870 Order Status Report

870S - Order Status Report (Supply Status)

Functional Group ID=RS

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Order Status Report Transaction Set (870) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report on the current status of a requirement forecast, an entire purchase order, selected line items on a purchase order, selected products/services on a purchase order, or purchase orders for a specific customer in their entirety or on a selection basis. The transaction set can also be used to report on the current status of single or multiple requisitions. The report format allows for the inclusion of "reasons" relative to the status. This transaction set may also be used to update the supplier's scheduled shipment or delivery dates. This transaction set can result from either an inquiry or a prearranged schedule agreed to by the trading partners.

Notes:

1. DoD distinguishes among requisition status, notices of a direct vendor delivery, and responses to a supply assistance request.

2. Use a single occurrence of this transaction set to transmit single or multiple supply status transactions to one or more organizations.

3. Users operating under the Defense Logistics Management System (DLMS) must reference the Unit of Issue and Purchase Unit Conversion Table and Accounting Classification Appendix which can be found on the National Institute of Standards and Technology (NIST) World Wide Web site.

Heading:

Page Pos. Seg. Req. Loop Notes and No. No. ID Name Des. Max.Use Repeat Comments 4 010 ST Transaction Set Header M 1 5 020 BSR Beginning Segment for Order Status Report M 1 Not Used 042 TD3 Carrier Details (Equipment) O 1 Not Used 043 TD4 Carrier Details (Special Handling, or O 1 Hazardous Materials, or Both) Not Used 044 TD5 Carrier Details (Routing Sequence/Transit O 1 Time) Not Used 045 DTM Date/Time Reference O 10 LOOP ID - REF >1 Not Used 046 REF Reference Identification O 1 Not Used 047 DTM Date/Time Reference O >1 LOOP ID - N1 200 8 050 N1 Name O 1 Not Used 060 N2 Additional Name Information O 2

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Not Used 070 N3 Address Information O 2 Not Used 080 N4 Geographic Location O 1 Not Used 090 REF Reference Identification O 12 Not Used 100 PER Administrative Communications Contact O 3 Not Used 105 PWK Paperwork O 1

LOOP ID - LM 10 Not Used 120 LM Code Source Information O 1 Not Used 130 LQ Industry Code M 100

Detail:

Page Pos. Seg. Req. Loop Notes and No. No. ID Name Des. Max.Use Repeat Comments LOOP ID - HL 1000 10 010 HL Hierarchical Level M 1 Not Used 020 PRF Purchase Order Reference O 1 LOOP ID - ISR 104 Not Used 030 ISR Item Status Report O 1 Not Used 040 PID Product/Item Description O 6 Not Used 050 QTY Quantity O 4

Not Used 070 PER Administrative Communications Contact O 3 12 080 DTM Date/Time Reference O 10 13 086 CS Contract Summary O 3 n1 LOOP ID - REF >1 16 087 REF Reference Identification O 1 Not Used 088 DTM Date/Time Reference O >1

LOOP ID - N1 200 19 090 N1 Name O 1 Not Used 100 N2 Additional Name Information O 2 Not Used 110 N3 Address Information O 2 Not Used 120 N4 Geographic Location O 1 Not Used 130 REF Reference Identification O 12 Not Used 140 PER Administrative Communications Contact O 3

LOOP ID - LM 10 22 144 LM Code Source Information O 1 23 145 LQ Industry Code M 100

LOOP ID - PO1 1000 26 150 PO1 Baseline Item Data O 1 Not Used 155 CUR Currency O 1 Not Used 160 SLN Subline Item Detail O 100 Not Used 170 PO3 Additional Item Detail O 1 Not Used 180 PID Product/Item Description O 1000 Not Used 190 MEA Measurements O 40 Not Used 200 PKG Marking, Packaging, Loading O 25 LOOP ID - ISR 104 30 210 ISR Item Status Report O 1

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Not Used 220 PID Product/Item Description O 6 31 230 QTY Quantity O 4 33 240 DTM Date/Time Reference O 10 Not Used 250 N1 Name O 1 Not Used 251 N2 Additional Name Information O 2 Not Used 252 N3 Address Information O 2 Not Used 253 N4 Geographic Location O 1 Not Used 260 TD1 Carrier Details (Quantity and Weight) O 1 Not Used 270 TD5 Carrier Details (Routing Sequence/Transit O 1 Time) Not Used 280 TD3 Carrier Details (Equipment) O 1 Not Used 290 TD4 Carrier Details (Special Handling, or O 1 Hazardous Materials, or Both) 35 300 REF Reference Identification O 12 Not Used 310 SAC Service, Promotion, Allowance, or Charge O 25 Information LOOP ID - LM 10 37 320 LM Code Source Information O 1 38 330 LQ Industry Code M 100

