MEMORANDUM
TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: April 9, 2021 ______
POTENTIAL INCOME TAX REVENUE LOSS In March 2020, Governor DeWine signed HB197 into law to respond to the public health emergency and economic crisis precipitated by the COVID-19 pandemic. This legislation included Section 29, which, in effect, states that income taxes should be collected by the municipality where employers are located and not the city or village where remotely working employees reside. Section 29 will expire 30 days after the Governor ends his declaration of a state of emergency. Legislators have introduced HB157 and SB97 (134th General Assembly), which seek to immediately repeal the Section 29 provision. This repeal would allow jurisdictions of residence to collect income tax from employees who are working from home rather than the jurisdiction where they worked pre-pandemic.
Also, there are now four lawsuits challenging the legality of collecting city income taxes from people based on where they worked ahead of the pandemic, even if they have since been working elsewhere remotely.
The Regional Income Tax Agency (RITA), which administers the City’s income tax has amended its current refund form to allow people to submit claims for refunds if they have been working at home during the coronavirus pandemic.
But RITA is making no promises to pay those refunds, instead cautioning on the form: “RITA will hold your request for refund in a suspended status until this litigation is concluded.”
I have estimated the City of Oxford’s loss in income tax revenue at $1.5 million (or more). This represents 16.7% of estimated FY 2021 income tax revenue.
COMMUNITY SOLAR PROJECT Mike and I met with representatives of Affordable Gas and Electric to review the City’s Draft Request for Proposals for Development of a Community Solar project on the City’s closed Municipal Solid Waste Landfill. The plan is to lease the closed Municipal Solid Waste Landfill site (14-18 acres) for development of a solar energy (photovoltaics) system. The RFP will require the solar energy development company to design, obtain approval from Ohio EPA, determine a point of interconnection (POI) with Duke Energy, finance, construct, operate and maintain the solar energy system. The City anticipates a long term lease of the site for 20-30 years or more with a possible option offer to purchase the power directly for the City’s own uses and/or the City’s Electric Aggregation Program. This community solar project could support a 1 to 2 megawatt system. (A megawatt is equal to 1 million watts which could power about 300 homes). The City anticipates completing the RFP by late April.
MEETINGS I participated virtually in both the Leadership (Monday) and Covid-19 Leaders (Thursday) meetings. I also met with staff to discuss several projects and held my monthly meetings with Police Chief Jones and Fire Chief Detherage.
ANNEXATION PETITION An Expedited Type II Annexation Petition has been filed with the Butler County Commissioners. The petition is for 22.014 acres of land (3 parcels) off of Brookville Road bordering the Oxford Community Park and Autumn Drive. The City of Oxford requires that properties wishing to be served by the extension of municipal utilities must annex to the City. The developer has had initial discussions with the Community Development Department for a residential housing project and has indicated a willingness to grant the City an easement for the Oxford Area Trail.
The City is required to adopt two resolutions. One is a statement of services to be provided. The other is a stipulation of buffer area requirements if city zoning/permitted uses are incompatible with current county/township zoning in the adjacent remaining township land. Both items were adopted by City Council at the March 16, 2021 meeting.
If no objections to the annexation by the City or Township are received by the Butler County Commissioners within 25 days after the filing of the petition, then the Commissioners must grant the annexation. Any objections to the annexation must be based solely on the petition’s failure to meet the required statutory conditions of the petition.
Once the Commissioners grant the annexation, then, after 60 days has transpired, City Council must adopt an ordinance accepting the annexation. A resolution was entered at the March 29th meeting rescinding the previous action and entering the annexation petition into the journal as an Expedited Type 2 annexation.
POLICE SERVICES SURVEY The City conducted a survey (provided by Polco, an external independent research firm) about the services provided by the Oxford Police Division. Residents were randomly selected by their mailing addresses. The information received will be invaluable in assessing the current services provided by the Police Division and providing input for ways to improve this service. The survey ended March 10, 2021. As of March 11, 2021, 464 responses have been received from the random sampled residents.
The survey was later opened to all residents who wanted to participate and 183 responses were received from the open community survey.
Residents were asked to provide an email address and zip code to submit the survey. This ensures one response per person. Also, it allows for the City to follow up with future research, while keeping responses anonymous and ensuring privacy.
A draft final report was provided by Polco on April 8, 2021. A public presentation will be provided by Polco at the May 18, 2021 meeting. Also, the results will be presented online in interactive charts and tables.
COVID-19 UPDATE The Butler County Board of Health (BCBOH) updated information regarding COVID-19 reported cases from the 45056 ZIP Code. The new figure is 3,163 as of April 3, 2021 and includes Miami University student confirmed cases. This represents 8.6% (down from a high of 13.0% in late December 2020) of all reported cases in Butler County. The total reported cases for Butler County are 36,902.
There have been 563 confirmed deaths in Butler County.
Under the Ohio Public Health Advisory System as of April 8, 2021, 52 counties (including Butler County) are at Level 3 (Red) Public Emergency, 32 counties at Level 2 (Orange), and 4 counties at Level 1 (Yellow).
The state’s vaccination now includes all Ohioans ages 16 and older.
The Ohio COVID-19 Vaccine Dashboard provides vaccination numbers for the state and for each county It provides information on how many individuals have been vaccinated (started) as a percent of the total population. For example, as of April 8, 2021 in Butler County, 115,060 individuals or 30.03% of the population have been vaccinated. For older age groups in Butler County, 69.96% of the 80 plus, 70.87% of the 75-79, 74.19% of the 70-74, and 66.66% of the 65-69 age groups have been vaccinated. You can also view the data by sex, race, and ethnicity.
Confirmed cases in Ohio continue to increase, as well as, average new cases per day with one in 11 Ohioans infected since January 2020.
OXFORD DIVISION OF FIRE & EMS- LABOR NEGOTIATIONS The City has received a Notice to Negotiate from the City of Oxford Professional Firefighters IAFF 5272 bargaining unit and an Assignment Letter from the State Employment Relations Board. A date will be set to adopt rules of negotiation and bargaining so that negotiations may begin. This will be a time consuming process for the administrative and legal staff of the City as this is the initial agreement between both parties. There are six IAFF Locals in Butler County with labor agreements. They vary in membership size from the City of Hamilton with 103 members to Liberty Township with 33 members. The City of Oxford’s will be the smallest with 9 members (including one vacancy).
An executive session with City Council was held to discuss this. Staff and I have met to begin management planning for the negotiations. The first session has been held.
