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Gibb House Handbook 2018

Parents and Students Contents

Gibb House Directory 2018 2 Welcome to the Scots Gibb House boarding The Gibb House Charter 3 community. We know that your time with us will be Daily Routine 4 positive and memorable. Guidelines and Routines 6 General Conduct 6 Gibb House, like Scots College, is a small, friendly, Building & Facilities 6 family orientated unit. It is staffed by a superb team Security 6 who make every effort to ensure our boarders feel safe, Valuables and Money 7 Laptops 7 happy, healthy and motivated. Meals 7 Clothing & Laundry 7 Gibb House is a very important part of the fabric Showers & Energy Usage 7 of Scots College – it has a proud and many Medical 8 Pastoral Care 8 famous Old Boys. I am confident that you will enjoy Phones 8 your time with us. Commencement of Terms 2, 3 & 4 9 Graeme Yule Weekend arrangements 9 Headmaster Visitors 9 Leave 10 11 Student Behaviour Management 12 Respect for Others 13 Complaint procedure according to (Hostels) Regulations 15 Gibb House Fee Structure – 2018 16 Uniform List 17 Gibb House Harassment/Bullying Incident Report Form 18 Gibb House Medical Incident Report Form 19 Exeats Weekends and Function Dates 20

Gibb House Handbook 2018 Gibb House Handbook 2018 1 Gibb House Directory 2018 The Gibb House Charter

Director of Boarding Nurse Rights Gary Henley-Smith Jo Smith Students have a right to: Phone: 04 380 7655 [Office] Phone: 04 388 0852 > learn in a safe, friendly and helpful environment that challenges all students to reach their 04 388 9046 A/H Email: [email protected] academic potential and enables them to develop as an individual 027 770 4344 [mobile] Fax: 04 388 2887 Chaplain and pastoral network Boarding Masters, Matrons, Tutors and other Staff have a right to: Email: David Jackson > work in a safe, friendly and satisfying environment [email protected] Phone: 04 388 0850 Ext 619 Parents and Caregivers have a right to: Email: [email protected] > feel welcome at all times Assistant Director of Boarding Malcolm Bradshaw International Students > know that their sons are learning and living in a safe, friendly and helpful environment Phone: (Office) 04 388 0850 Ext 621 Marc Capstick 027 526 0485 (mobile) Phone: 04 803 0591 Responsibilities Email: [email protected] Email: [email protected] We all have the responsibility to: > show respect for ourselves by taking a pride in our appearance and by always doing the Assistant Housemaster Absences from College best we can Nick Sinnamon Phone: 04 380 7588 > show respect to others by speaking positively, by being co-operative and helpful and by Phone: (Office) 04 388 0850 Ext 813 ext. 830 (Middle & Senior) respecting others’ property 027 378 8271 (mobile) ext. 832 (Prep) Email: [email protected] > show respect for our school and boarding house by looking after property and equipment School sports lines and by following our school dress code Assistant Housemaster Phone: 04 380 7588 Marc Capstick ext. 831 (Middle & Senior) Phone: 027 422 5436 (mobile) ext. 833 (Prep) Email: [email protected] To contact boys in Gibb House Matrons Phone: 04 380 8391 Tania Steadman Phone: 04 388 0875 (Office) 027 588 0875 (mobile)

Blossom Cameron Phone: 021 645989

Head Boarder Caleb Cavubati

2 Gibb House Handbook 2018 Gibb House Handbook 2018 3 Prep: Daily Routine Prep (supervised in prep room) 7.00 – 8.30pm Senior School Prep (Years 11-12: supervised / Year 13: independent) 7.00 – 9.00pm

Day: > Prep times are to be observed by all members of the House. Wake up 7.15am > Prep books must be filled in daily and signed by the MOD or Tutor on Duty. Breakfast 7.30 – 7.45am Room inspections completed 8.15am > First hour is SILENT individual study. Roll Call 8.25am > During the second hour students may gain permission to attend the and rooms Lunch 12.30pm/1.00pm provided they have a written note from the relevant to show the MOD. Co-curricular/Activities 3.30pm > NO phone calls are to be made or received during Prep. Dinner 6.00pm > Prior to examinations additional Prep sessions may be organised. Evening: > Computer use is at the discretion of the MOD. Personal time 6.00 – 6.55pm > Year 13 will lose their right to independent prep if they are not fulfilling the prep Middle School Prep 7.00 – 8.30pm expectations of their teacher(s), are given a school detention for a lack of homework or Senior School Prep 7.00 – 9.00pm are unable to settle. Activities From 8.45pm

