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It is brought to the attention of the staff of the European institutions and agencies of the European Communities that a post of function group AD, grade 11 is vacant at the European Monitoring Centre for Drugs and Drug Addiction (EMCDDA).
The EMCDDA is one of the EU’s decentralised agencies. Established in 1993 and based in Lisbon, it is the central reference point of information on drugs and drug addiction in Europe.
Within the EMCDDA, the official will be required to provide assistance to the EMCDDA as far as ex-ante verification and risk assessment are concerned.
For additional information on the EMCDDA, please see http://www.emcdda.europa.eu/
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To provide expertise, advice and support to the EMCDDA authorising officer for the verification of the budget and financial transactions and for the analysis, assessment, management and control of the risks involved. The post is assigned to the office of the EMCDDA Director. The job holder will work in close cooperation with the EMCDDA deputy authorising officers and the services of the Administration unit in charge of budget and financial management and accounting.
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The successful applicant will be responsible, among others, for:
• Ex-ante verification of the operations aimed at executing the EMCDDA budget, pursuant to the applicable financial regulations and internal control standards, particularly in order to ascertain that the operation complies with the relevant rules and that the principle of sound financial management has been applied.
• Provision of technical expertise and advice to help the authorising officer in the assessment and management of the risks involved in or associated to his/her activities, to ensure the regularity, effectiveness and quality of the relevant management and control processes and operations. This could include actions for promotion of best practices, training and awareness raising.
• Any other specific tasks assigned by the EMCDDA authorising officer.
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• Proven experience relating to the areas covered by the job profile, namely in ex-ante verification and risk analysis.
• Proven experience in dealing with audit and quality management processes.
• A thorough knowledge of financial regulations and processes to be applied for the execution of the requested duties, with special attention to the provisions concerning procurements and budget operations/financial transactions.
• Excellent organisational skills and good ability to work alone as well as a team player, being able to assure speed and accuracy in performing different tasks.
• A good command (written and spoken) of at least three EU official working languages, including English and French.
• A good command of MS Office applications, particularly Word, Excel, PowerPoint, as well as Internet and e-mail applications.
• Solid knowledge of, and experience in, the use of SINCOM and ABAC systems.
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• Degree in economics or in business administration.
• Ability to work under pressure and to tight deadlines.
• Proven drafting skills in Portuguese.
• Experience of working in a multicultural/multilingual environment.
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Only applications from officials of European institutions and agencies referred to in Article 1(a) of the abovementioned Staff Regulations are eligible, provided that the applicant is in the grade covered by the present vacancy notice.
Each application shall include the following documents:
• a motivation letter, in English or in French (maximum 1 A4 page), presenting the request for transfer and indicating the current function group and grade of the candidate.
• a Curriculum Vitae in English or in French in European format (see European CV).
Applications shall be sent to the attention of the EMCCDA Director, by quoting the reference number , to Rua da Cruz de Santa Apolónia, 23-25, P-1149-045, Lisbon, Portugal. In order to meet the closing date for submission, each application may be sent by fax, to the number: (351) 218 13 70 13 or by e- mail, to [email protected], but the original application shall then be transmitted by postal mail or hand delivery. Failure to submit the original application will result in the automatic exclusion of the applicant. Candidates are kindly requested to send their applications as separate sheets without stapling or binding them together. In order to ensure the reception of applications, we strongly recommend sending your application by registered mail. 2 The closing date for submission of the applications is: 25 July 2008 at 17h00, Lisbon time (date and hour of postmark, fax, e-mail or receipt of delivery).
All personal data collected for this selection process will only be used for the purposes of this selection procedure and will in no case be transmitted to any third party. Any data provided will be treated in the strictest confidence and with high standards of security. All documents provided to the EMCDDA during this selection procedure will be kept in EMCDDA files and will not be returned to applicants. Application documents will only be kept for as long as it is mandatory to fulfil the requirements of existing auditing/control procedures applicable to the EMCDDA.
Documentary evidence supporting the information provided by candidates in the application may be requested at a later stage. No document will be sent back to candidates.
Applications will be considered by the EMCDDA appointing authority who may invite applicants for an interview. Following this, the appointing authority will make his decision. Only candidates selected for interviews will be contacted. Candidates who have not been contacted by the EMCDDA by 30 November 2008, should consider that their application has been unsuccessful.
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The successful candidate will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in relation to the interests that might be considered prejudicial to his/her independence.
The successful candidate will be required to carry out his/her duties and conduct himself/herself solely with the interests of the Communities in mind; he/she shall neither seek nor take instruction from any government, authority, organisation or person outside his institution. He/she shall carry out the duties assigned highly objectively, impartially and in keeping with his/her duty of loyalty to the Communities.
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The EMCDDA is an equal opportunities employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation. The EMCDDA actively encourages applications from women.
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Elsa Costa — Tel. (351) 218 11 30 02 ò Fax (351) 218 13 70 13
Date of publication: 23 June 2008
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