Assistant City Manager Weekly Report: April 5-9, 2021 Submitted by: Jessica Greene
Highlights for E-Newsletter: Participated in a webinar hosted by the Community Transportation Association of America about our vaccine hotline and transportation. This was attended by the CDC and Federal Transporation Administration. Kaiser Health News and Spectrum News also contacted me regarding stories on our vaccine hotline this week. Reviewing DEI training options for City staff members. Communications: City E-news regarding Council Agenda was sent 4/5 Weekly Staff Reports delivered 4/5 Student Reporters Re: o 110 E. High Street and underground fuel tank removal. o COVID and uptown businesses o E-scooters Web content review: o How to measure and track objectives on the new website o Articles on upcoming street paving for 2021. o Call for Art review for an artistic bike rack with PACO Special Projects and Meetings: Assistant City Manager Staff Meeting City Council Meeting Polco meeting to review Community Surveys that may help with our Comprehensive Plan development and Budget feedback from the public. Meeting with Sam Perry regarding personnel changes in his office and possible impacts to the Comprehensive Plan timeline. Meeting with Mike and Doug regarding Amtrak, planning, Oxford Area Trails maintenance, and Public Wi-Fi updates. COVID update meeting with MHMH and Miami. Meeting with Tyler Walsh and Mike Everett with MHMH Foundation. Meeting with Chamber of Commerce re: Wine and Craft Beer Festival Oxford Area Trail: Meeting with Bayer Becker and KZF as a project kick-off meeting for NW segment planning.
Human Resources: Spent a lot of time on HR isues this week. Held meetings regarding a few employee issues and possible follow-up action steps. We are reviewing possible DEI training content and spent a fair amount of time reviewing possible training modules for our staff. City of Oxford Finance Department Weekly Report April 5th through April 9, 2021
Accounting Activities
Accounts payable checks were processed this week. 2020 Comprehensive Annual Financial Report/audit work continues. Auditors are here this week and will finish final testing onsite today. Thank you again for everyone who has helped provide documents and information. Supplemental Budget Ordinance #3 will be on the agenda for 2nd reading at the April 20th City Council meeting. A Resolution accepting the bid for the City’s Property and Casualty insurance coverage passed at the April 6th City Council meeting.
Utilities Activities
Readings for May billing continues. Letters to landlords regarding student move out have been mailed out. Staff continues changing utility billing account management to simplify the processing of move ins and outs. Staff is working with service technicians to get additional radios installed that will read from the tower. We currently have 3246 active accounts reading from the tower. Training continues within the Finance and Utilities areas.
OXFORD FIRE DEPARTMENT Monthly Staff Report March 2021
Community Highlights:
Spring Fire Safety Tips
Grills Fire is unavoidable when it comes to preparing the perfect kabob or rack of ribs on the grill, which means you’ve got some inherent risks right from the get-go. In fact, the NFPA reports that an average of 8,900 home fires are caused by grilling each year. Here are some fire safety tips for the grill:
• While the meat is marinating, be sure to check each potentially problematic point of the grill including the propane tank, the hose, and all connecting points.
• Charcoal should be soaked with charcoal starter fluid only, so don’t let the pyro-happy Boy Scout in your family go anywhere near the grill with a container of lighter fluid, no matter how cool he swears it will be!
• Make sure the grill is clean—failing to clean the grill before and after use is a contributing factor in nearly 20% of all grill structure fires.
• Make sure the grill is set up in an open, outdoor area with nothing flammable (plants, paper products, etc.) nearby.
Outdoor Fire Pits The necessary safety precautions for an outdoor fire pit (s’mores, anybody?) are much the same as for a grill, plus a few others:
• Never leave young children unattended near a fire in the pit.
• Fill a bucket with water and set it next to the pit before you even begin building the fire.
• Avoid throwing leaves, pine cones, pine needles and paper into the fire. They catch fire quickly and can result in dangerous floating embers.
• Unless there’s an emergency, avoid dumping the entire bucket of water on the fire to put it out. Instead, spread the pieces of fuel as far apart as possible and gently sprinkle water over them until there are no more glowing embers. This prevents the scatter of embers and a thick cloud of smoke.
• Toast your marshmallows over the embers rather than the flames. This not only gives them that perfect golden crust, but prevents them from catching on fire.
Chimneys As cozy as it was in January and February, come April and May chances are you’ll be less inclined to build a fire in the living room fireplace. As easy as it is to just scoop out the ashes, close it up, and forget about it until November, go ahead and have the chimney inspected as part of your spring cleaning effort. The NFPA recommends having a chimney inspected and thoroughly cleaned at least once a year anyway, and getting it out of the way this time of year often means ridding it of buildup that would only cause more damage if it hung around until the fall. Plus, chimney technicians will be more likely to have flexible schedules in the springtime.
Smoke Alarms You knew this one was coming, right? The batteries should be changed once a year anyway, so just go ahead and roll it into your spring cleaning ritual. As the spring and summer days progress, don’t forget to test your smoke alarms. (There should be at least one on every floor of the house) each month.
Dryers If you’re lucky enough to have the space for a clothesline, consider drying your clothes and linens outside during these lovely warm months—is there anything better than the smell of freshly-laundered sheets after they’ve been dried by a soft spring breeze? If that’s not an option, keep in mind that the leading cause of clothes dryer-related fires is a failure to keep them clean. Scooping out the lint basket takes all of about 12 seconds, so be sure to clear it out every time you throw a load in. The NFPA also recommends cleaning out the vent pipe at least once a year, so might as well add that to the spring cleaning list, too.
We hope that you found these tips helpful. Happy Spring!
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What’s Happening in the Fire Department
Activities & Projects: • Continued Lexipol electronic policy manual implementation process. • COVID-19 Planning. • Welcome to new full-time Firefighter Paramedic C.J. Brown! • Fire/EMS Focus Group • Interviewed 2 prospective part-time employees, hired 1.
Summary of Fire and EMS Runs:
Total # of Runs for: Month Year Fire Runs 91 220 EMS Pt. Runs 169 423 Drug/Alcohol Related 42 57 Narcan Administration 3 4
Total Runs as of March 2021 – 643 Total Runs as of March 2020 – 689 Oxford Twp. Runs – Fire 9 EMS 5
Inspections: • Conducted 3 sprinkler/alarm/building final inspections for new construction and remodeling. • This month 70 initial inspections with 68 violations of the Ohio Fire Code / • 44 re-inspections were performed.
Plans Reviewed: • Reviewed 15 remodel, new construction, demolition, tent and/or fire suppression plans.
Meetings Attended: Fire Chief • Monthly meeting with City Manager • Butler County Fire Chiefs • Numerous meetings and conference calls with EMA, BCGHD and other partners. • Tech Rescue Meeting • Met with Medflight Rep to discuss critical care transport. • Worked with BCEMS Council to update by-laws. • Attended focus groups. • Met with architecture student to discuss her thesis project. • Assisted CCVFD with fire pump and alarm system testing at Hueston Woods Lodge. • Officers Meeting. • EMS Council Meeting • 800 Advisory Board Meeting
Training: Online CE on various fire and EMS subjects was completed.
