Weatherford City Council NOTICE OF MEETING Work/Executive Session Agenda Weatherford City Council 4:00 p.m. Tuesday, July 13, 2010 Weatherford City Hall – City Council Chambers 303 Palo Pinto Street Dennis Hooks Mayor Waymon Hamilton Mayor Pro-Tem/Place 3 Jerry Clinton Place 1 Craig Swancy Place 4 Jerry Blaisdell City Manager Sharon Hayes Assistant City Manager Robert Hanna Assistant City Manager Ed Zellers City Attorney Laura Simonds City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Weatherford City Hall, distributed to the appropriate news media, and posted on the City website: www.weatherfordtx.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Weatherford website: www.weatherfordtx.gov . All meetings of the Weatherford City Council are open to the public and public participation and written comments are invited on all open session business items. The Mayor and Weatherford City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Weatherford City Hall is wheelchair accessible and special parking is available on the south side of the building. If special accommodations are required please contact the City Secretary a minimum of 24 hours in advance at 817-598-4202. CALL TO ORDER WORK SESSION 1.WS-071310-01 Presentation of Community Organizations (Janina Jewell) Pgs. 5-47 2.WS-071310-02 Discuss and consider the current fee schedule for The Planning and Development Department. (Jerry Blaisdell) Pgs. 48-56 3. Discuss and consider the use of a small triangular piece of right-of-way between Eureka and Foster as a possible site for a monument honoring local veterans. (Craig Swancy). EXECUTIVE SESSION (Immediately following the Work Session) Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law) in accordance with the authority contained in: Section 551.074 – to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; City Manager. Section 551.072 – to deliberate the purchase, exchange, lease, or value of real property--Block 4, Couts Addition, located in the 300 Block of West Lee St., in the City of Weatherford. ADJOURNMENT Pg. 1 Weatherford City Council NOTICE OF MEETING Regular Session Agenda Weatherford City Council 6:30 p.m. - Tuesday, July 13, 2010 Weatherford City Hall – City Council Chambers 303 Palo Pinto Street Dennis Hooks Mayor Waymon Hamilton Mayor Pro-Tem/Place 3 Jerry Clinton Place 1 Craig Swancy Place 4 Jerry Blaisdell City Manager Sharon Hayes Assistant City Manager Robert Hanna Assistant City Manager Ed Zellers City Attorney Laura Simonds City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Weatherford City Hall, distributed to the appropriate news media, and posted on the City website: www.weatherfordtx.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Weatherford website: www.weatherfordtx.gov All meetings of the Weatherford City Council are open to the public and public participation and written comments are invited on all open session business items. The Mayor and Weatherford City Council request that all cell phones be turned off for the duration of the meeting. The Weatherford City Hall is wheelchair accessible and special parking is available on the south side of the building. If special accommodations are required please contact the City Secretary a minimum of 24 hours in advance at 817-598-4202. UNLESS OTHERWISE INDICATED, ACTION MAY BE TAKEN ON ANY OF THE FOLLOWING AGENDA ITEMS: CALL TO ORDER PRESENTATIONS Presentation to the Weatherford Citizen Police Academy Alumni Association (Danielle Felts) Action on Executive Session Items To take action, if necessary, regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee- City Manager. To take action, if necessary, regarding the purchase, exchange, lease, or value of real property- Block 4, Couts Addition, located in the 300 Block of West Lee St., in the City of Weatherford. Pg. 2 Weatherford City Council NOTICE OF MEETING CONSENT ITEMS 1. MINUTES Consider approval of the minutes from the June 22, 2010 Work Session and Pgs. 57-60 Regular City Council Meeting. 2.RS-071310-01 Consider final reading of Ordinance 492-2010-29, approving a Conditional Pgs. 61-66 Use Permit for Automotive Sales for property located at 2303 FORT WORTH HIGHWAY City of Weatherford, Parker County, Texas. Executive Summary The first reading of this Ordinance was unanimously passed on June 22, 2010. 