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A Regular Meeting of the Board of Commissioners of the Housing Authority of the County of San Bernardino

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A Regular Meeting of the Board of Commissioners of the Housing Authority of the County of San Bernardino A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO TO BE HELD AT 715 EAST BRIER DRIVE SAN BERNARDINO, CA 92408 FEBRUARY 11, 2020 AT 3:00 P.M. AGENDA PUBLIC SESSION 1) Call to Order and Roll Call 2) Additions or deletions to the agenda 3) General Public Comment - Any member of the public may address the Board of Commissioners on any matter not on the agenda that is within the subject matter jurisdiction of the Board. 4) Receive Board Building Presentation for February 11, 2020 – (MTW Overview). (Page 1) DISCUSSION CALENDAR (Public comment is available for each item on the discussion calendar) 5) Receive the Executive Director’s Report dated February 11, 2020. (Page 2) 6) Adopt Resolution No. 77 approving revision to the Administrative Plan governing the Housing Authority of the County of San Bernardino’s rental assistance program. (Pages 3-16) 7) Approve of an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974. (Pages 17-22) 8) Approve, confirm and ratify all action from May 6, 2014 to July 9, 2019 heretofore taken by the Board of Governors of the Housing Authority of the County of San Bernardino, and the officers, employees and agents of the Housing Authority of the County of San Bernardino are authorized and directed, for and in the name and on behalf of the Housing Authority of the County of San Bernardino, to do any and all things and take any and all actions and execute and deliver any and all certificates, agreements, assignments, and other documents, which they, or any of them, may deem necessary or advisable in order to consummate and to effectuate the actions, including but not limited to the following: a. Moving to Work Annual Plans and Agreements b. Moving to Work Agreement and Amendments c. Agency wide Annual Budgets and Amendments d. Housing Services Administrative Plans e. Admission and Continued Occupancy Policy f. Contracts and/or Agreements executed in the exercise of its powers delineated under Section 34310 et seq. of the California Health & Safety Code (pages 23-206) 9) 1- Approve Loan Agreement between the Housing Authority of the County of San Bernardino and Desert Haven Victorville, L.P. for the remaining construction costs at Desert Haven Apartments in the amount not-to-exceed $1,100,000 at zero percent interest and with a maturity date of December 31, 2020. (Pages 207-213) 2- Approve conversion of the existing $1,500,000 carry-back acquisition loan to Desert Haven Victorville, L.P. to a temporary bridge loan once City of Victorville funds are received and the acquisition loan is reconveyed. 10) Approve a Loan Agreement between the Housing Authority of the County of San Bernardino and Golden Apartments San Bernardino, L.P. for the remaining construction and stabilization operating costs at Golden Apartments in the amount not-to-exceed $1,200,000 at zero percent interest and with a maturity date of August 1, 2020. (Pages 214-220) 11) 1- Approve Amendment No. 2 to Contract No. PC935 with Tree Pros. Inc., West Coast Arborist, Inc., and Mariposa Landscapes, Inc. for on-call tree trimming services, exercising the option to extend one additional two (2) year term from May 22, 2020 through May 21, 2022. (Pages 221-225) 2- Approve an increase in appropriations for tree trimming services, by $393,000 for an overall amount not to exceed $712,000 through May 21, 2022. 3- Authorize and direct the Executive Director to execute and deliver the contract amendments to Tree Pros, Inc., West Coast Arborist, Inc., and Mariposa Landscapes, Inc., and, upon consultation with Legal Counsel, to approve any non- substantive revision necessary to complete the transaction. 12) 1- Approve Amendment No. 10 to Contract No. PC897 with Integrated Security Management Group, for armed guard security services increasing the current contract amount by $374,163.12 for a total contract amount not to exceed $1,399,226.12 and exercising the option to extend the term through February 28, 2021. (Pages 226-250) 2- Authorize and direct the Executive Director to execute and deliver the contract amendment to Intergraded Security Management Group, and, upon consultation with Legal Counsel, to approve any non-substantive revisions necessary to complete the transaction. CONSENT CALENDAR 13) APPROVAL OF CONSENT ITEMS: # 14-16 14) Approve the meeting minutes for the Board of Commissioners of the Housing Authority of the County of San Bernardino Regular Meeting held on January 14, 2020. (Pages 251-258) 15) Approve vacated tenant accounts for December 2019 for the Affordable Housing Program to be written off to collection loss. (Pages 259-264) 16) Approve vacated tenant accounts for the Authority Owned Portfolio to be written off as collection losses for the month ending in December 2019. (Pages 265-270) 16) Individual Board member Comments 17) Adjourn This agenda contains a brief description of each item of business to be considered at the meeting. In accordance with the Ralph M. Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting at the Housing Authority of the County of San Bernardino (HACSB) Building located at 715 East Brier Drive, San Bernardino, California, 92408. The agenda, its supporting documents and all writings received by the Board related to these items are generally public records and available for review during regular HACSB business hours. The agenda and its supporting documents can be viewed online at http://www.hacsb.com. However, the online agenda may not include all available supporting documents or the most current version of documents. If you challenge any decision regarding any of the above proposal in court, you may be limited to raising only those issues you or someone else raised during the public testimony period regarding that proposal or in written correspondence delivered to the Board of Commissioners at, or prior to, the public hearing. Due to time constraints and the number of persons wishing to give oral testimony, time restrictions may be placed on oral testimony regarding the above proposals. You may wish to make your comments in writing to assure that you are able to express yourself adequately. It is the intention of the HACSB to comply with the Americans with Disabilities Act (ADA). If you require special assistance, HACSB will attempt to accommodate you in every reasonable manner. Please contact Sylvia Robles at (909) 890-6318 at least 48 hours prior to the meeting to inform us of your particular needs. HACSB ofrece asistencia idiomática gratis. Para ayuda con este documento, por favor llámenos al (909) 890-0644. REPORT/RECOMMENDATION TO THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO AND RECORD OF ACTION February 11, 2020 FROM MARIA RAZO, Executive Director, Housing Authority of the County of San Bernardino SUBJECT ..Title v Board Building Presentation for February 11, 2020 ..End RECOMMENDATION(S) ..Recommendation Receive the board building presentation for February 11, 2020. (Presenter: Maria Razo, Executive Director, 332-6305) ..Body GOALS & OBJECTIVES Operate in a Fiscally-Responsible and Business-Like Manner. FINANCIAL IMPACT Approval of this item will not result in a financial impact to the Housing Authority of the County of San Bernardino (HACSB) as there is no financial impact associated with this item. BACKGROUND INFORMATION Per the United States Department of Housing and Urban Development’s (HUD) Commissioner Lead the Way Training, a requirement for all Board of Commissioners (Board), board building is required to provide the Board with information regarding ongoing initiatives of HACSB’s strategic plan, Moving to Work (MTW) activities, overall agency updates, as well as other initiatives federally regulated by HUD. This month’s board building presentation will be on Moving to Work overview; Loma Linda University research updates; and Golden Apartment updates. PROCUREMENT Not applicable. REVIEW BY OTHERS This item has been reviewed by Legal Counsel (Julie J. Surber, Principal Assistant County Counsel, 387-5455) on January 27, 2020. 1 REPORT/RECOMMENDATION TO THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO AND RECORD OF ACTION February 11, 2020 FROM MARIA RAZO, Executive Director, Housing Authority of the County of San Bernardino SUBJECT ..Title v Executive Director’s Report for February 11, 2020 ..End RECOMMENDATION(S) ..Recommendation Receive the Executive Director’s Report dated February 11, 2020. (Presenter: Maria Razo, Executive Director, 332-6305) ..Body GOALS & OBJECTIVES Operate in a Fiscally-Responsible and Business-Like Manner. FINANCIAL IMPACT Approval of this item will not result in a financial impact to the Housing Authority of the County of San Bernardino (HACSB) as there is no financial impact associated with this item. BACKGROUND INFORMATION The Executive Director’s report summarizes ongoing initiatives of the HACSB’s strategic plan, Moving to Work activities, overall agency updates, as well as other initiatives federally regulated by the United States Department of Housing and Urban Development. PROCUREMENT Not applicable. REVIEW BY OTHERS This item has been reviewed by Legal Counsel (Julie J. Surber, Principal Assistant County Counsel, 387-5455) on January 27, 2020. 2 REPORT/RECOMMENDATION TO THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO AND RECORD OF ACTION February 11, 2020 FROM MARIA RAZO, Executive Director, Housing Authority of the County of San Bernardino SUBJECT ..Title v Revisions to the Administrative Plan Governing the Housing Authority of the County of San Bernardino’s Rental Assistance Programs. ..End RECOMMENDATION(S) ..Recommendation Adopt Resolution No. 77 approving revisions to the Administrative Plan governing the Housing Authority of the County of San Bernardino’s rental assistance programs.
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