165 Staff Hours of Training
Fire – Hood Suppression Systems Fire – Firefighter Rescue Fire – Hueston Woods Lodge fire pump system Fire – Anhydrous Ammonia Emergencies EMS – Airway Management - Ventilators EMS – Handle with Care EMS – Seizures Maintenance: • 283 – Catalytic Converter Recall
Community Events: • None
Week ending 4/9/2021
Aquatic Center Season Passes are on sale now! Nearly 150 members already registered for 2021. Season passes can be purchased online this year, with a fun alternative for members to take their own pictures and send to us, rather than having to come into the TRI building this year. A 2021 plan submitted to the health department was approved for operations. Staff began the de-winterization process for the aquatic center this week. Installing umbrellas and canopies, putting basketball hoops back in, cleaning, etc. Opening Day May 29th!
Facilities, Programs and Leagues Skate Park crack repair occurred this week. Should be back open Saturday. Three responses were received for the Tennis & Pickleball Court Project. A resolution authorizing City Manager to enter into an agreement will be presented on the April 20th Council Agenda. April to June Activity Guide is now online. www.cityofoxford.org/flipbook Preschool registration for 2021-22 school year is now open! We are moving to all-day only option for next year. 8 of the 14 spaces are already filled! Summer Camp registration is open. 20 of the 40 openings are filled. Grades K-6 welcome. Memorial Tree Plaque at Oxford Community Park needs another plaque added. Thanks to Oxford Lions, Oxford Rotary, Knolls of Oxford and McCullough-Hyde for committing funds to this project already. We still need a few more donors to make this project happen in 2021. Egg Hunts events were a huge success! We had our largest crowd (probably ever) at the Night Egg scramble for the 4th-8th grade students, and an outstanding crowd at the daytime scrambles!
Sports Activities Over 650 youth athletes registered for spring sports (soccer, baseball, softball). It’s so great to see so many young kids being active this spring after missing youth sports last year. Little League games begin the week of April 19th. Soccer shortly after that. Sports lessons for golf, tennis, skateboard & archery are all back again this spring/summer. Met with Epic Cup staff on March 31 to review the upcoming tourney May 1-2 & 8-9 at OCP. Field 5 baseball field renovation continues: Dugout fences were installed this week.
Miscellaneous Playground slide was repaired at OCP on April 8. Open for use today! Kids will be excited. Lots of requests for outdoor park shelters coming in. We remind users no groups more than 10. Butler County Insider’s Guide 2021 is available online. Check out pages 38-39. Seasonal spring/summer jobs for OPRD are now posted online and via social media. Working with Service Department to get new bottle filler units installed at park locations. Submitted a grant application March 11 (Coalition for a Healthy Community is actually the grant applicant, not the City) for the Outride Fund grant to cover up to $15,000 for a new dirt pump track for bikes at the TRI. Should receive a response in mid-April.
Before During After Skatepark Repairs
Aquatic Center members can visit the aquatic center this year, take their own picture, and email it to us. This allows us to get updated photos for all members, without requiring them to come into the TRI building and remove their mask. It’s fun, easy and a great marketing tool as well! Community Development Department Weekly April 2 - April 8, 2021
Major Highlights
• The Option to Purchase Agreement between the City of Oxford and Episcopal Retirement Services, has been signed. If ERS is able to receive competitive financing from Ohio Housing, they plan to purchase 8 acres of city-owned land on Oxford Reily Road. ERS will likely submit plans for Planning Commission review later this year, depending upon the details of the Ohio Housing scoring criteria. • One of our Administrative Assistants, Lynn Taylor, will be retiring at the end of this month, after nearly 15 years of service with the City of Oxford. Congrats to Lynn! • This week we launched a new type of map (What’s Happening Over There) to help inform the general public about the names, status and locations of major projects. Oxford is experiencing a surge of major housing development projects that are in various stages of review and development. Permit and Inspection Highlights
• Our recent permits webpage was updated last week. 115 permits were issued so far this year as of April 1 with a self-reported construction value of approximately $2.7M. If you click on this page often, you may need to refresh your browser to get the latest data.
• 56 Inspections within the past week, Main Categories: New Curb/Gutter, Rental Maintenance, Property Maintenance Code Enforcement / Complaint Responses, Building Additions. Board and Commission Highlights (Virtual meetings):
• Planning Commission: Next meeting April 13, annexation update and concept review for Owl’s Landing residential development, located on Brookville Road between Autumn Drive and the Community Park entrance. Planning’s recommendation for South Forest Edge was discussed at Council’s 1st reading this week.
• Historic and Architectural Preservation Commission: Next meeting April 14, review of exterior changes for 22 North College, conversion to a coffee house/gathering space. An elevator/lift is proposed which will be visible from the exterior. This is the former Sushi Narra restaurant which closed in April 2020.
• Housing Adivsory Commission: Next meeting April 19 to touch base on goal status from members and staff.
• Board of Zoning Appeals: Next meeting April 21: One variance extension request for 36 E High, One case update for 407 N Campus and one new case at 224 E Vine.
• Student Community Relations Commission: Next meeting today, April 9. Discussing ShareFest, Women Helping Women and Commencement Ceremonies.
Community Dev Dept. Report for April 2-8, 2021 • Virtual public meetings can be viewed here: https://www.youtube.com/user/cityofoxfordohio Brief Technology Highlights:
• Permitting software o Many hours exporting data for permitting volume analysis o Customer assistance with BS&A Online • GIS & I.T. o Launched “What’s Happening Over There?” map as noted in major highlights above o Correspondence with members of Public Art Commission about a similar map as above o Met with Parking staff member to discuss meters and area maps o Finished GISP certification portfolio o Biweekly meeting with staff and contractor • Phones – COVID hotline o Invoice prep for headsets due to hotline staffing o Reverted hotline changes back to primary staff due to volume drop o Provided call volume data
Long Range Projects
• Community Strategic Plan (Comp Plan Update):
o Staff (Zach, Jessica, Sam) are coordinating to prepare the existing conditions assessment (“Fact Book”) and review of progress on 2008 goals. Recruiting for additional members of a Steering Committee has begun. Please click here if you are interested in serving in this way or contact one of us.
• Our completed Transportation Plans publication/compilation is available here and here as well as in print (Abridged Version) at the Municipal Building for $20.00
• Amtrak Rail Platform consultant selection is completed. Service Department is in contract development with a consultant. BCRTA has begun the design process for the nearby Intermodal Center, a separate, but related project.