Meetings:

Meeting Frequency Responsibility Roll call Daily (8.25am) MOD House Meeting Weekly (Monday) Director of Boarding & Head Boarder Gibb Council Week A (Tuesday) Head Boarder Prefect Meeting Week B (Tuesday) Director of Boarding Staff Meeting 1 per term (Sunday) Director of Boarding

Lights Out from: Gibb 9.00pm North Gibb 9.30pm Lower Gibb 9.45pm Middle Gibb 10.00pm

4 Gibb House Handbook 2018 Gibb House Handbook 2018 5 Guidelines and Routines Valuables and Money > These are the responsibility of the individual. Valuable items must be handed in to the Director of Boarding or Matron for security purposes. These guidelines exist in conjunction with the College’s Rules and Expectations. They are > Larger amounts must be handed to the Director of Boarding for safekeeping. intended to facilitate the effective management of Gibb House. > It is recommended that students do not bring very valuable items to the Boarding House. If they do they must be securely locked away when not in use. General Conduct > Loss or theft must be reported immediately to the Director of Boarding, MOD or Matron. 1. Behave to others as you would have them behave to you. > All boys must have padlocks on lockers and lockable cupboards. 2. Manners maketh the man. > Passports and other valuable papers must be kept in the school safe. Buildings & Facilities Laptops > Respect the House facilities. > Laptops will be confiscated if boys are caught using them after lights out or inappropriately. > Vandalism is unacceptable. > Middle School laptops will be collected in before 9.00pm and handed out at 8.00am by > Pins, staples and stickers are not to be used on woodwork, paintwork or papered surfaces. Duty Master > Nothing is to be suspended from ceilings or windows. > No outdoor ball games or similar activities are permitted in the House. Meals > Food and drink may only be consumed in the Common Room areas and these should be > It is compulsory to take all meals in the Dining Room. cleaned afterwards. > Acceptable table manners and general behaviour are expected and enforced. > No food is to be eaten in the bedrooms. > Uniform must be worn to breakfast and lunch during weekdays. > Dirty, muddy or wet shoes are to be removed before entering the House. > Tidy mufti with collar or the school tracksuit is to be worn at evening meals; footwear is > Access to and from the House is through the North Wing, Middle or Southern doors; not compulsory. through the fire escape doors. > During examinations when seniors are on study leave, they may attend meals in tidy mufti. > Do not climb through the windows at any time. Clothing & Laundry > Littering is not acceptable. > All items on the school clothing list are required by all students. > Any damage must be reported to the Master on Duty (MOD) immediately. > All clothing and footwear must be clearly named. Security > Laundry days are Tuesdays and Thursdays. Procedures must be followed. > Gibb House is ‘out of bounds’ during normal school hours for Years 7 – 12 students. > Mufti clothing must be laundered at home. > Year 13 students may study or retrieve school related materials from their rooms provided Showers & Energy Usage they sign in with their study teacher. > All students are required to shower daily. > TV/Pool is banned during school hours. > Showering time should be sufficient to ensure a high standard of personal hygiene is > Boys may not lend their keys/swipe cards to any student. maintained and brief enough to ensure adequate hot water for all. > Security cameras are in operation to ensure the safety of all boys. > Radios and lights must be turned off when leaving rooms. > Doors should not be ‘wedged’ open. > Stereos are allowed in the House at the discretion of the Director of Boarding. > No cooking equipment or heaters are permitted in the rooms.

