 1/8/2014 13277 Great West Retire Svs- Wells Deferred comp $9,543.50 1/22/2014 13287 South Carolina Retirement Sys Retirement $128,480.29 1/22/2014 13289 Great West Retire Svs- Wells Deferred comp $9,568.50
February 2014 5
January 2014 Financial Report: Combined and Governmental Statements
Prior Year to Current year Year to date- % of This months Remaining Combined Date- Actuals budget Actuals Budget change Balance
General Fund Revenues 2,077,405 13,040,405 4,201,751 32% 1,005,899 8,838,654 Transfers In 0 0 0 0% 0 0 Enterprise Revenues 7,450,125 13,645,579 7,784,685 57% 255,003 5,860,894 Total Operating Revenues 9,527,530 26,685,984 11,986,436 45% 1,260,901 14,699,548
General Fund Expenditures 6,555,347 13,727,677 6,504,030 47% 725,025 6,369,651 Transfers Out 20,995 0 0 0% 0 Enterprise Expenses 7,146,364 13,679,706 7,574,409 55% 1,044,904 6,105,297 Total Operating Expenses 13,722,705 27,407,383 14,078,438 51% 1,769,929 12,474,948 Results from Operations (4,195,174) (721,399) (2,092,002) 290% (509,028) 2,224,600
Prior Year to Current year Year to date- % of Current month Remaining General Fund Date- Actuals budget Actuals Budget activity Balance Tax Millage 1,873,266 12,485,644 3,937,506 32% 1,000,000 8,548,138 Executive 298 0 400 0% 400 (400) Administrative Services 0 0 0 0% 0 0 Marketing 0 0 0 0% 0 0 Human Resources 284 0 0 0% 0 0 Finance 21,416 68,000 30,283 45% 323 37,717 Park and Recreation Services 11,883 31,140 16,446 53% 10 14,694 Recreation 170,259 415,995 217,116 52% 5,167 198,879 Maintenance-Boatlandings 0 0 0 0% 0 0 Planning & Natural Resources 0 37,000 0 0% 0 37,000 Operations 0 2,626 0 0% 0 2,626 Transfers from other Funds 0 0 0 0% 0 0 Total General Fund Revenues 2,077,405 13,040,405 4,201,751 32% 1,005,899 8,838,654
General Administrative 275 0 0 0% 0 (45) Executive Division 484,934 1,064,122 514,281 48% 65,416 376,252 Administrative Services 1,569,970 1,932,018 1,356,909 70% 79,964 320,313 Marketing 452,277 1,008,149 475,657 47% 59,144 497,927 Human Resources 654,915 1,269,464 636,227 50% 68,252 579,043 Capital Projects 0 820,961 430,925 52% 57,296 312,659 Finance 405,286 841,924 323,619 38% 33,439 504,780 Park and Recreation Services 401,012 834,628 438,493 53% 56,191 389,904 Recreation 924,318 2,464,547 938,839 38% 121,906 1,474,779 Maintenance 860,017 1,384,022 624,825 45% 104,992 627,424 Plannning 296,156 361,944 165,907 46% 22,178 153,845 Park Operations 485,193 1,149,010 598,346 52% 56,247 535,881 Total General Fund Expenditures 6,534,352 13,130,789 6,504,030 50% 725,025 5,772,763 Results from Operations (4,456,947) (90,384) (2,302,278) 0 Transfers to other Funds 20,995 596,888 0 0 596,888 Total General Fund Expenditures 6,555,347 13,727,677 6,504,030 47% 725,025 6,369,651 Net General Fund Operating (4,477,942) (687,272) (2,302,278)
February 2014 6
January 2014 Financial Report: Enterprise Funds
Prior Year to Current Year to Date % of Current Month Remaining Enterprise Date Actuals Year Budget - Actuals Budget Activity Balance
