University of Illinois Springfield Department of Intercollegiate Athletics Student-Athlete Handbook 17-18 (Revised 9/20/17)
UIS STUDENT-ATHLETE HANDBOOK TABLE OF CONTENTS
Staff Directory………………………………………………………………….…………...………………………….. 3 Academic Calendar…………………………………………………………….…………...... 4 Department Mission Statement……………………………………………….………..…...... 5 Department Philosophy Statement……………………………………………….……...………………………….. 5 Core Values………………………………………………………………………………………………………...... 5 Policies and Procedures……………………………………………………………...….…...... 6 Student-Athlete’s Responsibility for Policies and Procedures………………..…...………………….. 6 Disclaimer ……………………………………………………………………………..…...... 6 Code of Conduct for Athletics……………………………………………………………………………. 7 Student-Athlete’s Responsibility for Team Rules…………………………………..………………….. 7 Student-Athlete Discipline Policy…………………………………………………..…...... 8 Student-Athletes Involved with a Felony Offense……………………………………...... 8 Suspension/Dismissal Policy……………………………………………..…….……………………….. 8 UIS Alcohol Policy………………………………………..…………………………………...... 9 Drug Testing Education and Policies…………………………………………...……………………. 10 Student-Athlete Grievance Policies…………………………………………...... …..…………………. 17 Discipline and Welfare Grievances……………………………………………………………. 17 Transfer Policy……………………………………………………………………………...... 18 Provisions of NCAA Rules and Regulations……………………………..…….….………………………………. 19 Gambling/Sports Wagering…………………………………………………………………………………………. 20 Rule Violation Reporting Policy……………………………………………..…….….…………………………….. 20 Athletic Department Ejection Policy……………………………………………………...... 21 Hazing Policy…………………………………………………………………….…..……………………………….. 21 Sexual Harassment Policy……………….…………………………………..……….…………………………….. 22 Social/New Media policy …………………………………….……………………..……………………………….. 23 Media Relations Statement……………………………….………………………..………………………………. 25 Athletic Event Admission Policy…………………………………………..………………………………………… 25 Team Travel Policy…………………………………………………………………………………………………… 25 Athletic Financial Aid Awarding Process…………………………..………………………………………………. 26 Academic Eligibility Requirements………………………………………………..……..…………………………. 27 Supervised Study Program ………………………………………………………………………………………… 29 Student-Athlete Advisory Committee…………………….…………………..…………………………………….. 31 Athletic Training Policies and Procedures…………………………………………………………………………. 33 Training Room Rules…………………………………………………………..….….…. ……………… 33 Sickle Cell Trait Policy………………………………………………………..……….……...... 38 Concussion Management……………………………………………..……………….………………… 39 NCAA Rules on the Use of Tobacco……………………………………………..……………….…………………40 UIS Tobacco Free Campus Policy……………………………………………..……………….………………..….40
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ATHLETIC STAFF DIRECTORY Name Sport Position Email (@uis.edu) Phone Jim Sarra Administration Director of Athletics [email protected] 217-206-7592 (Sport Supervisor for MBB, WBB)
Cheyanne Bowman Administration Special Assistant to the Director [email protected] 217-206-6674
Roy Brown III Administration Deputy Director of Athletics [email protected] 217-206-8547 (Sport Supervisor for MSO, WVB, MBA, WGO, MGO)
Hayley Treadway Administration Associate Athletic Director- [email protected] 217-206-8467 Compliance / SWA (Sport Supervisor for WSO, WCC/TF, MCC/TF, WTE, MTE, WSB)
David Dalfonso Administration Assistant Athletic Director-SID [email protected] 217-206-8195
Ashlyn Beasley Administration Assistant Athletic Director-Events [email protected] 217-206-7017 (Sport Supervisor for Cheer)
Allison Thornley Administration Athletic Business Manager [email protected] 217-206-8570
Nicole Hager Administration Director of Academic Support [email protected] 217-206-8441 Services for Athletics
Katie Bowers Athletic Training Head Athletic Trainer [email protected] 217-206-7597
Tenshi Furumi Athletic Training Assistant Athletic Trainer [email protected] 217-206-7597
Chris Lowe Sport Performance Director of Strength and Conditioning [email protected] -
Chris Ramirez M. Baseball Head Coach [email protected] -
Bill Walker M. Basketball Head Coach [email protected] 217-206-7591
Mark Kost W. Basketball Head Coach [email protected] -
Mike De Witt M/W Cross Country/ Head Coach [email protected] 217-206-8197 Track & Field
Adam Hall M. Soccer Head Coach [email protected] -
Frank Marsaglia M/W Golf Head Coach [email protected] -
Samantha Schall M/W Tennis Head Coach [email protected] -
Shannon Guthrie W. Softball Head Coach [email protected] 217-206-7900
Erin Egolf W. Soccer Head Coach [email protected] -
Trey Salinas W. Volleyball Head Coach [email protected] -
Denysha Crawford Cheerleading Head Coach - - 3
IMPORTANT PEOPLE/DEPARTMENTS OUTSIDE OF ATHELTICS
Dr. Marcel Yoder Faculty Athletics Representative [email protected] 217-206-7228
Carolyn Schloemann Acting Director of Financial Assistance [email protected] 217-206-6724
Deanie Brown Associate Chancellor for AEO / Title IX Officer [email protected] 217-206-6222
Records and Registration [email protected] 217-206-6174
Department of Residence Life [email protected] 217-206-6190
Health Services [email protected] 217-206-6676
Counseling Center [email protected] 217-206-7122
ACADEMIC CALENDAR 2017-2018 Fall Semester 2017 (Census: September 11, 2017, Monday) August 28, 2017, Monday – Full-Term and First-Half Classes Begin September 4, 2017, Monday – Labor Day, Campus Closed October 20, 2017, Friday – Fall Break October 21, 2017, Saturday – Mid-Point October 23, 2017, Monday – Last-Half Classes Begin October 25, 2017, Wednesday (Noon) – Mid-Term Grading Deadline November 23-24, 2017, Thursday-Friday – Thanksgiving Recess December 9, 2017, Saturday – Last Day of Classes December 11-16, 2017, Monday-Saturday – Finals Week December 16, 2017, Saturday – Semester Ends December 20, 2017, Wednesday (Noon) – Final Grading Deadline
Spring Semester 2018 (Census: January 29, 2018, Monday) January 15, 2018, Monday – Martin Luther King, Jr. Day, Campus Closed January 16, 2018, Tuesday – Full-Term and First-Half Classes Begin March 10, 2018, Saturday – Mid-Point March 12-16, 2018, Monday-Friday – Spring Recess March 14, 2018, Wednesday (Noon) – Mid-Term Grading Deadline 4
March 19, 2018, Monday – Last-Half Classes Begin May 5, 2018, Saturday – Last Day of Classes May 7-12, 2018, Monday-Saturday – Finals Week May 12, 2018, Saturday – Semester Ends/Commencement May 16, 2018, Wednesday (Noon) – Final Grading Deadline
Summer Semester 2018 (Census: June 8, 2018, Friday) June 4, 2018, Monday – Full-Term and First-Half Classes Begin June 30, 2018, Saturday – Mid-Point July 2, 2018, Monday – Last-Half Classes Begin July 4, 2018, Wednesday – Independence Day, Campus Closed July 28, 2018, Saturday – Semester Ends August 1, 2018, Wednesday (Noon) – Final Grading Deadline
MISSION OF UNIVERSITY OF ILLINOIS SPRINGFIELD
The University of Illinois at Springfield provides an intellectually rich, collaborative, and intimate learning environment for students, faculty, and staff, while serving local, regional, state, national, and international communities.
MISSION OF UIS ATHLETICS
To shape our student-athletes into productive, service-minded leaders and center the athletics experience on academic achievement, pursuit of championships, and community outreach.
VISION OF UIS ATHLETICS
To be the premier, public NCAA Division II program in the Midwest Region.
UIS ATHLETICS CORE VALUES
The University of Illinois Springfield considers intercollegiate athletics to be an integral part of University life. Through athletic competition, students, faculty, staff, alumni, and friends all have the opportunity to participate in the campus life at UIS.
The following are core values for UIS Athletics that provide the foundation and guidance for every decision and action made in the department.
Be a FACTOR in our success as we educate, excel, and inspire through athletics:
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FUN We enjoy every day; mindful that we are here to learn, work, play, and win.
ACCOUNTABILITY We take personal responsibility for our actions and the results of our decisions.
COMMITMENT We challenge ourselves and draw strength from each other in a sustained effort to become champions in the classroom and competition.
TRUTHFULNESS We are unwavering in demonstrating the highest standards of character, honesty, and trust in both our personal and professional behavior.
OUTREACH We actively collaborate with our campus and community through the sharing of expertise and resources in advancing strategic partnerships that benefit the larger community.
RESPECT We hold ourselves and others to the highest standard of civility, dignity, and compassion while embracing the principles of equality and inclusion.
POLICIES AND PROCEDURES
A STUDENT-ATHLETE is defined as any student whose enrollment was solicited by a member of the athletics staff or other representative of athletics interest with a view toward the student’s ultimate participation in the intercollegiate athletics program. Any other student becomes a student-athlete only when the student reports for an intercollegiate squad that is under the jurisdiction of the athletics department, as specified in NCAA Bylaw 3.2.4.4 of the NCAA manual. A student is not deemed a student-athlete solely on the basis of prior high-school athletics participation. (NCAA Bylaw 12.02.5).
STUDENT-ATHLETE’S RESPONSIBILITY FOR POLICIES AND PROCEDURES All student-athletes at the University of Illinois Springfield are responsible to be familiar with and comply with the policies of their team and coach, the University of Illinois Springfield Athletic Department, the University of Illinois Springfield (as indicated in the UIS Student Handbook, Bulletin, Academic Department literature and elsewhere), the GLVC and the NCAA. It is the responsibility of the student- athlete to make sure he/she has a current copy of all handbooks and policy books and understands the information in them in. Any student-athlete who has questions about policies is responsible to ask for clarification from the coach, Sport Supervisor, SWA, or Director of Athletics.
NOTHING CONTAINED HEREIN SHALL LIMIT THE AUTHORITY OF THE CHANCELLOR TO DISCIPLINE TO THE EXTENT OF EXPULSION ANY STUDENT WHO HAS ACTED CONTRARY TO THE RULES AND REGULATIONS OF THE UNIVERSITY.
Disclaimer: Every effort is made to ensure the accuracy of information contained in the University of Illinois Springfield Student-Athlete handbook at the time of publication. The Athletic Department reserves the right to make any change, revision or amendment to any part of the Student-Athlete Handbook deemed necessary or desirable at any time and without prior notice. The University of Illinois Springfield Student-Athlete Handbook and the information contained herein is published solely for the convenience of student-athletes and, to the extent permissible by law; the University expressly disclaims any liability which may otherwise be incurred. All changes to the Student- 6
Athlete handbook will be made online only at the time of change. See uisprairiestars.com for updates to the Student-athlete handbook. Updated 9/18/2017
UIS STUDENT-ATHLETE CODE OF CONDUCT
UIS Athletics Student-Athlete Code of Conduct
As a student-athlete at the University of Illinois Springfield, I will…
• Review all of the information contained in the Student-Athlete Handbook. Should I have questions, I will ask the compliance officer, my coach, or sports administrator, for clarification. I will be clear in my understanding of what is expected of me. • Make a premeditated and continually conscious effort to comply with all rules of the GLVC, NCAA and the Institution. • Always act responsibly and know I will be held personally accountable for my decisions. • Not engage in any inappropriate or unethical conduct that is detrimental to my team, the athletics department, nor the university. • Abstain from underage drinking and will not condone the use of alcohol by anyone who is underage. I understand that underage drinking is illegal under state and federal regulation. I realize that if I engage in irresponsible drinking, regardless of my age, I put myself, and my teammates in personal and professional jeopardy, and am subject to probable suspension from my team. • Use discretion and good judgment at all times with respect to the content, either print or pictures, that I post on any social networking site. I realize that using social networking provides permanent information on a public platform that could be detrimental to my personal or professional future. • Fully understand and adhere to my specific team rules as they pertain to me, and my teammates, and fully subscribe to the conduct expected of me as a representative of my team. • Without fail, check with the training staff prior to my use of any nutritional supplements purchased by me or given to me by anyone for any reason. • Adhere to the moral and ethical values associated with being a good person, a member of an intercollegiate team, and a responsible citizen. I shall be committed to respecting all aspects of human dignity and never engage in conduct that may be construed as hazing, discriminatory behavior based on gender, race, sexual orientation, sexual harassment, or assault. I will tell the truth no matter what the consequences. • Represent the university and my team with responsibility, integrity, and good sportsmanship. I will commit to proper moral and ethical values at all times.
I understand that being a varsity student-athlete at the University of Illinois Springfield is a privilege, and as such I will act in accordance with the conditions of this Student-Athlete Code of Conduct. Violations of this Code could result in discipline, up to and including my dismissal from the team, and I will be held personally accountable for my decisions and actions under all conditions.