6 Gibb House Handbook 2018 Gibb House Handbook 2018 7 Medical Commencement of Terms 2, 3 & 4 > If a boy is on medication he must hand the medication to the Matron (for safety reasons). > Any boy who feels ill or needs first aid must report to the Matron. If, for any reason during school hours, the Matron is not available the student is to report to the school nurse and/ > Boys should arrive back in boarding between 3.00pm and 8.00pm the day before school or reception. starts. This allows for the boys to unpack and get themselves organised for the week > The school nurse is available at all times during school hours. ahead. > Information regarding Doctor/Dentist appointments must be relayed to the Matron. > There will be a roll call and brief House meeting at 8.30 pm on the Sunday evening before > Boys must arrange all transport for medical visits through the Matron. term starts. > Other problems of a non-physical nature will be referred to, or through, the Chaplain who is responsible for monitoring student welfare. Weekend arrangements Pastoral Care > There are a number of options available to students for support and assistance within the school community. > Boarders must fulfill Saturday sporting commitments. • Academic matters are usually directed through the appropriate , spiritual matters > Director of Boarding must be notified of all weekend arrangements by the latest on through the Chaplain and personal matters through the Director of Boarding, Matron Thursday morning of every week. (Preferably by Wednesday evening). or Mentor. > Weekends not spent with parents/caregivers must be advised by the parent/caregiver in • The Chaplain provides a confidential service to students and parents. Any matter may writing to the Director of Boarding. be referred at any time. > Boarders will not be permitted to stay in the Boarding House on Saturday evenings unless > If a student has a concern about any boarding staff member this should be referred to the they are fulltime boarders. Transport arrangements are to be made in consultation with Director of Boarding or, if this is not appropriate, the Chaplain, House Dean or a Senior the Director of Boarding. Management member. > Any application for a weekly Boarder to stay at the weekend must be in writing to the Director of Boarding by Thursday morning preceding the weekend in question; Phones acceptance is at the discretion of the Director of Boarding. > Mobile phones may be kept at school at the owner’s risk. Students are required to lock > Boarders playing sport on Saturday morning are welcome to stay in the House on Friday these away when they are not in use. night. > NO phone calls may be made or received during Prep (7.00 – 9.00 pm), after lights out or > Boarders must return by 8.30pm on Sunday night, or 8.00am on Monday morning. during meals. > Parents who need to contact their sons urgently during Prep or after lights out are requested to contact the Director of Boarding or Assistant Housemaster. > Middle School phones will be collected by Duty Master at 8.50pm each night Visitors

Non parental visitors must announce their presence to the MOD, Tutor on Duty or Matron.

8 Gibb House Handbook 2018 Gibb House Handbook 2018 9 Leave Exeats (see inside back page for 2018 weekends)

Leave is given on trust and should not interfere with school or house responsibilities or obligations except in case of emergency. Saturday/Sunday overnight Exeats take place approximately every three weeks. Departure and return times for House roll calls will be notified in the Term Calendar. Special dispensation may Special Leave be granted for earlier departure, or late return, in cases where students have a considerable > Special leave is: distance to travel. • overnight stays away from the Boarding House (non school activities) • Dinner/Evening leave up to 9.30pm in the evening. (This will mean absence from Prep) Guidelines for Exeats • City leave to travel to and from appointments in Wellington City and beyond or any > Boarders must inform sports coaches/managers of their availability. destination NOT covered by Town leave. > Exeats not spent with parents/caregivers must be put in writing to the Director of > All leave is at the discretion of the Director of Boarding. Boarding by the parent/caregiver. > Permission for ‘Special leave’ is more readily granted for Year 12 and 13 students but is > Exeat travel plans must be made by the Wednesday preceding the Exeat weekend. dependent on good behaviour. > Later changes in travel plans will still be charged to disbursements. > Written notification (email/fax) to the Director of Boarding is required for all overnight > No student will be permitted to stay in the Boarding House on Saturday evenings. leave, or for dinner leave, with people other than parents/caregivers. > Transport arrangements are to be made in consultation with the Director of Boarding > All requests for ‘Special leave’ should be submitted to the Master on Duty by 8.30pm the and/or Matron. night before for approval by the Director of Boarding. > Students MUST sign back in person with the MOD on their return from Special leave. Students & Travel > School commitments and punishments take precedence over leave. > Students are deemed to be under College Rules when travelling to and from the College. Town Leave > Boarders may not drive a motor vehicle during term unless written permission has been > Town leave is from 3.30 – 5.30pm each afternoon; it includes travel anywhere east of the obtained from the Deputy Principal of Senior School (Mr Laverock) Mt Victoria tunnel (Kilbirnie shops, Miramar shops, Hataitai, Seatoun, Strathmore). > Keys must be handed to the Housemaster on return to the House. > Town leave does NOT include unsupervised risk activities, eg. beach swimming; such > Cars must be parked on Strathmore Avenue (at the owner’s risk). activities must be planned with the MOD in advance and will be a House activity. > A boarder may not ride as a passenger in a motor vehicle driven by another member of > All boarders may have town leave each afternoon; Years 9 -10 must go on ‘Town leave’ the school, or by a person under 20 years of age, unless he has written permission from accompanied by at least one other student. his parents and the Senior Master. > All requests for leave must be completed through the MOD. > Dress and behaviour on public transport must meet the standards outlined in school’s > Students must sign back in using the town leave book on their return. Rules and Expectations booklet. > Prep students MUST have approval from the MOD for all town leave. Any town leave is Any abuse of the above may result in the privilege being withdrawn. discretionary. > School commitments and punishments take precedence over leave.