Combined Enterprise Fund Enterprise Revenues-all facilities 7,450,125 13,645,579 7,784,685 57% 255,003 5,860,894 Transfers In 0 0 0 0% 0 0 Enterprise Expenses-all facilities 7,146,364 13,679,706 7,574,409 55% 1,044,904 6,105,297 Enterprise profit (loss) from Operations 303,762 (34,127) 210,276 2% (789,901) (244,403) Budget Transfers In 68,676 7,971,741 150,067 2% 71,664 7,821,674 Budget Transfers Out (68,089) (7,937,614) (71,664) 1% (71,664) (7,865,950)
Enterprise Fund Detail Beachwalker Park Operating Revenue 90,374 182,132 108,872 60% 21 73,260 Operating Expenses 82,375 241,442 115,709 48% 13,683 (125,733) Profit (loss) 7,998 (59,310) (6,837) (13,662) 198,993
Bulow Plantation Operating Revenue 52,807 128,550 65,663 51% 566 62,888 Operating Expenses 28,807 56,252 16,988 30% 3,367 (39,264) Profit (loss) 24,000 72,298 48,675 (2,801) 102,152
Caw Caw Interpretative Center Operating Revenue 8,226 22,882 10,695 47% 1,123 12,187 Operating Expenses 104,477 220,650 112,899 51% 15,954 (107,751) Profit (loss) (96,251) (197,768) (102,204) (14,831) 119,939
Cooper River Marina Operating Revenue 499,489 659,154 464,238 70% 37,171 194,916 Operating Expenses 213,480 500,107 228,397 46% 34,894 (271,710) Profit (loss) 286,009 159,047 235,841 2,276 466,626
Folly Beach Coast Guard Base Operating Revenue 2,250 0 2,250 0% 0 (2,250) Operating Expenses 36 0 650 0% 0 650 Profit (loss) 2,214 0 1,600 0 (2,900)
Folly Beach County Park Operating Revenue 8,569 213,578 80,658 38% 0 132,920 Operating Expenses 118,035 182,822 111,239 61% 13,444 (71,583) Profit (loss) (109,466) 30,756 (30,581) (13,444) 204,503
Folly Beach Fishing Pier Operating Revenue 568,785 1,060,449 688,202 65% 22,908 372,247 Operating Expenses 559,496 1,105,079 626,424 57% 67,884 (478,655) Profit (loss) 9,289 (44,630) 61,778 (44,976) 850,902
Isle of Palms County Park Operating Revenue 204,842 401,754 253,909 63% 34 147,846 Operating Expenses 204,336 398,781 216,571 54% 21,981 (182,210) Profit (loss) 506 2,973 37,338 (21,947) 330,056 February 2014 7
Prior Year to Current Year to Date % of Current Month Remaining Enterprise Date Actuals Year Budget - Actuals Budget Activity Balance January 2014 Enterprise FinancialReport Combined Enterprise Fund James Island County Park Operating Revenue 3,369,968 5,643,289 3,527,840 63% 140,314 2,115,449 Operating Expenses 2,778,135 4,983,777 3,003,637 60% 545,420 (1,980,140) Profit (loss) 591,832 659,512 524,203 (405,107) 4,095,589
Laurel Hill Plantation Operating Revenue 3,764 11,100 1,470 13% 0 9,630 Operating Expenses 3,420 34,191 2,531 7% 0 (31,660) Profit (loss) 344 (23,091) (1,061) 0 41,289
McLeod Plantation Operating Revenue 55 0 0 0% 0 0 Operating Expenses 4,522 8,797 7,183 82% 371 (1,614)
Profit (loss) (4,467) (8,797) (7,183) (371) 1,614
Mount Pleasant Pier Operating Revenue 203,863 397,400 232,517 59% 8,153 164,883 Operating Expenses 272,168 545,873 287,563 53% 28,270 (258,310) Profit (loss) (68,305) (148,473) (55,045) (20,117) 423,193
Mullet Hall Equestrian Center Operating Revenue 109,556 208,072 134,319 65% 310 73,753 Operating Expenses 197,782 389,525 227,808 58% 28,119 (161,717) Profit (loss) (88,226) (181,453) (93,489) (27,809) 235,470
Old Towne Operating Revenue 23,284 57,475 6,850 12% 0 50,625 Operating Expenses 36,081 56,119 15,455 28% 1,547 (40,664) Profit (loss) (12,797) 1,356 (8,605) (1,547) 91,289