STUDENT-ATHLETE’S RESPONSIBILITY FOR TEAM RULES Each student-athlete is responsible to comply with all team rules as provided by the head coach and the Athletic Department. These rules are important because they potentially affect your status as a student-athlete at the University of Illinois Springfield. Within the 7
intercollegiate athletic program, all decisions directly related to team performance, i.e., playing time, position, amount of athletic grant, traveling squad, are the province of the head coach. A copy of the team rules that refer to player appearance, training, curfew, and conduct is given to each team member prior to the beginning of the season. If you have not received a copy of the team rules, we suggest that you obtain a copy immediately and keep it with this handbook. All sports have written rules. You have a right to appeal any decisions concerning any alleged situation you consider being unjust. If you have a grievance or complaint concerning personal rights or team rules, who should you contact? Report the issue to the Director of Athletics or Senior Woman Administrator.
STUDENT-ATHLETE DISCIPLINE POLICY All head coaches are responsible for establishing a team code of conduct indicating a summary of rules, expectations, and range of sanctions that may be imposed. The head coach is required to submit a copy of the team code of conduct to the Athletics Director prior to the start of the fall academic term for review and approval. Upon approval, each coach is expected to review the team code of conduct with each student-athlete at the first team meeting preceding any countable athletic activity. Each student-athlete will be required to sign a Team Code of Conduct receipt form indicating that they have received a copy of their sport specific team rules and policies. Prior to participation, the student-athlete will also be required to sign a Student-Athlete Handbook form indicating receipt and review of the University of Illinois Springfield Student-Athlete Handbook.
The University of Illinois Springfield recognizes the following definition in consideration of student-athlete discipline: Any action taken on behalf of a coach, athletic administrator, or University administrator involving the reduction or termination of privileges associated with athletic participation as a result of imposing a sanction in response to a violation of team code of conduct, Athletic Department or University policy. Such privileges include suspension of athletic participation for competition and or practice for an extended period (one week or longer or 10% or more of the total number of scheduled season contests) or cancellation or reduction of athletic financial aid. All other actions taken on behalf of a coach within the context of student-athlete participation would be considered coaching in nature. (updated, October 2011)
STUDENT-ATHLETES INVOLVED WITH A FELONY OFFENSE A student-athlete that is formally charged with a felony offense is immediately suspended from representing the institution in athletics competition pending resolution of those charges. Decisions relating to the individual attending class and/or enrollment at UIS should be made by appropriate University officials independent of the student’s athletics participation.
A convicted felon may not participate as a member of the UIS athletics program unless all terms of their sentence are satisfied and written approval is received by the Athletics Director. For prospective student-athletes, coaches may engage in recruitment activities with a student-athlete charged with a felony offense, but may not sign a player to a letter of intent until all charges have been resolved. Offers of financial aid may be made, subject to resolution of all charges, eligibility to participate, and admission to the institution. Decisions relating to the individual attending class and/or enrollment at UIS should be made by appropriate institution officials independent of the student’s athletics participation.
In such instances, the University may proceed with disciplinary action under this policy whether or not civil or criminal proceedings have been instituted against the student and may impose sanctions for violations of the policy independent of any criminal or civil penalties that may be ordered. Any proceedings initiated through the Athletics Discipline Policy or the University’s Student Disciplinary Code will not be
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abandoned or withdrawn solely on the grounds that the criminal or civil charges have been dismissed or reduced, nor will the disciplinary proceedings be delayed pending the outcome of the criminal/civil charges. (updated, October 2011)
SUSPENSION/DISMISSAL POLICY Student-athletes may be suspended or dismissed from the team for disciplinary reasons. The head coach is required to notify the Director of Athletics prior to administering discipline involving suspension for an extended period (1 week or more) or dismissal from the team for disciplinary reasons. Documentation supporting the coach’s decision is required to be submitted to the Director of Athletics prior to instituting suspension over an extended period (1 week or more) or dismissal from the team. The Director of Athletics will review the documentation and discuss the request for dismissal with the head coach. Following the review, the Director of Athletics will render a decision to either grant or deny approval for the head coach to impose the recommended sanctions. If approved, the Assistant Athletic Director for Compliance will administer a letter of written discipline indicating the sanctions. The written letter of discipline will include a copy of the procedures for student-athlete grievances and appeal. (updated, October 2011)
UIS ALCOHOL POLICY The Athletic Department maintains a strict policy on alcohol violations that all student athletes are required to follow from the official start date to the end of the academic year. Any student-athlete who violates a UIS campus or housing policy, or is cited or charged with violating a State law regarding the use of alcohol during the time period stated above will be in violation of the UIS Athletic Department ALCOHOL POLICY and are subject to disciplinary action. Violations will be handled as follows: FIRST OFFENSE - Written disciplinary warning & mandatory alcohol education and use assessment led by the UIS Counseling Center. Any egregious first incident related to the involvement with alcohol such as driving under the influence and other citations or arrests that may reflect negatively on the reputation of the University may be elevated to second or third offense sanctions or may result in immediate action up to and including: cancellation or suspension of scholarship, elevated suspension or dismissal from the team. SECOND OFFENSE - Suspension from 15-percent of the total number of contests/dates that the student-athlete’s regular season schedule has for the current year, percentage will be rounded to the nearest whole number. Example: If it is calculated that 2.4 contests/dates are to be suspended it would be counted as 2, a calculation of 1.5 would be counted as 2. If there are not enough dates left in the regular season, the suspensions will carry over to post season or the following year’s regular season competition to serve the full suspension. The student-athlete will also be required to attend “1-on-1” counseling sessions at the UIS Counseling Center. Any egregious second incident related to the involvement with alcohol such as driving under the influence and other citations or arrests that may reflect negatively on the reputation of the University can be elevated to third offense sanctions or may result in immediate action up to and including: cancellation or suspension of scholarship, elevated suspension or dismissal from the team.
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THIRD OFFENSE - Dismissal from participating in the Athletic Program at the University of Illinois Springfield for the remainder of a student-athlete’s eligibility, immediate termination of athletic scholarship upon confirmation of a third violation of the UIS ALCOHOL POLICY. As a member institution of the NCAA, the UIS Intercollegiate Athletics Program strongly supports and enforces this policy. UIS student-athletes shall also adhere to the UIS policy on alcohol as delineated in the UIS Student Disciplinary Code. All coaches are expected to review the UIS Alcohol Policy with ALL student-athletes and assistant coaches who are representative of the sport program. This policy must be included in all sports team rules and policies. Each sport coach, upon approval of the Director of Athletics, has the ability to add on additional sanctions as written in the team rules. Any appeal or grievance of disciplinary sanctions would need to be processed through the established Disciplinary and Welfare Grievance Policy located in the Student-Athlete Handbook. Alcohol policy violations accumulate through the duration of a student-athlete’s participation. Our policy also does not tolerate the use, sale, and/or possession of alcoholic beverages during team activities, team travel, in lodging provided for team use, or in vehicles provided for team transportation. (updated 7/25/13)
DRUG EDUCATION AND DRUG TESTING POLICY
PURPOSE The University of Illinois Springfield (UIS) Athletics Department, NCAA, and the GLVC believe in the promotion of good physical health and safety of all student-athletes. As a consequence, the Athletic Department’s Substance Abuse and Education Program will consist of three components: education, testing and rehabilitation support.
The purpose of the student-athlete drug and substance abuse education program is to assist student-athletes by ensuring they are well informed about illegal drugs, dietary supplements, and the abuse of legal drugs. The educational program further attempts to promote a healthy student-athlete lifestyle as well as create a fair competitive environment. The testing program is to discourage the use of illegal drugs, and abuse of legal drugs and dietary supplements by student-athletes through a screening program based on periodic testing designed to identify those who use any substance banned by UIS, the GLVC, or the NCAA. Testing will also be conducted on student- athletes when there is reasonable suspicion of inappropriate drug usage. The rehabilitation component of the Program is to assist student-athletes struggling with drug or substance abuse by providing resource information and a Safe Harbor program.
The Athletic Department’s Substance Abuse and Education Program is separate and distinct from the NCAA policy, though it may contain some of the same banned drug classes. The Program also supplements UIS student disciplinary policies and procedures applicable to all students and administered through the Vice-Chancellor of Student Affairs. Any sanctions imposed or counseling required by the Program will be in addition to any requirements of the student disciplinary system. Moreover, each sport’s coaching staff reserves the right to establish and enforce a policy unique to that sport which may be stricter in nature than the policies set forth by the Athletics Department. All student-athletes are still subject to the institutional student policies and procedures of the student handbook. This code takes precedence over all UIS Athletics Drug Education and Testing Policies.
UIS endeavors to comply fully with the University’s Non-Discrimination Policy and the campus Human Rights Policy. Drug use prevention education, drug testing, and drug use rehabilitation will be conducted in a manner that does not discriminate on the basis of age, color, gender, national origin, physical impairment, political affiliation, race, religion, or sexual orientation.
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For employees dealing with alcohol or drug abuse please see campus policy.
STUDENT-ATHLETE NOTIFICATION AND EDUCATION All student-athletes will be notified of the Substance Abuse and Education program by the head athletic trainer, head coach, drug-site testing coordinator, or the designee of the Director of Athletics. In compliance with the NCAA Constitution 3.2.4.6 and Bylaws 14.1.4 and 30.5, all student-athletes will be required to annually sign a drug testing consent form and institutional consent statement for both NCAA drug testing and UIS drug testing.
All student-athletes will participate in a minimum of one informative educational seminar each academic year concerning the harmful effects of drugs and illegal substances. Student-athletes will be provided a forum to ask questions and be provided the most readily available information.
Student-athletes who test positive for “banned substance” and who are determined by the Athletic Department to be in need of further education or counseling for drug and/or substance abuse will be referred by the Athletic Department to the UIS Counseling Center. Requests for counseling will be made after the Director of Athletics and/or head coach has visited with the student-athlete and determined a need for counseling.
NCAA DRUG TESTING PROGRAM Annual testing by the NCAA can be conducted at any point throughout the year. A random selection is made by the NCAA on who is to be selected from each team for drug testing. According to NCAA Bylaw 18.4.1.5, “a student-athlete who is found to have utilized a substance on the list of banned drugs, as set forth in 31.2.3.1, shall be declared ineligible for further participation in postseason and regular-season competition in accordance with the ineligibility provisions in 18.4.1.5.1.” Bylaw 31.2.3 provides for penalties for repeat positive tests, and further states that the student- athlete will remain ineligible until a negative test is produced. The NCAA is responsible for all aspects of its drug testing to include medical code, organization, causes for loss of eligibility, student- athlete selection, notification, specimen collection, chain of custody, notification, appeal process, and restoration of eligibility. A complete copy of the guidelines for these procedures is available from the Athletics Department and on the NCAA website at www.ncaa.org. The Head Athletic Trainer will serve as NCAA Drug Testing Site Coordinator for all NCAA year-round substance abuse testing conducted on-campus. In the event of a NCAA positive drug test, the Director of Athletics, Assistant Athletic Director for Compliance & Student Services, and NCAA Drug Testing Site Coordinator will be notified. Student-athletes who fail to sign the notification form or signature form, fail to arrive at the collection station at the designated time without justification, fail to provide a urine sample according to protocol, or attempt to alter the integrity or validity of the urine specimen and/or collection process will be treated as if there was a positive for a banned substance. The student-athlete’s eligibility is conditioned upon his or her signing an NCAA drug testing consent form. An NCAA positive drug test will count as a positive UIS drug test. All NCAA drug testing information is available upon request by all student-athletes and coaches. NCAA Drug Testing Program information is available in the Athletic Training Room and the Director of Athletics’ office.
INSTITUTIONAL DRUG AND SUBSTANCE ABUSE TESTING In addition to NCAA drug testing the University of Illinois Springfield will conduct random and suspicion-based institutional drug testing.
PURPOSE In order to protect the health of the student-athlete and others, and to protect the integrity and reputation of UIS and it’s program, the Athletic Department may conduct random, suspicion-based and follow-up drug testing in accordance with this Policy and applicable
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NCAA rules and regulations. The Drug Testing Site Coordinator is responsible for submitting all institutional drug-testing reports to the Director of Athletics.
STUDENT-ATHLETES ELIGIBLE FOR DRUG TESTING The student-athletes who are eligible for drug testing can include, but is not limited to, any student-athlete listed on the NCAA or institutional Eligibility List, which includes those who are actively participating, those with medical disabilities, red-shirted student-athletes, partial and non-qualifiers, and those who have exhausted eligibility but are still receiving athletically related financial aid.
CONSENT FOR TESTING All student-athletes must sign an informed consent form indicating they are aware of this Policy and agree to be tested. Refer to the Athletic Training Health and Safety packet within the annual medical paperwork.
NON-DISCRIMINATION UIS endeavors to comply fully with the University’s Non-Discrimination Policy and the campus Human Rights Policy. Drug use prevention education, drug testing, and drug use rehabilitation will be conducted in a manner that does not discriminate on the basis of age, color, gender, national origin, physical impairment, political affiliation, race, religion, or sexual orientation.