LOOP ID - LX >1 Not Used 340 LX Assigned Number O 1 n2 Not Used 350 REF Reference Identification O >1 Not Used 360 N1 Name O 1 Not Used 370 DTM Date/Time Reference O 10 LOOP ID - LM 10 Not Used 380 LM Code Source Information O 1 Not Used 390 LQ Industry Code M 100

Summary:

Page Pos. Seg. Req. Loop Notes and No. No. ID Name Des. Max.Use Repeat Comments Not Used 010 CTT Transaction Totals O 1 n3 39 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. Use is limited to intra-organizational transactions. 2. The LX loop conveys serial number, lot number, and inventory data. 3. The number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.

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Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Comments:

Data Element Summary Ref. Data Des. Element Name Attributes Must Use ST01 143 Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 870 Order Status Report Must Use ST02 329 Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator of the transaction set, or the originator's application program.

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Segment: BSR Beginning Segment for Order Status Report Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the beginning of an Order Status Report Transaction Set Syntax Notes: Semantic Notes: 1 BSR03 indicates a status report document number assigned by the sender. 2 BSR04 indicates the date of this report from the sender. 3 BSR07 indicates the time of this report from the sender. 4 BSR08 indicates a status report document number assigned by the inquirer. 5 BSR09 indicates the date this report was requested from the sender by the inquirer. 6 BSR10 indicates the time this report was requested from the sender by the inquirer. Comments:

Data Element Summary Ref. Data Des. Element Name Attributes Must Use BSR01 850 Status Report Code M ID 1/2 Code indicating the reason for sending the report 4 Response to Requisition Current status data is provided based upon the processing of an outstanding requisition Use to indicate normal requisition supply status. 5 Notice of Response to Direct Vendor Delivery Current status data is provided based upon the processing of a requirement for which material is being delivered directly from the vendor Use to indicate that the supply source is providing the required material directly from a commercial source. 6 Notice of Response to Supply Assistance Current status data is provided in response to a user's request for special assistance in obtaining urgently needed material Use to indicate the response to a supply assistance inquiry. Must Use BSR02 847 Order/Item Code M ID 1/2 Code identifying a group of orders and items CO All Orders - Unshipped Items Use to indicate that all orders remain open.

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Must Use BSR03 127 Reference Identification M AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Use code "Z" for this data element to satisfy mandatory X12 syntax requirements. Must Use BSR04 373 Date M DT 8/8 Date expressed as CCYYMMDD This date corresponds to the Universal Time Coordinate (UTC). Not Used BSR05 848 Product/Date Code O ID 1/2 Code indicating whether the inquiry is based on products and/or date parameters Not Used BSR06 849 Location Code O ID 1/2 Code indicating the selection of a supplier's and/or buyer's locations or group of locations Must Use BSR07 337 Time O TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) 1. Express the originating activity's time in UTC.

2. Express time in a four-position (HHMM) format. Not Used BSR08 127 Reference Identification O AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Not Used BSR09 373 Date O DT 8/8 Date expressed as CCYYMMDD Not Used BSR10 337 Time O TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) Must Use BSR11 353 Transaction Set Purpose Code O ID 2/2 Code identifying purpose of transaction set 00 Original 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set. Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use extreme caution

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to ensure that individual transactions do not process as action documents which affect accountable records. Not Used BSR12 306 Action Code O ID 1/2 Code indicating type of action

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Segment: N1 Name Position: 050 Loop: N1 Optional Level: Heading Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Notes: Must use this 1/N1/050 loop to identify the organization originating the transaction set.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use N101 98 Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual Use only one of codes GP, Z4, Z5 or ZS. GP Gateway Provider Identifies a gateway access provider Use to indicate the organization providing rerouting status. Z4 Owning Inventory Control Point An inventory control organization responsible for management of a particular item Use to indicate the source of supply furnishing status. Z5 Management Control Activity Department of Defense organization that oversees contractor requests for government-owned material to be supplied for use in support of government contracts Use to identify the MCA furnishing the status. ZS Monitoring Party Party to oversee and track the status of a requirement Use to identify the International Logistics Control Office furnishing the status. Not Used N102 93 Name X AN 1/60

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Free-form name Must Use N103 66 Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 10 Department of Defense Activity Address Code (DODAAC) M4 Department of Defense Routing Identifier Code (RIC) An integral and predetermined participant in an established logistical system performing general logistic control, distribution, and storage functions Must Use N104 67 Identification Code X AN 2/80 Code identifying a party or other code Not Used N105 706 Entity Relationship Code O ID 2/2 Code describing entity relationship Must Use N106 98 Entity Identifier Code O ID 2/3 Code identifying an organizational entity, a physical location, property or an individual FR Message From Must use with the appropriate 1/N101/050 code to indicate the organization cited in N104 is originating the transaction set.