10 Gibb House Handbook 2018 Gibb House Handbook 2018 11 Student Behaviour Management Respect for others

Boarding students are at all times at the College bound by the Scots College Rules and What is Bullying? Expectations. It should be noted, as a general rule, that there is a clear separation between Bullying is repeated incidents involving a bigger, stronger or more powerful child on a smaller behaviour and punishment in the Boarding House and the College but consequences should or weaker child, or a group of children on a single child. be consistent. Students are deemed to be under College Rules when travelling to and from the College and come under boarding jurisdiction when they enter the Boarding House. These might be: > Verbal – the child is called names, put down or threatened The following points clarify the College Rules and Expectations in relation to Boarding: > Physical – the child is hit, tripped, poked, kicked, or belongings are stolen or damaged 1. Positive behaviour: This will be recognised and rewarded as appropriate by affirmation or the ‘Busted Being Good’ > Social – the child is left out, ignored, or rumours are spread system. > Psychological – the child is stalked or given dirty looks > Electronic – the child receives emails or text messages that threaten or put down or 2. Minor offences: spread rumours. This can include txt’ing and emailing other children about the child being These are generally to do with routines and procedures around the Boarding House bullied, or posting unhelpful or malicious information on a website. (punctuality, tidiness, dress, manners, obedience, etc). Note: repeated minor offending would constitute continual disobedience. Bullying is different from ordinary teasing, rough and tumble or schoolyard fights. What makes it different is that the incidents are ongoing and there is usually an imbalance of size, strength and Consequence power between the children involved. The bully might have power not only because he or she is > A ‘Tardy’ punishment (which will be a job of 45 minutes or Wednesday run at 6.30am bigger and stronger, but because other children side with the bully often to protect themselves. with HOD) will be administered as soon as practicable after the infraction; this will be supervised and recorded. Students who fail to attend Tardy or have continual disobedience Research shows: will attend Dobby’s run on Friday with Director of Boarding. > Boys are more often bullied by a single individual, girls more often by groups. There is not much difference between the number of boys and girls who suffer from bullying. 3. Other offences: > The size of the school, or whether the school is single-sex or co-educational or These relate to more serious matters for which the punishment may be greater than a ‘Tardy’. government or non-government, makes no significant difference to the amount of bullying Consequence that goes on. > These will be investigated and recorded. Parents will be contacted in line with the school’s > Children are most often bullied when they are in their first few years of and policies. again in their first few years of . > Punishments will be consistent for similar infractions in the College. What are the signs? 4. Leave offences: Bullying may be very hard to see. Victims may already be having trouble getting on with other ‘Breaking bounds’ or the abuse of Boarding House leave rules is deemed very serious. children or with . They are often picked on by bullies for this reason. Bullying usually Consequence happens out of sight away from teachers or other adults. The people who are most likely to > This will depend on the factors such as the time of day and the level of risk the student know what is going on are other children. Children who are being bullied often don’t like to placed himself, or others, in and will involve communication with home. tell anyone because they feel weak or ashamed, or are frightened that it will only make things > Gating or Close gating are common punishments. Depending on the seriousness of the worse. They also feel it is wrong to ‘dob in’ or tell tales on other children. If they tell anyone, it offence referral to the Headmaster for further action may be warranted. is most likely they will tell their parents – usually their mother – or their friends before they will tell a teacher.

