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WAPCOS LIMITED (A Government of India Undertaking - Ministry of Water Resources, River Development and Ganga Rejuvenation)

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WAPCOS LIMITED (A Government of India Undertaking - Ministry of Water Resources, River Development and Ganga Rejuvenation) WAPCOS LIMITED (A Government of India Undertaking - Ministry of Water Resources, River Development and Ganga Rejuvenation) “GEOPHYSICAL INVESTIGATION FOR PREPARATION OF MASTER PLAN AND FEASIBILITY REPORT FOR SIEM REAP RIVER BASIN, CAMBODIA” Request for Proposal (RFP) RFP No.: WAP/BD/GEOPHYSICAL/SIEMREAP/2015 Issued on: 19th Oct, 2015 Key Dates Proposals Submission 4th Nov , 2015; Time: 11:00 AM (IST) Deadline: Opening of the Bid 4th Nov , 2015; Time: 12:30 AM (IST) Proposals must 90 days after the proposal submission remain valid for: deadline Business Development Division 904-905, 9th floor, Kailash Building, K.G. Marg, New Delhi- 110001 1 Contents SECTION - 1 - INVITATION FOR BIDS..…………………………………………………3 DISCLAIMER………………………………………………………………………………..…….4 SECTION - 2 - DATA SHEET & INSTRUCTION TO FIRMS……………………….5 SECTION - 3 – TERMS OF REFERENCE (TOR) FOR “GEOPHYSICAL INVESTIGATION FOR PREPARATION OF MASTER PLAN AND FEASIBILITY REPORT FOR SIEM REAP RIVER BASIN, CAMBODIA”………………………………………...15 SECTION - 4 - DELIVERABLES & TIMELINES…………………………………….…17 SECTION - 5 - ANNEXURES Annexure-A PROJECT DESCRIPTION SHEET FORM……………………….…..18 Annexure-B1 FORM TECH-7……………………………………………….…………...19 Annexure-B2 FORM TECH-8………………………………………………….………...20 Annexure-C SUMMARY OF COSTS………………………………………………..….21 2 SECTION - 1 INVITATION FOR BIDS WAPCOS Limited is a “MINI RATNA” ISO 9001:2000 accredited Public Sector Enterprise under the aegis of the Union Ministry of Water Resources, River Development and Ganga Rejuvenation. Incorporated on June 26th, 1969 under the Companies Act 1956, WAPCOS has been providing consultancy services in all facets of Water Resources, Power and Infrastructure Sectors in India and Abroad. WAPCOS desires to obtain services for “GEOPHYSICAL INVESTIGATION FOR PREPARATION OF MASTER PLAN AND FEASIBILITY REPORT FOR SIEM REAP RIVER BASIN, CAMBODIA” and invites proposal for the same. The following may kindly be noted: 1. Relevant information regarding submission of TECHNICAL and FINANCIAL proposal, details on the Services and Selection of Agency are provided in the Request for Proposal (RFP). 2. The RFP includes the following documents: I. Invitation of Bids Disclaimer II. Data Sheet and Instruction to Firms III. Terms of Reference IV. Deliverables & Timelines V. Annexures The complete bid document along with relevant documents shall be submitted to the following address by 4th Nov 2015: Engineer Business Development WAPCOS LIMITED 904-905, 9th floor, Kailash Building 26 K.G. Marg, New Delhi-110001 Tel: 011-23326646, Fax: 011-23765364 Email: [email protected] 3 DISCLAIMER This Request for Proposal (RFP) Document for “Geophysical Investigation for Preparation of Master Plan and Feasibility Report for Siem Reap River Basin, Cambodia” contains brief information about the scope of work and selection process for the Successful BIDDER (or ‘Firm’). The purpose of the Document is to provide the BIDDER/Firm with information to assist the formulation of their bid application. While all efforts have been made to ensure the accuracy of information contained in this RFP document, this document does not purport to contain all the information required by the BIDDERS. The BIDDER/FIRM should conduct their own independent assessment, investigations and analysis and should check the reliability, accuracy and completeness of the information at their end and obtain independent advice from relevant sources as required before submission of their bid application. WAPCOS or any of its employees or advisors shall incur no liability under any law, statute, rules or regulations as to the accuracy or completeness of the RFP Document. WAPCOS reserves the right to change any or all conditions/ information set in this RFP document by way of revision, deletion, updating or annulment through issuance of appropriate addendum as WAPCOS may deem fit without assigning any reason thereof. WAPCOS reserves the right to accept or reject any or all applications without giving any reasons thereof. WAPCOS will not entertain or be liable for any claim for costs and expenses in relation to the preparation of the bid applications to be submitted in terms of this RFP document. 