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Council Agenda COUNCIL AGENDA December 11, 2017 7:00 PM For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Member. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting. Page 1. CALL TO ORDER 2. O'CANADA 3. DECLARATION OF INTEREST AND THE GENERAL NATURE THEREOF 4. CONSENT AGENDA - ADOPTION AND/OR RECEIPT OF MINUTES 7 - 11 - November 6, 2017, COTW Meeting Minutes 12 - 20 - November 14, 2017, Council Meeting Minutes 21 - 22 - November 20, 2017, Special Meeting Minutes 23 - 26 - December 4, 2017, COTW Meeting Minutes 27 - 142 - October 31, 2017, COA Meeting Minutes THAT the November 6, 2017, COTW meeting minutes, November 14, 2017, Council meeting minutes, November 20, 2017, Special meeting minutes, and December 4, 2017, COTW meeting minutes be adopted as circulated/amended; AND THAT the October 31, 2017, COA meeting Page 1 of 272 Council Agenda - December 11, 2017 minutes be received and filed. - STAFF REPORTS - Treasury Report No. TR-016-17 - 2018 Operating Budget THAT Council approve the 2018 Operating Budget in the amount of $13,556,853 as detailed in Appendix I to Treasury Report No. TR-016-17. THAT Council direct staff to remove the $21,600 from the 2018 Operating Budget in response to the Federal impact on Council's net honorarium. - Treasury Report No. TR-017-17 - 2017 Water and Wastewater Operating Budget THAT Council approve the 2017 Water and Wastewater Operating Budget as detailed in Appendix I to Treasury Report No. TR-017-17. - Public Works Report No. PWR-020-17 - Smith-Bolger, Creek Road, Poldervaart-Webster Drain Maintenance Update THAT Council direct staff to: a) extend the due date for the Smith-Bolger, Poldervaart-Webster, Creek Road Drains and all associated branches to May 31, 2018; b) create an appropriate municipal loan program for amounts greater than $1,000 with a 10 year term, that can be extended to those affected landowners who qualify, ensuring the municipal costs of administering the loan program are covered, and that a system to protect municipal assets is in place including any necessary legal advice; c) remove the portion attributed to the Drainage Consultant fees from the billings; d) that staff return to council with recommendations for maintenance of all municipal drains in the future in order to manage drain systems more effectively. - Public Works Report No. PWR-021-17 - Transportation Master Plan/Active Transportation Plan RFP Results THATCouncil approve and award the tender for the Transportation Master Plan/Active Transportation Plan to BT Engineering in the amount of $49,550 (+HST). Page 2 of 272 Council Agenda - December 11, 2017 - Planning Report No. PL-032-17 - Antoine Request for Legal Right of Use Agreement for Road Allowance Unopened road allowance between Concession 5 and 6 Lot 9 THAT Council defer the Antoine road use application as per the request of the applicants in order to allow the applicants time to explore potential options to improve the existing right-of-way with the CRCA. THAT Council approves the staff reports as presented at the December 4, 2017, COTW meeting. - INFORMATION ITEMS 143 - Township of Ignace - Request for Resolution Support - Flood Insurance Program 144 - 147 - Township of East Zorra-Tavistock/Tillsonburg - Request for Resolution Support - Approve Landfill Projects 148 - 156 - Consent Application B-77-17 - Lot Addition 157 - 158 - Municipality of St. Charles - Request for Resolution Support - Bill 148 159 - 160 - Councillor Last - CRCA Report 161 - 163 - Merrickville-Wolford - Request for Resolution Support - Bill 148 164 - 166 - Town of Lakeshore - Request for Resolution Support - Provincial Flood Insurance Program 167 - 175 - John McAllister - Trustee Newsletter 176 - 177 - Town of Ingersoll - Request for Resolution Support - Approve Landfill Projects 178 - 179 - National Eating Disorder Information Centre - Request to Proclaim February 7, 2018 as Eating Disorder Awareness Week (EDAW) 180 - 181 - MMA - Transient Accommodation Tax 182 - Enbridge Gas Distribution Inc./Union Gas Limited - Application for Amalgamation - Notice of Application THAT information items be received and filed. 