NOTIFICATION OF RANDOM DRUG TESTING Those student-athletes selected for drug testing will be contacted personally or by phone (no voice mail or e-mail) by the Drug Testing Site Coordinator or Athletic Department Designee where upon they will have to meet with the Drug Testing Site Coordinator and sign a UIS Student-Athlete Notification form. The time between notification and collection of urine specimen will be at the Drug Testing Site Coordinators discretion.
Collection Procedures for Random Drug Testing 1. The Student-Athlete shall report to the Athletic Training Room office after being notified to come in. 2. The Head Athletic Trainer and/or Assistant Athletic Trainer will explain to the Student-Athlete that they have been randomly selected for Drug Testing and that they have the option of admitting to usage prior to taking the test. 3. The Athletic Trainer will complete a Chain of Custody form. 4. The Student-Athlete will then select a test from the file cabinet drawer and open the sealed bag. 5. An Athletic Trainer that is of the same gender of the student athlete will accompany the Student-Athlete into a private bathroom. 6. The accompanying Athletic Trainer will instruct the Student-Athlete to wash their hands without soap, remove any jackets or sweatshirts and to empty their pockets. 7. The Athletic Trainer will instruct the Student-Athlete to urinate into the cup up to the designated line and then close the cap. Due regards to maintain Student-Athlete’s dignity and privacy while preventing tampering of the sample. 8. Once the Student-Athlete is finished urinating into the cup the Athletic Trainer will give the Student-Athlete a seal to place over the top of the cup so that it shows it is not tampered with. 9. The Athletic Trainer will read and record the specimen’s temperature reading and place the key into place. 10. The sample is then placed back into the bag and cam be checked after 15 minutes by the Athletic Trainer.
REASONABLE SUSPICION [SUSPICION-BASED] TESTING
Definition; Indicators. For purposes of this section, “reasonable suspicion” shall be defined as behavior, conduct, or performance by the student-athlete which leads the University to conclude that there is the likelihood that the student-athlete is taking or is under the influence
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of illegal drugs, banned substances, or alcohol. Among the indicators which may be used in evaluating a student-athlete’s behavior, conduct, or performance are: class attendance, significant GPA changes, athletic practice attendance, increased injury rate or illness, changes in physical appearance, academic/athletic motivational level, emotional condition, mood changes, and legal involvement. Reasonable suspicion may also be based on credible information received from campus officials, campus police, housing, advising, or others that a student-athlete is or may be using illegal drugs or alcohol.
Process for determining a test is warranted. The determination that “reasonable suspicion” exists to require a student-athlete to submit to testing will be made only after consultation between the Director of Athletics and Head Athletic Trainer. All reasonable suspicion requests by head coaches will be directed to the Director of Athletics and Head Athletic Trainer in writing. In turn, the Director of Athletics will forward all approval requests to the Drug Testing Site Coordinator in the Athletic Training Department. Should there be any disagreement as to whether the athlete should be tested, the Director of Athletics will have the final decision. All must agree that the observations, behavior, conduct or performance of the student-athlete are such that testing for reasonable suspicion is required to protect the health and safety of the student-athlete or, others, and/or to protect the integrity and reputation of UIS and its sports program.
Notice: No notice of a suspicion-based drug test may be given to the student-athlete.
Collection Procedures for Suspicion-Based Drug Testing 1. The student-Athlete shall report to the Athletic Training Room office promptly after being notified to come in by the Athletic Director. 2. The Head Athletic Trainer will explain to the Student-Athlete that they are being drug-tested due to suspicion and that they have one chance to admit to usage prior to taking the test. 3. The Athletic Trainer will complete a Chain of Custody form. 4. The Student-Athlete will select a box from the file cabinet drawer and open the box. 5. The Student-Athlete will remove the aluminum and pull out the bag and two smaller containers from the large container. 6. The Athletic Trainer will take the Student-Athlete into a private bathroom and will ask the Student-Athlete to wash their hands without soap and remove jackets and sweatshirts before being asked to urinate into the cup. 7. The Student-Athlete will display the temperature strip to the Athletic Trainer who is observing the test so that it came be recorded. 8. The Student-Athlete will pour the specimen into the two smaller containers, secure the lids and the Athletic Trainer will hand the Student-Athlete a seal to put on the two small closed containers. 9. The Student-Athlete will then place both the small closed containers into the front pocket of the bag that was originally in the large container and discard the large container. 10. The Student-Athlete will then come back into the Athletic Training Room office to sign the completed Chain of Custody form. 11. The Athletic trainer will put the Chain of Custody form into the back pocket of the drug testing bag and the Student-Athlete will watch as the Athletic trainer seals the bag. 12. The Athletic trainer will provide the Student-Athlete with a copy of the Chain of Custody form and maintain the last copy in the Athletic department records. 13. The Athletic trainer shall ensure the specimen is sent via FedEx. 14. Results of the test should be available to the Head Athletic Trainer within 24-48 hours.
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SUBSTANCES TESTED Testing of the sample is intended to detect and/or identify the following substances but are not limited to: tetrahydrocannabinol (marijuana), synthetic cannabinoids (K2, Spice) cocaine metabolites, amphetamines, methamphetamine, and opiate metabolites. The UIS Department of Athletics reserves the right to test for Performance Enhancing Drugs (PEDs) as regulated by the NCAA.
A POSITIVE DRUG TEST In addition to student-athletes’ who’s test results indicate the presence of banned substances, a student-athlete who admits using a banned substance prior to the test, fails to sign the notification form or signature form, fails to arrive at the collection station at the designated time without justification, fails to provide a urine sample according to protocol, leaves the collection station before providing a specimen according to protocol, or attempts to alter the integrity or validity of the urine specimen and/or collection process will be treated as if there was a positive result for a banned substance.
REPORTING RESULTS The Head Athletic Trainer will notify the Director of Athletics of any and all positive test results within forty-eight (48) business hours of receiving the results. The Director of Athletics will have a meeting with the Head Coach and the student-athlete where the results will be discussed. All student-athlete test results shall be retained by UIS the entire time the individual is a student-athlete at University of Illinois – Springfield.
INSTITUTIONAL DRUG TESTING RECORD KEEPING The Drug Testing Site Coordinator will keep records on the number of student-athletes tested and the results of the tests. These results are kept confidential to the extent allowed by applicable state and federal laws, rules and regulations. Results will be compared with previous years’ results to determine the effectiveness of the substance abuse and education program.
EFFECTS OF A POSITIVE TEST Student-athlete cooperation and honesty is expected throughout the investigation and administration of suspected drug use and drug testing. Each student-athlete will be given one opportunity to admit use, prior to being subjected to testing. Providing false information, or failure to cooperate in any way, could result in separate campus-based sanctions in addition to Program sanctions, up to and including, complete dismissal from the team and/or cancellation of athletic scholarship.
First Violation The Director of Athletics or designee shall notify the student-athlete and the head coach of a student-athlete’s first positive test result for the purpose of securing assistance in the prevention of further drug use by the student-athlete. • Educational Component: The student-athlete with an initial positive test result will be referred for initial evaluation and potential rehabilitation regarding drug substance and abuse. The Counseling Center will determine the specific educational content and duration for this program based on its assessment of the student-athlete’s needs. • Program Sanction: Student-athletes will be suspended from 15-percent of the total number of contests/dates that the student- athlete’s regular season schedule has for the current year, percentage will be rounded to the nearest whole number. Example: If it is calculated that 2.4 contests/dates are to be suspended it would be counted as 2, a calculation of 1.5 would be counted as 2. If there are not enough dates left in the regular season, the suspensions will carry over to the post-season competition and the following season’s regular season competitions to serve the full suspension. Any loss of competition imposed will carry over into the following year if it is not possible to complete the sanction in the current year. Furthermore, a student-athlete who tests positive in the non-championship portion of their season (e.g. Spring for soccer) would be suspended at the start of the traditional championship season of competition (Fall).
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• Team Sanction: Each sport coach, upon approval of the Director of Athletics, has the ability to add on additional sanctions as written in the team rules. • Follow-up Testing: The student-athlete must record a negative drug test result (testing will be at the student-athlete’s expense) prior to full reinstatement for competition. A student-athlete who tests positive may be subject to additional follow-up testing over the student-athlete’s athletic career. The student-athlete may be withheld from practice if deemed necessary based on the student-athletes health status, as it is affected by the substances taken. This decision will be determined by the Head Athletic Trainer, Team Physician and Director of Athletics. Any expenses incurred after the initial positive test are the responsibility of the athlete.
Second Violation The Director of Athletics or designee will notify the student-athlete and the head coach of the second positive test result for the purpose of securing additional assistance in the prevention of further drug abuse by the student-athlete. • Educational Component: The student athlete with a second positive test result will be referred for additional and potential rehabilitation regarding drug and substance abuse. The UIS Counseling Center will continue to determine the educational content and duration for this program. • Program Sanction: The student-athlete will also face suspension and dismissal from the team for the remainder of the season in which the violation occurred (a minimum of 50% of scheduled contests). The student-athlete will not be allowed to practice with the team and athletic aid may be immediately cancelled or non-renewed for the next academic year. Any loss of competition imposed will carry over into the following year if it is not possible to complete the sanction in the current year. Furthermore, a student-athlete who tests positive in the non-championship season (e.g. Spring for soccer) would be suspended at the start of the traditional season of competition (Fall). • Team Sanction: Each sport coach upon approval of the Director of Athletics has the ability to add on additional sanctions as written in the team rules up to and including expulsion and cancellation of athletic aid. • Follow-up Testing: The student-athlete must record a negative drug test result (testing will be at the student-athlete’s expense) prior to full reinstatement for competition. A student-athlete who tests positive may be subject to additional follow-up testing over his or her athletic career. Any expenses incurred after the initial positive test are the responsibility of the athlete.
Third Violation If the student-athlete provides a third positive specimen, the student-athlete will be immediately dismissed and disallowed from ever returning as a participant in any Athletic Department-sponsored activity. Athletic scholarship aid will be terminated immediately upon a third violation. The Director of Athletics will recommend cancellation and non-renewal of athletics scholarship at the earliest possible moment consistent with university, conference, and NCAA rules.
APPEALS PROCESS After notification of a positive drug test, a student-athlete may request an appeal, in writing and within 24 hours, to the Director of Athletics. If the appeal is based upon the validity of the test analysis, the Head Athletic Trainer will arrange for a re-test of the original sample collected during the initial test. The re-test results will be shared pursuant to the aforementioned process. Only one appeal is allowed per drug test. If the re-test results indicate the original results were faulty, the Program will be responsible for the cost of the re- test. If the re-test results indicate the original results were sound, the student-athlete responsible for the cost and expenses of the re-test and associated processes. If the appeal is based on grounds other than the validity of the test analysis, the student-athlete may present additional information for consideration by Director of Athletics within three (3) calendar days. The determination of the Director of Athletics shall be final.
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SAFE HARBOR PROGRAM A student-athlete may self-refer to the University of Illinois-Springfield Athletics “Safe Harbor Program” for voluntary evaluation and counselling. A student-athlete is not eligible for the Program after notification of an impending drug test or after receiving notice of a positive University of Illinois Springfield or NCAA drug test. Prior to entry, the student-athlete entering Safe Harbor will be required to view and sign the Declaration of Entrance into the Safe Harbor Program Form, which details specifics regarding expectations and regulations. A student will be permitted to remain in the Safe Harbor Program for a reasonable period of time, as determined by a treatment plan and the Substance Abuse Committee. The Substance Abuse Committee will comprise of the Senior Women’s Administrator, the Head Athletic Trainer and the Team Physician. While in compliance with the Safe Harbor Program treatment plan, the student-athlete will not be subject to penalties described in the University of Illinois Springfield Department of Athletics Drug Testing Policy. However, student- athletes in the Safe Harbor Program MAY be selected for drug testing by the NCAA and subject to penalties set forth in the NCAA drug testing policy.
To be eligible for reinstatement, the student-athlete must show improvement with the Safe Harbor counseling, and produce a negative drug test. If a student-athlete tests positive for any banned substance after time served in the Safe Harbor Program or fails to comply with the Safe Harbor treatment plan, the student will be removed from the protective guidelines of the Safe Harbor Program, and thus be considered a standard case involving a positive drug test. Counseling sessions will continue, but without the disciplinary protection of the Safe Harbor program.
BANNED SUBSTANCES
For a complete list of banned substances, please refer to the NCAA Banned drug list provided to you during your compliance meeting at the beginning of the year.
RECREATIONAL DRUGS Recreational drugs are a classification used to describe legal, controlled, or illegal substances taken for nonmedical purposes. Recreational drugs comprise various amphetamines, anesthetics, barbiturates, opiates, and psychoactive drugs, and many are derived from natural sources. Examples include, but are not limited to: Marijuana, Spice(K2), Bath Salts, Methamphetamine, Cocaine, Heroin, LSD (Acid) , MDMA (Molly, Ecstasy).