3.RS-071310-02 Consider granting an underground facilities easement to Southwestern Bell Pgs. 67-75 Telephone Co. Executive Summary Southwestern Bell Telephone Company is requesting an underground facilities easement. The easement lies in the property located off of Franklin Street. REGULAR ITEMS 4. RS-071310-03 Discuss and consider Ordinance 494-2010-31 on first reading to approve the Pgs. 76-79 2009-10 amended annual budget. (Janina Jewell) Executive Summary Fiscal year 2009 ended with $26,767 in the Animal Shelter Fund and $18,149 has been collected this fiscal year in donations. City Council is being asked to appropriate $40,000 of these existing funds for authorized expenses at the animal shelter this fiscal year. 5. RS-071310-04 Consider and/or act upon the continuation of a partnership between the City of Pg. 80 Weatherford Fire Department and Family Powersports for the use of loaned equipment to provide fire and public safety services at Lake Weatherford. (George Teague) Executive Summary The Weatherford Fire Department (WFD) has the opportunity to continue a partnership through Family Powersports, a local business establishment, for the use of two new and unused Yamaha personal water craft and one new Rhino ATV. 6. RS-071310-05 Discuss and consider approval of Change Order to the contract with Ed Bell Pg. 81 Construction Company to modify the U-turn bridge at FM Highway 2552 to provide additional adequate clearance to the main lanes of Interstate Highway 20. (Terry Hughes) Executive Summary The arrangement will come in the form of a change order to the existing contract between the City and Ed Bell and an agreement between the City and Dannenbaum Engineering Corp. in which Dannebaum will escrow the amount of the change order with the City to pay the cost of the change order. 7. RS-071310-06 Receive a report, hold a discussion and provide staff direction on pursuing Pg. 82 grant funding for fire, police and utility vehicle replacements for FY 2011. (Robert Hanna) Pg. 3 Weatherford City Council NOTICE OF MEETING Executive Summary There are several vehicles that need to be replaced from a safety standpoint and staff is trying to cover some or all of the costs with grant dollars. As it stands now, we appear eligible for approximately 40% to 50% of funding for a fire engine and several utility trucks. 8. RS-071310-07 Receive a report, hold a discussion and consider Ordinance 493-2010-30, Pgs. 83-98 extending Empowerment Zone incentives to a Habitat for Humanity building project located at 1508 N Elm Street in the North Side Empowerment Zone. (Robert Hanna) Executive Summary Habitat for Humanity submitted a building permit application and paid the associated fees for this project shortly after Council adopted the Ordinance creating the North Side Empowerment Zone. Staff is requesting Council adopt the attached Ordinance authorizing staff to refund Habitat for those expenses. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Council regarding an item that is not listed on the agenda. Residents must provide their name and address. The Council requests that comments be limited to three (3) minutes. The Texas Open Meetings Act provides the following: (a) If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: (1) A statement of specific factual information given in response to the inquiry; or (2) A recitation of existing policy in response to the inquiry. (b) Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on _________________, 2010 at ___________a.m./p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Weatherford website: www.weatherfordtx.gov Laura Simonds, City Secretary________________________________________ Date Removed__________________________ Pg. 4 Weatherford City Council AGENDA REPORT Meeting Date: July 13, 2010 Staff Contact: Janina Jewell Agenda Item: WS-071310-01 E-mail: [email protected] Phone: (817) 598-4220 SUBJECT: Presentation of Community Organizations BACKGROUND/DISCUSSION As the City prepares for the Fiscal Year 2010-2011 Budget, it is important to seek justification of previous year expenses and obtain future requests. Several organizations that provide various services to the community that have received City funding during Fiscal Year 2009-2010 and/or are requesting funds from the City have been invited to present the detailed work, accomplishments, and goals that their organization has accomplished with funding assistance from the City and/or what they would do with funds received from the City.