5. UNFINISHED BUSINESS 183 - 184 - Planning Report No. PL-033-17 - Lekx Road Extension - Page 3 of 272 Council Agenda - December 11, 2017 Development Agreement with Gerald Best THAT Council pass a by-law authorizing staff to execute a development agreement with Gerald Best regarding the extension of Lekx Road. 185 - 218 - Administration Report No. AD-026-17 - Procedure By-law Amendments 219 - 223 - By-law #17-060 - Idling By-law - Mayor's Update - Councillor Jackson - Motion - Road Improvement WHEREAS the Township of Leeds and the Thousand Islands is made up of more than 300 kilometres of road surface with more than half of that being gravel roads; AND WHEREAS since amalgamation the municipality has had to regularly deal with complaints about the same roads and the same issues involving those roads at both an administrative burden and financial cost to the Township with no permanent solution to the ongoing issues; AND WHEREAS resolving our ongoing road maintenance and capital improvement problems would involve material financial front end costs, the long term savings and resident satisfaction would be realized immediately and over the long term; NOW THEREFORE BE IT RESOLVED THAT the Council direct staff to hold a special Town Hall meeting with all stakeholders including the CRCA, County representatives as well as Township residents in an effort to create a list of road issues, jurisdictional responsibilities, and commitments from responsible stakeholders that will be used in the creation of a work plan with time lines that will address in a more formal manner, these ongoing issues. - EAC Resolution - Update Terms of Reference THAT Council approve an amendment to the EAC Terms of Reference pertaining to minutes, such that any changes or additions required, be made before adoption of the minutes as opposed to usual practice of adopting as amended. - EAC Resolution - Ontario Invasive Plant Council THAT Council direct staff to invite the Ontario Invasive Plant Council to do a deputation to the Township Council on the Page 4 of 272 Council Agenda - December 11, 2017 Ontario Invading Species Awareness Program to promote education and remedial efforts of these invasive species. - Motion to Rescind Resolution #264-17 - Appointment to CRCA Board THAT Council rescind resolution #264-17 appointing Councillor Leakey as the Township representative to the CRCA Board. THAT Council appoint Councillor Last as the Township representative to the CRCA Board for 2018. 6. ACTION REQUIRED ITEMS 7. NOTICE OF MOTION 8. ANNOUNCEMENTS 9. BY-LAWS 224 - 228 - By-law #17-060 - Idling By-law THAT three readings and final passage be granted to By-law #17-060, being a By-law to Prohibit Un-necessary Idling of Vehicles and Boats. 229 - 258 - By-law #17-063 - Procedure By-law THAT three readings and final passage be granted to By-law #17-063, being a by-law to Govern and Regulate the Proceedings of the Municipal Council, the Conduct of its members and the Calling of Meetings. 259 - By-law #17-064 - 2018 Water and Wastewater Rates THAT three readings and final passage be granted to By-law #17-064, being a by-law to Establish the General Rates and Fees for Water and Sewer Rates. 260 - 272 - By-law #17-065 - Development Agreement with Gerald Best for the Extension of Lekx Road THAT three readings and final passage be granted to By- laws #17-060, #17-063, #17-064, and #17-065; AND THAT three readings and final passage be granted to By-law #17-067, being a by-law to Confirm the proceedings of The Corporation of the Township of Leeds and the Thousand Islands at its Special Meeting held on November 20, 2017, the COTW meeting held on December 4, 2017, Page 5 of 272 Council Agenda - December 11, 2017 and the Council meeting held on December 11, 2017. 10. ADJOURNMENT - THAT Council adjourn. Page 6 of 272 CORPORATION OF THE TOWNSHIP OF LEEDS AND THE THOUSAND ISLANDS COMMITTEE OF THE WHOLE – November 6, 2017 Council Members Present: Mayor Baptista Councillor Huff Councillor Jackson Councillor Lackie Councillor Last Councillor Leakey Staff: CAO, Greg Borduas Director of Planning and Development, Elaine Mallory Interim Treasurer, Nigel White left at 8:15 pm Deputy Treasurer, Jackie Jonkman left at 8:15 pm Consultant, Dennis Shand Clerk, Vanessa Latimer Deputy Clerk, Kimberly Almeida Regrets: Councillor Emmons 1. CALL TO ORDER 2. DECLARATION OF INTEREST AND THE GENERAL NATURE THEREOF 3. DELEGATIONS/PRESENTATIONS - Dave Malcolm, Malroz Engineering - Waste Management Update Mr. Malcolm from Malroz Engineering provided an update on the Township's active landfills, including a projection of their expected lifespan. - Betty Warren and George Webster - Memoriam to Honour Harold Emmons Mr. Webster requested that Council consider honouring Councillor Harold Emmons by naming a lane or street leading to recreation areas such as the Baseball diamond in Lansdowne, after Councillor Emmons. Resolution #244-17 (Lackie, Leakey) THAT the Committee of the Whole recommends that Council direct staff to bring back the most appropriate options for Council's consideration. Carried. Page 7 of 272 Committee of the Whole Minutes - November 6, 2017 4. STAFF REPORTS - Administration - 2018 Operating Budget Information Report. - Treasury Report No. TR-015-17 - Third Quarter Variance Report Resolution #245-17 (Leakey, Last) THAT the Committee of the Whole recommends that Council receive Treasury Report No.
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