DIETARY SUPPLEMENTS Dietary supplements have become commonplace in athletics since the passage of the Dietary Supplements Health and Education Act in 1994. Deceptive marketing by supplement manufacturers and supplement distributors have led student-athletes to believe that a product with the word “all natural” on the label is safe. It is vitally important that student-athletes are aware that many dietary supplements contain banned substances that may lead to a positive drug test. Furthermore, many serious side effects, including death, have been linked to dietary supplements. Any student-athlete or coach requesting more information about dietary supplements and potential banned ingredients in these supplements should see the Head Athletic Trainer. Further information can be sought through the National Center for Drug Free Sport Resource Exchange Center (REC) at (877) 202-0767 or visit the website at www.drugfreesport.com/rec.
PRESCRIPTION DRUGS Student-athletes who are taking drugs pursuant to a prescription from a physician may register this fact with the Team Physician in writing. This information helps enable the Team Physician to determine medical qualification of a student-athlete to participate in Intercollegiate Athletics. Further, it is possible that some prescription drugs may result in a positive test in this program.
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PRIOR DISCLOSURE OF THE USE OF A PRESCRIPTION DRUG HELPS AVOID A FALSE POSITIVE DRUG TEST Sharing prescription medication or taking prescription medication without a prescription is illegal and dangerous. If any information is received that a student-athlete is sharing prescription drugs or taking prescription drugs without a prescription, a reasonable suspicion drug testing will be administered. Student-athletes who have a positive drug test due to illicit prescription drug use cannot appeal the positive test result.
ADD/ADHD MEDICATION Attention Deficit Disorder (ADD)/Attention Deficit Hyperactivity Disorder (ADHD) is treated with stimulant medication that may be banned. As with all medications, it should be documented in the student athlete’s medical chart. Additionally, the student athlete who is taking ADD/ADHD medication is responsible for following University of Illinois – Springfield’s reporting procedure. In the event of an NCAA positive drug test for that medication, a medical exception petition may be generated if the student athlete followed the departmental ADD/ADHD Policy. Updated 9/19/2017
PROCEDURES FOR STUDENT-ATHLETE GRIEVANCES
Procedures for Student-Athlete Grievances If a student-athlete has a grievance or complaint concerning personal rights, disciplinary action or a concern regarding health and welfare who should they contact? They should report the issue to the Senior Woman Administrator (SWA) or the Director of Athletics.
The University of Illinois Springfield, Division of Intercollegiate Athletics believes that the following student-athlete grievance procedures will assist in clarifying the informal process that occurs prior to a student submitting a formal grievance. This clarification is important in ensuring that student-athlete’s welfare is maintained as a fundamental concern and in protecting the integrity of the process by not fully engaging the Director of Athletics until a formal grievance has been filed.
When student-athlete issues arise and are brought to the attention of administrative staff, regardless of the source of disclosure, resolution shall include the Head Coach & Senior Woman Administrator (SWA). The collaborative involvement will occur during the initial stages of discussion with the student-athlete and/or the parents (pending a FERPA waiver is on file), with the objective of arriving at an informal decision. The will also ensure that everyone involved understands both University and departmental relevant procedures, and any related NCAA compliance or financial aid implications.
The following procedures are to be used by student-athletes in seeking to submit a formal grievance regarding disciplinary and welfare grievances, an appeal to transfer, and financial aid appeals. The steps below are to be followed by student-athletes who may feel that they have been treated unfairly or may have any form of complaint or grievance. Consult with the SWA (Hayley Treadway, [email protected], 217-206-8467) regarding all questions about how to proceed through the grievance process.
Disciplinary and Welfare Grievances
Step 1: Appeal to the coach. A student-athlete who has a complaint about a disciplinary action related to the student’s athletic status or a student-athlete welfare concern should attempt to resolve the issue with the head coach within five (5) University business days. Step 2: Appeal to the Director of Athletics. If a satisfactory outcome is not reached with the head coach, the student-athlete may submit a written request to the Athletics Director within five (5) University business days. The student-athlete must include a full explanation of the complaint and the specific action requested. The Director of Athletics shall grant a hearing to the student-athlete within seven (7) days of receipt of the written request. The SWA shall attend the hearing in the role of student-athlete advocate. If the complaint is resolved to the student-athlete’s satisfaction, a written statement explaining the terms will be issued to the student-athlete and the head coach by the Athletics Director.
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Step 3: Appeal to the Intercollegiate Athletics Committee (IAC). If a satisfactory solution is not reached with the Athletics Director, the student-athlete may appeal the decision and request a hearing within (5) University business days of the Director of Athletics’s written statement. The hearing shall take place before the Intercollegiate Athletics Committee (IAC) in an executive committee session (only faculty and staff outside of athletics will participate). Requests shall be made in writing. Direct the appeal to the Senior Woman Administrator (SWA) in writing, including a full explanation of the complaint. Provide any supporting documentation. The IAC will be notified of the student athlete’s wish to appeal and the Director of Athletics will be given an opportunity to submit documentation to the committee.
Step 4: The IAC chair shall inform the student-athlete in writing, within seven (7) University business days from receipt of the student- athlete’s written request, that he or she, shall be provided a hearing along with the date, time, and location. Hearings will be held during regularly scheduled meetings of the IAC (executive committee session), or if one is not planned, on an Ad Hoc basis. An abbreviated committee, consisting of at least three members, may hear appeals on an Ad Hoc basis. Both parties will be allowed an opportunity to present their case privately to the Intercollegiate Athletics Committee as to why they feel the decision of the Director of Athletics should be overturned or upheld. This hearing will be closed to outside parties, and neither party is permitted to bring legal representation. The IAC shall conduct the hearing and provide a written response within thirty (30) consecutive calendar days following the hearing.
TRANSFER POLICY
Granting “Permission to Contact” to Currently Enrolled Student-Athletes As a general rule, the Director of Athletics will provide “written permission to contact” at the request of the enrolled student-athlete. Student-athletes should send the UIS Compliance Office a list of specified institutions they wish to pursue contacting. The University of Illinois Springfield reserves the authority to deny “permission to contact” in certain cases, specifically those where contact is made prior to receipt of written permission. All written requests for permission to contact must be processed by the office of compliance within 14 days, otherwise permission is automatically granted.
General Transfer Rule A transfer student from a four-year institution shall not be eligible for intercollegiate competition until the student has fulfilled a residence requirement of one full academic year at the new institution, unless an exception can be applied.
Transfer Waivers The athletics department supports the underlying principle for the general transfer rule discouraging college transfers for athletics-related reasons. We recognize that most conferences have policies that prohibit intra-league transfers. We adhere to the Great Lakes Valley Conference rule requiring student-athletes who transfer within the conference to spend an academic year in residence unless the coach grants permission and an exception is used. In this spirit, we generally do not authorize release to use of the one-time transfer exception to institutions that appear on our schedule or in the case that a recent sitting coach takes another coaching position and pursues recruitment of currently enrolled or committed UIS student-athletes. The initial decision relative to the one-time transfer exception is made by the head coach on an individual basis, with the exception of student-athletes who receive a scholarship in an amount greater than a 25% scholarship equivalency, who must serve a year of residence regardless of release by the head coach, per GLVC rules. In the case that a student-athlete is denied a release, an appeals process is outlined below. Should a coach decide to deny a student-athlete a release, the coach would need to present the AD with an explanation for denial and the AD would render a final decision.
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NOTIFICATION OF HEARING OPPORTUNITY
If a student-athlete’s written request for “permission to contact” or release to use the “one-time transfer exception” is denied, the student- athlete may request a hearing to appeal the decision within seven (7) consecutive calendar days of the Director of Athletics’ written decision. Requests for a hearing shall be made in writing, by the student-athlete, and directed to the Director of Athletics. The request shall also include a statement explaining why the student-athlete believes their appeal should be granted, specific to the institution they are requesting release to.
A hearing opportunity will be granted within 30 consecutive calendar days from the receipt of the written request for a hearing. The hearing shall take place before the Intercollegiate Athletics Committee (IAC) in an executive committee session (only faculty and staff outside of athletics will participate). Both parties to the appeal (student-athlete and Director of Athletics) will be invited to attend the hearing, and should either party not be available in-person, may participate via phone.
Both parties will be allowed an opportunity to present their case privately to the Intercollegiate Athletics Committee as to why they feel the decision of the Director of Athletics should be overturned or upheld. This hearing will be closed to outside parties, and neither party is permitted to bring legal representation.
The IAC representative shall inform the student-athlete in writing, of the committee’s final decision, within seven (7) consecutive calendar days following the hearing.
Great Lakes Valley Conference Intra-Conference Transfer Rule (ITCR) Student-athletes transferring from one Conference institution to another must serve a year in residence if the student-athlete received countable athletic aid from the first, unless they have completed their undergraduate degree requirements, graduate, and enroll in a Master’s Degree program. Student-athletes dismissed (i.e. “cut”) from the team for non-disciplinary reasons or who are enrolled in an academic major that is eliminated by the institution are exempt from this policy.
GLVC Appeals • Appeals for waivers of conference eligibility requirements may be made to the Conference at a regularly scheduled Conference meeting or to the Executive Committee at any time, if the institution believes that unusual circumstances warrant such a waiver. The decision reached by the body considering the appeal may be appealed to the Council of Presidents. • The Council of Presidents may elect not to hear disciplinary appeals. • To initiate an appeal or request a hearing, a member institution must include a $50.00 nonrefundable filing fee with the written request. The written request must include either the signature of the Chief Executive Officer or Faculty Athletic Representative, along with the signature of the Director of Athletics. If the appeal or request is rejected, all related costs (e.g. telephone, mailings, etc.) will be the responsibility of the institution initiating the action.
PROVISIONS OF NCAA RULES AND REGULATIONS
Prior to your participation in intercollegiate competition, a Student-Athlete Orientation will be held and you will receive a copy of the “Summary of NCAA Regulations” for the academic year. You will also have an opportunity to ask questions to help you understand any information that may be unclear related to the NCAA regulations. The NCAA manual is available in the offices of your Head Coach, the Athletics Director, and the Compliance Office.
At your Beginning of year Compliance meeting you will be required to do the following: • Submit information relating to your eligibility to compete by signing the Student-Athlete Statement. 19
• Give your written consent to disclose your education records to an authorized representative by signing Part 2 of the Student- Athlete Statement. • Give your permission to be tested for drugs in any NCAA championship certified by the NCAA by signing the NCAA Drug- Testing Consent Form.
Failure to complete and sign the statement annually will result in your ineligibility for participation in all intercollegiate competition. The “Summary of NCAA Regulations for the current academic year” can be found at this link Summary of NCAA Regulations 2017-18.
GAMBLING/SPORTS WAGERING
Gambling or sports wagering includes placing, accepting or soliciting a wager on an Athletic Department staff member or student0athlere’s own behalf or on behalf of others of any type with any individual or organization on any intercollegiate, amateur or professional team or contest. Examples of sports gambling/wagering include, but are not limited to, the use of bookmaker or parlay card; internet sports wagering; auctions in which bets are placed on teams, individuals or contest; and pools or fantasy leagues in which an entry fee is required and/or there is an opportunity to win a prize. This is ESPECIALLY applicable to March Madness bracket pools. Do not join any pool that requires a buy-in and has the chance to win a prize. Doing so WILL make you immediately ineligible for competition.
Student-athletes, staff members of the Athletic Department and non-athletic department staff members who have responsibilities within or over the athletic department shall not knowingly participate in sports wagering activities or provide information to individuals involved in or associated with any type of sports wagering activities concerning intercollegiate, amateur or professional athletic competitions (NCAA Bylaw 10.3). If a student-athlete is determined to have been involved in violation of any portion of NCAA Bylaw 10.3, the student-athlete shall permanently lose all remaining regular season and postseason eligibility, in all sports.
For more examples and information on the NCAA rules against sports wagering, please visit www.dontbetonit.org
RULE VIOLATION REPORTING POLICY
The University of Illinois Springfield is committed to operating its athletic programs in a manner that is consistent with the letter and spirit of the NCAA and University rules and regulations. To that end, we have instituted a compliance program that combines the training and education of coaches and staff to ensure compliance with those rules and prompt institutional response when rule violations do occur. Our goal is to educate coaches, staff and students in their responsibilities under the rules, to develop operating systems within the Athletic Department and the University that guide staff in their efforts to work within the rules, and to respond to each rule violation so that we can correct the situation which led to the violation.
We affirm that coaches, staff members and student-athletes of the University of Illinois Springfield Athletic Department have an obligation to report any violations or potential violation of NCAA or University rules, of which they are aware. The information will be forwarded to the Compliance Director who will examine the situation and communicate directly with the Director of Athletics. All violations will be reported to the appropriate athletic governing body with confidential copies to the Director of Athletics, Faculty Athletic Representative, and Chancellor’s Office. No potential violation is so minor that it will not be examined.
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In responding to violations, we will look at such factors as to whether the violations were intentional, whether any competitive advantage was gained (e.g., recruiting, competitive, or for the student-athlete involved), whether a student-athlete’s eligibility was affected, and whether the violation is recurring. The goal will be to encourage communication; to seek consistency and accountability; and above all, to send a strong message that the University of Illinois Springfield is serious about rules compliance and institutional control.