• OATS Northwestern Arc RFP: City Council authorized the City Manager to contract with Bayer Becker / KZF Design for updating route planning and cost estimates for the gap between the Community Park and the Covered Bridge. Meetings with the consultant are underway. This process will involve stakeholder input.
Community Development Department 15 South College Ave / 1st Floor [email protected] April 8, 2021
Community Dev Dept. Report for April 2-8, 2021 Transfers Date Range Recent Parcel Transfers Apr. 2, 2021 - Apr. 8, 2021
ABOUT THIS MAP: This map displays transfers within and adjacent 0.25 miles to City of Oxford. Parcel lines and transfer data come from the Offices of the Butler County Engineer and Auditor. The 1 inch = 3,750 feet City of Oxford does not guarantee the dimensional accuracy of this map. Precise dimensional (8 1/2 x 11" paper) accuracy should be based upon recorded deeds, plats or a professional survey. ¬ PURPOSE: Show City staff and decision-makers locations of recent parcel sales and transfers. Feet PRODUCED BY: Andrew Wilson, City of Oxford Community Development Department, 0 1,450 2,900 5,800 15 South College Avenue, Oxford, OH 45056, [email protected], 513-524-5218
No. * Parcel ID New Owner Address/Location 4 H4100015000014 RILE LANCE D 4975 COLLEGE CORNER PIKE 5 H4100120000078 ARRINGTON TODD 1376 DANA DR 1 H4100008000027 RILE LANCE D 310 N ELM ST 6 H4100008000024 RILE LANCE D 310 N ELM ST 2 H4100016000041 BABYBOSS REAL ESTATE MANAGEMENT 5930 FAIRFIELD RD 8 H4100034000009 PAN LING 44 INDIAN COVE CIR 3 H4100015000082 JOHNSON ERIC MILTON PRESTON 159 JACQUELINE DR 7 H3620054000004 ARRINGTON TODD 3819 MILLVILLE OXFORD RD
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City Website Metrics Apr 2, 2021 - Apr 8, 2021 ▼
ABOUT THIS REPORT: This report displays public utilization of cityofoxford.org using Google Analytics data. City employee web traf c is excluded. Analytics tracking does not include personally identi able information.
PURPOSE: Allow City staff and decision-makers to gauge citizen usage and engagement of the City website based on metrics, types of devices, and location of visitors.
PRODUCED BY: Andrew Wilson, City of Oxford Community Development Department, 15 South College Avenue, Oxford, OH 45056, [email protected], 513-524-5218
1. Visitors 2. Total Pageviews 3. Total Sessions 4. Pages Per Session 5. Avg. Session Duration 6. Bounce Rate
2,422 6,074 2,888 2.1 00:01:29 44.70%
7. Sessions and Pageviews per Day 8. Top 10 Referrers
Full Referrer Sessions ▼ Pageviews Sessions Pageviews google 1,804 3,723 1.5K (direct) 852 1,855 1,217 1,131 1,092 bing 72 172 988 s
w 874 e 1K i yahoo 50 117 v e g a
P m.facebook.com/ 14 34 |
s 559 525 550 n o i
s 425 411 duckduckgo 12 32 s 500 391 e 347 S 246 206 l.facebook.com/ 12 20
miamioh.edu/ 11 26 0 Apr 2 Apr 3 Apr 4 Apr 5 Apr 6 Apr 7 Apr 8 ecosia.org 7 9 Date en.wikipedia.org/ 6 18
9. Top 10 Visitor Locations
City Visitors ▼ New Visitors Pageviews Sessions Pages / Session Avg. Session Duration
Oxford 970 570 2,338 1,184 1.97 00:01:30
Cincinnati 131 100 368 157 2.34 00:02:44
Columbus 106 81 186 113 1.65 00:00:48
Hamilton 93 69 280 106 2.64 00:01:36
Brownsville 90 90 90 90 1 00:00:00
(not set) 83 77 158 91 1.74 00:00:48
Antioch 76 76 76 76 1 00:00:00
Chicago 57 42 105 67 1.57 00:01:17
Philadelphia 32 26 74 38 1.95 00:02:06
Mason 24 18 55 32 1.72 00:01:32 Report Date Range Page 2 of 2
City Website Metrics Apr 2, 2021 - Apr 8, 2021 ▼
10. Top Operating Systems with Top Web Browsers
Operating System / Pageviews
Top 8 - Browser Windows Macintosh iOS Android Linux Chrome OS
Chrome 1,836 844 95 449 196 60
Safari 352 575 1,233 - - -
Edge 173 - - - - -
Firefox 100 35 - 7 8 -
Internet Explorer 35 - - - - -
Samsung Internet - - - 22 - -
Android Webview - - - 21 - -
Safari (in-app) - - 14 - - -
11. Device Category 12. Social Networks
Sessions Pageviews Sessions Pageviews
1,787 desktop 32 y k
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1,073 e a C mobile N
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13. Top 10 Pages 14. Top 10 Outbound Links
Page ( / = https://cityofoxford.org/) Pageviews ▼ URL Unique Events …
/ 788 https://paylink.paytrace.com/?m=88688&amount=… 334
/departments/ nance-utilities/billing-and-payment-… 494 https://smartbillcorp.com/oa/frmLogin.aspx?ws=oxf… 196
/covid-19-protecting-oxford 282 http://cityofoxford.granicus.com/ViewPublisher.ph… 90
/departments/police 172 https://cityofoxford.rmcpay.com/ 74
/boards-commissions 126 https://oprd.recdesk.com/ 56
/departments/ nance-utilities/water-sewer-and-tras… 123 https://codelibrary.amlegal.com/codes/oxford/latest… 34
/employment 114 https://www.trihealth.com/coronavirus/vaccine-sch… 31
/rfps-rfqs-and-bids 96 https://www.kroger.com/rx/guest/get-vaccinated 27
/students-residents 94 https://enjoyoxford.org/article-archive/black-histor… 26
/city-council 94 https://www.myprimaryhealthsolutions.org/about/c… 26 Weekly Report Oxford Division of Police March 29, 2021 – April 4, 2021
1. The eighth session of the Citizens Police Academy was held on Monday. Lt. Robinson spoke about SWAT operations, tactical gear and equipment. SWAT members Sgt. Jenkins, Sgt. Hool, Officer Hardin, and Officer Reihs demonstrated tactics and less lethal weapons using various scenarios.
