• Abstract and Figures
• Public Full-text

Events Committee - 13 July 2018 - Agenda NOTICE OF MEETING Notice is hereby given of a Meeting of the Events Committee to be held in the Council Chambers, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Friday 13 July 2018 at 9.00 am Cr D Ludlow (Chairperson) His Worship the Mayor, Mr T Shadbolt Cr T Biddle Cr A Crackett Cr G Lewis Clare Hadley CHIEF EXECUTIVE Finance and Corporate Services Directorate Civic Administration Building • 101 Esk Street • Private Bag 90104 Invercargill • 9840 • New Zealand DX No. YA90023 • Telephone 03 211 1777 • Fax 03 211 1433 1 Events Committee - 13 July 2018 - Agenda A G E N D A 1. APOLOGIES 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 1 JUNE 2018 3. ACCOUNTABILITY REPORTS 3.1 Arts in Motion 3.2 Sunshine Coast Lightening Tour 3.3 Surf to City 4. FINANCIAL UPDATE 5. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Funding Application – ILT Stadium – Sky City New Zealand Breakers (b) Funding Application – Targa (c) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 1 June 2018 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (a) Funding Application Section 7(2)(i) To enable any local – ILT Stadium – Sky authority holding the City New Zealand information to carry on, Breakers without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (b) Funding Application Section 7(2)(i) To enable any local – Targa authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) 2 Events Committee - 13 July 2018 - Agenda General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (c) Confirmation of Section 7(2)(i) To enable any local Public Excluded authority holding the Minutes of Events information to carry on, Committee Meeting without prejudice or held on 1 June 2018 disadvantage, negotiations (including commercial and industrial negotiations) 3 Events Committee - 13 July 2018 - Confirmation of Minutes MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD IN THE COUNCIL CHAMBERS, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON FRIDAY 1 JUNE 2018 AT 9.00 AM PRESENT: Cr D J Ludlow (Chairperson) Cr G D Lewis Cr A H Crackett IN ATTENDANCE: Ms B Brown, Venture Southland Ms M Sievwright, Personal Assistant 1. APOLOGIES His Worship the Mayor, Mr T Shadbolt, Cr T M Biddle Moved Cr Lewis, seconded Cr Crackett and RESOLVED that the apologies be accepted. 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 20 APRIL 2018 Moved Cr Ludlow, seconded Cr Crackett and RESOLVED that the minutes be received as a true and correct record. Cr Ludlow said he had not been able to clarify the IVEM funding yet and would continue to seek confirmation from Mrs Hadley of the $50,000. 3. MATTERS ARISING Nil. 4. FINANCIAL UPDATE The financial report had been circulated. The financials showed it was overcommitted with the Iconic Fund but there was still funding available in the Creation / Promotion Fund. This allowed for flexibility when a major event came up. Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the Financial Update be received. 5. UPDATE TO TERMS OF REFERENCE Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the changes as noted in the Terms of Reference be made. 4 Events Committee - 13 July 2018 - Confirmation of Minutes 6. GENERAL BUSINESS Nil. 7. URGENT BUSINESS Nil. 8. COMMITTEE IN PUBLIC EXCLUDED SESSION Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely: (a) Funding Application – Cycling Southland – Tour of Southland (b) Funding Application – DIY Museum – Soled Out (c) Funding Application – Murihiku Maori and Pasifika Cultural Trust - Polyfest (d) Accountability Report – ILT Christmas Variety Show (e) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 20 April 2018 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (a) Funding Application Section 7(2)(i) To enable any local – Cycling Southland authority holding the – Tour of Southland information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (b) Funding Application Section 7(2)(i) To enable any local – DIY Museum – authority holding the Soled Out information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (c) Funding Application Section 7(2)(i) To enable any local - Murihiku Maori and authority holding the Pasifika Cultural information to carry on, Trust - Polyfest without prejudice or disadvantage, negotiations (including commercial and 5 Events Committee - 13 July 2018 - Confirmation of Minutes General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter industrial negotiations) (d) Accountability Section 7(2)(i) To enable any local Report – ILT authority holding the Christmas Variety information to carry on, Show without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (e) Confirmation of Section 7(2)(i) To enable any local Public Excluded authority holding the Minutes of Events information to carry on, Committee Meeting without prejudice or held on 20 April disadvantage, negotiations 2018 (including commercial and industrial negotiations) ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ 6 Events Committee - 13 July 2018 - Accountability Reports AIM – Arts In Motion 2018 Thank you for believing in us and supporting AIM – Arts in Motion 2018. 8 Schools from across Southland with 400 students came together for a fantastic night of entertainment. Time was always against us, starting planning in late January for an event of this nature in May was always going to be a challenge. Thanks to the amazing support of a group of key schools we were able to set rules, judging criteria and define what was important for our students. Judging criteria matched unit standards which many students could work towards. At times it felt like one step forward and one backwards with people pulling out (for very good reasons) and needing to be replaced. We ended up with 3 less schools than we had hoped for and pulled the event back to 1 night. This reduced costs but also reduced income. Student numbers also dropped from the expected 562 when entries come in, to 400 on the night. It was clear that the students and teachers had put huge effort into their performances, costumes, and sets. The overall standard was extremely high, with many of us feeling for the judges needing to make the tough calls and pick a winner. The 3 junior schools who officially where not competing for the prizes could have taken out many of the awards. I was blown away during the day by the way that the students supported and encouraged each other across the schools, the vibe around the Civic was electric. A few comments from schools “Congratulations to you and your team for an awesome event - let's hope it continues. As for community mindedness - you set the bar. It's great for our kids to have role models who are so generous with their time, energy and expertise.” Jim Turnell Limehills Primary “What a pleasure to be involved in AIM. I'm so pleased we came together as a group and got this going. Thank you so much to Darren and Lisa for all your work in producing the event. The kids loved it and it was such a worthwhile process to be involved in. Kids asked today what we're doing next year!” Kelly Wilkinson – Central Southland College “I would also like to add what an awesome night it was. I am so happy we managed to keep this alive as it is such an awesome experience for our young people. Roll on next year!!” Rowena Blair – James Hargest 7 Events Committee - 13 July 2018 - Accountability Reports “you did a wonderful job of this special event. I am really inspired by the work I was lucky enough to witness with my fellow judges :)” Rachel McMillian – Judge “Thank you to everyone for your hard work. I really appreciate it. I have already had emails from parents telling me how awesome they thought it was. Hope you enjoy a quiet weekend!!!!! I feel hit by a bus so can only imagine how some of you must feel!!!!” Paula Brown – James Hargest College “Just wanted to say thanks for everything that you have done with AIM and for the Arts in Southland. It was a terrific night and hope you manage to have a relaxing weekend! Our girls were just buzzing at the end of it, well done.

Load more

  20

Copy Link