Doug Elliott, City Manager RE: Friday Letter DATE: April 9, 2021 ______

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Doug Elliott, City Manager RE: Friday Letter DATE: April 9, 2021 ______ MEMORANDUM TO: Mayor Smith and Members of Council FROM: Doug Elliott, City Manager RE: Friday Letter DATE: April 9, 2021 _________________________________________________________________________ POTENTIAL INCOME TAX REVENUE LOSS In March 2020, Governor DeWine signed HB197 into law to respond to the public health emergency and economic crisis precipitated by the COVID-19 pandemic. This legislation included Section 29, which, in effect, states that income taxes should be collected by the municipality where employers are located and not the city or village where remotely working employees reside. Section 29 will expire 30 days after the Governor ends his declaration of a state of emergency. Legislators have introduced HB157 and SB97 (134th General Assembly), which seek to immediately repeal the Section 29 provision. This repeal would allow jurisdictions of residence to collect income tax from employees who are working from home rather than the jurisdiction where they worked pre-pandemic. Also, there are now four lawsuits challenging the legality of collecting city income taxes from people based on where they worked ahead of the pandemic, even if they have since been working elsewhere remotely. The Regional Income Tax Agency (RITA), which administers the City’s income tax has amended its current refund form to allow people to submit claims for refunds if they have been working at home during the coronavirus pandemic. But RITA is making no promises to pay those refunds, instead cautioning on the form: “RITA will hold your request for refund in a suspended status until this litigation is concluded.” I have estimated the City of Oxford’s loss in income tax revenue at $1.5 million (or more). This represents 16.7% of estimated FY 2021 income tax revenue. COMMUNITY SOLAR PROJECT Mike and I met with representatives of Affordable Gas and Electric to review the City’s Draft Request for Proposals for Development of a Community Solar project on the City’s closed Municipal Solid Waste Landfill. The plan is to lease the closed Municipal Solid Waste Landfill site (14-18 acres) for development of a solar energy (photovoltaics) system. The RFP will require the solar energy development company to design, obtain approval from Ohio EPA, determine a point of interconnection (POI) with Duke Energy, finance, construct, operate and maintain the solar energy system. The City anticipates a long term lease of the site for 20-30 years or more with a possible option offer to purchase the power directly for the City’s own uses and/or the City’s Electric Aggregation Program. This community solar project could support a 1 to 2 megawatt system. (A megawatt is equal to 1 million watts which could power about 300 homes). The City anticipates completing the RFP by late April. MEETINGS I participated virtually in both the Leadership (Monday) and Covid-19 Leaders (Thursday) meetings. I also met with staff to discuss several projects and held my monthly meetings with Police Chief Jones and Fire Chief Detherage. ANNEXATION PETITION An Expedited Type II Annexation Petition has been filed with the Butler County Commissioners. The petition is for 22.014 acres of land (3 parcels) off of Brookville Road bordering the Oxford Community Park and Autumn Drive. The City of Oxford requires that properties wishing to be served by the extension of municipal utilities must annex to the City. The developer has had initial discussions with the Community Development Department for a residential housing project and has indicated a willingness to grant the City an easement for the Oxford Area Trail. The City is required to adopt two resolutions. One is a statement of services to be provided. The other is a stipulation of buffer area requirements if city zoning/permitted uses are incompatible with current county/township zoning in the adjacent remaining township land. Both items were adopted by City Council at the March 16, 2021 meeting. If no objections to the annexation by the City or Township are received by the Butler County Commissioners within 25 days after the filing of the petition, then the Commissioners must grant the annexation. Any objections to the annexation must be based solely on the petition’s failure to meet the required statutory conditions of the petition. Once the Commissioners grant the annexation, then, after 60 days has transpired, City Council must adopt an ordinance accepting the annexation. A resolution was entered at the March 29th meeting rescinding the previous action and entering the annexation petition into the journal as an Expedited Type 2 annexation. POLICE SERVICES SURVEY The City conducted a survey (provided by Polco, an external independent research firm) about the services provided by the Oxford Police Division. Residents were randomly selected by their mailing