Meetings
• Chief Jones o ACM Jessica Greene – personnel issue o Vaccination Coordination Group Weekly Call o VALOR Immersion Project o ACM Jessica Greene – snow removal planning and discussion o Angela Schatzle and Lt. Fening - parking update o PCRRC work group meeting o City Manager staff meeting o Yu Cao – Capstone Leadership Project interview
• Lt. Fening o Michelle Miao, Journalism student – racially motivated incidents o Alcohol and Other Drugs (AOD) Coalition work group meeting
• Lt. Robinson o US Secret Service National Threat Assessment Center School Attack Webinar
SRO News
SRO Butler spoke to Mr. Brown’s 9th grade Health class about Alcohol Awareness.
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Weekly Report: By the Numbers
Arrests and Citations Mar 29 - Apr 4 YTD Incidents Reported Mar 29 - Apr 4 YTD Minor Misdemeanor 0 48 Traffic Crashes 6 61 Misdemeanor 6 181 Sexual Assault 0 6 Felony 0 8 Robbery 0 2 Moving Traffic 13 242 Assault 1 5 Non-Moving Traffic 1 23 Burglary 0 11 Drivers License Law Violations 1 39 Theft 5 71 Civil Offense Citation 8 195 Motor Vehicle Theft 0 5 Underage Alcohol Violation 0 72 Drug Offense 1 11 OVI 0 24 Aggravated Menacing/Menacing 1 8 Disorderly Conduct 0 21 Domestic Violence 2 4 Property Damage 4 18 Criminal Trespass 0 2 Parking and Administrative Citation Summary March 2021 Description Amount Block Drive or Parked Within 3 Ft of Driveway 7 Dogs and Other Animals at Large 1 Expired Meter 1280 Littering from Motor Vehicle 1 Littering or Allowing Litter 41 Mass Gathering 6 Multi-Space Meter Violation 54 Noise Restrictions 42 Parked >12 In From Curb 12 Parked Across Marked Lines 21 Parked Facing Wrong Direction 16 Parked in Alley/Narrow Street 18 Parked in Fire Lane 10 Parked in Front or Side Yard 17 Parked in Handicapped Space 22 Parked in Loading Zone 1 Parked on Crosswalk 1 Parked on Private Property 21 Parked on Sidewalk or Lawn 15 Parked Over Time Limit at Meter 35 Residential Permit Required 52 Signs Prohibited Parking 70 Unattended Vehicle 1 U-turns Restricted 12 Yellow Zone 143 Total 1899
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City of Oxford - Division of Police Oxford Division of Police 101 E. High St. Weekly Media Incident Summary Oxford, OH 45056 Report span: 3/29/2021 7:00:43AM to 4/5/2021 7:00:43AM
FOR PUBLIC / MEDIA RELEASE
Date Reported Incident Number Address Reporting Officer Offense Type
3/29/2021 1:30:00PM 21-OPD-0430 5273 College Corner Pike Campbell Jeffrey S MISSING PERSON
MEDIA
Stepmother reported her step daughter missing after losing contact with her for approximately five (5) days. Stepmother is concerned for her due to her having a drug issue and possible mental issues.
Step daughter has been entered into LEADS as missing.
3/29/2021 1:56:00PM 21-OPD-0431 114 W Sycamore St Campbell Jeffrey S THEFT-DECEPTION
MEDIA
Victim reported a scam after receiving an email from someone stating they were a Professor asking for help. Victim believed the suspect sending $843.51 worth of gift cards to the suspect.
The supect is still unknown at this time.
Report generated on:4/7/2021 at 10:28:54AM Page 1 of 8 FOR PUBLIC / MEDIA RELEASE
Date Reported Incident Number Address Reporting Officer Offense Type
3/29/2021 3:39:00PM 21-OPD-0432 131 E Spring St Campbell Jeffrey S CRIMINAL MISCHIEF-MOVE, DEFACE,
MEDIA
Vicitm reported some time during the over night hours a male walking down the sidewalk damaged their fence, 131 E Spring Street, by striking it with a "Lime" scooter.
There is video of the incident, but the male is still unknown at this time.
3/30/2021 2:24:00PM 21-OPD-0434 51 Scarlet Oak Cir Campbell Jeffrey S MISUSE OF CREDIT CARD-OBTAIN BY
MEDIA
Victim reported someone used her credit card at Walgreens, 200 S Locust Street, purchasing items for the amount of $309.57 sometime in December of 2020.
There are no suspects at this time.
3/30/2021 5:13:00PM 21-OPD-0435 175 Gaslight Ave Hardin Matthew W CRIMINAL DAMAGING OR ENDANGERING
MEDIA
Police responded to 175 Gaslight Ave. for a report of criminal damaging.
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Date Reported Incident Number Address Reporting Officer Offense Type
3/30/2021 9:53:00PM 21-OPD-0436 415 Wells Mill Dr Blauvelt Matthew R AGGRAVATED MENACING
MEDIA
A male threatened to cause serious physical harm to another person.
3/31/2021 10:56:00AM 21-OPD-0437 18 E Walnut St Butler Richard J THEFT-WITHOUT CONSENT FROM A
MEDIA
Building Management reports that somebody stole the downspouts from their buildings. Officers were able to identify a witness who video taped the theft, but she refused to provide the names of the individuals in the video.
3/31/2021 4:12:00PM 21-OPD-0438 5201 College Corner Pike Lindner Robert F DOMESTIC VIOLENCE
MEDIA
A female juvenile was charged with domestic violence for assaulting her mother by striking her in the face with her fist.
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Date Reported Incident Number Address Reporting Officer Offense Type
3/31/2021 6:41:00PM 21-OPD-0439 300 S. Locust Street Lindner Robert F WARRANT-FELONY
MEDIA
A male subject was taken in to custody at 300 S. Locust St. on felony warrants out of Butler County and transported to BCJ
4/1/2021 8:50:00AM 21-OPD-0440 224 E Church St Lindner Robert F THEFT-WITHOUT CONSENT /
MEDIA
The victim stated that unknown subject(s) entered his unlocked vehicle during the overnight hours and stole items.
4/1/2021 11:29:00AM 21-OPD-0441 417 Wells Mill Dr Hatfield Matthew R DOMESTIC VIOLENCE
MEDIA
Victim reported that her live in boyfriend used her credit card without permission. This caused an argument that became physical with the boyfriend striking her in the arm and back of the head.
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Date Reported Incident Number Address Reporting Officer Offense Type
4/2/2021 2:15:00AM 21-OPD-0444 111 E Church St Jones Anthony CRIMINAL MISCHIEF-MOVE, DEFACE,
MEDIA
Victim reported that her vehicle was damaged while she was out of town. No suspects at this time.
4/2/2021 9:49:00AM 21-OPD-0445 110 E Sycamore St Hatfield Matthew R SUICIDAL PERSON
MEDIA
Oxford EMS and Officers responded to 110 E Sycamore St for a female that attempted suicide by ingesting a large amount of ibuprofen.
