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AGENDA NORTHERN SUNRISE COUNTY COUNCIL MEETING NOVEMBER 10, 2020 VIA ELECTRONIC MEETING 9:30 AM Page 1. CALL THE MEETING TO ORDER 2. ADOPTION OF THE AGENDA 3. ADOPTION OF THE MINUTES 4. BUSINESS ARISING OUT OF THE MINUTES/UNFINISHED BUSINESS 5. PUBLIC WORKS 6 - 9 5.1 RFD: Policy 6.5 Culverts/Approaches to Private Lands Policy 6.5 Culverts/Approaches to Private Lands - Pdf 6. ENGINEERING, PLANNING & DEVELOPMENT 10 6.1 2020 Development Permits List Update, November 5, 2020 Development Tracking Sheet 11 6.2 April Bentley, October 26, 2020 RE: Proposed Closure of Township Road 850 Letter from April Bentley 12 - 13 6.3 Ian Cosh, Director of Engineering, November 4, 2020 RE: Lubicon Lake Band Developments Memo for update LLB developments Little Buffalo Developments 7. FINANCE 14 - 15 7.1(a) EFT Payment List #7795 to #7873 EFT List 16 7.1(b) Cheque List #56130 to #56144 Cheque List 17 - 19 7.1(c) Charitable Donations Tally Council Grants & Charitable Donations 2020 NORTHERN SUNRISE COUNTY COUNCIL AGENDA November 10, 2020 Page 2 of 136 20 - 31 7.2 10:30 a.m. with Kevin Chrenek, Chrenek Dion & Associates of RBC Dominion Securities Inc Northern Sunrise County Investment Portfolio Summary, Chrenek Dion & Associates of RBC Dominion Securities Inc., November 10, 2020 Portfolio Presentation 2020 8. ECONOMIC DEVELOPMENT & COMMUNITY SERVICES 9. PROTECTIVE SERVICES 10. AGRICULTURAL SERVICES 11. NEW BUSINESS 11.1 Invitations 32 11.2 Kristy Belzile, Marie Reine Community Club, October 30, 2020 RE: Request Funds from Cancelled Supper with Santa Event Request from Marie Reine Community Club 33 11.3 Deputy Mayor Elaine Manzer, Town of Peace River, Committee Chair, Peace Regional Healthcare Attraction and Retention Committee, November 4, 2020 RE: Peace Regional Healthcare Attraction and Retention Committee 2021 Requisition. PRHARC 2021 Requisition Letter 34 11.4 Tanya Bell, Director of Community Services, Town of Peace River, November 4, 2020 RE: Peace Region 55+ Games 55+ Games Email Nov 4 11.5 Discussion following the conference call with Jason Luan, Associate Minister of Mental Health and Addictions on November 4, 2020 35 11.6 Rural Municipalities of Alberta 2020 Fall Convention Survey RMA Fall Convention Survey 12. COMMITTEE/REEVE/COUNCILLOR REPORTS 36 - 38 Councillor Boisvert Committee Report Councillor Boisvert 39 Councillor Duval Committee Report Councillor Duval NORTHERN SUNRISE COUNTY COUNCIL AGENDA November 10, 2020 Page 3 of 136 40 - 41 Councillor Whitehead Committee Report Councillor Whitehead 42 - 45 Deputy Reeve Williams Committee Report Deputy Reeve Williams 46 - 48 Councillor Gall Committee Report Councillor Gall 49 - 50 Reeve Kolebaba Committee Report Reeve Kolebaba 13. CHIEF ADMINISTRATIVE OFFICER’S REPORT 51 - 53 13.1 Chief Administrative Officer’s Report, Calendar, and 2020 Strategic Priorities Chart, and the Capital Action Items List October 27 - November 9, 2020 CAO Report Strategic Priorities Chart 2020 2020 CAPITAL PROJECTS ACTION ITEMS 14. CORRESPONDENCE 54 - 66 14.1 Heart River Housing Board Minutes, April 16, 2020, May 21, 2020, June 18 & 20, 2020, and September 17, 2020 2020 Apr 16 Minutes - Approved 2020 May 21 Minutes - Approved 2020 Jun 18 Minutes - Approved 2020 Jun 20 Minutes - Approved 2020 Sep 17 Minutes - Approved 67 - 69 14.2 North Peace Housing Foundation Board Meeting Synopsis October 7, 2020 Board Meeting Synopsis for October 7 2020 70 - 73 14.3 Dianne Roshuk, Chief Administrative Officer, Village of Nampa, October 21, 2020 RE: Family and Community Support Services Committee, Northern Sunrise County Watershed Advisory Committee and the Economic and Tourism Development Committee Appointments FCSS Village of Nampa Public Member Appt FCSS Village of Nampa Councillor Appt NSC WAC Village of Nampa Councillor Appt Ec Dev Village of Nampa Councillor Appt NORTHERN SUNRISE COUNTY COUNCIL AGENDA November 10, 2020 Page 4 of 136 74 14.4 Honourable Jason Kenney, Premier of Alberta, October 27, 2020 RE: Policies that Focus on Children's Health Premier of Alberta 75 14.5 Jordan Panasiuk, Chief Administrative Officer, Big Lakes County, October 27, 2020 RE: Organizational Meeting of Council Big Lakes County Letter 76 14.6 County of Northern Lights Press Release October 28, 2020 RE: Reeve and Deputy Reeve Acclaimed for Another Year Oct 2020 Organizational press release 77 14.7 Honourable Tracy Allard, Minister of Municipal Affairs, October 29, 2020 RE: Infrastructure Funding Infrastructure Funding Letter 78 14.8 Honourable Tracy Allard, Minister of Municipal Affairs, October 30, 2020 RE: 2020 Fall Rural Municipalities of Alberta Convention Municipal Affairs Letter RMA 79 14.9 Rik Vandekerkhove, Manager, VSI Services (1980) Ltd. RE: Third Quarter Report of VSI Expenditures VSI Third Quarter Report 80 - 81 14.10 Dan Williams, Member of Legislative Assembly for Peace River, November 2, 2020 RE: Linear Property Assessment NSC Linear Taxation 82 - 83 14.11 Nord-Ouest FM Press Release November 4, 2020 RE: Nord- Ouest FM Launches Website and Live Streaming Press Release 84 - 136 14.12 Public Interest Disclosure (Whistleblower Protection) Act