addresses. The information received will be invaluable in assessing the current services provided by the Police Division and providing input for ways to improve this service. The survey ended March 10, 2021. As of March 11, 2021, 464 responses have been received from the random sampled residents. The survey was later opened to all residents who wanted to participate and 183 responses were received from the open community survey. Residents were asked to provide an email address and zip code to submit the survey. This ensures one response per person. Also, it allows for the City to follow up with future research, while keeping responses anonymous and ensuring privacy. A draft final report was provided by Polco on April 8, 2021. A public presentation will be provided by Polco at the May 18, 2021 meeting. Also, the results will be presented online in interactive charts and tables. COVID-19 UPDATE The Butler County Board of Health (BCBOH) updated information regarding COVID-19 reported cases from the 45056 ZIP Code. The new figure is 3,163 as of April 3, 2021 and includes Miami University student confirmed cases. This represents 8.6% (down from a high of 13.0% in late December 2020) of all reported cases in Butler County. The total reported cases for Butler County are 36,902. There have been 563 confirmed deaths in Butler County. Under the Ohio Public Health Advisory System as of April 8, 2021, 52 counties (including Butler County) are at Level 3 (Red) Public Emergency, 32 counties at Level 2 (Orange), and 4 counties at Level 1 (Yellow). The state’s vaccination now includes all Ohioans ages 16 and older. The Ohio COVID-19 Vaccine Dashboard provides vaccination numbers for the state and for each county It provides information on how many individuals have been vaccinated (started) as a percent of the total population. For example, as of April 8, 2021 in Butler County, 115,060 individuals or 30.03% of the population have been vaccinated. For older age groups in Butler County, 69.96% of the 80 plus, 70.87% of the 75-79, 74.19% of the 70-74, and 66.66% of the 65-69 age groups have been vaccinated. You can also view the data by sex, race, and ethnicity. Confirmed cases in Ohio continue to increase, as well as, average new cases per day with one in 11 Ohioans infected since January 2020. OXFORD DIVISION OF FIRE & EMS- LABOR NEGOTIATIONS The City has received a Notice to Negotiate from the City of Oxford Professional Firefighters IAFF 5272 bargaining unit and an Assignment Letter from the State Employment Relations Board. A date will be set to adopt rules of negotiation and bargaining so that negotiations may begin. This will be a time consuming process for the administrative and legal staff of the City as this is the initial agreement between both parties. There are six IAFF Locals in Butler County with labor agreements. They vary in membership size from the City of Hamilton with 103 members to Liberty Township with 33 members. The City of Oxford’s will be the smallest with 9 members (including one vacancy). An executive session with City Council was held to discuss this. Staff and I have met to begin management planning for the negotiations. The first session has been held. Assistant City Manager Weekly Report: April 5-9, 2021 Submitted by: Jessica Greene Highlights for E-Newsletter: Participated in a webinar hosted by the Community Transportation Association of America about our vaccine hotline and transportation. This was attended by the CDC and Federal Transporation Administration. Kaiser Health News and Spectrum News also contacted me regarding stories on our vaccine hotline this week. Reviewing DEI training options for City staff members. Communications: City E-news regarding Council Agenda was sent 4/5 Weekly Staff Reports delivered 4/5 Student Reporters Re: o 110 E. High Street and underground fuel tank removal. o COVID and uptown businesses o E-scooters Web content review: o How to measure and track objectives on the new website o Articles on upcoming street paving for 2021. o Call for Art review for an artistic bike rack with PACO Special Projects and Meetings: Assistant City Manager Staff Meeting City Council Meeting Polco meeting to review Community Surveys that may help with our Comprehensive Plan development and Budget feedback from the public. Meeting with Sam Perry regarding personnel changes in his office and possible impacts to the Comprehensive Plan timeline. Meeting with Mike and Doug regarding Amtrak, planning, Oxford Area Trails maintenance, and Public Wi-Fi updates. COVID update meeting with MHMH and Miami. Meeting with Tyler Walsh and Mike Everett with MHMH Foundation. Meeting with Chamber of Commerce re: Wine and Craft Beer Festival Oxford Area Trail: Meeting with Bayer Becker and KZF as a project kick-off meeting for NW segment planning. Human Resources: Spent a lot of time on HR isues this week. Held meetings regarding a few employee issues and possible follow-up action steps.
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