12 Gibb House Handbook 2018 Gibb House Handbook 2018 13 Some tell-tale signs are: Complaint procedure according to Education > bruises, scratches or cuts that your child can’t really explain (Hostels) Regulations > torn or damaged clothing > damaged or missing belongings > headaches, stomach aches and other pains that the child can’t put a finger on Complaints about: Non-compliance with these regulations or conditions of the licence. > unexplained tears or depression

> unusual outbursts of temper Complaints may be from: > not wanting to go to school Students, Parents, Staff members and Board members. > not wanting to play with friends Complaints need to be: > wanting changes in the way he or she travels to and from school In writing or put in writing by the Board or a person representing the Board as soon as > school work falls off in quality practicable if the complainant is unable to put it in writing. > wanting extra money without giving a reason Procedure for resolving complaints There are things you can do to help your child if he or she is being bullied. Within 5 working days after acknowledging receipt of the complaint: The Board or the person representing the Board will What can you do? > send an acknowledgement letter of receipt to the complainant By the time children tell their parents they are being bullied they may have tried everything they can to deal with it on their own. Telling parents is often a very hard step to take. > inform the complainant of any relevant internal complaint procedures > send a copy of all information held by the Board that is or may be relevant to the Children need to: complaint > feel believed and listened to > decide whether the complaint is justified in accordance with regulation 69 > develop trust in how parents will handle the problem > talk more openly about what has happened Within 10 working days after acknowledging receipt of the complaint: The Board or the person representing the Board will > gain some control over what is happening > Decide that the complaint is or is not justified or > learn things they can do to protect themselves > Decide that additional time is needed to investigate the complaint. In this case the Board > regain self-confidence must determine how much additional time is needed and decide as soon as practicable Please encourage your son to use the student welfare box in the main administration building to whether the complaint is justified. If the additional time required to investigate the report such incidents. The Chaplain, acting in strict confidence, will co-ordinate these matters. complaint is more than 20 working days, the Board must inform the complainant as soon as practicable of the fact of, and reasons for, the determination and that the Board is required to decide as soon as practicable whether the complaint is justified.

14 Gibb House Handbook 2018 Gibb House Handbook 2018 15 After making a decision: Uniform List The Board must inform the complainant of > The reasons for the decision that the complaint is or is not justified; and College [Daily Wear] > Any actions the Board proposes to take; and 1 College jacket [Blazer] 2 pairs long socks with garters > Any procedure the Board has in place to enable consideration of an appeal by the 2 pairs long trousers [dark grey] 3 pairs grey ankle socks complainant against the Board’s decision on the complaint; and 1 pair grey shorts 1 pair black leather shoes 1 long sleeved white shirt 1 plain black leather belt > The role of any relevant external agency that may be available to assist the complainant 3 long sleeved grey shirts 1 College tie or to investigate the complaint if it is not resolved to the complainant’s satisfaction. 1 College jersey

Prep [Daily Wear] Gary Henley-Smith 1 College jacket [Blazer] 3 pairs long socks with garters Director of Boarding 2 pairs grey shorts 1 pair black leather shoes 1 long sleeved white shirt 1 plain black leather belt 3 long sleeved grey shirts 1 College tie 1 College jersey

Gibb House Fee Structure – 2018 PE Sportswear 1 pair black PE shorts 1 College Tracksuit 1 House singlet/T-shirt or polo shirt Sports shoes Boarding Per term Annually 2 pairs white sports socks 5 day boarding $3,207.00 (including GST) $12,828.00 Additional gear 7 day boarding $4,136.00 (including GST) $16,544.00 5 pairs of boxer shorts/underpants 5 pairs of sports/casual socks Boarding fees are 5 day boarding 7 day boarding 3 or 4 T-shirts 3 towels charged Toilet gear, toilet bag and deodorant Shoe cleaning kit Term 1 $3,848.40 $4,963.20 1 or 2 pairs of board shorts 2 padlocks 1 sharpie pen for naming extra Laundry bag (can be purchased Term 2 $3,848.40 $4,963.20 items purchased during the year from uniform shop) Term 3 $3,848.40 $4,963.20 1 dozen extra clothing name tags (handed to Matron) Term 4 $1,282.80 $1,654.40 Coat hangers NB: Boys tend to wear boxers and T-shirts as pyjamas For further information please contact: Gary Henley-Smith (Director of Boarding) on (04) 380 7655 No bedding is required. The College provides all bedding for boarders. However, the Boarding House supplies one pillow and boys can bring extra if preferred.