A student-athlete who violates a team rule, campus policy or state law is expected to self-report that violation voluntarily to his/her coach within 24 hours after the violation occurs.
ATHLETIC DEPARTMENT EJECTION POLICY
Sportsmanship is a critical lesson to be taught through participation in Intercollegiate Athletics at the University of Illinois Springfield. It is important that the Athletic Department develop policies that will deal with inappropriate sportsmanship behavior. It is also the belief of the Athletic Department to reinforce positive behavior; however, that is action of another process. The policy will apply to all members of the athletic family including athletes, coaches, trainers, managers, graduate assistants, volunteers, and administration. The policy deals with ejection from competition for unsportsmanlike behavior that is unacceptable to the game. It would not include such ejections as too many fouls. All ejections will fall under the discipline that is outlined in each sport’s rules book. For several sports the NCAA has very specific consequences for all ejections, where other sports do not have any rule that is stand alone in the NCAA rule book. If the nature of the ejection results from violence or unsportsmanlike conduct such as fighting or other violent acts, the Athletic Department will review and address on a case by case basis.
The GLVC also has an ejection policy that requires a one (1) game suspension for any player or coach that is ejected from a contest for unsportsmanlike conduct.
HAZING POLICY
The University of Illinois Springfield and the NCAA view all forms of hazing as unacceptable. Hazing has the potential to cause serious physical or psychological harm and many acts of hazing are illegal. At the University of Illinois Springfield, hazing is considered incompatible with the philosophy, values and goals of the Athletic Department.
The University of Illinois Springfield defines hazing (see student handbook) as any activity which is unsafe, abusive, harmful, distressing, embarrassing, humiliating, disrespectful, illegal or otherwise demeaning that is required or implied as being necessary or beneficial as part of the process of joining, affiliating with, being initiated into or determining status in any group, organization, team or department at the university (whether the group has official recognition from the university).
Hazing can occur regardless of the willingness to participate. Hazing includes (but is not limited to) encouraging or requiring any form of alcohol abuse or the use of any other intoxicant or mind altering substance, the administration of any physical or emotional pain or abuse, creation of excessive fatigue, quests, road trips or any other such activities, wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with law or the policies of the university.
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The university recognizes that hazing may be perpetrated by a group or organization as a whole, by an individual or a group of individuals within the group, by former members of a group, current or former students, or by current or former faculty or staff. In all circumstances, the university reserves the right to sanction the group, as well as individual members, whether the hazing was part of the groups’ official activities.
HOW TO REPORT HAZING Anyone who has been subjected to hazing or anyone who has knowledge that hazing is planned should report such information as soon as possible to the Director of Athletics. The person(s) making a report of hazing will be asked to reduce their report to a signed written statement to include all relevant information such as names of those involved, dates, times, places and a description of what transpired.
PROTECTION FOR PERSONS WHO REPORT HAZING Anyone who reports hazing to the university is protected under the university’s anti-retaliation policy.
TEMPORARY SUSPENSION OF AN INDIVIDUAL ACCUSED OF HAZING Because hazing is such a serious violation of Athletic Department policy with the potential to endanger the safety and well-being of others, the Athletic Department reserves the right to temporarily suspend anyone accused of hazing until the Department’s investigation is complete and/or all legal charges in the matter are fully resolved when, in the sole discretion of the Athletic Department the accusations are credible and have been made in good faith.
In the case where the accused is an employee of the university, the director of human resources will suspend the employee as appropriate to the situation and this may include suspension of employment with or without pay.
In the case where the accused is a student, the Chancellor, Director of Athletics, and Dean of Students will suspend the student as appropriate to the situation. This may include but is not limited to, suspension of eligibility to participate in extra-curricular activities; suspension from eligibility to reside in on-campus student housing; or suspension as a student from the university.
Upon receipt of a report of hazing, the Director of Athletics will promptly appoint a special committee on hazing to investigate the matter. This committee will consist of the Director of Athletics, Assistant Athletic Director for Compliance and three Athletic Department staff members not associated with the case. A detailed description of the committee, the university’s process for investigating any report of hazing as well as consequences for those found responsible for hazing appears in the University of Illinois Springfield Student Handbook.
SEXUAL HARASSMENT POLICY
The University of Illinois Springfield prohibits sexual harassment of its students, faculty, staff and administrators, including student to student and other peer sexual harassment. The University recognizes the possibility of same sex harassment. Same sex harassment will be given the same consideration as harassment by a member of the opposite sex. Specific details on the University’s policy can be found at http://www.uis.edu/aeo/policies/sexualharrassment.html
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SOCIAL/NEW MEDIA POLICY FOR STUDENT-ATHLETES
This social media policy is not to say “tweet this, not that”. It is about building character and leadership development as well as becoming a better version of yourself. The online world of social media offers avenues to create your own brand as you go through your collegiate career. We want to see you succeed.
Overlying Principles This social media policy is developed in accordance with the athletics department’s mission statement and core principles.
Definitions of Social Media Social and new media are defined as media designed to communicate online through social interaction using highly accessible public publishing forums such as, but not limited to, Facebook, Twitter, YouTube, LinkedIn, Instagram, Vine, blogs, message boards and other social platforms
Student-athletes may not be aware that third parties including the media, faculty, future employers and Division II officials or other athletic affiliates can easily access profiles and view personal information. This includes all pictures, videos, comments and posts. Inappropriate material found by third parties affects the perception of the student, the athletic department and the University of Illinois Springfield. This could be detrimental to student-athletes future employment options and may impact the ability to participate in college athletics.
GENERAL GUIDING PRINCIPLES Ownership If you would like to “own” your team’s account while at UIS and someone else is not already running one, please feel free to contact Amanda Murphy, Asst. AD for Media & Communications to be granted permission for creation of account. If you believe you are already in possession of an official account, please see Amanda as soon as possible to discuss ownership.
Security Do not give out phone numbers, addresses or other personal information for yourself, other staffers or student-athletes on social media. Inquiries for information may be directed to [email protected].
Rules/Guidelines If you intend to be the manager of your team’s “official” accounts, you must register those accounts with the Assistant Athletic Director for Media & Communications.
Posting on social media is speaking in public. Don’t post anything you wouldn’t say at a public meeting representing the University or to the media.
Disclosure Do not post information about specific student-athletes, unless it is related to an honor or award. Please follow the guidelines of FERPA and good taste. For example – If a student-athlete broke their leg, do not post pictures of it or state that they may be out for the rest of the season.
Sportsmanship Don’t talk about internal matters in the department, the UIS campus, the conference, game officials, or NCAA Division II and/or any other affiliation. Practice generosity. Use the old mantra: Say something nice or don’t say anything at all. Don’t bash the competition. Politics and religion should be treaded on lightly. Do not gender bash. Common sense and courtesy should always prevail.
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Proprietary Information and Confidentiality Use anything that could be under copyright law with caution such as music, video, photos, etc. Ask for permission from the Assistant Athletic Director of Media & Communications before talking to a poster that may be posting pictures, videos, etc. of UIS Athletics.
Do not alter something created by UIS to use for the publication of your program or the athletics department.
If you are in charge of your sports team social media make sure to not comment on confidential information regarding personnel changes, legal matters or any other confidential information.
As always, if you have any doubt, please ask the Assistant Athletic Director for Media & Communications.
Examples The following are some, but not all examples of inappropriate and offensive behaviors concerning participation in online communities that may include depictions or presentations of the following:
• Posting photos, videos, comments or posters showing the personal use of alcohol, tobacco, e.g., no holding cups, cans, shot glasses, etc.
• If it looks like it is happening, it is happening. Perception is reality on social media.
• Posting photos, videos, or comments that are of a sexual nature. This includes links to websites of a pornographic nature and other inappropriate material.
• Check your Twitter followers often; delete and report spam accounts. Do not friend someone on Facebook just because they are attractive or message saying they may know you.
• Posting pictures videos, comments or posters that condone drug-related activity. This includes, but not limited to images or symbols that portray the personal use of marijuana and drug paraphernalia.
• As athletes you are role models and you should not be portraying illegal activity of any kind.
• Using inappropriate or offensive language in all comments, videos and other postings. This includes threats of violence and derogatory comments against race and/or gender.
• If you do not think that your grandmother, pastor or other respected person in your life would appreciate you using that type of language, DON’T DO IT.
Discipline If a student-athlete’s profile and its contents are found to be in violation of the athletic department code of conduct, the student may be subject to discipline, up to suspension or termination from athletic team. Other offensive behaviors may also be subject to discipline, so use proper judgment when posting content.
Safety Recommendations • Set your security settings so that only friends can view your profile. Remember though, just because it is private doesn’t mean it cannot be made public. Personal information that you post can be used in a manner you had never intended.
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• You should not post your email home address, local address, telephone number or other personal information as it could lead to unwanted attention, stalking, identity theft, etc.
• Be aware of who you add as a friend to your accounts – many people are looking to take advantage of or seek personal connections with student-athletes.
If ever in doubt of the appropriateness of your online public material, consider whether it upholds and positively reflects your own values and ethics as well as the athletics department and the University. Remember to present a positive image and don’t do anything to embarrass yourself, the team, your family or the University. In accordance with our mission statement, following these guidelines should enable the student-athlete to achieve excellence in both academic and athletic pursuits. Successful and appropriate use of social media will create campus and community pride.
MEDIA RELATIONS
As a student-athlete at the University of Illinois Springfield there will be several opportunities when local and regional media may request an interview. In situations where athletes are interviewed, please use discretion regarding information that is provided. Please avoid responding to any question that pertains to the following: Internal team conflict, injury status of student-athletes, negative comments on opponents, false or misleading information or any comments that will reflect negatively on your team, staff or the University of Illinois Springfield. All student-athlete interviews will be arranged by an Athletic Administrator, Head Coach or the Sports Information Director. As a student-athlete, you will not arrange private interviews with the media outside of the University of Illinois Springfield.
UIS ATHLETIC EVENT ADMISSSION POLICY
STUDENT ADMISSION All students enrolled at the University of Illinois Springfield will receive free admission to all UIS hosted intercollegiate athletic events when showing a valid I-Card.
COMPLIMENTARY ADMISSIONS All Student-Athletes at UIS will be provided up to four (4) complimentary tickets for each regular season home athletic event in the sport in which they are a team member. Any Student-Athletes found misusing complimentary tickets for any reason will have this privilege revoked by the Director of Athletics. GLVC rules mandate there is no visiting team pass list at any conference event.
COMPLIMENTARY ADMISSION PROCEDURE Head Coaches will provide a completed complimentary admission list to the UIS Athletic Assistant Athletic Director for Event Management and Fan Engagement at least one business day prior to the start of home competitions during the championship segment. All names on the complimentary admission list are to be printed and easily read. No additions or changes to the list will be allowed after the lists are turned in to the Assistant Athletic Director for Event Management and Fan Engagement .
• Complimentary tickets can be claimed at the ticket area with proper ID (must be shown) and signature.
TEAM TRAVEL POLICY
Only student-athletes who are eligible to represent the institution in intercollegiate competition are permitted to travel and receive expenses on away contest trips. Expenses will include all meals or per diem, transportation and lodging expenses.
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If a student-athlete should chose to separate from the team at any point during an away from home trip, they must receive prior approval from their head coach and sport supervisor. The required form is available on the UISprairiestars.com website, under compliance. Please print the form and submit to your head coach at least 2 days prior to trip departure.
ATHLETIC AID AWARDING PROCESS
AWARDING INITIAL AID The coaches determine the awards for each athlete in their sport. The award amounts are then provided to the Director of Athletics for his approval. The Assistant Athletic Director for Compliance/SWA prepares the Athletic Contracts and Letters of Intent, obtains the required signatures from the Head Coach, the Director of Athletics, and Assistant Director of Financial Assistance. The Assistant AD then prepares the Athletic Aid Award Notification Letters and mails those to the athletes together with all the appropriate documents enclosed.
Athletic scholarships are for ONE YEAR ONLY.
RENEWAL OF AID The coaches determine the renewal award amounts for each athlete in their sport. The renewal award amounts are then provided to the Director of Athletics for his approval. The Assistant Athletic Director for Compliance/SWA prepares the Athletic Contracts, obtains the required signatures from the Head Coach, and the Director of Athletics who then delivers the renewal award information to the Office of Financial Assistance. The Office of Financial Assistance then prepares the Athletic Aid Renewal Notification Letters and mails those to the athletes. Returning student-athletes are usually provided with their Athletic Contracts for the next academic year prior to them leaving campus after the spring semester.
REDUCTION/CANCELLATION/NON-RENEWAL OF AID Once a coach makes the decision to reduce, not renew, or cancel an athletic aid award, they must first notify the Director of Athletics to gain approval, then the head coach is responsible for notifying the student-athlete verbally. The verbal notification may occur in-person or via telephone if in-person meetings are not feasible. The Senior Woman Administrator (SWA) will be involved with the notification meeting, and serve as the student-athlete advocate.
Once proper verbal notification has occurred, the Director of Athletics and Senior Woman Administrator /Assistant Athletic Director for Compliance will sign off on the reduction/cancellation and process the form with the office of Financial Assistance.
