Chapter I Organisation, Functions and Duties ISection 4(1XbXi)] 2.1 Particulars of the organization, functions and duties:- Revenue Department-Organization In the organization of Revenue Department the apex body of administration is the head office of Chief Commissioner of Land Administration at State Level. But the core administration is carried out.at Districts that have dired interface with public. For administrative convenience the District is divided into sub Divisions, which are further divided into Mandals that have jurisdiction over a few villages. The present set up of revenue administration consists of the following hierarchy of Officials. Chief Commissionerate at State Level Collectorates at District Level. Divisional Officers at Revenue Divisional Level. Tahsildat's at Mandal Level. Village Revenue Offlce/s at Village Level. At the Mandal level the Mandal Development Officer (MDO) takes care of the development activities. COLLECTORATE: The Collector play a pivotal role in the District administration. A Coilector in the Cadre of I.A.S heads the Distrid. He acE as the Distrid Magistrate for maintaining Law and Order in his jurisdictjon. He deals mainly with planning and development, law and order, scheduled areas/agency areas, general elections, arms licensing etc. The Joint Collector who also belongs to the I.A.S Cadre runs the Revenue administration under various enactments in the District. He is also designated as Additional Distrid Magistrate, He mainly deals with civil supplies, land matters, mines and minerals, village officers etc. The District Revenue Officer (DRO) in the Cadre of Special Grade Deputy Collectors assists the Collector and Joint Colledor in discharging their duties. The Distrid Revenue Omcer looks after all the branches of the Collectorate. He deals mainly with 2 general administration and is vested with supervision of day-to-day functions of the Collectorate. The Administrative Officer in the rank of a Tahsildar is the general assistant to the Collector. He direcUy supervises all the sections in the Collectorate and most of the files are routed through him. -The Collectorate is divided into g sections as per the administrative reforms pradesh. taken up by the Government of Andhra An alphabet letter is given to each section for easy reference. Sedion A; Deals with Establishment and Office procedures. Section B: Deals with Accounts and audit. Sectjon C: Deals with Magisterial (Courvlegal) matters. Section D: Deals with Land Revenue and relief. Sedion E: Deals with Land AdminisEation. S€ction Fi Deals with Land Reforms. Section G: Deals with Land Acquisition. S€ction H: Deals with Protocol, Elections and Residuary work. Office O.ganization The office is controlled by a District Revenue Officer. He is assisted by Administrative Officer, The office is further divided into sections and is placed under the control of a Superintendent. The sections are arranged according to convenience and the detailed distribution of subjects and staff among them will vary from time to time. The Superintendents, under the overall direction of the District Revenue Omcer, exercise control over the sections placed in their charge. It is the duty of the Superintendent to check any tendency to delay. They may pass final orders approving proposals of routine nature on set precedents or requiring formal sanction of Government or submit flles direct to the District Revenue Officer respect of subjects specifically allotted to them with reference to the instructions issued from time to time, provided that where the files, at any stage, involve general policy whether important or not, they shall be submitted only through the concerned Secretary. The Superintendent is responsible for all the files relating to the subjects allotted to the cle-rk under him. He is directly responsible to the Offcer under whom he works for the efficient and expeditious dispatch of business in all stages in his section. The trainjng of the clerks under him is one of hl-s principal functions. He must see that the clerks pay proper attention to their work and that they do not waste time and paper on needless noting and coresponden:e. He should also ensure that really emergent matters are given immediate attention. Towards this purpose he must overhaul each seat in his section at least once a week ensuring that all papeB received have been brought to account in the personal Register and that no paper is held pending unduly. He will not merely superintend but will himself undertake to deal with *|e more difficult or important papers taking such assistance from clerks as he may find necessary. He is responsible for the accuracy of the notes and proceeding drafts from his section, lie is not expected to express views or to suggest what passed orders should be on a case except when there is a clear precedent o. that case is of a routine nature or the orders necessarily follow from some provision of law or rules. He should check the correctness of facts stated in any note or draft which may have been added to the file after it was submitted for orders as soon as it returns to the section, and before the draft is issued. He maintains disciprine in his section and sees to it that his orders or instructions are not disputed nor dis-regarded by his clerks. Section Assistant. Corresponds in respect of subjects in his charge to Superintendent. Any reference hereinafter to Section Assistant shall be taken to include such offic€rs as are nominated to be in charge of routine adminlstration. The Sedion Assistants are divided into two classes: (i) Sr.Asst, and (ii) iunior Asst. ,reference, The main duties of an Assistants posted in a section are to the communication properly and to assist the Superintendent or the LJ. D. C. in dealing with cases relatjng to the sedjon. The Lower division clerks and typists are expected to do work or a routine and mechanical nature, such as maintaining the prescribed registers, typing drafu, fair-coping, dispatching and indexing. Steno-typists do shorthand work for the Colledor and Joint Collector and such other items of wo* as are entrusted to them. General Discipline- while in offlce all members of the establishment must be having in a quiet and dignified manner. They must address the other members of the establishment courteously. They must attend to their work and not waste their time. They must try to maintain perfect silence and if they have occasion to talk, they must do so in a low voice so as not to disturb others. They are padicularly warned against the heinous offence of divulge in to outsiders or to other memberc of the establishment any information (whether expressly marked confidential or not) that may have come to their knowledge in their official capacity. If any vakil, petitioner or other private person applies to them for any such information, they will refer him politely to the District Revenue Officer. They must of course not accept any presenE or remunerations from any visitor, party or other per$)n resorting to the office on business nor lay themselves under obligation to such persons in any other way. They flrust not have recourse to anonymous petitions or letters in order to ventilate their grievances or supposed grievances. If any member of the office establishment thinks that he llgs any grievance, he may represent it to the District Revenue Officer in person. The Distrid Revenue Officer will be prepared to receive visitors who wish to see him on official matters on any working day during office hours; but if clerk and others wish to make representations about their claims to promotion and such matters, it is more convenient that they should do so in writing when their contentions can be examined at leisure with reference to the records. Longwinded verbal representations are apt rather to contus€ and irrikte the officer addressed (who is unlikely to be able to remember all the circumstances of the case or to discuss it without records) than to benefit the person addressing him. It is not desirable to permit any collection of subscriptions for religious, charitable, etc., purposes by individuals or groups or persons on their own behalf or on behalf of associations in the office premises since such a practice will not be colsistent with the atmosphere of discipline and decorum that should prevail in the office. 4 Tidiness and Cleanliness of the Office-A waste-paper basket must be kept within a convenient distance of every member of the staff. Waste paper must be thrown into these and not on the floor. Stauonery and records must be put away tidily irLthe Clerk's almirahs, and not left lyinq on tables and on the tops of almirahs exposed to dust. All rubbish and Dbsolete forms or publications must be cleared away, not to litter the office. The office and the officers' rooms must be properly swept and dusted daily. The office daffadaris responsible for seeing that this is done and neglect in this respect will be met with severe punishment. Attendance- (a) Hou's of Attendance.-All members of the establishment should attend office from 10.30 a.m. to 5-00 p.m. on all week days except recognised holidays. Peons attached to Officers' rooms and sections should be in office by 10.00 a.m. and see thatomcer' rooms or section rooms to which they are attached are properly cleaned and kept tjdy. It is no gainsaying that Heads of sections must set an example to others by themselves attending office punctually. An interval of half an hour between 1.00 p.m. and 2.00 p.m. will be allowed for lunch on all week days, but none should leave the office premises normally for taking their lunch elsewhere without permission.