Feedback **Added by Reeve Kolebaba** RMA Whistleblower Memo Whistleblower Act 15. PUBLIC QUESTION PERIOD 16. CLOSED MEETING 16.1 Labour Issue FOIP; Section 17 16.2 Labour Issue FOIP; Section 17 NORTHERN SUNRISE COUNTY COUNCIL AGENDA November 10, 2020 Page 5 of 136 17. ADJOURNMENT Page 6 of 136 Request for Decision Council - 10 Nov 2020 Topic: Policy 6.5 Culverts/Approaches to Private Lands Administrative Recommendation: That Council review Policy 6.5 Culverts/Approaches to Private Lands and provide direction to Administration should changes be required. Background: At the recent Service Excellence Initiative it was identified that the intent of Policy 6.5 Culverts/Approaches to Private Lands could be made more clear to prospective applicants. This policy provides access of one approach per parcel, that is adjacent to a developed road. A specific concern was identified by one potential applicant around requesting the removal of other approaches to a parcel in order to qualify for a replacement approach. Under the current policy, this is the first request we have been unable to resolve. In administering this program, staff has had the following practice: Requests for the first access to a parcel (number 5 in the policy) are prioritized by how far from the desired standard the existing access to the parcel is, the desired standard being one functioning approach per parcel. In order of decreasing priority: 1. Parcels without access rank the highest. 2. Parcels with one approach that is below the desired standard are evaluated based on improving the worst access first. 3. Parcels that have one or more approaches that are below standard are evaluated*, also on a worst access first basis. *When there is more than one approach to a parcel and the landowner would like to qualify for having one built or replaced for them at the County's cost, they must consent to the removal of other approaches on the same parcel. If, upon review by Administration, the approaches need to be handled differently, this would then come under another County program, aside from this policy. The approaches that are extra or do not meet current standards are removed to restore the functioning of the ditch, remove barriers to maintenance of our road allowances and to manage access onto the roads and from the roads to the land. Old approaches often lack a functioning culvert or can freeze up causing flooding. Every approach requires some additional effort to maintain. Where a property is divided by a natural feature that cannot be crossed, such as a watercourse, each piece of the property divided from the rest is considered to be a parcel. Development considerations: Should a landowner want more than one approach to a parcel, they may request permission to construct it at their cost. We often see these requests when an owner is looking at subdividing, as the landowner is required to provide access, that meets our standards, to both the subdivision and the remainder of the parcel. It is a standard requirement in a development permit for a residence that the landowner provide adequate access to the parcel. Page 7 of 136 Page 2 of 4 IMPLICATION OF DECISION Financial Implications: Costs for this program are included in the annual Capital Budget. Policy and/or Legislative Implications: 1. Policy 6.5 Culverts/Approaches to Private Lands Public Consultation Required: None Attachments: 1. Policy 6.5 Culverts/Approaches to Private Lands Alternative Options: 1. Council could receive this Request for Decision for information. REVIEWED AND APPROVED FOR SUBMISSION TO COUNCIL Department Manager: Date: November 4, 2020 Ian Cosh Chief Administrative Date: November 4, 2020 Officer: Cindy Millar Page 8 of 136 Page 3 of 4 NORTHERNSUNRISE COUNTY POLICY6.5 CULVERTS/APPROACHESTO PRIVATE LANDS Department: Public Works Date Approved: August 12, 2014 Rescinds: 6.5 Council Res. No: 729/O8/12/14 PURPOSE: To define the guidelines for providing access approaches to private lands and to establish a policy to determine the annual installation/replacement program. SCOPE: This applies to all properties located in the County requiring access. POLICY: 1. All requests for culverts/approaches and their maintenance must be presented in writing either by letter or on the service inquiry form by December 31 of the preceding year. 2. Council will annually designate funds for the culvert/approach program in the County operating budget. 3. The County will require and install sloped end culverts on all County roads and approaches. 4. The County will provide one access per quarter to agricultural land. Allother approaches will be the responsibility of the landowner. 5. The Director of Public Works will review the requests using the following criteria: a) availability of funds in the Counci|—approved budget b) the number of approaches/culverts currently accessing the parcel c) priority will be given as follows: i) the first access to a parcel containing a permanent residence; ii) the first access to a parcel on which a residence is to be constructed subject to satisfactory evidence that the construction will proceed (eg.
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