Official notice of termination or reduction in a grant-in-aid will be given to the student-athlete in writing by the office of financial assistance within fourteen (14) days from the date of verbal notification. If the student-athlete wishes to appeal a termination or a reduction to a grant-in-aid award, the following procedures must be followed:
APPEAL PROCEDURE The student-athlete may request a hearing before the Athletic Aid Appeals Committee. Direct the appeal within five (5) University business days of notification to the Director of Financial Assistant in writing including a full explanation of the complaint. Provide any
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supporting documentation. The Athletic Department will be notified of the student athlete’s wish to appeal and the Director of Athletics and Head coach will be given an opportunity to submit documentation to the committee.
A hearing will be scheduled within thirty (30) consecutive calendar days from the date of appeal with the Athletic Aid Appeals Committee. Both parties will be given the opportunity to attend the hearing and present rationale in support of their position. The committee, having heard the appeal and having reviewed all documentation, will make a decision. An oral decision will be given to the student athlete once a decision is rendered. A written decision will be mailed to the student athlete, the coach, the Director of Athletics and the Faculty Athletic Representative within five (5) University business days of the decision. The hearing will be conducted no later than 30 days from the student-athletes written request.
The decision of the Athletic Aid Appeals Committee shall be final and binding upon the Division of Intercollegiate Athletics, the student- athlete and all others. Note, each of the requests or decisions required under the foregoing procedure shall be in writing, forwarded by first class United States registered or certified mail, postage prepaid. Notice to the Athletic Aid Appeals Committee shall be sent to the Director of Financial Assistance at One University Plaza, MS UHB 1015 Springfield, IL 62703 Notice to the student-athlete shall be sent to the address designated on the Grant-In-Aid acceptance, or any address subsequently filed by the student-athlete in writing with the Director of Athletics.
ACADEMIC ELIGIBILITY AND RELATED POLICIES
CLASS ATTENDANCE Student-athletes participating in the intercollegiate athletics program are expected to attend classes. A student-athlete who disregards this responsibility is subject to immediate suspension of eligibility for athletic participation by the Director of Athletics. No class time shall be missed for practice activities except when a team is traveling to an away-from-home contest and the practice is in conjunction with the contest, this is an NCAA violation that will affect your eligibility. A student-athlete shall provide his/her coach with an accurate and complete class schedule at the beginning of each term. Any proposed schedule change must be discussed in advance with the Compliance Director and Head Coach.
MISSED CLASS TIME POLICY All student-athletes must complete an Academic Contract for each class he or she is taking every semester regardless of whether they will be missing the class(s) because of scheduled athletic competitions. The Academic Contract can be found on the athletics website under “Compliance”. The Academic Contract must be completed and returned to each student-athlete’s coach with all required signatures by the beginning of the third week of classes. After each Head Coach has collected ALL of the ACADEMIC CONTRACTS from their student-athletes each semester the Academic Contracts are to be turned into the Assistant Athletic Director for Compliance.
CONTACTING FACULTY MEMBERS No member of the coaching staff (head coach and/or assistant coaches) is allowed to contact any faculty member regarding any student- athlete’s academic issues or concerns at any time. If a faculty member were to make the initial contact, only the head coach may respond to that individual faculty member. All professor contact should come through the Faculty Athletic Representative.
ADDING/DROPPING CLASSES POLICY
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After student-athletes register for classes, a hold will be placed on their ability to add or drop classes by the Assistant Athletic Director for Compliance. If a student-athlete would need to add or drop classes during the semester he or she must first meet with his/her coach to discuss any changes. After meeting with the coach, the student-athlete must complete the Schedule Change Authorization form and bring this form to the Assistant AD for Compliance before the athletics hold will be lifted. The form can be found on the athletics website under “Compliance”.
MID-TERM GRADES/CLASS ATTENDANCE CHECKS Faculty members are asked to assess the progress of all students in their classes and report to the Registrar by the end of the sixth week of the term any students needing Academic Intervention (AI). This information is available to advisors during the seventh week. In addition, midterm grade and attendance checks will be done for all active student-athletes throughout each semester.
MINIMUM HOURS PASSED FOR SUBSEQUENT ELIGIBILITY Each student-athlete is required to pass at least nine (9) new semester hours each term and twenty-four (24) new semester hours in the previous two terms, and earn an overall cumulative institutional GPA of 2.00 or higher. If this standard is not met, the student-athlete is ineligible to compete in the subsequent term. In addition, student-athletes must be enrolled in a minimum of 12 new degree hours at UIS each semester. Concurrent enrollment at another institution does not fulfill the 12 hour requirement. All hours must be applicable toward the student-athlete’s declared major. Classes that do not count towards a degree, either because of irrelevance or unsatisfactory grade will not count towards the 9 hour or 24 hour rules. Also, remedial courses only count if you are in your first year of college studies (i.e. freshmen), they will not count for sophomores, juniors or seniors. Updated 8/22/15
PROGRESS-TOWARD-DEGREE REQUIREMENTS A student-athlete must declare a major by the beginning of his or her third year or fifth semester of full-time enrollment. This requirement applies to both continuing and transfer student-athletes. From this point, the credits used to determine academic certification must be degree credits accepted by UIS. A student-athlete must take 75 percent of the degree requirements during the regular academic year, and he or she must average 12 credits per semester toward degree completion.
DAILY AND WEEKLY HOUR LIMITATIONS DURING THE PLAYING SEASON A student-athlete’s participation in required activity with an athletics purpose is limited to a maximum of four hours per day and 20 hours per week. (NCAA Bylaw 17.1.6.1). All competition and associated activities on the day of competition count as three hours regardless of the actual duration. (NCAA Bylaw 17.1.6.3.2). One day off is required each week. (NCAA Bylaw 17.1.6.4)
WEEKLY HOUR LIMITATIONS OUTSIDE OF THE PLAYING SEASON Outside of the playing season, student-athlete’s participation in weight-training, conditioning, and individual skill instruction is limited to eight hours per week. (NCAA Bylaw 17.1.6.2). Two days off are required each week. (NCAA Bylaw 17.1.6.5). Voluntary activity that is initiated by the student-athlete without the instruction or supervision of a coach or athletics staff member is allowed in excess of these restrictions. (NCAA Bylaw 17.02.14).
TEN-SEMESTER RULE A student-athlete must complete his or her eligibility within the first 10 semesters (or 15 quarters) of enrolling in a collegiate institution full- time. (NCAA Bylaw 14.2.2). A semester is used when the student-athlete is enrolled full-time on the first day of classes, even if he or she drops to part-time status. (NCAA Bylaw 14.2.2.1). Even if a student-athlete is enrolled less than full-time, a semester is used if he or she participates in intercollegiate athletics. (NCAA Bylaw 14.2.3.1)
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SUPERVISED---STUDY PROGRAM SUPERVISED-STUDY PROGRAM The supervised-study requirement is for all incoming freshmen and transfer students, and returning student-athletes below a 3.0 cumulative GPA. Students in the Supervised-Study Program will be required to attend supervised-study each week (Sunday through Saturday).
First semester freshman and first semester transfer students will be required to achieve six hours of supervised-study time. As part of their six required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at all sessions and to obtain signed documentation of any meetings with their professor(s) or from the Math Lab.
Students between a 0.00 and a 1.99 cumulative GPA (below UIS Academic Good Standing) will be required to achieve ten hours of supervised-study time. As part of their ten required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at all sessions and to obtain signed documentation of any meetings with their professor(s) or from the Math Lab.
Students between a 2.00 and a 2.30 cumulative GPA will be required to achieve eight hours of supervised-study time. As part of their eight required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at all sessions and to obtain signed documentation of any meetings with their professor(s) or from the Math Lab.
Students between a 2.31 and a 2.75 cumulative GPA will be required to achieve six hours of supervised-study time. As part of their six required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at all sessions and to obtain signed documentation of any meetings with their professor(s) or from the Math Lab.
Students between a 2.76 and a 2.99 cumulative GPA will be required to achieve four hours of supervised-study time. As part of their four required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at all sessions and to obtain signed documentation of any meetings with their professor(s) or from the Math Lab.
Students may excel out of the supervised-study requirement if they have an institutional, cumulative 3.0 GPA after their first full year at UIS. Supervised-study hall participation will be determined on a semester-to-semester basis after that time. Student-athletes who excel out of the supervised-study requirement, but who are taking in their sophomore year course with study sessions or supplemental instruction sessions are required to attend a minimum of one hour a week in course-specific sessions.
EARNING SUPERVISED-STUDY HOURS Supervised-study hours must take place during monitored study hall days and times listed below, during one of the designated group study or supplemental instruction sessions, at the Math Lab (MAT 09_) or in individual tutoring at The Learning Hub or with a professor. If students are unable to fulfill the above requirement, an alternative may be arranged in collaboration with the student, coach, and the Director of Academic Support Services for Athletics.
Students must bring their iCard as they will need to swipe-in and swipe-out with the assigned supervised-study proctor. Group study session attendance will be recorded with both a swipe-in and swipe-out and also on a sign-in sheet.
Hours earned outside of supervised-study hall, a study session, or The Learning Hub must be recorded on a Time-Management Worksheet, which is to be signed by the professor or Supplemental Instruction leader. The worksheets must be submitted to the Director of Academic Support Services (BRK 447) by 4:00 p.m. on Friday of each week. Time-Management Worksheets are posted on the Athletic
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Academic Success Blackboard site.
SUPERVISED-STUDY HOUR REPORTING Coaches will receive a weekly report indicating a student’s hours in supervised study hall, as well as, those hours achieved in other supervised academic support activities, at the beginning of each week.
MISSED SUPERVISED-STUDY HOURS Students who do not earn their required weekly supervised-study hours are subject to the following sanctions (in the order shown): 1. The first time a student misses their required study hours they will receive a warning via email. Their coach will be copied on that email. 2. The second time a student misses their required study hours they and their coach will receive communication via email. Students who miss their required study hours for a second time in a semester will be required to earn TEN hours in supervised-study hall the following week and will be forced to sit out of the first practice of the next week. 3. The third time a student misses their required study hours they, their coach, and the Athletic Director will all receive communication via email. The student-athlete will be held out of practice until the student- athlete, coach, sport supervisor, and Director of Academic Support Services for Athletics meet to discuss appropriate sanctions.
STUDY HALL RULES -Students will not receive credit for arriving any earlier than the scheduled start time of a study hall, student-athlete study, or supplemental instruction session.
-Students must bring enough work to keep them busy while they are in study hall; if they finish their work, they must sign out.
-Students must work on reading and assignments or study for a quiz/exam for that class during the student-athlete course specific study session.
-Students must attend study hall for a minimum of one hour—signing in for any amount of time less than one hour will not be allowed.
-Students MUST stay in the study hall, session, or supplemental instruction location.
-Singing-in and then LEAVING the study hall location for any reason without permission will result in an automatic sign-out, and the coach will be immediately notified.
-Students must sign-out if they are leaving study hall to get food.
-Cell phones must be on silent and in the student’s bag/pocket during study hall hours. Students are not allowed to text or make calls during study hall. If cellphones are out and being used, students will receive one warning before losing study hall hours for that session. Students will turn in their cell phones at the start of study sessions.
-Computer use must be for educational purposes only (no streaming video, social media, watching sports, etc.).
-Music may be listened to through personal headphones/earbuds only.
-Any tutor attending study hall must sign-in and out with the proctor.
-The study hall proctor reserves the right to sign a student out of study hall if they are being disrespectful, disruptive, unproductive, or leave the designated study hall location. The coach will be notified immediately if a student is signed out for any of these reasons. 30
SUPERVISED-STUDY PROGRAM (CHEERLEADING)
The supervised-study requirement for cheerleading is for all incoming freshmen and for transfer students and returning student-athletes below a 2.3 cumulative GPA. Students in the Supervised-Study Program will be required to attend supervised-study each week (Sunday through Saturday).
First semester freshman students will be required to achieve four hours of supervised-study time. As part of their four required hours, cheerleaders are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at The Learning Hub and to obtain signed documentation of any meetings with their professor(s).
Students between a 0.00 and a 1.99 cumulative GPA (below UIS Academic Good Standing) will be required to achieve ten hours of supervised-study time. As part of their ten required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at The Learning Hub and to obtain signed documentation of any meetings with their professor(s).
Students between a 2.00 and a 2.30 cumulative GPA will be required to achieve four hours of supervised-study time. As part of their eight required hours, students are required to attend course-specific group study or supplemental instruction sessions. Tutoring hours at The Learning Hub or with a professor during their office hours can also be counted toward the required hours. It is the student’s responsibility to sign-in and out at The Learning Hub and to obtain signed documentation of any meetings with their professor(s)
Student-Athlete Advisory Committee
The purpose of the Student-Athlete Advisory Committee is to support the mission of Intercollegiate Athletics at The University of Illinois Springfield by providing a forum in which student-athletes and administrators, through the expression of ideas and thoughtful examination of mutual interests and concerns, enhance the athletics experience at UIS for the student-athletes, the campus community and the community-at-large.
