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Agenda of Ordinary Meeting of Council

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Agenda of Ordinary Meeting of Council Ordinary Meeting of Council AGENDA 16 December 2020 Commencing at 5.30pm In light of the COVID-19, this meeting will be held remotely. Presentations can either be made in writing or by attending a Zoom meeting: see Public Involvement at Meetings on Council’s website. QUEANBEYAN-PALERANG REGIONAL COUNCIL BUSINESS PAPER AGENDA – 16 December 2020 Page i On-site Inspections - Nil Queanbeyan-Palerang Regional Council advises that this meeting will be webcast to Council’s website. Images and voices of those attending will be captured and published. A recording of the meeting will be archived on the website. To view webcasts or archived recordings, please go to webcast.qprc.nsw.gov.au Webcasts of Council meetings cannot be reused or reproduced in any way and are subject to copyright under the Copyright Act 1968. 1 OPENING 2 ACKNOWLEDGEMENT OF COUNTRY 3 APOLOGIES AND APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS 4 CONFIRMATION OF MINUTES 4.1 Minutes of the Ordinary Meeting of Council held on 25 November 2020 5 DISCLOSURES OF INTERESTS 6 ADJOURNMENT FOR PUBLIC FORUM 7 MAYORAL MINUTE 8 NOTICES OF MOTIONS OF RESCISSION 9 REPORTS TO COUNCIL - ITEMS FOR DETERMINATION 9.1 Development Application DA.2020.1170 - 43 Multi Unit Dwellings, Onone Studio Dwelling and Strata Subdivision - Lot 339 DP1259563 - 67 Mary Street, Googong .............................................................................................................. 3 9.2 Development Application - DA.2020.1172 - Additions and Alterations to a Rural Supplies Premises - 121 Wallace Street, Braidwood ................................. 13 9.3 Modified Development Application - 1-2018.A - Entertainment Facility - Cinema Complex - Modification to Upgrade Fire Services and Consequent Loss of Carparking - 30 Morisset Street, Queanbeyan. ...................................... 33 9.4 Development Application - DA.2020.1083 - Request for Extension of Time to Lodge Amended Application - 33 Widgiewa Road, Carwoola ............................. 45 9.5 Amendment to Big Island Planning Agreement .................................................. 47 9.6 Review of Expressions of Interest for Community Member of Braidwood and Curtilage Heritage Advisory Committee .............................................................. 49 9.7 Tender for Design & Construct Civil Works - Regional Sports Complex ............. 53 9.8 Proposal to Name Part of Public Reserve Along Turallo Creek, Bungendore - John Walter Park ................................................................................................ 61 9.9 Request for Tender 2020-44 - Supply & Installation of Sportsground Floodlighting at Bungendore Sports Hub ............................................................ 65 9.10 Queanbeyan Floodplain Risk Management Study & Plan .................................. 67 9.11 Tender Recommendation for Queanbeyan Sewage Treatment Plant Upgrade Equipment Packages Contract No. 54, 55, 56, 57, 61 and 62 ............................ 73 i QUEANBEYAN-PALERANG REGIONAL COUNCIL ORDINARY MEETING OF COUNCIL BUSINESS PAPER AGENDA – 16 December 2020 Page ii 9.12 Contract 10034411 - Captains Flat Dam Load Testing of Post Tensioned Anchors .............................................................................................................. 77 9.13 Contract 10035111 - Construction of New Retaining Wall at Turallo Reservoir Site (Bungendore) .............................................................................................. 79 9.14 Contract 10023811 Design and construction of effluent recycling plant at the Bungendore STP ................................................................................................ 81 9.15 Transacting with Council .................................................................................... 83 9.16 Braidwood Customer Centre and Library ............................................................ 91 9.17 Amendment to 2020-21 Operational Plan - Property Addendum ........................ 95 9.18 Draft Cat Containment Policy - Googong and Jumping Creek ............................ 99 9.19 2021 National Folk Festival .............................................................................. 105 9.20 Cultural Arts Assistance Scheme Application - Queanbeyan Art Society .......... 111 9.21 Procurement Policy .......................................................................................... 113 9.22 Boundary Adjustment with Goulburn Mulwaree Council ................................... 115 9.23 Investment Report - November 2020 ................................................................ 117 9.24 Mayoral and Councillor Payments .................................................................... 