HEDIS Refresher- Eye Exam Medical Record Documentation Webinar
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HEDIS Refresher- Eye Exam Medical Record Documentation Webinar Presented by: Martha Layne, RN, MHA HEDIS Clinical Lead, PHC Webinar Instructions Eureka | Fairfield | Redding | Santa Rosa Webinar Instructions • All participants have been muted to eliminate any possible noise interference/distraction. • If you have a question or would like to share your comments during the webinar, please type your question in the “question” box or click on the “raised hand” icon. Eureka | Fairfield | Redding | Santa Rosa Objectives • Overview of HEDIS & Partnership Healthplan • CDC- Eye Exam indicator Pathology of Diabetic Retinopathy Importance of eye exams for members dx w/Diabetes Importance of eye exam results being communicated w/PCP Documentation to provide from the eye exam for HEDIS • Contacts & Resources • Q&A Eureka | Fairfield | Redding | Santa Rosa Intro to PHC Southeast: Solano, Yolo, Napa Southwest: Sonoma, Marin, Mendocino, Lake Northeast: Lassen, Modoc, Siskiyou, Trinity, Shasta Northwest: Humboldt, Del Norte Eureka | Fairfield | Redding | Santa Rosa Overview • What is HEDIS? • Healthcare Effectiveness Data and Information Set • Why is HEDIS Important? • Evaluates clinical quality in a standardized way • Identifies opportunities for improvement • Regional-level performance is publicly reported • Regional-level reporting is required by the State • HEDIS/CAHPS equates to 50% of NCQA Accreditation Score Eureka | Fairfield | Redding | Santa Rosa Overview Measure Reporting Methodology: • Administrative Measures • Measures the entire eligible population • Data collected through transaction data or other administrative data used to identify the eligible population and numerator (i.e. Claims/encounter) • Hybrid Measures • Measures a statistically significant sample of the eligible population • Data collected from transaction data or other administrative data and key data elements collected from the medical record Eureka | Fairfield | Redding | Santa Rosa CDC Measure • Measure Description: the percentage of members 18-75 years of age with diabetes (type 1 and type 2) who had each of the following: • Hemoglobin / HbA1c Testing • HbA1c Poor Control (>9.0%) • HbA1c Control (<8.0%) • Eye Exam • Medical Attention for Nephropathy • Blood Pressure Control (<140/90 mm Hg) Eureka | Fairfield | Redding | Santa Rosa Guest Speaker • Dr. Sean Sumsion, Ophthalmologist o Board-Eligible Ophthalmologist o Cataract surgery, LASIK, and PRK o Contributor / author on 5 peer review articles Eureka | Fairfield | Redding | Santa Rosa HEDIS Eyecare Webinar Sean Sumsion, MD Riverside EyeCare Professionals January 23rd, 2019 Diabetes Burden • US Data • Pre-Diabetes: 84.1 Million (33.9%) • Diabetes: 30.3 Million (9.4%) • Diagnosed: 23.1 Million • Undiagnosed: 7.2 Million (23.8%) • Among age 65+: 25.2% • Type 2: 95% • Highest Incidence - American Indians, Alaska Natives, Non-Hispanic Blacks, and Hispanic ethnicity • Lower Socioeconomic status Higher risk National Diabetes Statistics Report, 2017. Atlanta, GA: Centers for Disease Control and Prevention, US Department of Health and Human Services; 2017. More Statistics • ADA • 1.5 Million New Dx each year • 7th Leading cause of death in US • Multiplier of 2.3 – cost of having diabetes • Billions • $327 Total Costs • $237 Direct Medical Costs • $90 Billion Reduced Productivity • Leading Cause of Blindness (18-64) • 50% of pts have Peripheral Neuropathy • Leading Cause of Kidney Disease (25% ) Pathology • Microvascular disease – Nephropathy, Neuropathy, and Retinopathy Mild Non-Proliferative DR Moderate Non-Proliferative DR Severe Non-Proliferative DR Proliferative DR Diabetic Eye Exam • Recommendations: • Type 1: Annual screenings beginning 5 years after onset of disease • Type 2: At time of diagnosis + yearly thereafter • Gestational: Not require eye exam during pregnancy • Only 60% of DM pts get yearly screenings • Optometry + Ophthalmology • Prompt referral for NPDR, PDR, DME • PRP, Anti-VEGF tx • Eye = Kidney = Nerve Real World Practice • On date of Exam: • PCP • Record Fasting glucose, HbA1c • Exam findings including degree of Retinopathy (if any) and plan for tx/ follow- up • Type +/- retinopathy; BDR vs PDR, DME • W/o = 1 year • Mild NPDR = 9 months • Moderate NPDR = 6 months • Severe NPDR = Tx + 3 months • PDR/DME = Monthly • EMR Note Generated, e-faxed to PCP CDC Eye Exam Medical record documentation for eye exams: 1. Member/Patient’s Name and DOB 2. Date