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Kaikōura District Council Meeting

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Kaikōura District Council Meeting KAIKŌURA DISTRICT COUNCIL MEETING Date: Wednesday 31 March 2021 Time 9.00am Location TŌTARA ROOM, 96 WEST END, KAIKŌURA AGENDA 1. Karakia 2. Apologies 3. Declarations of Interest 4. Public Forum - 9.05am Dennis Buurman - 9.15am Krista Hupman (NIWA) presentation on ‘Protecting Kaikoura’s marine mammals: Our Insurance Policy for Sustainable Environmental & Economic Development’ 5. Formal Deputations 6. Adjourn to Works and Services Committee meeting (9.30am) Reconvene to Council Meeting 7. Minutes to be Confirmed: 7.1 Extraordinary Council meeting minutes dated 21 December 2020 page 4 7.2 Extraordinary Council meeting minutes dated 27 January 2021 page 5 7.3 Council meeting minutes dated 24 February 2021 page 8 8. Matters Arising and Actions page 17 9. Matters of Importance to be raised as Urgent Business 10. Report from Chair of Finance, Audit and Risk Committee: 10.1 Finance Report to 28 February 2021 page 18 10.2 Risk Management Report page 33 11. Matters for Decision: 11.1 Canterbury Water Management Strategy Zone Committee Review page 37– 11.00am 11.1.1 Appendix 1: Revised Terms of Reference page 41 11.1.2 Appendix 2: Letter of Shared Priorities page 47 In order to accommodate the timing for presenters of items 12.4 and 12.5, and a Public Excluded item at this point in the Agenda items 12.4 and 12.5 will be heard. Then the Meeting shall resolve to go into Public Excluded session to hear Public Excluded item b) Wakatu Quay Procurement Policy Exemption. Following that item the Council will move back into Public session for item 11.2 and the remainder of the Agenda. 11.2 Adoption of Infrastructure Strategy page 50 11.2.1 KDC Infrastructure Strategy 2021-2051 page 55 11.3 Consultation on Proposed Demolition of Old Council Building page 99 11.4 Local Electoral (Māori Wards and Māori Constituencies) Amendment Act 2021 page 108 11.5 Youth Council Report page 111 – 1.30pm 12. Matters for Information: 12.1 Mayoral Update (verbal) 12.2 CEO Update Report page 114 12.3 Kaikoura Water Zone Committee Progress Report page 119 – 10.45am 12.4 Kaikōura Marine Development Programme – South Bay update page 124 – 11.15am 12.5 Kaikōura Marine Development Programme – Wakatu Quay update page 128 – 11.30am 12.6 Kaikōura Aquatic Centre Report page 132 12.7 Community Services Update Report page 144 12.8 Planning Update Report page 150 12.9 Rebuild Programme Report page 159 12.10 Building and Regulatory Update Report page 161 13. Council Public Excluded Session Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting, namely a) To approve minutes of the Council Public Excluded meeting held on 24 February 2021 b) Wakatu Quay Procurement Policy Exemption c) Awarding of works for the Scout Hall upgrade d) To appoint a Commissioner to the District Licensing Committee The general subject matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) and 7 of the Local Government Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each to be Reason for excluding the public Grounds of the Act under which this resolution is made considered To approve minutes of the The exclusion of the public from the Section 7(2)(i) enable any local authority holding the information Council Public Excluded meeting – whole or the relevant part of the to carry on, without prejudice or disadvantage, negotiations 24 February 2021 proceedings of the meeting is necessary Section7(2)(a) protect the privacy of natural persons. to enable the Local Authority to Section 7(2)(h) enable any local authority holding the deliberate in private on its decision or information to carry on, without prejudice or disadvantage, recommendation. negotiations (including commercial and industrial negotiations) Wakatu Quay Procurement Policy Section 7(2)(b) protect information where the making available Exemption – to discuss of the information (i) would disclose a trade secret; or (ii) would commercially sensitive and be likely unreasonably to prejudice the commercial position of confidential aspects of proposed the person who supplied or who is the subject of the information contractual arrangements for Section 7(2)(c) protect information which is subject to an ground works at Wakatu Quay obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of information (i) would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied; or (ii) would be likely otherwise to damage the public interest. Section 7(2)(h) enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) Section 7(2)(i) enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations Awarding of works for the Scout Section 7(2)(b) protect information where the making available Hall upgrade – to discuss of the information (i) would disclose a trade secret; or (ii) would commercially sensitive and be likely unreasonably to prejudice the commercial position of confidential aspects of proposed the person who supplied or who is the subject of the information contractual arrangements Section 7(2)(c) protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of information (i) would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied; or (ii) would be likely otherwise to damage the public interest. Section 7(2)(i) enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations Section 7(2)(h) enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) To appoint a Commissioner to Section 7(2)(a) protect the privacy of natural persons. the District Licensing Committee Section 7(2)(c) protect information which is subject to an - to discuss recommended obligation of confidence or which any person has been or could candidates be compelled to provide under the authority of any enactment, where the making available of information (i) would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied; or (ii) would be likely otherwise to damage the public interest. MEETING RULES: "Audio recordings will be made of this meeting for the purpose of assisting the minute taker to create accurate minutes. Audio recordings should not be taken of any confidential, public excluded or otherwise sensitive matters. The Chair of the meeting is responsible for indicating if/when recording should be stopped and restarted. While held, the audio recordings are subject to LGOIMA, they may be released in line with Councils LGOIMA processes and/or at the discretion of the meeting Chair. A copy of the guidelines and principals for the use of recordings is available on request" * Public Forum – maximum of 10 minutes. MINUTES OF AN EXTRAORDINARY MEETING OF KAIKOURA DISTRICT COUNCIL HELD ON MONDAY 21 DECEMBER 2020, 10.00AM, IN THE TOTARA ROOM, COUNCIL CHAMBERS, 96 WEST END, KAIKOURA PRESENT: Mayor C Mackle (Chair), Deputy Mayor J Howden, Councillor N Pablecheque, Councillor L Bond, Councillor V Gulleford IN ATTENDANCE: M Dickson (Senior Manager Corporate Services) S Poulsen (Finance Manager), C Kaa (Management Accountant) 1. KARAKIA 2. APOLOGIES Apologies were received from Councillor T Blunt, Councillor D Millton, Councillor R Roche. 3. DECLARATIONS OF INTEREST Nil 4. MATTERS FOR DECISION 4.1 Adoption of Annual Report 2019/2020 There was general discussion about the document and noted two wording changes to be made. RESOLUTION THAT Council: (a) Receives the report. Moved: Mayor C Mackle Seconded: Deputy-Mayor J Howden CARRIED UNANIMOUSLY The letter of representation was duly signed and sent to Audit New Zealand, and the signed Auditor’s Report was then received. (b) Adopts the Annual Report for the financial year ended 30 June 2020, subject to two changes: a. Page 20 - footpaths and streetlights, in the table under comments, carried over to 2019/2020 – change to 2020/2021 b. Page 122 – note 27 remuneration in the paragraph above the table Councillor Vicki Gulleford’s name is spelled wrong (Vicky changes to Vicki) Moved: Councillor L Bond Seconded: Councillor V Gulleford CARRIED UNANIMOUSLY There being no further business, the meeting closed at 10.52am. CONFIRMED _____________________ Chairperson _____________________ Date Council Meeting MINUTES OF AN EXTRAORDINARY MEETING OF KAIKOURA DISTRICT COUNCIL HELD ON WEDNESDAY 27 JANUARY 2021, 9.00AM, IN THE TOTARA ROOM, COUNCIL CHAMBERS, 96 WEST END, KAIKOURA PRESENT: Mayor C Mackle (Chair), Deputy Mayor J Howden, Councillor N Pablecheque, Councillor L Bond, Councillor V Gulleford, Councillor T Blunt, Councillor D Millton, Councillor R Roche IN ATTENDANCE: Chris Sturgeon, Danny Smith, M Dickson (Senior Manager Corporate Services) D Clibbery (Senior Manager Operations) 1. KARAKIA 2. APOLOGIES Nil 3. DECLARATIONS OF INTEREST Cr N Pablecheque and Mayor C Mackle declared that they were on the board of the PGF Governance Group. 4. MATTERS FOR URGENT BUSINESS Nil The Meeting the moved to Item 6.1 Wakatu Quay Community Engagement under Other Business. 6. OTHER BUSINESS 6.1 Wakatu Quay Community Engagement Chris Sturgeon, Project Lead, spoke to the Wakatu Quay Marine Development Project presentation.
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