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Segment: HL Hierarchical Level Position: 010 Loop: HL Mandatory Level: Detail Usage: Mandatory Max Use: 1 Purpose: To identify dependencies among and the content of hierarchically related groups of data segments Syntax Notes: Semantic Notes: Comments: 1 The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment data, and packaging data to line-item data. The HL segment defines a top-down/left-right ordered structure. 2 HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each subsequent HL segment within the transaction. 3 HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate. 4 HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information. 5 HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment. Notes: The transaction set hierarchical data structure is transaction number only.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use HL01 628 Hierarchical ID Number M AN 1/12 A unique number assigned by the sender to identify a particular data segment in a hierarchical structure In the first 2/HL/010 loop iteration, cite numeric 1. In each subsequent loop iteration, increase incrementally by 1. Not Used HL02 734 Hierarchical Parent ID Number O AN 1/12 Identification number of the next higher hierarchical data segment that the data segment being described is subordinate to Must Use HL03 735 Hierarchical Level Code M ID 1/2 Code defining the characteristic of a level in a hierarchical structure W Transaction Reference Number The HL loop will identify shipment notice information for each reported transaction reference

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number Use to identify the individual transaction supply status loops. Not Used HL04 736 Hierarchical Child Code O ID 1/1 Code indicating if there are hierarchical child data segments subordinate to the level being described

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Segment: DTM Date/Time Reference Position: 080 Loop: HL Mandatory Level: Detail Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required. 2 If DTM04 is present, then DTM03 is required. 3 If either DTM05 or DTM06 is present, then the other is required. Semantic Notes: Comments: Notes: Use to indicate the transaction preparation date.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use DTM01 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 097 Transaction Creation Use to indicate the date of transaction preparation. Must Use DTM02 373 Date X DT 8/8 Date expressed as CCYYMMDD Not Used DTM03 337 Time X TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) Not Used DTM04 623 Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow Not Used DTM05 1250 Date Time Period Format Qualifier X ID 2/3 Code indicating the date format, time format, or date and time format Not Used DTM06 1251 Date Time Period X AN 1/35 Expression of a date, a time, or range of dates, times or dates and times

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Segment: CS Contract Summary Position: 086 Loop: HL Mandatory Level: Detail Usage: Optional Max Use: 3 Purpose: To provide information about a contract Syntax Notes: 1 If either CS04 or CS05 is present, then the other is required. Semantic Notes: 1 CS09 is the permissible overage as a percentage of the total contract line item number (CLIN) quantity. 2 CS10 is the permissible shortage as a percentage of the total contract line item number (CLIN) quantity. 3 CS11 is the permissible overage dollar value specified by the contract above which discrepancy action is taken. 4 CS14 is the Unit of Measure stipulated in the contract. 5 CS15 is the contract line item number (CLIN) unit price specified in the contract. 6 CS17 conveys the Critical Application Indicator. A "Y" indicates that a Critical Application Indicator is specified in the contract; an "N" indicates that no Critical Application Indicator is specified in the contract. 7 CS18 conveys the Special Requirements Indicator. A "Y" indicates that a Special Requirements Indicator (requiring special testing and or evaluation) is specified in the contract; an "N" indicates that no Special Requirements Indicator is specified in the contract. Comments: 1 CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended (or Exhibit) Line Item Number (ELIN). 2 CS07 and CS13 can be used to indicate two different types of special services required. Notes: Use in direct vendor delivery transactions to identify basic contract information related to the acquisition action.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use CS01 367 Contract Number O AN 1/30 Contract number CS02 327 Change Order Sequence Number O AN 1/8 Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set Use to identify a modification number to the cited contract. CS03 328 Release Number O AN 1/30 Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction Use to identify the call or order number, or the call or order number including the respective call or order modification, as applicable. CS04 128 Reference Identification Qualifier X ID 2/3