Palmetto Islands County Park Operating Revenue 258,585 609,944 253,471 42% 6,172 356,473 Operating Expenses 547,246 1,116,893 532,048 48% 55,461 (584,845) Profit (loss) (288,661) (506,949) (278,577) (49,289) 941,319
Park Rec Enterprise Operating Revenue 490,864 964,490 469,635 49% 27,707 494,855 Operating Expenses 407,208 861,242 503,010 58% 89,116 (358,232) Profit (loss) 83,656 103,248 (33,376) (61,410) 853,087
Wannamaker County Park Operating Revenue 1,554,845 3,085,310 1,484,098 48% 10,525 1,601,212 Operating Expenses 1,588,759 2,978,156 1,566,298 53% 125,392 (1,411,858) Profit (loss) (33,913) 107,154 (82,200) (114,867) 3,013,071
Transfers From Other Funds 0 0 0 0% 0 0 Transfers From Governmental Funds due to Budget Amendment-not included in opera- tions results above. 0 0 0 0% 0 0 Total Revenue 7,450,125 13,645,579 7,784,685 57% 255,003 5,860,894 Transfers In 0 0 0 0% 0 0 Total Expenses 7,146,364 13,679,706 7,574,409 55% 1,044,904 6,105,297 Enterprise Profit(Loss) 303,762 (34,127) 210,276 2% (789,901) (244,403) February 2014 8
January 2014 Financial Report: Capital Improvement Projects
Current Year Year to Date- Ac- % of Current Month Remaining Combined Capital Projects Fund Budget tuals Budget Activity Balance
Enterprise Revenues-all facilities 0 0 0% 0 0
Transfers In 0 0 0% 0 0
Enterprise Expenses-all facilities 2,548,941 913,544 36% 198,362 1,388,396
Enterprise profit (loss) from Operations (2,548,941) (913,544) -36% (198,362) (1,388,396)
Capital Projects Fund Detail Asphalt Paving Agency-wide 408,867 408,867 100% 19,722 0 FBFP Piling Encapsilation 177,024 53,524 30% 24,325 123,500 Folly Beach County Park 198,916 51,941 26% 17,754 146,975 Haut Gap Rural Rec Complex 4,924 4,924 100% 0 0 JI SPA Replacement 540,845 83,498 15% 0 457,347 McLeod Phase 1 Development 402,448 83,769 21% 100 318,678 Mgmt & Access Plans 5,480 5,480 100% 42 0 Old Towne Access 82,600 24,600 30% 0 58,000 Old Towne Bld Stabilization 67,260 2,740 4% 0 64,520 Old Towne Pier Replacement 6,921 670 10% 0 6,251 PI Boardwalks & Ramps 26,675 7,700 29% 0 18,975 Projects <$25,000 FYE14 147,285 41,860 28% 7,028 105,425 Skate Park 174,088 4,078 2% 4,078 170,010 W.O. Thomas Boat Landing 224,708 136,494 61% 125,312 88,214 West Ashley Phase I 77,891 3,398 4% 0 74,493 WW Rrun Timing System 3,009 0 0% 0 3,009
February 2014 9
Mid-Year Budget Review: General Agency Operating Fund
Approved Budget Adjusted Midyear as of Budget Re- % Budget Projected thru General Fund Budget Transfers Budget Dec. 31, 2013 maining Remaining Jun. 30, 2013 Revenues Ad valorem taxes 12,396,886 0 12,396,886 2,689,118 9,707,768 78% 12,396,886 Delinquent taxes 450,000 0 450,000 204,008 245,992 55% 450,000 Merchant inventory tax 88,758 0 88,758 44,379 44,379 50% 88,758 TIF refunds (450,000) 0 (450,000) 0 (450,000) 100% (450,000) Recreational Programming 415,995 0 415,995 226,043 189,952 46% 415,995 Interest and miscellaneous 138,766 0 138,766 32,282 106,484 77% 138,766
Total Revenues 13,040,405 0 13,040,405 3,195,830 9,844,575 75% 13,040,405
Transfers In Transfer from Enterprise Fund 0 0 0 0 0 #DIV/0! 0
Total Transfers in 0 0 0 0 0 #DIV/0! 0
