Audley Rural Parish Council

21/44 ………………………………………………………Signed ………………………..Dated

AUDLEY RURAL PARISH COUNCIL

MINUTES OF THE FULL COUNCIL MEETING of the Parish Council held at Audley Pensioners Hall, Church Street on Thursday 17th June 2021 at 7pm Present: Chair: Mr N Hayes (NH) Councillors: Ms Josie Leydon (JL), Mr David Butler (DB), Mr Nick Crisp (NC), Mrs Val Pearson (VP), Mr Mike Joynson (MJ), Mr Ian Rowley (IR) Clerk – Mrs C Withington There were no members of public in attendance. Parish Council Meeting 1. To receive apologies – Mr R Moody, Mrs C Richardson, Mr C Cooper, Mr D Jervis, Ms A Borowski 2. To consider approving the Full Council meeting on 20th May 2021 RESOLVED to approve the minutes of the last meeting. The Chair signed the minutes as a true and accurate record. 3. Declaration of Disclosable Pecuniary interest in any item on the agenda To note dispensation granted for Parish Councillor Ian Rowley (Audley Allotments Chair) and Parish Councillor Chris Cooper (Audley Allotment Tenant) None. 4. Public Participation: None. 5. Covid 19 matters – Physical Meeting risk assessment circulated prior to the meeting It was resolved that the play equipment will be fully reinstated when the government removes the social distancing restrictions. It was noted that the individual play equipment signs continue to be removed due to ASB. It was agreed that as long as the rules are posted on the sites and the social distancing banners remain in place that we would not continue to replace the signs, being as the restrictions should be relaxed Clerk soon. It was agreed that the bunting will go up asap. 6. Neighbourhood Plan update – to note minutes of meeting held on 24th May and 8th June as circulated. To approve the appointment of the consultant as Urban Vision following consideration by the Steering Group. To note the approval of the Locality grant (£9.5k) for consultant and survey, plus technical support for Housing Needs Assessment and Design Code.

RESOLVED to approve the recommendation of the Steering Group and appoint Urban Vision on the terms as per the quote circulated. The initial exercise that was carried out with the Steering Group to look at the types of themes that might be picked up on was noted and it was agreed to request that new allotment sites are also included. 7. To nominate representatives for the following, and any others as agreed: Police liaison Sub group and whether this is still running at the Community Centre RESOLVED to agree to the police suggestion that the time would be better spend Clerk patrolling the streets on foot and having a physical presence. It was agreed to ask that there are foot patrols at least one afternoon a week for an hour or so where the hot spots are at differing times, to encourage individuals to approach the police that way. It was also agreed that we would request a police surgery in Audley if the need arises in the future. RESOLVED to request that the surgeries are reinstated as soon as possible in Halmer End Stute – PC Moore and PCSO Wright to liaise with Mike MJ Joynson regarding this.

8. Planning - To consider any planning applications received, including:- • Replacement front porch West View Cottage Alsager Road Audley Stoke On Trent Staffordshire ST7 8JQ Ref. No: 21/00516/FUL | Green Belt/Delegated 44

21/45 ………………………………………………………Signed ………………………..Dated RESOLVED to support. • Proposed single detached garage to front of existing dwelling 165 Rye Hills Newcastle Under Lyme Staffordshire ST7 8LP Ref. No: 21/00507/FUL Green Belt/Delegated RESOLVED to support. • First Floor Extension over Existing Garage/Utility Area 10 Lynsey Close Halmerend Stoke On Trent Staffordshire ST7 8BT Ref. No: 21/00432/FUL - Village Env/Delegated • To note the Butchers Arms car park planning application – to be circulated RESOLVED to support. Borough Council Local Plan update – if available Noted that there is a Microsoft Teams meeting on 15th July 2021, from 10am-12pm for the Newcastle under Lyme Borough Open Space and Green Infrastructure Strategy: Clerk Forthcoming stakeholder engagement workshop – it was agreed that JL or VP would JP VP attend. 9. Car park updates – 1. Butchers Arms (tender now issued and planning submitted) - August – This was noted and agreed. It was noted that the landowner behind had approached the Parish Council regarding the land behind the site. This would be investigated once a value was known. RESOLVED to investigate a proposal and obtain a valuation regarding land acquisition pending the discussion with the landowner and also the Borough Council. Clerk 2. Bignall End Road update (lease being progressed) – It was noted that the cost is awaited for the base and the grass crete. One contractor has declined Clerk to quote. The lease is being progressed with NBC awaiting Heads of Terms to send to the Solicitor. 10. Miles Green parking – Mr R Garlick - Deferred for a future meeting.