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Code qualifying the Reference Identification Use the appropriate code, based on the CS01 information, when the Exhibit Line Item Number (ELIN) or Contract Line Item Number (CLIN) are known. 83 Extended (or Exhibit) Line Item Number (ELIN) Identifies specific line items to be delivered for a contract Use to identify the ELIN, or the ELIN including the Sub Exhibit Line Item Number (SUBELIN), as appropriate. C7 Contract Line Item Number Use to identify the CLIN, or the CLIN including the Sub Contract Line Item Number (SUBCLIN), as appropriate. CS05 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Not Used CS06 324 Purchase Order Number O AN 1/22 Identifying number for Purchase Order assigned by the orderer/purchaser CS07 560 Special Services Code O ID 2/10 Code identifying the special service Use to identify the contract specification for material acceptance. AD Accept at Destination Acceptance will take place at the destination point AO Accept at Origin Acceptance will take place at the point of origin Not Used CS08 433 F.O.B. Point Code O ID 2/2 Code identifying type of F.O.B. point CS09 954 Percent O R 1/10 Percentage expressed as a decimal CS10 954 Percent O R 1/10 Percentage expressed as a decimal CS11 782 Monetary Amount O R 1/18 Monetary amount Use the dollar amount from the excess quantity clause. Express as a whole number with no decimal. CS12 336 Terms Type Code O ID 2/2 Code identifying type of payment terms 21 Fast Pay Code indicating that an invoice is subject to accelerated payment Use if the contract specifies fast pay.

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CS13 560 Special Services Code O ID 2/10 Code identifying the special service Use to identify the contract specification for material inspection. IM Inspect at Destination IO Inspect at Origin CS14 355 Unit or Basis for Measurement Code O ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Use to identify the purchase unit of issue, if different from the standard unit of issue. DLMS users see the Unit of Issue and Purchase Unit Conversion Table for available codes. CS15 212 Unit Price O R 1/17 Price per unit of product, service, commodity, etc. Use to identify the CLIN unit price when CS11 contains a value. CS16 336 Terms Type Code O ID 2/2 Code identifying type of payment terms 22 Cash Discount Terms Apply Contract terms specify that a cash discount is applicable Use if contract specifies cash discount terms. CS17 1073 Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response N No Y Yes CS18 1073 Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response N No Y Yes

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Segment: REF Reference Identification Position: 087 Loop: REF Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To specify identifying information Syntax Notes: 1 At least one of REF02 or REF03 is required. 2 If either C04003 or C04004 is present, then the other is required. 3 If either C04005 or C04006 is present, then the other is required. Semantic Notes: 1 REF04 contains data relating to the value cited in REF02. Comments: Notes: 1. Use multiple repetitions to identify the customer assigned transaction number, Government Furnished Material (GFM) related information, and funding data.

2. To provide financial data: cite the fund purpose code and either or both of the fund code and the long-line accounting data. When citing long-line accounting data use REF03 and components of REF04. DLMS users see the Accounting Classification Appendix for specific entries for the basic appropriation number and supplemental accounting classification data.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use REF01 128 Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification CO Customer Order Number Use to identify the transaction number associated with a Defense Program for Redistribution of Assets (DEPRA) action to utilize the reported assets. FG Fund Identification Number Use to identify the fund purpose code. Cite any fund purpose code in REF02 except CR or DR. TN Transaction Reference Number Must use to identify the customer assigned transaction number. Must Use REF02 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier REF03 352 Description X AN 1/80 A free-form description to clarify the related data elements and their content Use only with REF01 code FG and REF04 code AT to cite the supplemental accounting classification data.

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REF04 C040 Reference Identifier O To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier When providing financial data (REF01 code FG):

If providing only the fund code use REF04-01 code FU and cite the fund code in REF04-02.

If providing the long-line accounting data use REF04-01 code AT and cite the basic appropriation data in REF04-02. Use REF04-03 code 10 and cite the accounting station number in REF04-04.

If providing both use REF04-01 code FU, REF04-03 code AT and REF04-05 code 10 citing the related data in the following data element of the pair. Must Use C04001 128 Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification Use one of codes CT or W3 to identify the procurement document from which authorizes the commercial contractor to requisition material from DoD inventories. Use with REF01 code TN. 10 Account Managers Code Identifies the telecommunications manager assigned to this account Use in one of REF04-03 or REF04-05 to identify the authorized accounting activity (AAA)/accounting disbursing station number (ADSN)/fiscal station number (FSN). AT Appropriation Number Use in one of REF04-01 or REF04-03 to identify the basic appropriation data. CT Contract Number Use in GFM transactions to identify the applicable contract. FU Fund Code Defense Fuel Supply Center to bill back fuel purchases to the appropriate service or agency account fund Use with REF01 code FG to identify the fund code. W3 Manufacturing Directive Number Identifies the Management Control Activity and contract associated with government furnished material transactions Use in GFM transactions to identify the Manufacturing Directive Number (MDN)