Total Available 13,040,405 0 13,040,405 3,195,830 9,844,575 75% 13,040,405
Expenditures Personnel 8,849,876 0 8,849,876 4,016,191 4,833,685 55% 8,849,876 Operating 4,161,574 0 4,161,574 1,748,761 2,412,813 58% 4,161,574 Capital 42,339 0 42,339 12,696 29,643 70% 42,339
Total Expenditures 13,053,789 0 13,053,789 5,777,649 7,276,140 56% 13,053,789
Transfers Out Transfer to Other Funds 68,488 0 68,488 0 68,488 100% 68,488 Transfer to Capital Projects 605,400 0 605,400 0 605,400 100% 605,400
Total Transfers Out 673,888 0 673,888 0 673,888 100% 673,888
Total Disbursements 13,727,677 0 13,727,677 5,777,649 7,950,028 58% 13,727,677
February 2014 10
Mid-Year Budget Review: Enterprise Fund
Approved Budget Adjusted Midyear as of Budget Re- % Budget Re- Projected thru Enterprise Fund Budget Transfers Budget Dec. 31, 2013 maining maining Jun. 30, 2013
Revenues Resale 1,321,113 0 1,321,113 817,088 504,025 38% 1,321,113 Fleet Rentals 192,940 0 192,940 109,237 83,704 43% 192,940 Facility Rentals 1,393,686 0 1,393,686 801,471 592,215 42% 1,393,686 Gate Admissions 1,941,007 0 1,941,007 926,281 1,014,726 52% 1,941,007 Services 22,822 0 22,822 17,396 5,426 24% 22,822 Water Feature 3,773,205 0 3,773,205 1,711,807 2,061,398 55% 3,773,205 Cottages & Campground 1,866,838 0 1,866,838 1,010,427 856,411 46% 1,866,838 Holiday Festival of Lights 1,740,021 0 1,740,021 1,526,076 213,945 12% 1,740,021 Recreation Programming 1,142,805 0 1,142,805 436,307 706,498 62% 1,142,805 Sponsorship 268,500 0 268,500 168,795 99,705 37% 268,500 Miscellaneous 7,150 0 7,150 4,754 2,396 34% 7,150
Total Revenues 13,670,087 0 13,670,087 7,529,638 6,140,449 45% 13,670,087
Transfers In Transfer from Enterprise (HFOL) 63,338.00 0 63338 0 63,338 100% 63,338 Transfer from Other Funds 7,832,674.0 (Interfund) 0 0 7832674 77,789 7,754,885 99% 7,832,674 Transfer from Enterprise (Assets) 0.00 0 0 0.00 0 #DIV/0! 0 Transfer from Special Revenue 75,729.00 0 75,729 614 75,115 99% 75,729
Total Transfers in 7,971,741 0 7,971,741 78,403 7,893,338 99% 7,971,741
Total Available 21,641,828 0 21,641,828 7,608,042 14,033,786 65% 21,641,828
Expenditures Personnel 8,116,983 0 8,116,983 3,895,208 4,221,775 52% 8,116,983 Operating 5,456,731 0 5,456,731 2,621,859 2,834,872 52% 5,456,731 Depreciation 0 0 0 0 0 #DIV/0! 0 Capital 130,500 0 130,500 10,611 119,889 92% 130,500
Total Expenditures 13,704,214 0 13,704,214 6,527,678 7,176,536 52% 13,704,214
Transfers Out Transfer to General Operating Fund 0.00 0 0 0 0 #DIV/0! 0 Transfer to Other Funds 7,874,276.0 (Interfund) 0 0 7,874,276 0 7,874,276 100% 7,874,276 Transfer to Enterprise (HFOL) 63,338.00 0 63,338 0 63,338 100% 63,338 Transfer to Enterprise (Assets) 0.00 0 0 0 0 #DIV/0! 0
Total Transfers Out 7,937,614 0 7,937,614 0 7,937,614 100% 7,937,614
Total Disbursements 21,641,828 0 21,641,828 6,527,678 15,114,150 70% 21,641,828
February 2014 11
January 2014 Staff Diversity
Card Vision Statement: The Charleston County Park and Recreation Commission will provide high quality park facilities, programs, and services to the ever-changing community we serve by recruiting, training, and retaining a qualified and diverse staff.