of Service 3. Signature from the provider that performed the exam, which must include one of the following credentials: • Optometrist- O.D. • Ophthalmologist- M.D. • Please ensure signature includes a notation of Ophthalmology as the provider’s specialty 4. Medical Record evidence showing one of the following: • A retinal or dilated eye exam for 2018 with results • Or a negative retinal or dilated eye exam in 2017 with results • Or evidence of a bilateral or two unilateral enucleation any time in the members history Eureka | Fairfield | Redding | Santa Rosa CDC Eye Exam • Accepted Documentation of a Dilated or Retinal Eye Exam: • Abbreviations - phrases indicating an exam was performed include the below: (this list is for reference, and is not exhaustive) • Diabetic Eye Exam/Dilated Eye • Post. Chamber (P), Disc (D), Exam (DEE) Macula (M), Vessel (V), Periphery • Dilated Fundus Exam (DEF) (P) • Documentation provided must also state the results of the exam: • Diabetic Retinopathy (DR) • Negative/No Diabetic Retinopathy • Background Diabetic Retinopathy • Non-Proliferative Diabetic (BDR) Retinopathy (NPDR) • Proliferative Diabetic Retinopathy • No Ocular Complications (PDR) Eureka | Fairfield | Redding | Santa Rosa CDC Eye Exam Unacceptable Documentation of a Dilated Eye Exam: • “Diabetes without Complications” Eureka | Fairfield | Redding | Santa Rosa Diabetes Eye Exam Communication Form Comprehensive Diabetes Care Screening or Monitoring for Diabetic Retinal Disease Megan Wilson, HEDIS Program Manager Partnership HealthPlan of California | 4665 Business Center Drive, Fairfield, CA 94534 Phone: (866) 828-2302 | Fax: (707) 863-4314 Eye Care Specialist: In order to meet the annual documentation requirement for Healthcare Effectiveness Data and Information Set (HEDIS), please assist us in clarifying / obtaining this member’s most recent retinal exam findings. Please fax or mail this form along with exam notes to the contact listed above. Please complete the sections below: The following patient had a dilated or retinal examination for evaluation of diabetic retinopathy. Patient Name Date of Birth: CIN #: Date of Eye Exam: Eye Examination Report Retinal Exam Findings (Put an X for applicable findings) OD OS No Diabetic Retinopathy (DR) Non-proliferative DR: Mild Moderate Severe Proliferative DR Recommended follow-up in months Additional comments: Eye Care Specialist’s Signature: Eye Care Specialist’s Name (Please print): Ophthalmologist or Optometrist (Put an X by one) Date: Retain a copy in Patient Record CDC-EE 05/18 Disclaimer: Health Services Advisory (HSAG) finds that this form completed by the provider along with exam notes in the member’s medical record would meet HEDIS criteria for acceptable documentation of a member’s most recent retinal exam results. As a stand-alone document the form would have to be included as part of the member’s medical record and reference that the eye exam was actually completed to meet HEDISEureka criteria for acceptable| Fairfield documentation. | Redding | Santa Rosa HEDIS 2019 Timeline th Primary Medical May 9 Final rates locked Record Retrieval & Stop all and reported to Review Retrieval DHCS & Review Mar May Jul Feb Apr Jun Aug Secondary Medical Record HEDIS 2019 Retrieval Performance shared with Week of Feb 11th Medical Record Provider Network PHC kicks off annual Review Validation HEDIS Audit Audit May 10th-15th Eureka | Fairfield | Redding | Santa Rosa Eye Care Providers & PHC • Contracted Providers • Participation in Partnership’s Quality Improvement and Utilization Management Programs is required per contract. This includes participation in office reviews, chart and access audits, and focused reviews. • VSP Providers • This request is covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), as amended, the Privacy Rule and state law. Eureka | Fairfield | Redding | Santa Rosa Resources PHC’s HEDIS Website • http://www.partnershiphp.org/Providers/Quality/Pages/HEDISLandingPage. aspx • HEDIS 2018 Performance • HEDIS FAQs • Upcoming Events and Activities • Measure definitions and documentation requirements NCQA Website • http://www.ncqa.org/HEDISQualityMeasurement.aspx Eureka | Fairfield | Redding | Santa Rosa Contact Us For all questions please contact the PHC HEDIS Team: • Phone: (866) 828-2302 • Fax: (707) 863-4314 • Email: [email protected] • Mail: Attn: QI HEDIS Team Partnership HealthPlan of California 4665 Business Center Drive Fairfield, CA 94534 Eureka | Fairfield | Redding | Santa Rosa Questions? Eureka | Fairfield | Redding | Santa Rosa.