119 10 REPORTS TO COUNCIL - ITEMS FOR INFORMATION 10.1 Land-Use Planning Projects/ Activities - Status Report - December 2020 ........ 121 10.2 Surface Heat Mapping Report .......................................................................... 123 10.3 Summary of Road Renewal and Maintenance Activities - Quarter 2 2020/21 ... 125 10.4 Merger - Costs and Benefits ............................................................................. 127 11 REPORTS OF COMMITTEES 11.1 Minutes of the QPRC Heritage Advisory Committee Meeting held 19 November 2020 ................................................................................................ 129 11.2 Bungendore Town Centre and Environs Advisory Committee .......................... 131 12 NOTICES OF MOTIONS 13 REPORTS TO COUNCIL - DELEGATES REPORTS 13.1 Delegates Report ............................................................................................. 133 14 QUESTIONS WITH NOTICE 14.1 Responses to Councillors' Questions ............................................................... 137 15 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION 138 16 REPORTS FOR CLOSED SESSION 17 CONCLUSION OF THE MEETING SUPPLEMENTARY REPORT: MONARO RAIL TRAIL ii QUEANBEYAN-PALERANG REGIONAL COUNCIL ORDINARY MEETING OF COUNCIL BUSINESS PAPER AGENDA – 16 December 2020 Page iii LIST OF ATTACHMENTS – (Copies available from General Manager’s Office on request) Open Attachments Item 9.1 Development Application DA.2020.1170 - 43 Multi Unit Dwellings, Onone Studio Dwelling and Strata Subdivision - Lot 339 DP1259563 - 67 Mary Street, Googong Attachment 1 DA.2020.1170 - 4.15 Assessment Report Matters for Consideration - 67 Mary Street, Googong (Under Separate Cover) Attachment 2 DA.2020.1170 - Plans - 67 Mary Street, Googong (Under Separate Cover) Attachment 3 DA.2020.1170 - Draft Conditions of Consent - 67 Mary Street Googong (Under Separate Cover) Item 9.2 Development Application - DA.2020.1172 - Additions and Alterations to a Rural Supplies Premises - 121 Wallace Street, Braidwood Attachment 1 DA.2020.1172 - 4.15 Assessment Report - 121 Wallace Street, Braidwood (Under Separate Cover) Attachment 2 DA.2020.1172 - Plans - 121 Wallace Street, Braidwood (Under Separate Cover) Attachment 3 DA.2020.1172 - Redacted Submissions - 121 Wallace Street, Braidwood (Under Separate Cover) Attachment 4 DA.2020.1172 - Draft Conditions - 121 Wallace Street, Braidwood (Under Separate Cover) Item 9.3 Modified Development Application - 1-2018.A - Entertainment Facility - Cinema Complex - Modification to Upgrade Fire Services and Consequent Loss of Carparking - 30 Morisset Street, Queanbeyan. Attachment 1 DA 1-2018.A - Section 4.55(2) Assessment Report (Under Separate Cover) Attachment 2 DA 1-2018.A - Plans - 30 Morisset Street Queanbeyan (Under Separate Cover) Attachment 3 DA 1-2018.A - Detailed Car Park Plan - 30 Morisset Street Queanbeyan (Under Separate Cover) Attachment 4 DA 1-2018.A - Traffic Impact Assessment Report - 30 Morisset Street Queanbeyan (Under Separate Cover) Item 9.5 Amendment to Big Island Planning Agreement Attachment 1 Deed of Amendment (Under Separate Cover) Attachment 2 Annexure A Amended Planning Agreement (Under Separate Cover) Attachment 3 Annexure B Explanatory Memorandum (Under Separate Cover) Item 9.10 Queanbeyan Floodplain Risk Management Study & Plan Attachment 1 Queanbeyan FRMS&P Report (Under Separate Cover) Attachment 2 Queanbeyan FRMS&P Figures (Under Separate Cover) Attachment 3 QFRMS&P - Submissions Report (Under Separate Cover) Attachment 4 Email correspondence after Public Exhibition period (Under Separate Cover) Item 9.15 Transacting with Council Attachment 1 Executive Summary of engagement report - Transacting with Council (Under Separate Cover) iii QUEANBEYAN-PALERANG REGIONAL COUNCIL ORDINARY MEETING OF COUNCIL BUSINESS PAPER AGENDA – 16 December 2020 Page iv Item 9.16 Braidwood Customer Centre and Library Attachment 1 Community engagement report - Braidwood customer service and library (Under Separate Cover) Attachment 2 Draft Plans - 144 Wallace St, Ground Floor (Under Separate Cover) Attachment 3 Original plans (2019) Braidwood customer service centre (Under Separate Cover) Item 9.17 Amendment to 2020-21 Operational Plan - Property Addendum Attachment 1 Amended Property Addendum (Under Separate Cover) Item 9.18 Draft Cat Containment Policy - Googong and Jumping Creek Attachment 1 \Draft Cat Containment Policy (Under Separate Cover) Item 9.21 Procurement Policy Attachment 1 Draft Procurement Policy (Under Separate Cover) Item 9.22 Boundary Adjustment with Goulburn Mulwaree Council Attachment 1 Map QPRC Lot 2 DP 1236465 (Under Separate Cover) Attachment 2 Map GMC Pt Lot 1 DP 1230792 (Under Separate Cover) Item 9.23 Investment Report - November 2020 Attachment 1 Investment
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