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The City of St. John's

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The City of St. John's Th e City of St. John’s Arts Space: Demand and Needs Analysis Phase 1A & 1B Report City Arts Study - Report_15March2013.indd i 3/22/2013 1:58:30 PM Prepared by Sheppard Case Architects & Schick Shiner Associates For Th e City of St. John’s November, 2012 City Arts Study - Report_15March2013.indd ii 3/22/2013 1:58:40 PM Table of Contents: 1.0 Executive Summary and Conclusions 1. Executive Summary and Conclusions .......................................................................................................................................2 PHASE - 1A DEMANDS & NEEDS ANALYSIS 2.0 Introduction 1. Executive Summary and Conclusions .......................................................................................................................................2 2. Project Goal ...........................................................................................................................................................................14 3. Methodologies ........................................................................................................................................................................14 4. Business Plan .........................................................................................................................................................................15 5. Precursory Reports .................................................................................................................................................................16 6. Th e Forum ..............................................................................................................................................................................17 7. Th e Interview Process and other Commentaries .....................................................................................................................18 3.0 Program Development: Key Issues 1. Introduction .......................................................................................................................................................................... 22 2. Th eatre .................................................................................................................................................................................. 23 3. Visual Art ............................................................................................................................................................................. 25 4. Music ...................................................................................................................................................................................29 5. Dance ...................................................................................................................................................................................30 6. Writers ................................................................................................................................................................................. 32 7. Offi ces ...................................................................................................................................................................................33 8. Common Spaces .....................................................................................................................................................................34 9. Pro Forma Building Programme ...........................................................................................................................................35 10. Functional Plan Diagrams ................................................................................................................................................... 38 4.0 Site Analysis and Evaluation 1. Site Analysis ........................................................................................................................................................................... 42 PHASE - 1B BUSINESS PLAN 5.0 Business Plan Prepared by Schick-Shiner Consultants 1. Operations and Business Plan ................................................................................................................................................48 2. Operating Model ...................................................................................................................................................................48 3. Organizational Structure .......................................................................................................................................................54 4. Operating Agreement ............................................................................................................................................................55 5. Board of Directors .................................................................................................................................................................56 6. Overall Policies of the Staff ....................................................................................................................................................57 7. Staffi ng ................................................................................................................................................................................. 57 8. Programme of Events ............................................................................................................................................................58 9. Rental Rates ............................................................................................................................................................................59 10. Rental Policies ...................................................................................................................................................................... 60 11. Operating Budgets .................................................................................................................................................................61 12. Community Development .....................................................................................................................................................66 13. Risk .......................................................................................................................................................................................67 6.0 Appendices A: Assessment of the D.W. Knight Study from 2008: “Arts Venue Needs Assessment and Feasibility Analysis”......................70 B: Notes on Existing Facilities ..........................................................................................................................................72 C: Pro Forma Operating Agreement .................................................................................................................................76 D: Diagram of Building Schematics ..................................................................................................................................80 E: Interview Questionnaire ................................................................................................................................................82 F: Interview Questions and Documentation (separate document) City Arts Study - Report_15March2013.indd iii 3/22/2013 1:58:40 PM City Arts Study - Report_15March2013.indd iv 3/22/2013 1:58:40 PM 1.0 Executive Summary and Conclusions City Arts Study - Report_15March2013.indd 1 3/22/2013 1:58:40 PM 1.0 Executive Summary .1 Executive Summary and Conclusions 1) Study Scope Th is study has been conducted throughout the fi nal three quarters of 2012. Th e contents of this report are generally split between two distinct phases that stem from the original consultant Request for Proposals issued by the City of St. John’s on December the 16th, 2011: • Phase 1A: Review of the capacity of existing performance arts production venues and carry out a demand and needs analysis of the rehearsal, development and workspace available to artists identifying any defi ciency with respect to adequacy of venue, location, cost or accessibility. • Phase 1B: Develop a methodology to meet the requirements of any defi ciency identifi ed through the demand/needs analysis. Prepare and document a business plan for the facility. A second phase, to “Prepare a preliminary concept design of a facility(s) to meet the requirement as defi ned in Phase 1, and develop a Class D construction budget”, is slated to proceed only at the sole discretion of the City of St. John’s. In other words, the City of St. John’s reserves the right to terminate the work with the consultant upon the completion of Phase 1A and 1B. IntroductionTh e interviews with stakeholders that form the fundamental basis for Phase 1A were performed over the course of two months during the spring of 2012. Over sixty individuals and stakeholders from the arts community were interviewed in a meeting format using a questionnaire specifi cally developed for the study and vetted by the client steering committee. Th is was a considerable eff ort, made more daunting by the desire to document an accurate record of most everything that was said and heard. Th e result is captured in the Program Development chapter of this report. In very general terms, the interviews were designed to capture answers to an array of questions that were crafted to elicit information about work, practice and /or rehearsal
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