Current Staff Statistics:
January 2013 Staff Statistics/EEO Information
Full Time Employees Part Time Employees Total of All Employees
Number of Employees 176 253 429
White 145 213 84%
Hispanic 3 4 2%
African American 18 27 11%
Asian 2 3 1%
Indian 1 0 1%
Two or more Races 7 6 2%
Male 102 129 54%
Female 74 124 46%
February 2014 12
January 2014 Volunteer Report
Volunteer Services: The Charleston County Park and Recreation Commission takes great pride in the diversity of facili- ties and programs we offer, our excellent customer service, and most importantly, our fun atmosphere. In exchange for hours worked, volunteers receive multiple benefits, inclusive of a reciprocal pass (which requires a minimum of 30 hours served).
Current Volunteer Statistics:
January 2014 Volunteer Information
Activity Category Hours Volunteers
Beach and Marsh Sweeps 4 2
Campground Hosts 693 20 9 6 Commissioners 6 1 Headquarters
Total Hours 712
Previous Report Hours 9530
Fiscal Year to Date Volunteer Hours 10242
February 2014 13
Capital Projects Update
W. O. Thomas, Jr. Boat Landing Dock Replacement
Left: Before fixed wooden timber pier
Right: New floating alumi- num ground-out dock
R. L. Morrison & Sons, our contractor, completed the new aluminum floating docks at W.O. Thomas, Jr. boat landing on January 22nd. Punch list items were completed January 28th. Final payments are being processed after which grant reimbursement will be applied for from The SC Department of Natural Resources.
Folly Beach Monitoring Consultant
GEL Engineering, LLC has started the second quarterly surveying of the beach profile. As for all of Folly Beach, the U.S. Army Corps of Engineer’s contractor, Great Lakes Dredging, has been running into delays with pump- ing sand onto 5.2 miles of Folly Beach. It is important to Folly Beach County Park as this new beach sand will feed down to our park over time. Currently, we are having volunteer events to install sand fencing and dune plants at the park.
Capital Grants
$250,000 from the Coastal Access Improvement Funds for the construction of a dock, pavilion, paths, parking, and landscaping at McLeod Plantation is approved and extended one year until October 31, 2014; $250,000 from the Land and Water Conservation Fund (LWCF) grant to help subsidize the same elements as well as construction of the maintenance building has been approved; $75,000 grant from the SC National Heritage Corridor has been increased from $50,000 and awarded for the planning, design, construction and implementation of the Interpretive Program at McLeod Plantation. The date has been extended one year until September 30, 2014; $165,000 grant from the US Sport Fish Restoration Fund has been increased from $117,000 for the Courtesy Dock Replacement Project at the W.O. Thomas, Jr. Boat Landing. The project is complete and we will seek reimbursement; $61,459 grant application from the SC National Heritage Corridor Fund for the Pier Replacement Project at Old Towne was ap- proved; and $14,194 grant from the Park and Recreation Development (PARD) has been applied for to “skin” the baseball field at the Thomp- son Hill Playground.
February 2014 14
Old Towne Creek Buildings Evaluation
We have received the final report and cost estimates from Collins Engineers, Inc., the consultant who was chosen to inspect the build- ings at Old Towne Creek County Park for structural deficiencies and any presence of mold, lead, and/or asbestos. These findings will be
used to prioritize repairs and improvements. Capital Projects Update Projects Capital
Old Towne Creek Dock Replacement
After a long wait, we have finally received conditional approval of the DHEC-OCRM permit. We are expecting Federal permit approval from the Army Corps of Engineers any day.
Old Towne Creek Rain Hut Roof Repairs
We have accepted Treat & Woodman’s bid of $37,130 for the Rain Hut Roof Repairs project. The project work includes demolish- ing the left-hand section, which has been severely damaged by termites, as well as add- ing a sloped metal roof, caulking, and paint- ing the right-hand section. This will seal and protect the building until we decide how we want to utilize it in the future.