Charge • To generate a student-athlete voice within the institution. • To solicit student-athlete response to proposed NCAA legislation. • To suggest potential NCAA legislation. • To organize community service efforts and create a vehicle for student-athlete representation on- campus, conference-wide, and nationally.
Opportunities • Have the privilege to be a voice for your team. • Communicate with other members to help enhance the student-athlete experience at UIS. • Coordinate events within the Athletics Department and throughout the community. • Be a part of the policies and procedures that shape the UIS Athletics Department. • Get to know other student-athletes and learn skills that will help your professional development.
Expectations • Mandatory attendance at all SAAC meetings. 31
• Frequent communication to your team. • Active involvement in SAAC events and discussions. • Voicing your opinion and sharing issues your team faces. • Supporting other SAAC members, their teams and upholding the SAAC Mission and Purpose
Membership Each intercollegiate athletic team and the cheerleading team will be reserved 2 positions on the Committee, for a total of 24 seats. Each member must be enrolled as a full–time student and be listed on his/her respective team as an active member. • The representatives will be chosen by applications, which are reviewed by SAAC advisor/SWA, and SAAC officers. Preference will be given to those student-athletes who have been enrolled at UIS for at least one full-time semester prior to application. • To provide continuity, membership will be for the duration of their athletic career. • Each team is responsible for electing an alternate after representatives have been selected. • An effort will be made to select a diverse population of Members, representing difference races, genders and class years. • If a team is unrepresented by the elected member or his/her alternatives at two or more meetings, the executive board may replace the representative with the help of the coach. Any absence by the elected member and the alternate shall be reported to the coach of the unrepresented team. • The Director of Athletics, Assistant Athletic Director for Compliance/ SWA (SAAC Advisor) and the FAR shall serve in an ex-officio capacity. • One Head Coach (selected by the coaches) shall serve as an auxiliary ex-officio member, invited to attend meetings only upon request of the committee, when topics warrant coach input.
Executive Board Those seeking candidacy for an executive board position in SAAC must first interview with the outgoing SAAC executive committee and SAAC Advisor/SWA. Once candidates are endorsed by the Executive committee and SAAC Advisor, The entire SAAC committee will hold a ballot vote for the open positions, to be held each April. In the event of insufficient nominations, the SAAC Advisor shall solicit applications and/or hold interviews for the appointment of executive board positions.
President Preside over committee and executive board meetings Serve as liaison to the Athletics Department Function as a spokesperson for the student-athletes to the University and the community Meet with the SAAC Advisor to review council activities, goals and progress President serves as a member on the Intercollegiate Athletic Committee
Vice President Preside over meetings and exercise all functions of the President in the event that the President is absent Oversees subcommittees Meet with the SAAC Advisor and SAAC President to review council activities, goals and progress Vice President serves as a member on the Intercollegiate Athletic Committee
Secretary/ Treasurer Take minutes at each SAAC meeting and executive board meeting. Report minutes to president and make minutes available to representatives. Maintain correspondence with members of SAAC and notify them of activities Keep detailed accounts of SAAC activities Track money raised for Make-A-Wish and submit monthly to GLVC
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Manage SAAC budget
Community Outreach Officer/ Athletes for Athletes Officer Promote student-athletes attendance at all athletic events Keep a record of all teams’ volunteer projects (collect descriptions and images from team representatives) and submit these projects to the GLVC SAAC each month Assist the President in organizing committees for community service projects and fundraising activities
Meetings A regular meeting time for the term shall be scheduled at the first meeting of the term. A quorum shall be a majority of the committee membership in attendance. Reminders of scheduled meetings will be posted at a location to be determined at the first meeting of the fall term Meetings shall be chaired by the President or Vice President The agenda for a meeting shall be prepared by the President, Vice President and the SAAC Advisor. Any board member, Head Coach, and/or Athletic Administrator may submit items for the agenda by contacting the President or SAAC Advisor no later than two days prior to the meeting. The minutes shall be prepared after the conclusion of a meeting and distributed to council members and head coaches. The SAAC Advisor will maintain a file of minutes, agendas, membership, and policies and procedures relating to the Student-Athlete Advisory Committee.
Amendments Amendments to these operating papers may be proposed by any member of the advisory board. A proposed amendment shall be presented in writing at a regular board meeting. Amendments shall be voted upon at the next board meeting following the presentation. Amendments shall require a two-thirds vote of members present.
UIS ATHLETIC TRAINING POLICIES AND PROCEDURES (Revised 10/15)
MEDICAL ELIGIBILITY FOR ATHLETIC PARTICIPATION All students participating in intercollegiate athletics should complete the forms necessary for obtaining a physical examination at University of Illinois – Springfield. The Assumption of Risk, Drug Testing Consent, Medical History, Medical Treatment Authorization, Parental Permission to Treat, Sickle Cell Trait Information, Use of Medical Information, Health Insurance Information forms and enlarged copy of primary insurance cards (front and back), must be received by the University of Illinois Springfield Athletic Training Staff prior to each student-athlete being approved for a physical examination. These forms must be submitted by August 1. All first-time student athletes and transfer student athletes participating in intercollegiate athletics must have a physical examination performed by or approved by a UIS team physician(s) before being permitted to participate in any athletically related activities on an individual or team basis (practice, weight training, conditioning, etc.). All first year student-athletes who have sustained any injuries five years prior to being a team candidate are required to report these injuries to the Athletic Training Staff and team physician(s). Any medical records for injuries sustained in the previous five years must be provided. The team physician(s) may re-examine and change the student athlete’s status at any time.
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Returning student-athletes participating in intercollegiate athletics must have a full orthopedic exam and an updated medical history examined by the supervising Certified Athletic Trainer before being permitted to participate in any athletically related activities on an individual or team basis. (Practice, weight training, condition, etc.) Returning student-athletes who have had any infectious diseases, other serious illnesses, injuries, or surgery during the previous calendar year must report these problems to the supervising Certified Athletic Trainer and team physician (s) prior to participation to determine the need for a pre-participation physical. Failure to report such injuries or illnesses relieves University of Illinois Springfield of all liability, in the event that the student-athlete sustains a subsequent injury or re-injury to the affected part, provided the original injury was a contributing factor to the subsequent injury in the opinion of the team physician (s). A pregnancy policy has been established for the protection of women student-athletes. Please refer to the Athletic Training portion of the UIS Prairie Stars website to view this policy. You may also contact the UIS Athletic Training department for a copy of the policy. Loss of any paired organ (i.e.: kidney, testicle, etc.) shall disqualify one from participating in any intercollegiate team sponsored by the University of Illinois Springfield Athletic Department unless the team physician (s) deems otherwise and so states with what sports the student-athlete may participate. A schedule for physical examinations for all student-athletes will be provided to the head coach of each sport. This provides more than adequate notice. If the student-athlete fails to attend this scheduled physical examination a make-up examination must be arranged by the student athlete through the Athletic Training Staff. This rescheduling is the responsibility of the student-athlete and must be completed before athletic participation. The student-athlete assumes the financial responsibility for payment of this make-up physical examination. Acceptable cancellation of original scheduled physical examinations will be considered if the Athletic Training Staff is contacted a minimum of 48 hours prior to the scheduled exam. Subsequent late starters or walk-ons, who report after the scheduled exam dates, will be responsible for scheduling their pre-participation physical with the Athletic Training Staff on a priority basis as determined by the Head Athletic Trainer. Prospective student-athletes who are invited to tryout with a UIS athletic team must provide a physical examination administered by a physician. The examination shall include a sickle cell solubility test, unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination must be administered within six months prior to participation in the tryout or within six months prior to practice, competition, or out-of-season conditioning activities during a prospective student-athlete’s senior year in high school. Proof of insurance must also be provided. Final approval for a tryout must be obtained from the supervising Certified Athletic Trainer based on the prospective student-athlete’s physical examination.
LIABILITY University of Illinois Springfield’s liability for medical expenses resulting from injuries and illness for student-athletes is contingent on adherence to the following guidelines: Injuries or Illness: The student-athlete is responsible for reporting all athletic injuries or illnesses associated with the practice, competition, or athletically related activity as soon as possible to a UIS Certified Athletic Trainer. The Certified Athletic Trainer will bring these problems to the attention of other medical care providers as necessary and proper authorizations for referrals will be completed. Initial medical treatment must be within 90 days of the date of the accident. If a student-athlete goes against the Certified Athletic Trainer’s listed limitations then they will assume financial liability for that injury if further treatment is required as a result. In the event of an injury or illness occurring as the result of an athletic injury, the athlete may be transported and/or treated by local medical care facilities and necessary medical attention dispensed. UNIVERSITY OF ILLINOIS SPRINGFIELD IS NOT FINANCIALLY RESPONSIBLE for any medical expense incurred, but UIS will file with their secondary insurance carrier after the student-athlete’s 34
primary insurance has been processed. After both the primary and secondary insurance providers have paid, all remaining balances are the responsibility of the athlete. Treatment and Rehabilitation: The athletic training room hours will be posted with each sport season. Appointments are available when arranged in advance as well. Treatments will be available to all student-athletes; however, in-season student-athletes maintain priority. Failure of an injured student-athlete to keep treatment and/or rehabilitation appointments will be interpreted as his/her unwillingness to cooperate with little desire to return to athletic competition. The coach will be informed of a student-athlete that fails to keep scheduled appointments. There will be no walk-in treatments and/or rehabilitations during home athletic events. Referral for Consultation: If, in the opinion of the supervising Certified Athletic Trainer, a student-athlete should be referred to the team physician(s) or another medical specialist for consultation due to an athletic injury, the following procedures must be followed: 1. The supervising Certified Athletic Trainer will make an appointment with the consultant. 2. The supervising Certified Athletic Trainer will complete a referral form. 3. This referral from must be completed by the consultant and returned to the athletic training room by the student-athlete. 4. The supervising Certified Athletic Trainer will make arrangements for transportation if personal transportation is not available.
Referral for Major Injuries or Illness: If the team physician is of the opinion that a student-athlete should be referred for possible surgery due to an athletic injury, the following will occur: 1. The team physician or attending physician will contact the student-athlete’s parents, guardian, and/or spouse and discuss the medical problem and make recommendations with the student-athlete present or with their permission. 2. If the team physician or attending physician is not available, the parent/guardian, and/or spouse will be contacted by the supervising Certified Athletic Trainer, who will discuss the case with the student-athlete present. 3. All follow-up medical care will be carried out under the direction of the team physician(s) or the physician of their choice. NOTE: UNIVERSITY OF ILLINOIS SPRINGFIELD IS NOT FINANICALLY RESPONSIBLE FOR ANY MEDICAL EXPENSES BUT WILL DISCUSS THE SECONDARY INSURANCE POLICY WITH THE INVOLVED PARTIES IF NECESSARY. University of Illinois Springfield’s insurance policy is an EXCESS policy with certain limitations and is only initiated after primary insurance consideration. Pre-Existing Conditions: University of Illinois Springfield and UIS’s insurance carrier will not be financially responsible for any injury or illness sustained prior to a student-athlete’s clearance for participation on any UIS intercollegiate team. Out-of-Season: University of Illinois Springfield and UIS’s insurance carrier will not be financially responsible for injuries or illnesses when the student-athlete is not actively engaged in a formal, official practice, game or athletically related activity during a competitive season. Official dates of in-season practice are controlled by the N.C.A.A. and are available from the head coach of your sport. Bills incurred as the result of an injury or illness from a non-athletic related activity is the responsibility of the student-athlete. Health Service Charges: Charges incurred by the student-athletes as a result of in-season athletic injuries will be filed with UIS’s insurance carrier after the student-athlete’s primary insurance is applied. Expenses associated with other injuries and all general illnesses (medication, laboratory work, etc.) are the responsibility of the student-athlete and his/her parents or guardians. Outside Consultations: If the student-athlete and/or parents/guardian, and/or spouse prefer to seek other medical care of their choice, the following guidelines are in effect. The Athletic Department will: 1. Assume no financial responsibility for any expenses incurred.
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2. Not render any follow up medical care. 3. Not allow the student-athlete to participate until the following conditions have been met: a. Receive a detailed written report and other required medical records from the attending physician (s). This must include a written release for practice and/or competition within the student-athlete’s specific sport. b. The student-athlete demonstrates full skills and abilities necessary to compete in their selected sport. c. The student-athlete is examined and cleared for full participation by a UIS team physician (s). 4. The guidelines above are in effect for any student-athlete who seeks medical care for an off-season, non-athletic injury as well.
AUTHORIZATION FOR MEDICAL SERVICES Parental Insurance Information: A Student Athlete Health Insurance Information form must be completed by the student-athlete and his/her parents/guardian. THIS FORM MUST BE COMPLETED AND RETURNED TO THE ATHLETIC TRAINING STAFF BEFORE THE 36 STUDENT ATHLETE WILL BE CLEARED FOR ATHLETIC PARTICIPATION. Please provide all the information requested; a partially completed form will not be accepted.