11. To consider Grant applications (£1700k remaining/£300 per application, constituted parish groups – note £300 pre-approved PAMS for 22/23) 1. Audley Millenium Green Trust donation request – application to follow (Appendix A) The application was circulated. It was RESOLVED to approve Clerk that the usual funding of £1000 which is paid as a contribution towards the maintenance grant. This will not be included in the grant programme so the £1700 remains for this tranche until end of September – when the next £2000 is made available for the second tranche. 12. Playing Fields/Wildlife Areas/Car park/Assets inc: 1. To note Play Area Monthly Inspection for June and approval of any action required or taken under Delegated Authority : It was noted that someone had cut off Rileys Field gate lock. There were also eggs thrown on slide Alsagers Bank which had been cleaned up. The inspection report was noted. 2. Bluebell woods – request to prune trees on boundary by footpath by Western Power – RESOLVED to approve but for the autumn if this is possible and the work Clerk is not urgent. 3. Use of the car park Alsager Road for PAMS event 23rd and 24th April 2022 – Clerk RESOLVED to approve along with the traffic management and public liability certificate. 4. Leddys Field update – Mr I Rowley – The last newsletter has been circulated and IR was thanked. On average 10 people are attending each week and with more joining the group. The grant application for the Postcode lottery is awaiting a decision in July for the large grass areas to be cut. There is also another application in to improve the footpath from Hall Street across to New Road, which gets muddy. The decision is expected in September. Fund raising ideas for strimmers etc are being considered. The work to the two bridges is now complete. Wildflowers are starting to come through but it will take time to overcome the

21/46 ………………………………………………………Signed ………………………..Dated weeds. Litter picks are being carried out most weeks and litter dropped has improved. IR was thanked for his update and hard work. 5. Albert Street new play equipment – The Clerk reported that they are now on site. It was noted that a piece of equipment had been missed off the tender which would need to be funded through any contingency remaining. RESOLVED to find an alternative piece of equipment at a cheaper cost with the same play value or if not Clerk to order the original piece. Clerk to circulate some options when available. It was noted this may be installed later in the year due to a delay in obtaining equipment. 6. To note grass strimmed from car park to allotment gate (Audley) – This was noted and it was agreed to include the strip by the palisade fence as well. IR to speak to IR Mr Hough. 7. To note the outcome of the site visit to the gate off Nantwich Road onto Audley allotments – RESOLVED to note the outcome was a positive one and the residents will inform the Allotment Association when they need to gain access to the site for maintenance reasons. No further action to be taken.

13. To consider a CPI bid for Footpath 36 to install kissing gate to allow dog walkers (currently a bridge with inaccessible style) It was noted that the landowner had met their obligations with the current arrangements for the Right of Way, however there had been a complaint that the stile was inaccessible for dogs who were unable to jump onto the narrow bridge. RESOLVED Clerk to write to the landowner to ask if they can install a small garden gate instead, if not there was nothing more that could be done in view of the legal position. 14. GDPR (standing item) • Data breaches/Subject Access requests/Information Security – reminder of Clerk responsibilities Next Noted. SPCA to be asked if they will provide refresher training. Clerk to send out the agenda presentation from Nikki. It was agreed that we will consider all Parish Councillors moving across to the Staffslc.gov.uk mailbox at the next meeting. 15. Standing item – CCTV 1. To note any requests for footage from Police and to request that Staffordshire Police/Police and Crime Commissioner reconsider their position on a Data Sharing Agreement (GDPR) – RESOLVED to note no requests. RESOLVED to request that the PCSOs and PCs are able to view the data remotely by making a request Clerk to the PCC. Ask the local PCs to support the request. 2. To note installation of village cameras and any other implications due to mobile network – It was noted that the Church Street cameras were working fine however the Hall Street one was struggling with a mobile signal issue. VP confirmed that Clerk there is an issue in that area with poor signal and that EE is problematic. Clerk to Next report the fault to EE to see if they will resolve the issue before incurring any agenda additional expense for aerials and world sims. It was also agreed to request a quote for Halmer End play area for next meeting. • 16. Correspondence and circulars -To review other items received not listed and consider for next agenda 1. 11th June - Closure of Heighley Lane in Knowle Bank from Hillside Farm for approximately 175 metres in a south easterly direction - An alternative route for traffic is available via Heighley Lane, Church Lane, A531 Main Road, A531 New Road, A531 Crewe Road and vice versa. For more information, visit: https://one.network/?tm=121802831 – this was noted. 2. 1st July – Closure of Carr Lane Newcastle Under Lyme An alternative route for traffic is available via B5367 Limbrick Road, B5500 Nantwich Road and vice versa. For more information, visit: https://one.network/?tm=121989219– this was noted.