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associated with the contract. Must Use C04002 127 Reference Identification M AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier C04003 128 Reference Identification Qualifier X ID 2/3 Code qualifying the Reference Identification C04004 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier C04005 128 Reference Identification Qualifier X ID 2/3 Code qualifying the Reference Identification Refer to 004010 Data Element Dictionary for acceptable code values. C04006 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

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Segment: N1 Name Position: 090 Loop: N1 Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Notes: 1. Must use this 2/N1/090 loop to identify the organization to receive the transaction.

2. Use additional iterations to identify other organizations associated with the transaction.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use N101 98 Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual C4 Contract Administration Office Established at either a contractor facility or in a geographic area, and responsible for administering on behalf of the buying activities that assigned contracts for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area Use for direct vendor deliveries to identify the Contract Administration Office (CAO) for the related acquisition action. PR Payer Use for direct vendor deliveries to identify the paying office for the related acquisition action. SH Shipper Use for direct vendor deliveries to identify the organization that will initiate the material shipment for the related acquisition action. SU Supplier/Manufacturer Use for direct vendor deliveries to identify the

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contractor providing the material for the related acquisition order. Z1 Party to Receive Status An organization that will receive information about a transaction Must use to identify the organization to receive supply status. Use multiple iterations to identify all status recipients. Z7 Mark-for Party The party for whom the needed material is intended Use for direct vendor deliveries to identify the organization for whom the material will be marked. Z8 Last Known Source of Supply The last organization known to hold a transaction for the needed material Use for requisition supply status transactions to identify the supply source to which any future inquiries should be addressed. Not Used N102 93 Name X AN 1/60 Free-form name Must Use N103 66 Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 1 D-U-N-S Number, Dun & Bradstreet Use for direct vendor delivery 2/N1/090 supplier loops to identify the contractor providing the material, when the contractor is not assigned a DODAAC. 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix Use for direct vendor delivery 2/N1/090 supplier loops to identify the contractor providing the material, when the contractor is not assigned a DODAAC. 10 Department of Defense Activity Address Code (DODAAC) 33 Commercial and Government Entity (CAGE) Use for direct vendor delivery 2/N1/090 supplier loops to identify the contractor providing the material, when the contractor is not assigned a DODAAC. M4 Department of Defense Routing Identifier Code (RIC) An integral and predetermined participant in an

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established logistical system performing general logistic control, distribution, and storage functions Must Use N104 67 Identification Code X AN 2/80 Code identifying a party or other code Not Used N105 706 Entity Relationship Code O ID 2/2 Code describing entity relationship N106 98 Entity Identifier Code O ID 2/3 Code identifying an organizational entity, a physical location, property or an individual TO Message To Must use with 2/N101/090 code Z1 to indicate the organization cited in N104 is receiving the transaction.

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Segment: LM Code Source Information Position: 144 Loop: LM Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To transmit standard code list identification information Syntax Notes: Semantic Notes: Comments: 1 LM02 identifies the applicable industry code list source information. Notes: Use this 2/LM/144 loop to identify coded information maintained in department or agency documentation.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use LM01 559 Agency Qualifier Code M ID 2/2 Code identifying the agency assigning the code values DF Department of Defense (DoD) Not Used LM02 822 Source Subqualifier O AN 1/15 A reference that indicates the table or text maintained by the Source Qualifier

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Segment: LQ Industry Code Position: 145 Loop: LM Optional Level: Detail Usage: Mandatory Max Use: 100 Purpose: Code to transmit standard industry codes Syntax Notes: 1 If LQ01 is present, then LQ02 is required. Semantic Notes: Comments: Notes: Use to identify codes, as appropriate, consistent with management information requirements.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use LQ01 1270 Code List Qualifier Code O ID 1/3 Code identifying a specific industry code list 0 Document Identification Code Codes that subclassify a transaction 67 Type of Assistance Code Codes that distinguish between types of military assistance transactions For Security Assistance (SA) transactions, use when the coded address in the transaction number does not identify the type of assistance and financing. 78 Project Code Codes that relate a transaction to special programs, exercises, projects, operations, or other purposes 79 Priority Designator Code The priority of a transaction 85 Country and Activity Code Countries, international organizations, and accounts that could receive material or services under the Foreign Military Sales System and through Military Assistance Program Grant Aid For MAP/GA transactions, use when the coded address in the transaction number does not identify the country or activity. 89 Cooperative Logistics Program Support Code Indicates whether or not a Foreign Military Sales transaction is a programmed or unprogrammed requirement