All clothing items need to be clearly named.

Parents may want to carry personal effects insurance for the protection of their son’s items at school, as the College does not cover this.

Please contact the Matron, (Tel: 04 388 0875) if you have queries concerning uniform.

16 Gibb House Handbook 2018 Gibb House Handbook 2018 17 Gibb House Harassment/Bullying Incident Report Form Gibb House Medical Incident Report Form

Date: Time: Location: Date: Time: Location:

Student(s) initiating Bullying/Harassment: Description of Accident/Incident causing Injury/Ailment: Year: House: Year: House: Year: House:

Student(s) affected by Bullying/Harassment: Year: House: Year: House:

Year: House: Student(s) Injured or sick and requiring medical assistance:

Type of harassment alleged: Year: House: Racial Sexual Physical Religious Other: Year: House: Check all spaces below that apply. At Scots we identify any of the following forms of behaviour Year: House: as inappropriate: Year: House: Name Calling Spitting Stalking Nature of Accident/Ailment/Injury: Demeaning comments Inappropriate Gesturing Stealing Check all spaces below that apply. Writing/graffiti Shoving/pushing Threatening Hitting/kicking Taunting/ridiculing Flashing a weapon Fainting Epilepsy Inappropriate touching Intimidation/extortion Other: Accident Assault Diarrhea and vomiting Conjunctivitis (pink eye) Diabetes Meningitis Describe the incident: Glandular fever Middle ear infection (otitis media), Fractures/sprains and strains Tuberculosis

Other: Witnesses present: Witnesses present [if any]: Physical Evidence: Graffiti Notes Email Txt Websites Video/audio tape Staff Signature: Date: Time:

Other: Parent(s) contacted: Date: Time:

Staff Signature: Date: Time: Medical Assistance Required: Yes/No Parent(s) contacted: Date: Time: Medical Officer: Contact Number:

18 Gibb House Handbook 2018 Gibb House Handbook 2018 19 EXEAT Weekend Gibb House 2018 dates Sat 1 – Tues 4 Sep: College Founders’ Weekend. College closed - Boarders return Tuesday 4 September 3.00 - 8.00pm

Term 1 Fri 28 September: Final Day of Winter Term (Term 3) Tues 30 January: Boarding House opens for new students Wed 1 February: Middle School classes resume. Year 11 & Year 12 return by 8.00pm Term 4 7.00 - 8.00pm - All Boarders have returned Sunday 14 October: Boarding House opens - Boarders return 3.00 - 8.00pm 8.30pm - Full House meeting 6.00pm - Gibb House Dinner Tues 6 February: Boarding House open (Waitangi Day) Mon 15 October: Classes resume

EXEAT Weekend EXEAT Weekend Saturday 3 – Sunday 4 March Sat 20 – Mon 22 Oct: Labour Weekend Break - Boarders return Tues 22 October 3.00 - 8.00pm Sat 24 – Sun 25 Nov: Middle School Exeat Weekend only (Seniors Exams - Boarding House open) - Boarders return 25 November 3.00pm - 8.00pm Sunday 4 March: Chapel (Scots College) & official opening of new main wing of Gibb House End of Year 27 November: Senior School Prize Giving, 7.30pm (Final Day Year 11 - 13) EXEAT Weekend 4 December: Middle School Prize Giving, 10.00am (Final Day Year 7 - 10) 29 March - 3 April: Easter Break - Boarders return Tuesday 3 April 3.00 - 8.00pm

Friday 13 April: Final Day of Summer Term (Term 1)

Term 2 Sunday 29 April: Boarding House opens - Boarders return Tuesday 3.00 - 8.00pm 8.30pm - Full House Meeting Monday 30 April: Classes resume

EXEAT Weekend Sat 2 – Tues 5 June: Queens’ Birthday Break - Boarders return Tuesday 5 June 3.00 - 8.00pm

Friday 6 July: Final day of Autumn Term (Term 2)

Term 3 Sunday 29 July: Boarding House opens - Boarders return 3.00 - 8.00pm Monday 30 July: Classes resume Sunday 26 August: College Founders’ Service - 5.00pm

20 Gibb House Handbook 2018 Gibb House Handbook 2018 21

Phone +64 4 388 0850 Fax +64 4 388 2887 Email [email protected] www.scotscollege.school.nz