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September 2020 Roundtable Common Session

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September 2020 Roundtable Common Session September 2020 Roundtable Common Session This is the Third Jersey Devil District Roundtable done On-Line. Hopefully, the restrictions that make this necessary will soon be lifted and we can get back to seeing each other’s happy faces again. The following sections are provided by the individual ‘subject area specialist’, as identified. Please feel free to provide additional information or suggestions at any time. Commissioners Input (Duane Hunt) (Email ) Recruitment Idea Guides – available through Unit Commissioners District Chair Input (Robert Krehely) District Executive Input (Sharon McKenna) Change JDD Roundtable to 1st Wednesday ? 1st Thursday ? OA Information (OA-Chief) (Ordeal Sep 19) Activities (Cathy Gunsten)(JDD WEBELOS Woods Oct 2-3-4/OC Cub Camporee Oct-17/CSR Op-Hallloween Oct 23-24 District Committee meeting/Information On the Calendar for 21 September – Teleconference ? Advancement (Roy Ringer)(Rod Grady) https://www.jerseyshorescouts.org/scoutingathome New Eagles (North) (Rod Grady) New Eagles (South) (Roy Ringer) FOS Updates (Todd Lund) Camping and Summer Camp (Bill Zinky)(George Agin) Training (Gretchen Tunison) (YPT in-person tomorrow at CSR) District Dinner Flyer General Interest: (Anyone) Monthly Themes: Cubs Scouts BSA September Trustworthy Nature / Environment https://troopleader.scouting.org/program-feature-nature-and-environment/ October Loyal Ethics https://troopleader.scouting.org/program-feature-ethics/ Philmont Cub Supplements – Ended with August 2020 – Start Over ? New Member Coordinator: Does Your Unit Have one ? Success ? Problems ? A New Jersey Devil Story – Was it real ? Places to Go – Treasure Island 2021 – available weekends – FREE CAMPING ! Den Meeting Ideas – with resources Jamboree on the Air (JOTA) – 62nd JOTA – October 18-20, 2020 – arri.org/jamboree-on-the-air-jota And Scouting.org/international/jota-joti/jota Every Unit Every Month – Unit Visitation Schedule September Membership The Recharter process should begin after recruitment is finished. It is important that newly registered adults are appropriately trained for their positions before the unit recharters. Council will be communicating with units and individuals in September regarding necessary training and resources. 1. Is the unit leadership familiar with the recharter process? Are they aware of the online rechartering tools? 2. Has the unit appointed a key individual to handle the process and streamlined work? 3. Is the unit familiar with the proper contacts in the Council office should they need assistance? Advancement It is important that the unit has an Advancement Chair to be responsible for recording and submitting all records of ranks, awards and Merit Badges. This individual should be both familiar with the program and responsible to stay current in their record keeping. 1. Is the current Advancement Chair familiar with the responsibilities and processes of the position? 2. Is the unit familiar with Internet Advancement offered through MyScouting.Org? 3. If the Advancement Chair is new to the position, has there been a transition period offered so the previous Advancement Chair can educate the current Chair and explain the position? Training Every March the Council holds University of Scouting, a one day event that offers several different training courses offered during various class periods. University of Scouting is a convenient way for leaders to receive necessary training and also participate in courses to expand their current knowledge set. 1. Is the unit aware of what training courses it’s leaders need? Do they know which are required for the top leader position? 2. Are they looking forward to leadership transitions and who will fill vacant roles? Are they familiar with the trainings required for those roles? Upcoming Events: 1. Operation Halloween – Held at Citta Scout Reservation every year, this weekend draws thousands to a fun-filled and spooky haunted hay ride and amusements. Units are invited to sell tickets for this event and earn a commission! Finance Has the unit held their popcorn kickoff? It is important to have a fun, exciting kickoff to sale to get scouts motivated to fundraise to support their Scouting activities. October Finance The Popcorn Campaign is underway, and next year’s Family FOS Campaign is getting ready to begin. Discussion items may include: 1. Do you have enough materials for the Popcorn Campaign (e.g. order forms, etc.)? 2. Are you aware of Pickup Date, time and location? 3. Are you aware of the Friends of Scouting Campaign? Has your unit selected a Friends of Scouting Presentation date yet? If so, when? 4. Who is the person in your unit that coordinates Friends of Scouting? 