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For FMS transactions, must use to identify programmed, nonprogrammed, and termination/drawdown requirements. 95 Offer and Release Option Code Allows countries participating in the Foreign Military Sales Program to advise supply sources whether or not prior notice to country representatives or freight forwarders is required before shipment For FMS transactions, must use to advise the supply source of the type of notice required prior to shipping the material. A2 Customer Within Country Code The receiving country and place of discharge within the country for Military Assistance Program Grant Aid or the country's mark-for or ship-to addresses in Foreign Military Sales transactions For SA transactions, use when the coded address in the transaction number does not identify the customer-within-country. A3 Delivery Term Code The delivery term for a Foreign Military Sales shipment For FMS transactions, use when the coded address in the transaction number does not identify the delivery term. A6 Freight Forwarder Number Representatives designated by a country to accomplish or control shipments of Foreign Military Sales material Must use in FMS transactions to identify the country representative or freight forwarder to receive shipments and documentation. A7 Record Control Number A line item of the International Logistics Program Must use in MAP/GA transactions to identify the program line item number. A8 Program Year Code Number defining the fiscal year in which the International Logistics Program Item is to be planned Must use in MAP/GA transactions to indicate the program year in which the requisitioned item was approved and funded. A9 Supplemental Data Identifies the originating organization's unique

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logistics information AK Distribution Code Code identifying activities eligible to receive additional status COG Cognizance Symbol Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non -stock numbered listed items. This is a Navy -unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. DE Signal Code DF Media and Status Code EC Certification Requirements Code Contract certification requirements Use to notify the receiving organization that certain contract certification requirements exist and that further reference to the contract may be required. IMC Item Management Code Use to identify the Item Management Code (IMC) for integrated material management. Indicate NSL for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. MCC Material Control Code Use to identify the Material Control Code (MCC) for special inventory reporting. Indicate NSL for non-stock numbered listed items. This is a Navy -unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. SMI Special Material Identification Code Use to identify the Special Material Identification Code (SMIC) for an end item. Indicate NSL for non-stock numbered listed items. This is a Navy -unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without action. Must Use LQ02 1271 Industry Code X AN 1/30 Code indicating a code from a specific industry code list

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Segment: PO1 Baseline Item Data Position: 150 Loop: PO1 Optional (Must Use) Level: Detail Usage: Optional (Must Use) Max Use: 1 Purpose: To specify basic and most frequently used line item data Syntax Notes: 1 If PO103 is present, then PO102 is required. 2 If PO105 is present, then PO104 is required. 3 If either PO106 or PO107 is present, then the other is required. 4 If either PO108 or PO109 is present, then the other is required. 5 If either PO110 or PO111 is present, then the other is required. 6 If either PO112 or PO113 is present, then the other is required. 7 If either PO114 or PO115 is present, then the other is required. 8 If either PO116 or PO117 is present, then the other is required. 9 If either PO118 or PO119 is present, then the other is required. 10 If either PO120 or PO121 is present, then the other is required. 11 If either PO122 or PO123 is present, then the other is required. 12 If either PO124 or PO125 is present, then the other is required. Semantic Notes: Comments: 1 See the Data Element Dictionary for a complete list of IDs. 2 PO101 is the line item identification. 3 PO106 through PO125 provide for ten different product/service IDs per each item. For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU. Notes: 1. Must use this 2/PO1/150 loop to identify the material and status associated with the transaction number.

2. Use multiple iterations of the 2/PO1/150 loop to identify multiple actions taken on a single transaction. Use a suffix code to differentiate each loop.

Data Element Summary Ref. Data Des. Element Name Attributes PO101 350 Assigned Identification O AN 1/20 Alphanumeric characters assigned for differentiation within a transaction set Use to identify a suffix code associated with the material and quantity for which status is provided. Use alphabetic characters based on suffix code assignment rules. Must Use PO102 330 Quantity Ordered X R 1/15 Quantity ordered 1. Must use to identify the quantity for which status is being provided.