21/47 ………………………………………………………Signed ………………………..Dated 3. 30th June to 2nd July – Closure of Chester Road from Dean Hollow to Chapel Lane - For more information, visit: https://one.network/?tm=121904772. - This was noted.

17. Clerks Update – see Appendix B – Noted.

18. Councillor Reports (for information only/further actions and decisions must be included on next agenda) IR – noted that there is a waiting list at Audley Allotments consisting of 27 individuals. IR IR to ask NALSG what we would need to do to find new sites and what the Parish VP JL Council have a duty to do. The matter will also be raised at the Borough Council’s Clerk open space strategy consultation. Clerk to speak to Aspire to see if they have any spare land.

Approved Payment schedule

TOTAL INVOICE Chq/Bacs TO WHOM PAID DETAILS INC VAT bacs 51 SPCA Training Planning £30 JL 30.00 bacs 52 Eon CCTV plug tests 90.00 bacs 53 Mrs C Withington Land reg FP 36 Audley 6.00 bacs 54 Mrs C Withington Stamps Albert Street x 65 42.90 bacs 55 HMRC NIC contributions Class 1a P11Db 43.06 bacs 56 Planning Portal Fees for planning app 28.00 bacs 57 1st 4 Fire and Security CCTV cameras and install x 3 11775.84 bacs 58 Nick Hayes Chairs Allowance £1200 960.00 bacs 59 C Withington June Salary inc Nplan steering grup x 4 1642.47 bacs 60 C Withington June Expenses inc mileage 95.00 bacs 61 HMRC Tax and NI June and chairs tax £240 764.65 bacs 61a Staffordshire Pension scheme Pension June 680.97 bacs 62 C2C Consulting Butchers Arms drainage fees (final) 1578.00 bacs 63 Mr S Hough AM Grass cutting (3,4), Grass Alsagers Bank Halmer End, MG 1682.00x 1, Leddys Bin 10/5, 17/5, 24/5, 3/6, Drs Surgery, Als Rd play strim and H/End, Leddys Path life belts, Inspection Report, Car park report bacs 63 Mr S Hough Miles Green and Scot Hay Podmore - wildflowers 20.00 bacs 63 Mr S Hough ON 80 Eggs on slide Sunday (ASB) Alsagers Bank 30.00 bacs 63 Mr S Hough ON 79 5 x CCTV signs refitted 30.00 bacs 63 Mr S Hough ON 77 Grass cutting Leddys x 1 (picnic area) 60.00 bacs 63 Mr S Hough ON 76 SID batteries and refit sign after repair 35.00 bacs 64 D&G Bus May bus subsidy 2445.19 bacs 65 Centrewire Fencing Butchers Arms car park 781.20 bacs 66 Wickstead Bushes for Alsager Road 24.12 bacs 67 C Withington Land reg search land back of Bluebell Woods 6.00 bacs 68 VAST Grant for Door2Door transport (50% subs) 500.00 Bacs 69 staffordshire county council DPO 265.00 Bacs 70 Hewitt & Carr Services Prinicipal Designer fee CDM Butchers Arms 900.00 Bacs 71 C Withington Zoom July to follow 14.39 Bacs 72 Hewitt & Carr Architects Tender spec and documentation 1407.60 Monthly Total 25937.39