4 SECTION - 2 DATA SHEET & INSTRUCTION TO FIRMS A. GENERAL Details of Geophysical Investigation using electrical method (VES) for Project identification of potential aquifers is required to be carried out for precise understanding of the behaviour of groundwater regime, its potentiality as a source for domestic and Irrigation requirement of the rural population and for preparation of Master Plan and Feasibility Report for Siem Reap River Basin. Name of the "Geophysical Investigation for Preparation of Master Plan and Project Feasibility Report for Siem Reap River Basin, Cambodia". Assigned B. PREPARATION OF PROPOSALS Language for English. Submission of proposal Validity of the The Bid shall remain valid for acceptance for three months from the Tender / Bid proposal submission deadline. If the Bidder however fails to keep his Bid valid for 90 days or tries to modify the quoted rates during the period, the owner shall be entitled to forfeit the Bid Guarantee / EMD without any notice or proof of damages, etc. Earnest Money The Bidder shall submit EMD of amount equal to INR 1, 00,000/- in the Deposit (EMD) form of Demand Draft of any Nationalized Bank in favour of “WAPCOS Limited”, payable at Delhi for one site only. *The Bid shall be summarily rejected if the same is not accompanied by EMD. A 2nd inner envelope should contain the EMD. Liquidated In the event of delay in the project within the stipulated period of 60 Damage days due to reasons attributable to the BIDDER, WAPCOS may charge a penalty @ 1.5% of the project cost for each month of delay subject to a maximum of 5% of the project cost irrespective of the total time of delay. The delay in completion of the project shall be monitored as per timeline defined under SECTION - 4 - DELIVERABLES & TIMELINES. 5 Performance In case of unsatisfactory performance, WAPCOS shall have the right to of the terminate the contract and get the work executed at contractors risk contractor at and cost. the site Dispute All differences or disputes between the parties arising during the Settlement progress of work or after its completion will in the first instance be amicably settled / resolved between the parties. Failing amicable settlement Chairman and Managing Director, WAPCOS shall be the deciding authority. The laws of Govt. of India shall prevail. Force Majeure In case of an event beyond the reasonable control of a party (Force Majeure), and which makes a party’s performance of its obligations hereunder impossible or so, impractical as reasonably impossible in the circumstances, and includes, but not limited to war, riots, civil disorder, earthquakes, fire, explosion, storm, flood, or other adverse weather conditions, strikes, lockouts, or other industrial actions(except where such strikes, lockouts, or other industrial actions are within the power of the party invoking Force Majeure to prevent any action by Government Agencies), the party affected by Force Majeure shall take all reasonable measures to remove such party’s inability to fulfil its obligations with a minimum delay. A party affected by Force Majeure shall notify the other party of such event as soon as possible and in any event not less than fourteen (14) days following the occurrence of such event. The party shall take reasonable measures to minimize the consequences of any event of Force Majeure. Qualifying The firm shall be a profit making company in last 3 years. Criteria The minimum technical score (St) required to pass is 75 Points. Technical TECHNICAL PROPOSAL (1st Inner Envelope) Proposal 1) Power of Attorney to sign the Proposal 2) TECH-1-TECHNICAL PROPOSAL SUBMISSION LETTER 3) TECH-2A-ORGANIZATION or COMPANY PROFILE 4) TECH-2B- EXPERIENCE (PDS format attached as Annexure –A) 5) TECH-3-DESCRIPTION OF APPROACH & METHODOLOGY IN RESPONDING TO THE TERMS OF REFERENCE 6) TECH-4-WORK SCHEDULE AND PLANNING FOR DELIVERABLES 7) TECH-5-TEAM COMPOSITION, ASSIGNMENT, AND KEY EXPERTS’ INPUTS 8) TECH-5 (Cont.)-CURRICULUM VITAE (along with the Positions 6 assigned) 9) TECH-6-ANNUAL TURNOVER (last 3 years) 10) TECH-7-UNDERTAKING (In proper legal parlance as per attached format Annexure-B1) 11) TECH-8-DECLARATION (In proper legal parlance as per attached Annexure-B2) A signed copy of RFP from an authorized representative should be enclosed along with the Technical Proposal. The Technical Proposal shall not include any financial information. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal non-responsive. Financial Financial Proposal (3rd Inner Envelope) Proposal (1) FIN-1-FINANCIAL PROPOSAL SUBMISSION LETTER (2) FIN-2-SUMMARY OF COSTS (Format Attached as Annexure-C) (3) FIN-3-TERMS OF PAYMENT Note: The firm shall not deviate from the Terms of Payment as mentioned in the Request for Proposal. Failure to comply with the requirement will make the proposal non- responsive. Pre bid Not Envisaged Meeting Bidding Following points should be kept in mind before submission of Bids Procedure Proposal shall be submitted only in Hard copy. All the documents of the Bid shall be submitted duly stamped and signed on each page by accredited representative of the firm as a token of their acceptance. The authorization shall be in the form of a written power of attorney attached to the Technical Proposal. The 3 copies (1 Original & 2 Copies) of the Technical Proposal shall be placed inside a sealed envelope clearly marked “TECHNICAL PROPOSAL”, [Name of the assignment], RFP number, name and address of the applicant and a warning “DO NOT OPEN UNTIL [INSERT DATE AND TIME OF THE TECHNICAL PROPOSAL SUBMISSION DEADLINE]”. 7 Similarly, the original Financial Proposal shall be placed inside a sealed envelope clearly marked “FINANCIAL PROPOSAL” followed by the name of the assignment, RFP number, name and address of the applicant and with a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL”. The sealed envelopes containing the Technical and Financial Proposals shall be placed into one outer envelope and sealed.
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