4/2/2021 11:21:00AM 21-OPD-0446 5399 College Corner Pike Lindner Robert F
MEDIA
Units responded to a possible overdose at the Budget Inn. A male subject was transported to the hospital by ambulance.
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Date Reported Incident Number Address Reporting Officer Offense Type
4/2/2021 7:31:00PM 21-OPD-0447 6801 Fairfield Rd Reihs Robert W CRIMINAL MISCHIEF-MOVE, DEFACE,
MEDIA
Complainant reported that her passenger side window was broken out and her purse along with the contents was stolen from the back seat.
4/2/2021 7:24:00PM 21-OPD-0448 110 N Poplar St Thissen William J POSSESSION OF CONTROLLED
MEDIA
On 4/2/21, officers responded to McCullough-Hyde Hospital to recover suspected narcotics from security. The suspected narcotics will be sent to the lab with possible charges following.
4/2/2021 8:30:00PM 21-OPD-0449 21 Lynn Ave Reihs Robert W MISUSE OF CREDIT CARD-OBTAIN AS
MEDIA
Complainant reported a fraudulent charge on her credit card to a local company. The company confirmed information about the stolen credit card charges and called police.
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Date Reported Incident Number Address Reporting Officer Offense Type
4/3/2021 12:08:00AM 21-OPD-0450 S Campus Ave / E Spring St Thrasher John R PROHIBITED ACTS
MEDIA
During the course of a traffic stop, a fictitious Drivers License was located.
4/3/2021 4:36:00PM 21-OPD-0452 6099 Fairfield Rd Hardin Matthew W ASSAULT
MEDIA
Police were dispatched for an unwanted party. Upon officer arrival, and after a brief investigation, a male resident was taken into custody and eventually checked into McCullough-Hyde Memorial Hospital on a psychiatric hold.
4/3/2021 10:39:00PM 21-OPD-0453 110 N Poplar St Hardin Matthew W
MEDIA
Police responded to 110 N. Poplar St. to pick up a SANE kit.
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Date Reported Incident Number Address Reporting Officer Offense Type
4/4/2021 3:28:00PM 21-OPD-0454 5190 COLLEGE CORNER PIKE Sikora Thomas R
MEDIA
Male subject threatened suicide by holding a knife to his throat. Subject was taken into custody and transported to MHMH and admitted with a 72 hour hold.
4/5/2021 1:12:00AM 21-OPD-0457 5032 College Corner Pike Hellwarth Paul NON CRIMINAL REPORT
MEDIA
Officers responded to an overdose at Parkview Arms Apartments.
4/5/2021 4:11:00AM 21-OPD-0458 5056 College Corner Pike Hellwarth Paul AGENCY ASSIST
MEDIA
Officers transported a subject with warrants and transferred custody to the Butler County Sheriff's Department.
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Weekly Report # 14
April 5 – April 9, 2021
This report highlights major projects and does not detail daily department / division operations. Please let me know if you need any additional information. MBD
Special Projects and Items of Interest:
• Tree City USA – The City has qualified for the 25th consecutive year as a Tree City USA community (for the year ending 2020). We will plan a special event for Arbor Day this year to celebrate this achievement. Plantings will be deferred until autumn where possible so young trees are not damaged by this year’s Cicada emergence.
• OATS Phase I – Black Covered Bridge Maintenance – Staff is developing specifications and quantities for a maintenace project for the bridge. Work will include the removal of unwanted vegetation around the bridge’s siding and roof and well as minor wood replacements.
• OATS Multi Use Trail – Phase II- This project will construct a new 1.4 mile segment of OATS trail from SR73 to US27. Latest project estimate is $2,281,700. Punch list walk through conducted Sept. 15 with ODOT and contractor. This project is substantially complete. Staff is adding addition mile markers to the unimproved portion of this trail between Bonham Rd. and SR73. Benches have been ordered to provide seating along the trail along with a plaque recognizing Howard & Gwyn DuBois for their generous donation to the OATS projects. We have installed a water bottle filling station / bike repair station near the restroom building at Peffer Park.
• OATS Multi Use Trail – Phase III- The City has received a letter from OKI informing us that Phase 3 has been awarded a grant of $1.5M for this segment of the OATS trail. This grant will require a 25% local match. Phase 3 will construct a new segment from US27 to the RR tracks and Talawanda High School and will pave existing gravel / ash segments between Bonham Rd and SR73. The City is working with ODOT, MU, and TSD to develop the scope and alignment for this project. City Council approved a design contract with Environmental Design Group on Feb. 4th. Kickoff meeting for the projects was held March 4th. Contract documents have been signed and consultant is proceeding with work. Feasibility Study / Alignment documents were received from the consultant May 29, 2020. The City has received Stage 2 plans for this phase in conjunction with preliminary cost estimates and Geotech reports. The coal ash segments will require cement stabilization to function during high water events. Preliminary cost for segment “A” (Bonham Rd. to SR 73) is $840,000. Preliminary cost for segment “B” (Peffer Park to Talawanda High School) is $720,000. Total estimate for Phase III is $1.56M. Now proceeding with ROW / easement acquisition as needed. ODOT comments for this Phase were received on Feb. 8 and are being incorporated into design plans.
• OATS Multi Use Trail –– Phase IV – Talawanda Middle School to Oxford Community Park – the City was successful in obtaining grant funding for the OATS trail, this time $750,000 for a segment from the Talawanda Middle School on SR732 to the Oxford Community Park. This segment will be approximately 11,590 feet long and is proposed for constuction in 2022. Funding comes from OKI and the Transportation Alternatives program. The City is working with ODOT, MU, and TSD to develop the scope and alignment for this project. City Council approved a design contract with Environmental Design Group on Feb. 4th. Kickoff meeting for the projects was held March 4th. Contract documents have been signed and consultant is proceeding with work. Feasibility Study / Alignment documents were received from the consultant May 29, 2020. The City has received Stage 2 plans for this phase in conjunction with preliminary cost estimates and Geotech reports. Preliminary cost estimates for this segment of the OATS system is $2.7M. Now proceeding with ROW / easement acquisition as needed. ODOT comments for this Phase were received on Feb. 8 and are being incorporated into design plans.
• OATS Multi Use Trail – Phase V – THS to TMS - Staff is beginning to identify possible alignments and impacts on ROW acquisition and construction costs. Enjoy Oxford has identified a significant private contribution that could possibly be utilized for this phase of the project. The ACM is coordinating an application to OKI for Surface Transportation Block Grant funding for $3.3M to pair with $1.55M in local levy funds for this segment of the OATS trail.
