Office of Student Services Special Permission Requests

Special Permission / Overview Page 1 of 2

PARENTS STUDENTS STAFF Department of Pupil Services - Office of Student Services Special Permission Requests [email protected] - Student Services Coordinator PHONE: (571) 252-1021 FAX: (571) 252-1242 Program Assistant: [email protected]

The special permission request window for the 2019-2020 school year will open on April 1, 2019 at 10:00 AM and will close August 15, 2019 at 11:00 PM. Employees may apply beginning March 1st at 10:00 AM PLEASE NOTE: KINDERGARTEN NOTIFICATIONS WILL BE SENT OUT BY AUGUST 1ST

IMPORTANT INFORMATION ABOUT CANCELING A SPECIAL PERMISSION: If a parent/guardian wishes to cancel or rescind a special permission after it has been granted, a written request must be submitted to the office of Special Permissions.

Please note for rescinding a special permission at the elementary school level, if the student's home school is at grade level capacity, the student will be assigned to a regionally placed school.

If you are relocating within Loudoun County after the start of school (August 24, 2018), please click below to apply for a family relocation move-in or move-out. Please see the table below for details. Supporting documents are required and must be sent to the Special Permission office by the parent.

The following middle and high schools are projected to be over-enrolled for the 2019-2020 school year:

Eagle Ridge Middle School J Michael Lunsford Middle School Mercer Middle School River Bend Middle School Trailside Middle School

Briar Woods High School Freedom High School Loudoun County High School Potomac Falls High School Stone Bridge High School

(THIS LIST IS SUBJECT TO CHANGE)

Per Policy 8-20, special permission requests to the above schools will be denied (with the exception of renewals for rising seniors) and parents will have the opportunity to appeal. The entire process could take up to 60 days.

https://www.lcps.org/Page/76705 3/28/2019 Special Permission / Overview Page 2 of 2

IF YOU ARE A NEW RESIDENT TO LCPS AND NEED TO FILE A REQUEST FOR A FAMILY RELOCATION/MOVE-IN, Please click Family Relocation

Special Permission Reason Circumstances Time Frame to Apply Employee Special Permission Parent or guardian works at a March 1-August 15 (Note, only Loudoun County Public school and parents who work at a school would like to have their child attend where they wish to bring their their school. The parent will student(s) - or would like their child provide transportation to and from to attend the elementary school in school. There must be sufficient their cluster - may apply starting capacity. March 1, otherwise, the parent should apply beginning April 1) Special Permission Parent or guardian would like their April 1-August 15 child to attend a school with available space outside of the school boundary which serves their current Loudoun residence. The parent will provide transportation to and from school. There must be sufficient capacity. Family Relocation (Move-In) Parent or guardian is currently Year Round* (you will need to residing in Loudoun County, but is register your child at the school building, buying, or will rent a that serves your current home where the student will reside attendance zone and then fill out during the school year in Loudoun a Family Relocation form and County, and would like their child provide proof of a pending lease to start at the school which serves or settlement date which occurs their future residence. There must during the school year. be sufficient capacity in the requested grade for elementary- age students. Family Relocation (Move-Out) Parent or guardian moves out of ONLY during the current school the school zone (still within year until June 1* Loudoun County) where their CLICK HERE FOR MOVES student started the school year and WHICH OCCUR AFTER 8/24/18. would like their child to finish the A copy of a lease, deed or school year at the same school. settlement sheet must be The parent will provide provided with application. transportation to and from that school. The move must take place during the school year.

**If you move during the 2018-2019 school year, and wish for your student(s) to remain at their current school; you must update your address at the school first and then complete a Family Relocation Form for each student. You must provide a Change of Address Form and Proof of Residency Document (Deed, Settlement Paper Work or Lease) to our office and to the school. Click on the link which states "Family Relocation AFTER the Start of the School Year" on the left side for more information and forms! **

** On January 28, 2016, the Loudoun County School Board adopted revisions to Policy §8-20, School Assignment, which went into effect immediately, replacing previous versions of the policy. Final versions of this policy can be found on the School Board webpage, under "Students", §8-20 School Assignment:

School Board Policy §8-20

School Board Policy §8-20 REG

In Policy §8-20 (E) (3)., Any parent or legal guardian who is not satisfied by the decision of the school division to their student's reassignment or denial of a request for special permission may appeal the decision to the School Board (see School Board Policy 2350 on Appeal of Administrative Decisions). The School Board Committee appointed under Policy 2350 is authorized to make exceptions to the policy for good cause.

If a parent or legal guardian receives a denial of a request for special permission and wishes to appeal the decision sent from Gabrielle Carpenter, Pupil Services Coordinator, the parent should send their written correspondence to:

Dr. Asia Jones, Superintendent's Designee c/o Gabrielle Carpenter, Student Services Coordinator Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148 FAX: (571) 252-1242 Email: [email protected]

Last Modified on Tuesday at 2:16 PM

https://www.lcps.org/Page/76705 3/28/2019