CP-2015 Queens HAV Handbook
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Queens University of Charlotte in Mission Statement The mission of Spanish Studies Abroad (The Center for Cross-Cultural Study or Spanish Studies Abroad) is to promote in-depth understanding of Spanish-speaking countries for our students, through specifically designed academically rigorous university- level and cultural travel programs. We consider all of our students to be willing to cross cultural boundaries, to live as members of another culture, and to thus learn about others as they learn about themselves. In accordance with our mission, Spanish Studies Abroad promotes equal opportunities within our programs and does not discriminate on the basis of an individual’s race, religion, ethnicity, national origin, age, physical ability, gender, sexual orientation, or other characteristics. We believe in educating students on cultural tolerance and sensitivity, acceptance of differences and inclusiveness. Preparation For Departure We are sure you are excited about your experience abroad, but before you depart, there are a few things you need to take care of. Please read carefully! PASSPORT Your passport must be valid for six months after your return from Cuba. Once you have verified that your passport is valid and in order, make three color photocopies of it. The copies of your passport are important for two reasons: first, as a back-up in case your passport is lost or stolen (keep a copy separate from your passport), and second, as your daily identification. You should keep the passport itself in a secure place, such as the hotel safe, and carry only the photocopy as identification. We recommend that you leave one copy of your passport with your parents or a friend in the U.S. The cost to replace a passport in Cuba is $95 (or 95 CUC): $70 for the application and $25 processing fee. FLIGHT TO HAVANA Travel to Havana is arranged by Marazul Charters, Inc. Additional information regarding the flights will be sent to you shortly. Register with the State Department’s Smart Traveler Enrollment Program (http://travel.state.gov/content/passports/english/go/step.html). This will provide you with important information about Cuba and what to do in the event of an emergency. The Resident Director will assist you with any problems, but it is never a bad idea to learn what resources are available overseas. Spanish Studies Abroad’s license authorizes you to travel to and in Cuba for the duration of the academic program you are attending. Travel in Cuba before or after the program is illegal according to U.S. laws. Spanish Studies Abroad does not condone and is not responsible for any student who chooses to travel or stay in Cuba outside the program dates. You MAY NOT travel outside of Cuba during your time in the country. IMPORTANT: When you arrive in Cuba, the immigration officer will stamp your visa with the date of your entry into Cuba. Keep the visa stub with your passport since you will have to present it when leaving the country. PACKING This is the most up-to-date information we have on luggage weight limits: As of 2013 there is no longer a weight limit on accompanied baggage. However, this may or may not be honored by the group flight carrier at this time; you must always read the information accompanying your airline ticket for current updates and changes to regulations relating to baggage and excess fees. Airlines may charge up to $1-$2 per pound for baggage over 44lbs. WHAT TO TAKE: Necessary items: Suggested Items: . Visa issued to you by Cuban Government . Camera, extra memory card . A suitcase with a good lock . Sneakers or running shoes . School backpack . Washcloth, nail brush & clippers . This Student Handbook . Shampoo, cosmetics . All required course readings . An umbrella or rain poncho . A Spanish-English dictionary . Earplugs . Plain paper and notebooks . Flashlight . White out, tape, pens, pencils, highlighter . Bug spray . Battery-powered alarm clock . Snacks (granola or power bars, nuts, etc.) . Casual clothes . A few zip-lock bags . 1-2 dressy or semi-dressy outfits . Pocket Kleenex . Enough underwear for a week . Hand sanitizer . Comfortable walking shoes . Handi-pack toilet paper for public restrooms . Hat, bathing suit, sun screen . Lap-top computer/ printer . 1 beach towel . Water bottle . 2-3 memory sticks (flash drive) . Pictures of family and friends . Medicines, first aid kit, vitamins* . Water filtering pitcher (see info sheet) *If you use a 35mm camera understand that the film for this camera is not available in Cuba. Bring enough for your time in Cuba. Here is a useful website with great advice on packing: http://www.onebag.com/pack.html *Medicines: Take a sufficient supply of any prescription or other medicine you use for your entire stay in Cuba. You should pack a small, personal first-aid kit which includes: medication for upset stomach, diarrhea, headaches; also include rubbing alcohol, Band-Aids, antibiotic ointment, antihistamines, anti-itch medication, sunblock, etc. If you use an inhaler, make sure you take enough with you for the time you will be in Cuba. They