2. Express as a whole number with no decimal.

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PO103 355 Unit or Basis for Measurement Code O ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Use to identify the correct unit of issue associated with the status provided. DLMS users see the Unit of Issue and Purchase Unit Conversion Table for available codes. PO104 212 Unit Price X R 1/17 Price per unit of product, service, commodity, etc. PO105 639 Basis of Unit Price Code O ID 2/2 Code identifying the type of unit price for an item Use to identify the correct unit price associated with the status provided. ES Estimated Use to indicate the estimated unit price billed when Code ST does not apply. ST Standard Indicates a standard unit price, including all surcharges Use to identify the standard unit price billed for the material. PO106 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Use one of codes A1, A2, A4, FB, FS, FT, MG, or YP to identify the material which will be provided as indicated by the status code. Must use the National Stock Number (NSN) when known, except when appropriate brand name subsistence items are identified by the Subsistence Identification Number. A1 Plant Equipment Number Item identifier is a plant equipment number Use to identify plant equipment. A2 Department of Defense Identification Code (DoDIC) Qualifies a code that uniquely identifies a type of explosive or ammunition Use to identify ammunition items. A4 Subsistence Identification Number Item identifier is a brand-name resale subsistence item Use to identify subsistence items. FB Form Number Use to identify the form stock number. FS National Stock Number FT Federal Supply Classification

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Use to identify the FSC of the nonstandard material when a part number is not available and material can only be ordered by description (e.g., non-NSN lumber products). MG Manufacturer's Part Number Use to the identify nonstandard material. YP Publication Number Use to identify the publication stock number. Must Use PO107 234 Product/Service ID X AN 1/48 Identifying number for a product or service PO108 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) CN Commodity Name Use with PO106 code FT to identify the material name or description. ZB Commercial and Government Entity (CAGE) Code A code that identifies a commercial contractor authorized to do business with the U.S. government Use with PO106 code MG to uniquely identify a manufacturer's part number. PO109 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO110 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO111 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO112 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO113 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO114 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO115 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO116 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO117 234 Product/Service ID X AN 1/48

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Identifying number for a product or service Not Used PO118 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO119 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO120 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO121 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO122 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO123 234 Product/Service ID X AN 1/48 Identifying number for a product or service Not Used PO124 235 Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) Not Used PO125 234 Product/Service ID X AN 1/48 Identifying number for a product or service

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Segment: ISR Item Status Report Position: 210 Loop: ISR Optional (Must Use) Level: Detail Usage: Optional (Must Use) Max Use: 1 Purpose: To specify detailed purchase order/item status Syntax Notes: Semantic Notes: 1 If ISR01 specifies a date, ISR02 is required. Comments: Notes: Must use the 2/ISR/210 loop to provide detailed status information.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use ISR01 368 Shipment/Order Status Code M ID 2/2 Code indicating the status of an order or shipment or the disposition of any difference between the quantity ordered and the quantity shipped for a line item or transaction CO Customer Inquiry - Unshipped Items Only Use to indicate status in response to a customer follow up or cancellation. UR Unsolicited Report Use to indicate supply source initiated status not produced in response to customer follow up or cancellation. Not Used ISR02 373 Date O DT 8/8 Date expressed as CCYYMMDD Not Used ISR03 641 Status Reason Code O ID 3/3 Code indicating the status reason

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Segment: QTY Quantity Position: 230 Loop: ISR Optional (Must Use) Level: Detail Usage: Optional Max Use: 4 Purpose: To specify quantity information Syntax Notes: 1 At least one of QTY02 or QTY04 is required. 2 Only one of QTY02 or QTY04 may be present. Semantic Notes: 1 QTY04 is used when the quantity is non-numeric. Comments: Notes: Use in 1/BSR01/020 Code 5 supply status transactions to identify the vendor's minimum order quantity.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use QTY01 673 Quantity Qualifier M ID 2/2 Code specifying the type of quantity 57 Minimum Order Quantity Must Use QTY02 380 Quantity X R 1/15 Numeric value of quantity Express as a whole number with no decimal. Not Used QTY03 C001 Composite Unit of Measure O To identify a composite unit of measure (See Figures Appendix for examples of use) Not Used C00101 355 Unit or Basis for Measurement Code M ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Not Used C00102 1018 Exponent O R 1/15 Power to which a unit is raised Not Used C00103 649 Multiplier O R 1/10 Value to be used as a multiplier to obtain a new value Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Not Used C00105 1018 Exponent O R 1/15 Power to which a unit is raised Not Used C00106 649 Multiplier O R 1/10 Value to be used as a multiplier to obtain a new value Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

