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I INDIAN RARE EARTHS LTD Manavalakurichi

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I INDIAN RARE EARTHS LTD Manavalakurichi I INDIAN RARE EARTHS LTD (A Govt. of India Undertaking) Manavalakurichi - 629 252 Kanyakumari District, Tamil Nadu. Phone (04651) 237255-257 Fax: (04651)-237220 e-mail: [email protected] , website: www.irel.gov.in Invitation to Tender TENDER NO.MK/P.64-5/2009-10/37/ November 20, 2009 Sealed offers are invited by Head, IRE Ltd., Manavalakurichi from experienced, reliable and bonafide Contractors/ Firms/ Companies for the following work with superscription as to Tender No., due date, etc., In the absence of superscription on the envelope with reference to the above, offer is liable to be rejected. 1. Description of work : Annual maintenance contract for air tables 2. Last date and time for : 17.12.2009 2.15 PM. receipt of tender offer(s) 3. Date and time for opening of : 17.12.2009 2.30 PM. tender offers 4. Earnest money Deposit : Nil 5. Cost of tender form : Nil 6. Period of contract : 1 year 7. Payment terms : Payment shall be made once in a month for the completed work. 8. Enclosures to the tender : Annexure I – Scope of work with other conditions and Ethics & Undertaking. Annexure II – General Terms & conditions Annexure III - Price schedule 9. Tenders may be posted by Registered Post with due allowance for postal delay. Late tenders are liable to be rejected. Offers by way of telegrams and fax/e.mail are not acceptable. 10. Tender(s) will be opened on the date and time noted above in the presence of the tenderer(s) who may choose to be present. 11. Tender forms are NOT TRANSFERABLE. 12. Every page of the tender form should be signed by the tenderer. 13.Tenderers may please mention the Permanent Account Number (PAN) in their offer with copies of certificate. 14. Tenderers shall produce a copy of Service Tax Registration Certificate. NOTE: ANY REQUEST FOR EXTENSION OF TENDER SUBMISSION DATE UNDER ANY CIRCUMSTANCES WILL NOT BE ENTERTAINED. Sr. Manager (Purchase) PRE-QUALIFICATION CRITERIA We, Messrs. Indian Rare Earths Ltd., Manavalakurichi have an approved vendors’ list, which will be reviewed / updated periodically. The tenderer, who has not registered with IREL, as approved vendor for the captioned work should submit the following towards pre-qualification criteria. 1. Parties who have experience in carrying out air table maintenance only will be considered. Copies of the work order executed shall be furnished. 2. Copies of valid Registration Certificates including PAN, Service Tax, Sales Tax, P.F. Labour Licence, etc. 3. Rate shall be quoted on lumpsum basis, with break-up details as to individual items 4. Payment for the completed work shall be released every month on pro-rata basis. 5. Offer should be valid for 90 days from the date of opening. 6. No sub-contracting of work will be permitted. Pre-qualification criteria complete in all respect must be submitted with due superscription as to “Pre-qualification criteria for the work of Annual Maintenance Contract for Air tables” atleast 15 days prior to the last date of submission of offer. However offer must be submitted on or before the last date of submission of offer in sealed envelope with due superscription as to Tender No., Due date of submission, etc. In the absence of receipt of Pre-qualification criteria, the offer will not be opened and considered under any circumstances. Annexure I SCOPE OF WORK: 1.Table cloth replacement: Table cloth identified for replacement shall be removed carefully and replaced with new cloth in its place as directed by IREL officials. 2.Reconditioning of Table top: Table top identified for reconditioning shall be dismantled from the air table and brought to the workshop area. Damaged parts shall be replaced. Reconditioned Table top shall be refixed in the Air table. 3.Reconditioning of Air chamber: Air chamber identified for reconditioning shall be dismantled from the air table. Damaged parts shall be replaced. Reconditioned air chamber shall be refixed in the Air table. 4.Reconditioning of Bottom chamber: Bottom chamber identified for reconditioning shall be dismantled from the air table. Damaged parts shall be replaced . Reconditioned bottom chamber shall be refixed in the Air table. 5.Reconditioning of foundation frame and wooden springs: Foundation frame identified for reconditioning along with wooden spring shall be dismantled. Damaged parts shall be replaced. Reconditioned foundation frame and wooden springs shall be refixed in the Air table. 6.Reconditioning of Air table chutes: Damaged chutes identified for reconditioning shall be removed from air table. Damaged parts shall be replaced and refixed on the air table. 