• OATS Multi Use Trail – Phase VI – OCP to US27 North – Staff evaluating timelines and funding opportunities for this section of the OATS trail. Engineering reviewing sanitary sewer trunk main for this area designed in the late 1980’s to see if this could dovetail into the OATS project. Community Development is promulgating an RFP for this phase to determine initial alignment possibilities and rough cost estimates for grant writing purposes. A contract for alignment and cost estimates was awarded to Bayer Becker at the April 6th Council meeting.
• Pedestrian Safety Improvements – High St. and Patterson Ave. - The City is working with MU to design landscaped pedestrian refuge islands on Patterson Ave, SR73, and High St. between Patterson Ave. and Campus Ave. This work will need to be completed prior to the City’s urban paving project now scheduled for 2020. Meeting conducted Jan 31 to discuss scope and concerns with project. Engineers studying traffic pre-emption technologies for the project. Stage III plans have been completed and are under review. The City Council has approved this project being Local Let by the City. By local letting and local project management, the City will not have to pay ODOT a construction engineering fee of 10% of project costs. Project began advertising for bids on Jan 17, 2020; award is expected in March with construction beginning in May 2020. Bids were opened on Feb. 7 with only one submittal (for High St. only). The bid greatly exceeded the Engineer’s estimate and was rejected. The City rebid this project and only received one bid on March 6th. The bid once again greatly exceeded the project estimate. Council approved a construction contract on Jan 19, 2021 With Sunesis Construction (builders of Phase II of the OATS trail segment). Miami has paid $2.079M for their portion of the work. ODOT will be funding the other $1M for the project. The City should not have costs other than administrative / engineering / construction management costs. Work will begin in May 2021. Staff met with Miami U. PFD staff to discuss agency responsibilities and coordination with the Sunesis.
• Water Softening Evaluation and other WTP Improvements – Council has approved a contract with Strand Associates for this project. Kickoff meeting with our consultant was conducted January 21, 2020. Staff is meeting with the Engineers on a biweekly basis to review progress. Technical memorandum #1 has been received evaluating four softening solutions. This will be pared down to three for further evaluation. We have received a draft of the report and are reviewing the data and recommendations. Staff met with Strand Assoc. the week of Jan 18th to obtain more data for the report, particularly softening’s impact on process control and raw water consumption as well as potential impact to water quality in Four Mile Creek and the City’s wastewater treatment plant; (White paper on Staff questions with the draft report was received Feb. 19th; Staff is evaluating responses). This report will be finalized in early April; Staff will meet with the City Manager to discuss next steps and possible recommendations to City Council.
• Water Treatment Plant – Risk and Resilience Assessment (RRA) – Our Water System is completing the RRA for compliance with the America’s Water Infrastructure Act of 2018. The Plan must show that the Utility has reasonable controls to secure against natural disasters, cyber threats, and threats to its financial infrastructure. Our deadline for this plan is June 30, 2021 and it shall be updated every five years.
• Lead Service Line Investigations – we are investigating every water service property associated with this summer’s street resurfacing program to ensure there is not water service connected with a lead conduit. If a lead service is located, the City will replace it the point of demarcation and advise the property owner to replace the service on their side. The Utility will have a contractor available to assist property owners as necessary.
• Electric Vehicle (EV) Charging Stations – Staff met with Miami U. to discuss a joint application for grant funding (VW settlement with OEPA) to install electric vehicle charging stations on campus and in the City. The City has budgeted for at least two stations to be installed in 2020. Site assessments have been conducted at three locations for possible funding applications. Locations include the City surface lot at the Uptown Parks (Main and Church), the parking garage structure, and the Municipal Building parking lot. OEPA has accepted the City’s grant applications for Level 2 AC chargers (slow chargers typically taking 8-10 hours for a full vehicle charge) which was due Sept. 30. Applications for “fast chargers” – Level 3 DC chargers, are anticipated to be accepted in early 2021. The OEPA has notified the City we can expect a $15,000 award for EV charges in the City’s Parking Garage structure. We continue to wait on the agreement language from the OEPA.
• Electric Vehicle Purchase – The Sourcewell joint purchasing contract offered two vehicles (model year 2021) – Nissan Leaf and Chevy Bolt. No additional orders are being accepted pending the issuance of the 2022 model year vehicles. Staff will continue to search for available joint purchasing sources.
• OPWC Culvert Improvements for US27 North – City has signed the agreement with OPWC; The City has advertised plans and specifications for the project and opened bids on December 4th. Staff anticipates a recommendation to the City Manager and City Council in early January 2021.
• Gas Migration – the City is working with the OEPA evaluating the potential for methane migration beyond the footprint of the closed landfill. The City will likely offer monitors to residents within 200’ of waste placement per OAC. A purchase order has been issued.
• 2020-2021 Deer Management Program – The State is increasing limits for Butler County from 2 der to 3 deer per license. The Community Meal Center (CMC) will again pay for processing of the harvested deer to provide food for those in need. This season, nine deer have been taken with eight of them being donated to the CMC. Deer season ended on February 7, 2021.
• Railroad Passenger Platform / BCRTA Facility - Staff is working on joint design professional RFP’s for development of a Rail Platform in conjunction with Butler County RTA’s multi model maintenance facility to be developed near the City Garage. A pre submittal meeting was conducted Sept. 15 for potential firms to ask questions regarding the projects. Submittals were due October 19, 2020; seven proposals were received and were reviewed by the Assistant City Manager, Community Development Director, and Service Director. Rankings of proposals was submitted to BCRTA on October 29th. Three finalists were identified and have been interviewed and ranked. The City has begun contract negotiations with AECOM for architectural / engineering services for the City’s Rail Platform project. BCRTA has signed their contract with Bowen Architects, and they conducted their first site visit at the end of March. RTA also announced that their $4.5M in CMAQ funding will likely be moved up from 2024 to 2022. Staff attended the design kickoff meeting held at the Shriver Center. Representatives from the City, Ox. Township, MU, TSD, and BCRTA were in attendance. Staff is negotiating contract language with our preferred architect/engineer consultant. We are working to have this contract on the April 20th agenda, but still have some contract issues to overcome.
• Statewide Water System Analysis for PFAS Compounds – The OEPA is testing all Ohio water systems for the presence of PFAS compounds (aka Forever Compounds) not easily broken down in the environment. Our water system showed a trace amount for one of six compounds being investigated by the agency (PFBS) with a result of 8 ng/L. The action level to change treatment practices for this compound is 140,000 ng/L (nano grams per liter). The City will continue to work with the OEPA on follow up sampling and analysis. UPDATE 12/23/2020: Ohio’s Statewide PFAS Action Plan for Drinking Water calls for Ohio EPA to gather data from public water systems statewide to determine if PFAS (per- and polyfluoroalkyl substances) are present in drinking water. Under this plan, your water system was sampled for 6 individual PFAS contaminants: PFOA, PFOS, GenX, PFBS, PFHxS, and PFNA. PFAS were not detected in the follow up samples collected from the Oxford public water system. Staff is working on text and data for the OEPA mandated 2020 Consumer Confidence Report to be published and mailed (possibly electronically) by the end of May.