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Not Used C00108 1018 Exponent O R 1/15 Power to which a unit is raised Not Used C00109 649 Multiplier O R 1/10 Value to be used as a multiplier to obtain a new value Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Not Used C00111 1018 Exponent O R 1/15 Power to which a unit is raised Not Used C00112 649 Multiplier O R 1/10 Value to be used as a multiplier to obtain a new value Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Not Used C00114 1018 Exponent O R 1/15 Power to which a unit is raised Not Used C00115 649 Multiplier O R 1/10 Value to be used as a multiplier to obtain a new value Not Used QTY04 61 Free-Form Message X AN 1/30 Free-form information

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Segment: DTM Date/Time Reference Position: 240 Loop: ISR Optional (Must Use) Level: Detail Usage: Optional Max Use: 10 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required. 2 If DTM04 is present, then DTM03 is required. 3 If either DTM05 or DTM06 is present, then the other is required. Semantic Notes: Comments: Notes: Use to identify dates associated with the transaction.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use DTM01 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 169 Product Availability Date Use with status code BL to identify the date the Notice of Availability was forwarded to the country representative or freight forwarder. 369 Estimated Departure Date Use to identify the Estimated Shipping Date (ESD) associated with the transaction. 373 Order Start Use with status code CV to indicate the effective date for requisitioning. Must Use DTM02 373 Date X DT 8/8 Date expressed as CCYYMMDD Not Used DTM03 337 Time X TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) Not Used DTM04 623 Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow Not Used DTM05 1250 Date Time Period Format Qualifier X ID 2/3

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Code indicating the date format, time format, or date and time format Not Used DTM06 1251 Date Time Period X AN 1/35 Expression of a date, a time, or range of dates, times or dates and times

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Segment: REF Reference Identification Position: 300 Loop: ISR Optional (Must Use) Level: Detail Usage: Optional Max Use: 12 Purpose: To specify identifying information Syntax Notes: 1 At least one of REF02 or REF03 is required. 2 If either C04003 or C04004 is present, then the other is required. 3 If either C04005 or C04006 is present, then the other is required. Semantic Notes: 1 REF04 contains data relating to the value cited in REF02. Comments: Notes: 1. Use for supply status transactions to identify the federal supply schedule number associated with the status provided.

2. Use to provide the narrative explanation associated with the status provided.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use REF01 128 Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification L1 Letters or Notes Use to provide the narrative explanation associated with the status provided. W6 Federal Supply Schedule Number Identifies an item with a two-digit group number, two-digit part number, and one-character section letter REF02 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier REF03 352 Description X AN 1/80 A free-form description to clarify the related data elements and their content Use with code L1 and status code CA to indicate the reason for rejection. Not Used REF04 C040 Reference Identifier O To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier Not Used C04001 128 Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification Not Used C04002 127 Reference Identification M AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

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Not Used C04003 128 Reference Identification Qualifier X ID 2/3 Code qualifying the Reference Identification Not Used C04004 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Not Used C04005 128 Reference Identification Qualifier X ID 2/3 Code qualifying the Reference Identification Not Used C04006 127 Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

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Segment: LM Code Source Information Position: 320 Loop: LM Optional Level: Detail Usage: Optional Max Use: 1 Purpose: To transmit standard code list identification information Syntax Notes: Semantic Notes: Comments: 1 LM02 identifies the applicable industry code list source information. Notes: Use the 2/LM/320 loop to identify status and other coded information related to the transaction number.

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Segment: LQ Industry Code Position: 330 Loop: LM Optional Level: Detail Usage: Mandatory Max Use: 100 Purpose: Code to transmit standard industry codes Syntax Notes: 1 If LQ01 is present, then LQ02 is required. Semantic Notes: Comments: Notes: Use to identify codes, as appropriate, consistent with management information requirements.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use LQ01 1270 Code List Qualifier Code O ID 1/3 Code identifying a specific industry code list 81 Status Code Informs appropriate recipients about the status of a transaction or excess report Use multiple repetitions to identify the supply status associated with the transaction number. 83 Supply Condition Code Classifies material by readiness for issue and use, describes actions underway to change the status of material, or identifies material as excess or not serviceable 84 Management Code Supplemental information not covered by the transaction coding structure Use multiple repetitions for supply status transactions to identify applicable management codes associated with the status code. Must Use LQ02 1271 Industry Code X AN 1/30 Code indicating a code from a specific industry code list

004010F870S0 38 23 September 1998 870S - Order Status Report (Supply Status)

Segment: SE Transaction Set Trailer Position: 020 Loop: Level: Summary Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Semantic Notes: Comments: 1 SE is the last segment of each transaction set.

Data Element Summary Ref. Data Des. Element Name Attributes Must Use SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments Must Use SE02 329 Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

004010F870S0 39 23 September 1998