Hospitalization and Medical Payment Policy: University of Illinois Springfield policy requires that the student-athlete possess coverage by a family or personal medical policy and to utilize such insurance to make primary payment of all hospital and medical expenses. Any remaining balances after an applicable insurance policy will be submitted to secondary insurance by the Athletic Training Staff. This applies only to athletic related injuries.
Athletic Injury Claim Following Procedure: 1. The student-athlete must report an accident or injury to the supervising Certified Athletic Trainer as soon as possible. 2. The supervising Certified Athletic Trainer will complete the remaining portions of the claim form and submit the completed form to QBE Specialty Insurance Company. 3. The student-athlete or parent will be sent a copy of the insurance claim and instructions on where to send the EOB’s from their primary insurance carrier after the primary has paid its portion. All remaining bills should be brought to the supervising Certified Athletic Trainer. 4. Once a claim is submitted, QBE Specialty Insurance will communicate with UIS indicating what information they have received and what information is still needed. All documentation must be brought to the Athletic Training Room as soon as possible. 5. University of Illinois Springfield is not financially responsible for any medical expenses. The insurance process is often timely; therefore if the threat of bills going to a collection agency is present, it is recommended that you pay the bills and wait for a reimbursement so that the credit of the student-athlete and/or their parents/guardian is not adversely affected.
Discontinued Competition, Exhaustion of Eligibility, or Graduation: Arrangements for the care of injuries requiring medical attention following the student-athlete’s discontinuation of competition, completion of eligibility, or graduation must be made prior to the occurrence
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of the above mentioned events. Authorization is obtained by procuring a referral form authorizing the necessary medical care from the Athletic Training Staff. The Post Participation Physical Form must be completed within fourteen days of the above events.
Deferred Medical Care: Arrangements for medical care, which has been postponed for whatever reason (academic conflict, surgery schedule, etc.), must be made within two weeks of the completion of the student-athlete’s competitive season. The Post Participation Physical Form must be completed within two weeks following the completion of the NCAA competitive season.
Emergencies: In instances of emergency where a member of the UIS Athletic Training Staff cannot be contacted, the student-athlete should make an attempt to contact one of the coaches of their specific sport or the Director of Athletics. If the injury is not life threatening and the student-athlete is ambulatory he/she should report to the Athletic Training Room as early as possible the following day.
If the injury is increasing in severity or becomes life threatening, the student-athlete should be transported to the Emergency Room of St. John’s Hospital or Memorial Medical Center and contact a Certified Athletic Trainer or one of the staff members listed above as soon as possible.
PRACTICE OR GAMES PARTICIPATION Decisions of the availability of a student-athlete for practice or game competition shall be the responsibility of the team physician (s) and/or supervising Certified Athletic Trainer.
ELIGIBILITY FOR SERVICES Student-athletes are permitted all available services provided by the Athletic Training Staff as long as the student-athlete adheres to the above athletic injury and medical policy and remains a member in good standing of a University of Illinois Springfield intercollegiate athletic team. Athletic Training services cease upon the exhaustion of intercollegiate eligibility by each student-athlete, unless continuing care of an existing injury is needed.
UIS ATHLETIC TRAINING ROOM RULES 1. All morning treatments and rehabs will be done on an appointment basis and must be made ahead of time. 2. No cleats or dirty clothing allowed. 3. No electronics allowed during Athletic Training services (i.e.- cell phones, MP3 players) unless the supervising Certified Athletic Trainer has allowed it. 4. If possible, please change clothes and shower before each visit. 5. No food or drink at any time. 6. Please return items used back to their designated space. 7. At no time should items be removed from the Athletic Training Room without prior approval from an Athletic Trainer. 8. This is a medical facility, if you wouldn’t do it in a doctor’s office, please don’t do it here.
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9. You are responsible for any equipment that is lent to you. Loss or damage to such equipment will be your financial responsibility. 10. A minimum of a shirt and shorts are required at all times. 11. Profanity will not be tolerated. 12. You MUST see an Athletic Trainer before seeing a doctor in order for proper documentation to occur. 13. NO TOBACCO use at any time. 14. Respect is given at all times, please reciprocate! 15. No self-treatments at any time. 16. It is the athlete’s responsibility to report injuries and illnesses as soon as they occur.
*Athletic Training Room hours are posted. There are no treatment/rehabilitations during home events. In-season athletes have priority during afternoon hours.
SICKLE CELL TRAIT POLICY
Starting in August 2012, the University of Illinois-Springfield, in accordance with NCAA rules, will require that all student-athletes be tested for the sickle cell trait. Before any prospective or current student-athlete will be permitted to try out, practice, compete, or take part in out-of-season training, the student-athlete must undergo a medical examination that includes a sickle cell solubility test unless either documented results of a prior sickle cell test are provided by the student-athlete. In the case of Prospective Student Athletes, the individual may decline the test and sign a written liability release. Individuals with the trait experience normal, healthy lives. Only situations where the body is pushed to extreme conditions, as athletes sometimes experience, can the trait sometimes cause red blood cells to sickle and thereby block blood vessels from carrying oxygen to muscles and organs. There is no reason why student-athletes with the sickle cell trait should not be allowed to compete. The trait only becomes a threat in certain rare conditions where athletes push the limits of their physical conditioning.
One of the following must take place prior to ANY athletic participation: A. Student-athlete must provide his or her newborn screening results from the hospital at which he or she was born stating a positive or negative sickle cell trait test. These results must be mailed or faxed to the UIS medical staff prior to participation. *If you were born in the State of Illinois after 1989 you can request your results by calling the Newborn Screening Follow-Up Program at the Illinois Department of Public Health at 217-785-8101. B. Student-athlete must be tested for the sickle cell trait and subsequently forward those results to the UIS medical staff prior to participation. *The NCAA has signed an agreement with Quest Labs for access to an affordable exam. You may request a sickle cell test by ordering a test through Quest Labs at one of their over 2,000 locations by visiting https://sicklecelltesting.medivo.com/order/am
**For more information or questions please contact the Athletic Training Office at 217-206-7597**
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CONCUSSIONS
A fact sheet for student-athletes
What is a concussion? A concussion is a brain injury that: • Is caused by a blow to the head or body. – From contact with another player, hitting a hard surface such as the ground, ice or floor, or being hit by a piece of equipment such as a bat, lacrosse stick or field hockey ball. • Can change the way your brain normally works. • Can range from mild to severe. • Presents itself differently for each athlete. • Can occur during practice or competition in ANY sport. • Can happen even if you do not lose consciousness.
How can I prevent a concussion? Basic steps you can take to protect yourself from concussion: • Do not initiate contact with your head or helmet. You can still get a concussion if you are wearing a helmet. • Avoid striking an opponent in the head. Undercutting, flying elbows, stepping on a head, checking an unprotected opponent, and sticks to the head all cause concussions. • Follow your athletics department’s rules for safety and the rules of the sport. • Practice good sportsmanship at all times. • Practice and perfect the skills of the sport.
What are the symptoms of a concussion? You can’t see a concussion, but you might notice some of the symptoms right away. Other symptoms can show up hours or days after the injury. Concussion symptoms include: • Amnesia. • Confusion. • Headache. • Loss of consciousness. • Balance problems or dizziness. • Double or fuzzy vision. • Sensitivity to light or noise. • Nausea (feeling that you might vomit). • Feeling sluggish, foggy or groggy. • Feeling unusually irritable. • Concentration or memory problems (forgetting game plays, facts, meeting times). • Slowed reaction time.
Exercise or activities that involve a lot of concentration, such as studying, working on the computer, or playing video games may cause concussion symptoms (such as headache or tiredness) to reappear or get worse What should I do if I think I have a concussion? • Don’t hide it. Tell your athletic trainer and coach. Never ignore a blow to the head. Also, tell your athletic trainer and coach is one of your teammates might have a concussion. Sports have injury timeouts and player substitutions so that you can get checked out.
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• Report it. Do not return to participation in a game, practice, or other activity with symptoms. The sooner you get checked out, the sooner you may be able to return to play. • Get checked out. Your team physician, athletic trainer, or healthcare professional can tell you if you have had a concussion and when you are cleared to return to play. A concussion can affect your ability to perform everyday activities, your reaction time, balance, sleep, and classroom performance. • Take time to recover. If you have had a concussion, your brain needs time to heal. While your brain is still healing, you are much more likely to have a repeat concussion. In rare cases, repeat concussions can cause permanent brain damage, and even death. Severe brain injury can change your whole life.
It’s better to miss one game than the whole season. When in doubt, get checked out.
For more information and resources, visit www.NCAA.org/health-safety and www.CDC.gov/Concussion.
Reference to any commercial entity or product or service on this page should not be construed as an endorsement by the Government of the company or its products or services.
NCAA RULES ON THE USE OF TOBACCO
The use of tobacco products by student athletes, coaches and athletic department staff on the premise of any playing sites or athletic facility, during any practice, competition and/or event is prohibited by NCAA rules. This includes, but is not limited to the use of tobacco products on the field of play, banquets, and autograph sessions surrounding a Conference championship or postseason tournament. Any student-athlete, coach, or administrator found to be in violation of this rule will be immediately removed from the field of play, and subject to suspension dictated by NCAA rules. Repeated abuse of this policy could result in more severe discipline, up to and including, dismissal from their respective athletic team.
UIS TOBACCO-FREE CAMPUS POLICY
Policy statement To provide an environment that promotes the health, well-being, and safety of students, faculty, staff, and visitors at the University of Illinois Springfield by minimizing the negative effects of tobacco products; improve fire safety; and to encourage a healthier, more sustainable environment.
Scope This policy applies to any individual on campus property, including but not limited to students, faculty, staff, other employees, contractors, subcontractors, volunteers, visitors and members of the public, and is applicable twenty-four (24) hours a day, seven (7) days a week. Authority Pursuant to the University of Illinois Statutes and the General Rules Concerning University Organization and Procedure, the Chancellor is the chief executive officer for the campus and has the responsibility for the safety of personnel and property on the campus. This policy supports and furthers the goals of the IL Smoke-Free Campus Act , the IL Smoke-Free Campus Act Addendum, the Smoke Free Illinois Act, 410 ILCS 82/1 – 90, and the Litter Control Act, 415 ILCS 105/1 – 14, which prohibits discarding litter on public property in Illinois. 40
Policy As of July 1, 2016, smoking and use of tobacco products is prohibited on all campus property at the University of Illinois Springfield, both indoors and outdoors, in university-owned vehicles and in privately-owned vehicles parked on or traveling through campus property. The sale, advertising, or free sampling of tobacco products is also prohibited on campus property. Littering the remains of tobacco products or any other related waste product on campus property is further prohibited.
Definitions • “smoking” means -Lighting, burning, inhaling or exhaling any type of matter or substance that contains tobacco, including but not limited to cigarettes, cigars, cigarillos, pipes, beedies, kreteks, water pipes, bongs, and hookahs; -lighting or burning of non-tobacco plants or marijuana; and -using electronic cigarettes. • “tobacco products” means all forms of tobacco, including but not limited to cigarettes, cigars, cigarillos, pipes, beedies, kreteks, water pipes, bongs, and hookahs, electronic cigarettes, smokeless tobacco, snuff, chewing tobacco and any non-FDA approved nicotine delivery device or product. • “campus property” means any property owned, leased, occupied, operated or otherwise controlled by the University of Illinois Springfield, including but not limited to academic and auxiliary buildings, classrooms, laboratories, residences, residence halls, elevators, stairwells, restrooms, roofs, meeting rooms, hallways, lobbies and other common areas, conference facilities, athletic complexes and facilities, exterior open spaces, shuttle buses, shuttle bus stops, university-owned parking lots, driveways, loading docks, university- owned streets, sidewalks and walkways.
Processes/Procedures/Guidelines -The campus shall post notices bearing the message “Tobacco-Free Campus” or the international “No Tobacco” symbol or similar signage at critical areas across the campus, such as at building entrances. However, this policy applies to all campus property whether or not such notices are posted. - Organizers of and attendees at public events, such as conferences, meetings, public lectures, social events, cultural events, and sporting events, as well as non-university events held on campus property must abide by this policy. Organizers of such events are responsible for informing attendees of this policy. - An individual may inform someone smoking or using tobacco product on campus property of this policy and request that the smoker or tobacco user comply with the policy. Noncompliant individuals who are perceived as threatening or violent may be referred to the UIS Police Department. An individual or campus subject to the tobacco prohibitions of this Act may not discriminate or retaliate in any manner against a person for making a complaint of a violation of the Act or furnishing information concerning a violation to a person, campus, or governing authority. - Individuals found to be noncompliant will be subject to existing campus disciplinary measures: ◦ For students, such noncompliance will be referred to the Office of the Dean of Students. ◦ For employees, such noncompliance will be referred to the employee’s supervisor and the Human Resources Department. ◦ For contractors and subcontractors, such noncompliance will be referred to the campus unit responsible for monitoring performance of the applicable contract. ◦ Visitors and members of the public who refuse to comply with this policy may be asked to leave campus.
Requests for variances or exceptions to this policy must be requested in advance, and in writing, to the Department of Human Resources. Policy approved 1.28.15 for effective date of 7.1.16
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