Palmetto Islands County Park Marsh Boardwalks
Collins Engineers, Inc. is in the process of generating construction drawings for the renovation of the marsh boardwalks at Pal- metto Islands. All of these boardwalks are around 34 years old, and have therefore surpassed their projected lifespans.
February 2014 15
James Island County Park Spray Play CapitalProjects Update
Our contractor, Year Round Pool Company (YRP), has been making good progress despite the weather. YRP has been working on in- stalling the water vault, in-ground piping, con- crete circular seating benches and a concrete seating wall. Our project manager is monitoring the construction daily and holding regular pro- gress meetings with the design-build team. The next steps are installing the play feature’s infra- Contractor installing piping In-ground vault and associated piping structure and mechanical building expansion. The project is currently on schedule to be com- pleted by mid-April 2014.
Concrete circular seating benches Contractor pouring one of the two
concrete seating walls Folly Beach Fishing Pier Pilings
Hydro Corporation, our contractor for repairing the closed section of the Pier Diamond, has replaced the missing pile and leveled the deck. The concrete pile foundation at the seafloor is complete. Rough weather interrupted completion of pile encapsulation of the new pile segment. The new substantial completion date for Hydro Corporation to finish this structural repair is February 20th.
Beachwalker County Park Sewer Project
Knight’s Septic Tank provided the low quote of $9,800 to replace the old existing sewer lift station at Beachwalker. This new two- tank system will alleviate chronic problems with blockages caused by inappropriate items being flushed in the park restrooms. The work is scheduled to be completed before the busy summer season.
February 2014 16
McLeod Plantation
In early January, our consultants received our long awaited final ap- proval from the permitting agencies. This then enabled us to move next to the bidding stage of this project. While the consultants pro- vided the technical specifications, drawings and permitting, Procure- ment and Capital staff worked on preparing “front end” documents and putting the overall package together. This included an intense schedule and even included working together via internet during storm days in order to get the project ready to advertise by a deadline Capital Projects Update Projects Capital of January 30th. Behind the urgency to get the project out to bid was the goal of getting on to construction as soon as possible. Adequate time is necessary for construction without rushing (or paying for con- tractors to rush) to meet one of the grant deadlines, October 2014. By getting the project out so it could be reviewed and recommended for approval at the February commission meeting, we remain on a very doable construction schedule to complete the grant funded items by October. Bidders gathering at the Main House
February 5th was the prebid meeting. We had a very good turn out and this was especially appreciated as it was a non-mandatory meeting. Following the pre-proposal meeting, there were three additional opportunities for bidders to review the site and buildings. Questions were asked, answered and provided back to contractors (via the website). As of this writing, the bidding process has gone very smoothly.
It is anticipated that the construction recommendation package will be provided at this upcom- ing February Commission meeting. If approved, the building contractor will be able to start Bidders at the Garage work very quickly as the architect, Glenn Keyes, has already submitted the plans for review to the City’s building department. Typically the contractor would submit building plans after re- ceiving their contract award but, by submitting early, eight weeks of review time has already been saved! This is huge for us espe- cially due to our grant deadline.
Upon approval of the construction contract, the first work that will happen on site will be the installation of barricades around all impacted trees (a requirement of permitting). We are excited and anxious to get to this next stage and hopefully this will all happen late February/early March.
Design Review Process - Project Approvals
The Capital Design Staff provides assistance with the planning of some projects and facilitates the Design Review Process for all meetings. The following are projects that were reviewed and have received approval since the previous Commission Meeting:
December 17, 2013 – February January 18, 2014
JICP – Campground - Pull Through Sites PICP – Observation Tower – Modifications JICP - SZ –Lazy River Feature Sign WCP – WW – Entrance Sign Replacement Old Towne (OT) – Rain Hut – Building Color Selection WCP – NT – Trail Extension
February 2014 17
Skatepark
CapitalProjects Update
Planning on the Oceanic Street park site has continued this month with the consultants finalizing the master plan based on staff comments, City requirements, and updated site information. The Master Plan includes areas designated for a park building, climbing wall, zip-line, slack-line, shade shelters, parking, pedestrian path, event lawn and the skate boarding elements. The park building will be designed to contain concessions, a retail area, restrooms, admissions, a gathering space and a small office for staff. The building will be elevated to comply with the flood regulations, allowing for storage underneath and elevated views for park staff to oversee the entire site.