7. Additional carpentry works:- Party shall attend additional carpentry works in the section such gasket, washer and packing preparation, repairing of platforms and step ladders, reconditioning of roll brushes, reconditioning of wet tables, fabrication of blower frame for Air tables and other minor carpentry works. Note: a. For all the above works, materials will be supplied by IREL. The contractor shall arrange necessary tools required for the above work. b. Waste/scrap generated during the work shall be removed and shifted to the identified place. Date: Signature of the tenderer OTHER CONDITIONS: a. All tools required for the maintenance for air table shall be arranged by the contractor. b. The contractor shall employ adequate skilled labour required for the work and carryout the work strictly as per instruction of the IREL officials. c. The contractor shall be allowed to work daily from 8.00 A.M to 16.00 hours except on Sundays and holidays. d. The successful contractor shall furnish, in advance, a list of man power employed by him daily to the company authorities and shall maintain a register for the purpose. e. The contractor should abide by all security regulations of the company and provide all necessary personal protective equipment to the employees. All safety precautions shall be taken before commencing the work. f. The contractor must adhere strictly to all rules and regulations in force as laid down by the company. In the event of accident to the contractor or his employees, company shall not be liable for any compensation or claims. g. IREL shall have the right to instruct the contractor to recall his personal incase of unsatisfactory behavior. The contractor shall undertake the work strictly as directed by IREL officials. h. If required, the contractor shall engage additional labour in order to complete the work in shorter duration. i. Material required for the work shall be supplied by the IREL. j. Damage to the Air table/near by equipments should be avoided by careful handling and using proper tools and tackles. In case of any damage, contractor has to bear the full responsibility to rectify the same at his cost and risk. Period of contract - 1 year Equipment will be released for work as and when required. Party shall report daily to the Plant Maintenance section and carryout the assigned work to the satisfaction of IREL officials. Rate should be firm and valid for one year. (Till the completion of contract) If required period of contract will be extended for 2 months at the same rate, terms and conditions. PAYMENT: Payment shall be made once in a month for the completed works. Date: Signature of the tenderer ETHICS IN TENDERING & OTHER BUSINESS DEALINGS Dear Sir, Indian Rare Earths Limited a Government of India undertaking under the administrative control of Department of Atomic Energy is doing its business as per the rules and regulation of the Public Sector Undertaking and other statutory agencies. The business is done in a ethical, rational & impartial manner with good corporate governance. In our endeavour to be more transparent in our dealings and to support our ideology all Vendors, Customers and Business Partners are requested not to provide any gift and/or inducement to any of our employees for securing/being granted favour in dealings with our Company. In assurance of your commitment to the aforesaid, it will be highly appreciated if you fill up, sign and abide by the attached undertaking. Report of any gifts and/or inducements sought by any employee of the company should be immediately reported to any one of the following: Chairman & MD Chief Vigilance officer Indian Rare Earths Ltd., Indian Rare Earths Ltd., 1207, VS Marg, Prabhadevi 1207, VS Marg, Prabhadevi Mumbai – 400 028. Mumbai – 400 028 Ph. 022-24225778 Ph. 022-24221068 Or Head IRE Ltd., Manavalakurichi We assure you that complaints if any made by you on the subject will be kept confidential and fair investigation will be conducted and appropriate action will be taken. Similarly, we expect your commitment to the undertaking and its violation will have consequences as per prevailing rule of the Company. Thanking you, For Indian Rare Earths Ltd., sd/- General Manager (HRM) UNDERTAKING Date: To, M/s. Indian Rare Earths Ltd., MANAVALAKURICHI I/ We………………………………………………………am/are a Vendor/Customer of Indian Rare Earths Limited (now on wards to be referred as Company). I/We agree and undertake: (i) Not to provide any gift and/or inducement to any employee of the Company in connection with securing/being granted favour (s) in my/our dealings with the Company and its field Unit namely MK unit at Tamil Nadu. (ii) To immediately report any gift and/or inducement sought by any employee of the company in exchange of the Company and/or its field Units granting favour (s) to me/us in my/our dealings with the Company and/or its field Units. Signature:…………………………………………………………………………… Name:…………………………………………………….…………………………. Title:…………………………………………………………………………………. Name of the Company & Address (with Seal):…………………………………….. ANNEXURE II GENERAL TERMS AND CONDITIONS 1. It is suggested that the tenderer may visit the site before submitting the offer to ascertain the site conditions, nature of work and location 2.
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