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Sample Employee Handbook SAMPLE EMPLOYEE HANDBOOK ©2004 National Council of Nonprofit Associations May be duplicated, with attribution, by charitable organizations. EMPLOYEE RECEIPT AND ACCEPTANCE I hereby acknowledge receipt of the {Organization Name} Employee Handbook. I understand that it is my continuing responsibility to read and know its contents. I also understand and agree that the Employee Handbook is not an employment contract for any specific period of employment or for continuing or long‐term employment. Therefore, I acknowledge and understand that unless I have a written employment agreement with {ORGANIZATION NAME} that provides otherwise, I have the right to resign from my employment with {ORGANIZATION NAME} at any time with or without notice and with or without cause, and that {ORGANIZATION NAME} has the right to terminate my employment at any time with or without notice and with or without cause. I have read, understand and agree to all of the above. I have also read and understand the {ORGANIZATION NAME} Employee Handbook. I agree to return the Employee Handbook upon termination of my employment. Signature _____________________________________________ Print Name ____________________________________________ Date ________________________ CONFIDENTIALITY POLICY AND PLEDGE Any information that an employee learns about {ORGANIZATION NAME}, or its members or donors, as a result of working for {ORGANIZATION NAME} that is not otherwise publicly available constitutes confidential information. Employees may not disclose confidential information to anyone who is not employed by {ORGANIZATION NAME} or to other persons employed by {ORGANIZATION NAME} who do not need to know such information to assist in rendering services. The disclosure, distribution, electronic transmission or copying of {ORGANIZATION NAME}’s confidential information is prohibited. Any employee who discloses confidential {ORGANIZATION NAME} information will be subject to disciplinary action (including possible separation), even if he or she does not actually benefit from the disclosure of such information. I understand the above policy and pledge not to disclose confidential information. Signature: Print Name: Date: Please sign and return to the Manager of Finance and Administration {ORGANIZATION NAME} Employee Handbook ii ©2004 National Council of Nonprofit Associations May be duplicated, with attribution, by charitable organizations. {ORGANIZATION NAME} EMPLOYEE HANDBOOK TABLE OF CONTENTS PAGE I. MISSION .....................................................................................................................................X II. OVERVIEW.................................................................................................................................X III. VOLUNTARY AT‐WILL EMPLOYMENT .............................................................................X IV. EQUAL EMPLOYMENT OPPORTUNITY ............................................................................X V. POLICY AGAINST WORKPLACE HARASSMENT ............................................................X VI. SOLICITATION .........................................................................................................................X VII. HOURS OF WORK, ATTENDANCE AND PUNCTUALITY .............................................X A. Hours of Work ...................................................................................................................X B. Attendance and Punctuality ............................................................................................X C. Overtime ............................................................................................................................X VIII. EMPLOYMENT POLICIES AND PRACTICES.....................................................................X A. Definition of Terms ...........................................................................................................X IX. POSITION DESCRIPTION AND SALARY ADMINISTRATION ......................................X X. WORK REVIEW .........................................................................................................................X XI. ECONOMIC BENEFITS AND INSURANCE .......................................................................X A. Health/Life Insurance .......................................................................................................X B. Social Security/Medicare/Medicaid ................................................................................X C. Workersʹ Compensation and Unemployment Insurance............................................X D. Retirement Plan .................................................................................................................X E. Tax Deferred Annuity Plan..............................................................................................X XII. LEAVE BENEFITS AND OTHER WORK POLICIES ...........................................................X A. Holidays..............................................................................................................................X B. Vacation ........................................................................................................................... XX C. Sick Leave........................................................................................................................ XX D. Personal Leave................................................................................................................ XX E. Military Leave................................................................................................................. XX F. Jury Duty ......................................................................................................................... XX G. Parental Leave................................................................................................................. XX H. Bereavement Leave ........................................................................................................ XX I. Extended Personal Leave .............................................................................................. XX J. Severe Weather Conditions .......................................................................................... XX K. Meetings and Conferences...............................................................................................XX {ORGANIZATION NAME} Employee Handbook iii ©2004 National Council of Nonprofit Associations May be duplicated, with attribution, by charitable organizations. XIII. REIMBURSEMENT OF EXPENSES ..................................................................................... XX XIV. SEPARATION ......................................................................................................................... XX XV. RETURN OF PROPERTY ...................................................................................................... XX XVI. REVIEW OF PERSONNEL AND WORK PRACTICES..................................................... XX XVII. PERSONNEL RECORDS ...................................................................................................... XX XVIII.OUTSIDE EMPLOYMENT..................................................................................................... XX XIX. NON‐DISCLOSURE OF CONFIDENTIAL INFORMATION ......................................... XX XX. COMPUTER AND INFORMATION SECURITY.............................................................. XX XXI. INTERNET ACCEPTABLE USE POLICY .......................................................................... XX {ORGANIZATION NAME} Employee Handbook iv ©2004 National Council of Nonprofit Associations May be duplicated, with attribution, by charitable organizations. I. MISSION II. OVERVIEW The {ORGANIZATION NAME} Employee Handbook (the “Handbook”) has been developed to provide general guidelines about {ORGANIZATION NAME} policies and procedures for employees. It is a guide to assist you in becoming familiar with some of the privileges and obligations of your employment, including {ORGANIZATION NAME}ʹs policy of voluntary at‐will employment. None of the policies or guidelines in the Handbook are intended to give rise to contractual rights or obligations, or to be construed as a guarantee of employment for any specific period of time, or any specific type of work. Additionally, with the exception of the voluntary at‐will employment policy, these guidelines are subject to modification, amendment or revocation by {ORGANIZATION NAME} at any time, without advance notice. The personnel polices of {ORGANIZATION NAME} are established by the Board of Directors, which has delegated authority and responsibility for their administration to the Executive Director. The Executive Director may, in turn, delegate authority for administering specific policies. Employees are encouraged to consult the Executive Director for additional information regarding the policies, procedures, and privileges described in this Handbook. Questions about personnel matters also may be reviewed with the Executive Director. {ORGANIZATION NAME} will provide each individual a copy of this Handbook upon employment. All employees are expected to abide by it. The highest standards of personal and professional ethics and behavior are expected of all {ORGANIZATION NAME} employees. Further, {ORGANIZATION NAME} expects each employee to display good judgment, diplomacy and courtesy in their professional relationships with members
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