5. If the unit does not have a history of participating, would it be okay if someone from our district contacts your unit’s coordinator to discuss it? Activities/Events In early November the Council sponsors its annual Scouting for Food Campaign and schedules the Scouters’ Recognition Dinner, where volunteers thank volunteers for their service to Scouting. Unit leaders will receive an announcement of this event as well as a form to nominate individuals for the Silver Beaver Award. 1. The district will distribute bags to the units. Is the unit aware of the scheduled pickup time for these bags and have they projected and informed the district of the number of bags needed to cover their pickup area? 2. Are local troops and packs pairing off (joining forces) for the Scouting for Food Campaign? This is a good way to develop a relationship between a pack and troop. 3. Has the unit committee been informed of the Recognition Dinner and that anyone can nominate a deserving Scouter for the Silver Beaver Award? Charter Renewal December is designated as charter renewal months for all units. All charter packets should be distributed the units during the month of October. There are preparations that need to be started 60-days and 45-days before that event. 1. Inform unit of district’s rechartering date. 2. 60-days before, the unit commissioner should review the charter packet with the unit and work with the unit committee to conduct a membership inventory of all youth and adults. 3. Inform the unit that only recharting will open November 1st. 4. 60-days before, the unit commissioner should review the JTE Unit form with unit leaders. 5. 45 days before, the unit commissioner and unit chairperson conduct a unit charter renewal meeting to complete all of the paper work. 6. The unit commissioner should, if possible, arrange to present the charter to the head of the chartered organization at a regular meeting or activity of the chartered organization. 7. All paperwork and monies should be turned in by December 1st. Upcoming Events: 1. Winter Thunder – Held each year during the week following Christmas, Operation Winter Thunder offers troops and crews the opportunity to embrace winter camping and participate in unique activities and competitions. 2. District Dinner- Annual District Dinners are held in each district in November or December. These events are the annual business meeting for the district as well an evening to recognize the efforts of the volunteers of the district. Everything you need to know about the New Member Coordinator position September 25, 2019 Bryan Wendell Cub Scouts, Scouting Tips, Scouts BSA Joining a new Scout unit can be a little overwhelming at first. You’re presented with a calendar full of fun upcoming activities, but all the new people, places and things can seem like a lot to digest. Fortunately there’s help. It comes in the form of a volunteer whose job is all about making new members feel right at home. It’s called the New Member Coordinator, and it’s a position invented by volunteers in 2017 to help welcome new Scouting families to our life-changing, adventure-packed program. In the Scouting spirit of friendliness and helpfulness, we kindly recommend that every Scout unit identify one or more volunteers to serve in this vital role. At what levels can New Member Coordinators serve? There are New Member Coordinators at the unit level and — new in 2019 and beyond — at the district and council level, too. What does a unit-level New Member Coordinator do? The unit-level New Member Coordinator forms a connection with new members and their families. They are appointed by and report to the Unit Committee Chair. Each unit should have one — or, ideally, more than one — New Member Coordinator. In general, all unit-level New Member Coordinators: Serve as welcoming ambassadors for the unit. Work with the unit committee in developing and implementing the Unit Membership Plan. Participate in New Member Coordinator training and collaborate with the district membership team. “New Member Coordinators can be a game-changer for membership retention as well as recruitment,” says Linda Baker, chairwoman of the New Member Coordinator Task Force. “Having one or more NMCs in a unit can make everything easier and more fun.” What does a New Member Coordinator wear? In most cases, New Member Coordinators do not wear the Scout field uniform (unofficially known as the “Class A”). In an effort to make new Scouting families feel as comfortable as possible, New Member Coordinators dress like new members — not like longtime Scouting veterans. It makes sense. But that doesn’t mean the New Member Coordinator should attend meetings incognito. The Scout Shop offers an array of New Member Coordinator gear, including neckerchiefs, pins, hats, polos and T-shirts. https://www.scoutshop.org/catalogsearch/result/?q=%E2%80%9Cnew+member+coordinator%E2%80%9D How can someone register as a New Member Coordinator? The easiest time to register someone as a New Member Coordinator is when your pack, troop or crew recharters. The New Member Coordinator, which uses the registration code “NM,” is a member of the unit committee. This role replaced the roles of Unit Membership Chair and Parent Coordinator, which are no longer available.
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