• ADA Transition Plan – Federally funded projects will require to have an approved ADA Transition Plan on file with ODOT. Jessica and Seth have identified a Miami group that will assist Engineering in writing this plan during the Spring 2021 semester. Five City properties will be surveyed; the City can expect deliverables by the end of April.
• Main St. (SR732) Reconstruction between High St. and Park Place - The Ohio Public Work Comm. – District 10 Integrating Committee approved funding for our project to reconstruct the bricked portion of Main St. (SR732) between High St. and Park Pl. in the Uptown Parks. We should receive written approval from the OPWC this summer for construction in summer 2022. Our project scored 13th highest out of 25 projects that were recommended for funding. 21 additional projects were not selected for funding in this round.
• Energy Audit – Staff has contacted Pro Lighting Solar as directed by City Council Resolution to initiate lighting efficiency audits of select City facilities. Staff has supplied the vendor with the past 12 months of electrical usage as requested. The vendor will analyze usage along with maintenance inputs and hour of operation prior to on site electric audits. Initial work includes the Water Treatment Plant, Wastewater Treatment Plant, City Garage, Courthouse, and Municipal Building (to test recent renovation efficiencies). Staff has also supplied the vendor with a plan of the closed sanitary landfill to begin an evaluation of solar energy potential at the site. The vendor contacted the City and they are fully engaged with their Solarize Silverton project, but should get to the Oxford data by the end of February or early March. Staff has not been contacted by the vendor since providing them with data.
• Solar Array Potential for Closed Sanitary Landfill – Staff is working with the City Manager to evaluate technologies and options for a potential project. Ultimately, Staff will develop a Request for Proposals to determine the most advantageous technology and financing for this type of project. The City will need to interface with Ohio EPA to stay in compliance with post-closure rules, and with Duke Energy to receive solar generated power from the facility. We plan to advertise an RFP in early April. Miami University has released an RFP, for a study, to determine the feasibility of a solar array at either the Hamilton or Oxford campus.
• 2021 Special Assessments for Curb, Gutter & Sidewalk – The Engineering Division is marking defective curb, gutter, and sidewalk on streets slated for resurfacing later in 2021. Certified notices will be sent following a Resolution of Necessity to be approved by the City Council at a future meeting. It is important to have defects resolved prior to repaving later this summer to increase the longevity of the improved street. 171 properties were sent notices to repair at a total estimated cost of $482,701. Bids were opened March 25th. This will be an agenda for the City Council agenda on April 6th.
• Conversion of Conventional Streetlights to LED Technology – Staff has budgetary estimates from Duke Energy on this PUCO regulated project. City Council has awarded a contract to Duke Energy for this project. Field conditions are now being inventoried and verified.
• 2021 Urban Paving Program – The City will partner with ODOT for resurfacing of US27 from Campus Ave. to Chestnut St. This project, in conjunction with Miami University and an ODOT safety grant, has been re-bid and has been delayed until summer 2021. Council approved a contract with Sunesis Construction on Jan 19th. Work should be complete by mid-August 2021.
• 2021 Street Resurfacing Program – Staff is preparing specifications and quantities for bidding. Advertising for bids will be released in early March. Work will be completed by August 1, 2021. Notices have been sent to properties with defective curb/gutter/sidewalk for repair prior to resurfacing. Bids were opened March 25th. This will be an agenda for the City Council agenda on April 6th. • 2020FY CDBG Handicap Ramp Program – Specifications have been prepared and the project advertised for bids. Bids were opened March 25th. This will be an agenda for the City Council agenda on April 6th.
• Foxfire Culvert Improvements – Recent inspections noted scouring at the inlet and outlet of this culvert. Work will be performed summer 2021 to repair this damage and improve the lifespan of the conduit.
• New Sanitary Sewer at Melissa Drive – City crews will be installing a new upsized sanitary sewer main on Melissa Drive east of Oxford Reily Road. The project will also cross to the west to serve the majority of the City owned 47 acres at Western Knolls. Work should be completed by the end of summer 2021. Rate payers will save ~ $100,000 for this work being performed by the Wastewater Collection Division.
• Elevated Storage Tank Exterior Coating – Staff is developing specifications for replacement of the tank’s exterior coating. We expect to have a contract completed by 4Q 2021 for work to be performed summer 2022.
• Seven Mile Well Field Water Main Improvements – Staff is developing a project to install new valves / discharge ports on the raw water main at Seven Mile. This will allow for the removal of iron and manganese deposits at the source rather than at the water treatment plant where the material can cause fouling of our sand filters.
• Electrical Improvements for West Booster Station – Staff is developing specifications and quantities for improvements including the installation of variable speed drives that synchronize with water level transducers. This will allow for automated pumping to the service area when the elevated tank is taken off line for maintenance.
• May Move Out Period – Solid Waste Collection – The City has authorized Rumpke for special collections in the Mile Square beginning May 13th through May 22nd.
• Recycling Rates for Residential Solid Waste – the City had the highest percentage of recycling in Butler County for the year 2020 with a rate of 17.4%. This rate does not include yard waste and kitchen scraps that are also being recycled in our composting programs.
• Courthouse – the County staff occupying the building have requested smoke detectors be installed throughout the building. Currently, there is no fire alarm system or sprinklers in this facility. The City has ordered smoke detectors for installation.
• Backflow and Cross Connection Control Program – As required by the OEPA, the City continues to implement this water quality program. Staff is evaluating new software that will minimize paperwork, postage expenses, and staff time administering the program.
• BUT-127-16.56 PID 110466 - Roundabout Construction at SR73 and US127 – While not a city project, this construction may impact travel to and from Oxford (The City made improvements to this intersection several years ago with Federal earmarked funds including adding turning lanes and relocating Huston Road as part of the Northwest Butler County Transportation Improvement Study). ROW clearing has begun; project scheduled for completion in Spring 2022. Project cost is $2.7M and will be managed by ODOT.
• Road De-icing Salt Contract – The City will partner again with the Butler County Engineer’s Office for the purchase of road deicing salt. Bids were opened April 8th, with Morton Salt providing the lowest cost at $76.29 / ton. This is a modest 2.1% increase over Cargill’s price from the prior season. Below is a chart showing price history for several years: