MOS 2010 Study Guide for Microsoft Word, Excel, Powerpoint, and Outlook
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MOS 2010 Study Guide for Microsoft® Word, ® Excel®, PowerPoint , and Outlook® Joan Lambert Joyce Cox PUBLISHED BY Microsoft Press A Division of Microsoft Corporation One Microsoft Way Redmond, Washington 98052-6399 Copyright © 2011 by Online Training Solutions, Inc. All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. Library of Congress Control Number: 2011922801 ISBN: 978-0-7356-4875-3 Printed and bound in the United States of America. Eighth Printing: February 2015 Microsoft Press books are available through booksellers and distributors worldwide. If you reed support related to this book, email Microsoft Press Book Support at [email protected]. Please tell us what you think of this book at http://www.microsoft.com/learning/booksurvey. Microsoft and the trademarks listed at http://www.microsoft.com/about/legal/en/us/IntellectualProperty /Trademarks/EN-US.aspx are trademarks of the Microsoft group of companies. All other marks are property of their respective owners. The example companies, organizations, products, domain names, email addresses, logos, people, places, and events depicted herein are fi ctitious. No association with any real company, organization, product, domain name, email address, logo, person, place, or event is intended or should be inferred. This book expresses the author’s views and opinions. The information contained in this book is provided without any express, statutory, or implied warranties. Neither the authors, Microsoft Corporation, nor its resellers, or distributors will be held liable for any damages caused or alleged to be caused either directly or indirectly by this book. Acquisitions Editor: Rosemary Caperton Editorial Production: Online Training Solutions, Inc. Cover: Jelvetica [2013-09-06] a02l648753.indd ii 2/4/15 9:27 AM Contents Taking a Microsoft Office Specialist Exam . xix Microsoft Office Specialist Certification .....................................xix Selecting a Certification Path ..............................................xix Test-Taking Tips .......................................................... xx Certification Benefits . .xxi For More Information . xxii Using This Book to Study for a Certification Exam . .xxiii Features and Conventions of This Book . xxiv Using the Book’s Companion Content . xxv Exam 77-881: Microsoft Word 2010 . xxv Exam 77-882: Microsoft Excel 2010 ....................................... xxvii Exam 77-883: Microsoft PowerPoint 2010 . .xxviii Exam 77-884: Microsoft Outlook 2010 ..................................... xxx Modifying the Display of the Ribbon . xxxi Dynamic Ribbon Elements . .xxxi Changing the Width of the Ribbon ....................................... xxxii Adapting Procedure Steps . xxxv Your Companion eBook . xxxvii Getting Support and Giving Feedback . .xxxix Errata . xxxix Getting Help with Microsoft Office 2010 ..................................xxxix We Want to Hear from You . xl Stay in Touch ........................................................xl Exam 77-881 Microsoft Word 2010 Prerequisites . 2 Selecting Text . 2 Moving Around in a Document ........................................ 3 What do you think of this book? We want to hear from you! Microsoft is interested in hearing your feedback so we can continually improve our books and learning resources for you . To participate in a brief online survey, please visit: microsoft .com/learning/booksurvey iii iv Contents 1 Sharing and Maintaining Documents 5 1.1 Apply Different Views to a Document ................................... 6 Switching Views . 6 Modifying the Program Window ...................................... 16 Magnifying Document Content ....................................... 17 Splitting a Document Window ........................................ 18 Displaying Multiple Program Windows . 20 Practice Tasks .......................................................22 1.2 Apply Protection to a Document ...................................... 22 Marking a Document as Final ......................................... 22 Restricting Formatting and Editing Changes ............................ 24 Restricting Document Access . 26 Practice Tasks .......................................................27 1.3 Manage Document Versions .......................................... 28 Practice Tasks .......................................................29 1.4 Share Documents . .29 Sending Documents .................................................29 Saving Documents in Shared Locations . 31 Publishing Documents as Blog Posts ................................... 33 Practice Tasks ....................................................... 35 1.5 Save a Document . .36 Practice Tasks ....................................................... 41 1.6 Apply a Template to a Document . 42 Practice Tasks .......................................................44 Objective Review . 44 2 Formatting Content 45 2.1 Apply Font and Paragraph Attributes . 46 Applying Character Formatting . .46 Applying Styles . 49 Practice Tasks ....................................................... 52 2.2 Navigate and Search Through a Document ............................. 53 Moving Around in a Document ....................................... 53 Searching for Content and Formatting .................................54 Practice Tasks ....................................................... 57 2.3 Apply Indentation and Tab Settings to Paragraphs . 58 Indenting Paragraphs ................................................58 Setting Tab Stops . 59 Practice Tasks .......................................................62 Contents v 2.4 Apply Spacing Settings to Text and Paragraphs . 63 Practice Tasks .......................................................64 2.5 Create Tables . 65 Creating Basic Tables . 65 Formatting Tables ................................................... 67 Inserting Preformatted Tables . 69 Practice Tasks ....................................................... 70 2.6 Manipulate Tables in a Document . 70 Modifying Table Data . 70 Modifying Table Structure . 72 Practice Tasks ....................................................... 75 2.7 Apply Bullets to a Document . 75 Practice Tasks ....................................................... 78 Objective Review . 78 3 Applying Page Layout and Reusable Content 79 3.1 Apply and Manipulate Page Setup Settings .............................80 Controlling Page Settings . 80 Setting Page Breaks . .82 Setting Section Breaks ............................................... 83 Flowing Text in Columns . 85 Practice Tasks .......................................................86 3.2 Apply Themes . 87 Practice Tasks .......................................................90 3.3 Construct Content in a Document by Using the Quick Parts Tool . 90 Practice Tasks ....................................................... 93 3.4 Create and Manipulate Page Backgrounds ..............................94 Practice Tasks .......................................................96 3.5 Create and Modify Headers and Footers . .96 Practice Tasks ......................................................100 Objective Review . .100 4 Including Illustrations and Graphics in a Document 101 4.1 Insert and Format Pictures in a Document .............................102 Inserting Pictures . 102 Formatting Pictures . 103 Practice Tasks ......................................................105 vi Contents 4.2 Insert and Format Shapes, WordArt, and SmartArt . .105 Inserting and Formatting Shapes .....................................105 Inserting and Modifying WordArt ....................................108 Inserting and Modifying SmartArt Diagrams . 110 Practice Tasks ......................................................112 4.3 Insert and Format Clip Art ...........................................112 Practice Tasks ......................................................114 4.4 Apply and Manipulate Text Boxes . 115 Practice Tasks ......................................................117 Objective Review . .118 5 Proofreading Documents 119 5.1 Validate Content by Using Spelling and Grammar Checking Options ......120 Practice Tasks ......................................................124 5.2 Configure AutoCorrect Settings ......................................125 Practice Tasks ......................................................127 5.3 Insert and Modify Comments in a Document . 127 Practice Tasks ......................................................130 Objective Review . .130 6 Applying References and Hyperlinks 131 6.1 Apply a Hyperlink . 132 Inserting Hyperlinks ................................................132 Inserting Bookmarks . .134 Practice Tasks ......................................................136 6.2 Create Endnotes and Footnotes ......................................136 Practice Tasks ......................................................138 6.3 Create a Table of Contents . 138 Practice Tasks ......................................................142 Objective Review . .142 7 Performing Mail Merge Operations 143 7.1 Set Up Mail Merge . .144 Preparing Source Documents ........................................144 Merging Source Documents .........................................148 Checking for Errors .................................................156 Practice Tasks ......................................................157 Contents vii 7.2 Execute Mail Merge . 158 Previewing the Results