are extremely expensive and hard to find. Remember: Over the counter products we take for granted, such as contact lens supplies and tampons, are not generally available in Cuba. Please take such necessary items with you. Favorite brands of personal care items such as deodorant and shampoo are not likely to be available either, although acceptable substitutes can sometimes be found. You should take any items of this type that you cannot do without. You may want to bring along some toilet paper handi packs for when you go out. Courtesy Gifts: Even basic supplies are rationed and always in short supply. You might want to donate pencils to a school or offer soaps to a clinic or family. You will doubtless make Cuban friends or be invited to homes. In such instances, any of the following will always be appreciated: Pocket Spanish-English dictionaries, books in English or Spanish (non-political & non-religiously proselytizing, please), notebooks, pencils and pens, CD’s, mix tapes, over-the-counter medicine, vitamins, toys, fancy soaps, shampoos, cosmetics, baseball caps, T-shirts, sunglasses, reading glasses and used clothing and shoes. What not to take: • Books and pamphlets that preach a political or religious creed, other than for your personal use • More than you will need for your stay in Cuba • Expensive jewelry and other valuable belongings BEFORE YOU ARRIVE IN CUBA Be sure to arrive at the airport several hours early. You will be surprised how quickly lines will form. When you check in to receive your boarding pass, you will be asked to fill out a customs form and a document titled “Anexo 1” which is the Cuban Ministry of Public Health’s “Declaration of Health for Travelers.” It is written in English and Spanish and is straight-forward. Once you present your documents at the desk (ticket, copy of the Spanish Studies Abroad Academic License for Cuba, etc.) you will pay $26 to check in your luggage (maybe more depending on how heavy your suitcase is). Once you have your boarding pass and your check-in luggage stickers, proceed to the gate. Enjoy your flight! ONCE YOU ARRIVE IN CUBA After you get off the plane you will go through Immigration. They will look at your passport and documents and take a picture of you. You will then go through security and go to the carousel to pick up your luggage. Note: sometimes luggage retrieval can be slow and can take up to one-and-one-half hours to pick up your suitcase. Please be patient. You will see that what Cuba offers more than compensates for this minor inconvenience. Sometimes immigration and customs officials will ask you questions such as “Where will you be staying in Havana?” and “How long will you be in Cuba for?” Calmly give them the hotel address which your Program Leader will share with you. Before you leave the airport an official will ask to check your baggage claim receipt. He/she will then compare it with the sticker on your luggage and then let you leave. Medical and Health Information HEALTH INSURANCE Spanish Studies Abroad obtains medical insurance coverage for all students during their stay in Cuba through Asistur. The insurance covers all doctor visits and procedures at a medical clinic designated for international visitors. There is no extra charge for the insurance policy as it is already included in the program fees. You must return your insurance form on time to the Amherst office in order to begin the process to obtain full coverage upon arrival in Havana. If you fail to return your form as requested, coverage will be delayed. Coverage includes 1. Medical expenses for illness and accidents ................................................................................. $25,000 2. Repatriation and transport ........................................................................................................... $25,000 3. Death ............................................................................................................................................ $7,000 4. Sickness/ Wounds. ........................................................................................................................ $7,000 24-hour Alarm Center Tel. (537) 866-8527 E-mail: [email protected]; [email protected] (537) 866-8339 (537) 867-1315 Be aware that if you require treatment for any preexisting condition, you will be required to pay for such medical services in cash and then file a claim for reimbursement by your insurance company when you return home. NOTE: high-risk activities such as bungee jumping, motorcycle riding, etc. are not covered by the insurance. NOTE: If you decide to return to the United States to receive medical or dental services that are provided in Cuba and are covered by Asistur insurance, you will be responsible for travel to Miami and to your home destination. HOSPITALS Cira Garcia Hospital for Foreigners Calle 18 #4304 Tel. 204-0330 and 2811-1828 Policlínico Vedado Calle 15 y 18, Vedado Hospitals near the university: Calixto García Sala Borges (non emergencies) EMERGENCY MEDICAL HELP Medical attention is available at an excellent clinic for foreigners (Clínica Cira García, tel.