Work on the Conceptual Plan is progressing; it will further develop the first phase elements which includes the park building, the skate boarding elements, the event lawn and parking. Additional supplemental tasks necessary for completion of the concept plan are also underway; they are as follows:
Coordination with South Carolina Electric & Gas (SCE&G) to finalize their transmission line easement location and allowa- ble uses within it. Approval of site entrance locations by South Carolina Department of Transportation (SCDOT) Site soil borings, with a complete report expected by the end of February. The soil quality will determine the structural measures required to have a well-built product.
The next step, once the concept plan is further developed, is to have a public meeting; the meeting is anticipated to occur in early April. This public meeting will share the new site and placement of elements requested during the input from the first public meeting. The Marketing Division has been engaged to assist with getting the word out.
Panoramic View of Oceanic Site from I-26, looking toward Ashley River.
February 2014 18
Action Item: Purchase of Ice Cream Products, Equipment, Maintenance and Services
MEMORANDUM
TO: Tom O’Rourke FROM: Kevin Bowie
DATE: February 20, 2014 RE: Purchase of Ice Cream Products, Equipment, Maintenance and Services
A Request for Proposal 2014-018 was issued and publically advertised for Purchase of Ice Cream Products, Equipment, Maintenance and Services for a base period of three years with two (one) year options. Two firms responded.
Premium Ice Cream/DBA: Dixie Belle Ice Cream, a local business, provided the best overall proposal which included tech- nical and cost factors. The price was evaluated for all years of service with a total estimated amount of $66,000 per year with an additional $5,000.00 sponsorship for each year beginning 2014 thru 2018 totaling $25,000.00.
Recommend approval to enter into a contract with Premium Ice Cream/DBA: Dixie Belle Ice Cream for the base three years with an option for two additional one year with the funds coming from the appropriate Operating Budget and future appropriations of the Commission.
Administrative Services Staff
Superintendent of Administrative Services-Kevin Bowie Director of Capital Projects-David Chappell Director of Human Resources-Jan Coulter Assistant Director Capital Projects-Andy Hammill Benefits Manager-Juliana Leypoldt Assistant Director Capital Projects-Cynthia Montague Employment Coordinator-Karen Thompson Senior Planning Manager-Patricia Newshutz Volunteer Coordinator-Erin Guerrero Senior Capital Project Manager-Bruce Wright Director of Finance-Tommy Hale Capital Project Manager-Erick Briles Finance Manager-Cindy Jones Capital Project Manager-Ray Ely Staff Accountant-Carolyn Thames Senior Administrative Assistant-Penny Westerfelhaus Revenue Manager-Jackie Boyd HVAC Supervisor-Dale Kirk Accounting Technician-Linda DeMonti HVAC Specialist III-Victor Herrera Accounting Technician-Tiffany Lyman HVAC-Rodney Stone Procurement Coordinator-Debby Taylor Maintenance Supervisor-Support-Rich Raab Procurement Manager-Lanna Wright Maintenance Specialist II-Jonathon Moore Budget Coordinator–Victoria Jilote Maintenance Specialist II-Ronald Willis Finance Projects Coordinator-Jeanne Lange Fleet Manager-Sam Spiggle Information Technology Coordinator-Eric Richards Crew Chief-Scott Spencer Information Technology Manager-Catherine Farah Mechanic III-David Calvert Information Technology Manager-Melissa Muse
Administrative Services is the administrative support for Charleston County Park & Recreation Commission. We maintain policy for personnel, finance, and procurement; our customers are staff and vendors who enter into a business relationship with CCPRC. The Superintendent of Administrative Services supervises the following departments: Human Resources, Finance, Procurement, Budget, Fixed Assets, Information Technology, Grants, Capital Projects, and Support Maintenance.
Contact Administrative Services: 861 Riverland Dr Charleston SC 29412
Phone: (843) 762-2172 Fax: (843) 762-2683 www.ccprc.com