Marilyn Brewer Community Space General Information Effective April 1, 2007 to March 31, 2008
Harbourfront Centre is an innovative, non- profit cultural organization creating events and activities of excellence that enliven, educate and entertain a diverse public. When our programming schedule permits, Harbourfront Centre also offers its facilities to corporations, non-profit groups, associations and professional performing arts groups for a multitude of events and activities.
Our Mission: To nurture the growth of new cultural expression, stimulate Canadian and international interchange and provide a dynamic, accessible environment for the public to experience the marvels of the creative imagination. Venue Rental Rates:
Venue available only after 4pm on weekdays- The Marilyn Brewer Community some exceptions can be arranged. Space is a bright, spacious, open-concept Venue Rental Rates consist of a daily rental venue located at the north end of York Quay fee plus charges for all required staff. Centre. The north wall is lined with large picture The Marilyn Brewer Community Space Rental windows looking onto Queens Quay West rate includes basic venue set up and strike. boulevard. The south walls are glass with a Rate includes the services of an Assistant view to Info Desk and the main entrance corridor Production Coordinator to a maximum of 6 to the Centre. hours. There is a charge for all other staff
services. The Marilyn Brewer Community Space is suitable for wall and/or floor-mounted Rental rates and staff fees are available upon exhibitions, lectures, demonstrations, and trade request. fair-style exhibitions. Several festivals have Rates for non-profit, performing arts, cultural used the venue for quiet, intimate performances and community organizations are available such as puppetry and storytelling sessions, craft with the approval of the Harbourfront Centre activities, a marketplace, cooking Planning Director and CEO. demonstrations and café service. The venue is also used as a pre- and post-reception area for General Information: performances in the Brigantine Room and
Studio Theatre. The space is not suitable for Venue Capacity: music or theatre performances with its close Standing: 200 proximity to the Info Desk and the main Concert-style: 175 lectures/demonstrations entranceways to the building. The use of audio- Cabaret-style: 100 to 150 visual equipment is difficult since the venue Wheelchair accessible. cannot be blacked out.
Room Dimensions: Total Area: 2,120 sq. ft. (or) 236 m2. All rental requests are considered upon receipt Main (south) Area: 1,045 sq. ft. (or) 173 m2. of the completed Venue Rental Inquiry Form. Window-side (north) Area: 900 sq. ft. (or) The form is available for download on our 83 m2. website at www.harbourfrontcentre.com. Landing at Stairs: 175 sq. ft. (or) 16 m2. Completed inquiries should be faxed to the Portable Walls: 8 rolling wall units - 2’ x 4’ x Planning Department at 416-973-4859 or 9’ can be used independently or together as emailed to [email protected]. wall sections, dividers or exhibition space.
Rental Inquiries: 416-973-4956 Harbourfront Centre [email protected] 235 Queens Quay West www.harbourfrontcentre.com Toronto, Ontario M5J 2G8 1 of 3 Marilyn Brewer Community Space General Information Effective April 1, 2007 to March 31, 2008
General Information (continued):
Kitchenette: Includes prep counter, sink, fridge, convection oven and portable service/demo counter. There is no oven. Please see Additional Charges section. Exhibitions: All gallery-type exhibitions must be approved by the Visual Arts Coordinator and installed by our Gallery Technicians. The east wall is the exhibit wall. It is not wood- backed. Large wall-mounts are not possible, however, most standard paintings and photographs are fine. A variety of floor- standing display cases are available for Additional Services and Conditions: rental. Box Office Services: Harbourfront Centre operates its own in-house Required Venue Personnel: Box Office, which provides a computerized Harbourfront Centre will designate a ticketing system (Tessitura® Arts Enterprise Technical Director and Production Software) and full ticketing services through on- Coordinator to provide advance event site ticket outlets and telephone sales. All coordination. events requiring paid access are considered ticketed events, and must be ticketed The minimum staff requirement for most through the Harbourfront Centre Box Office. events is an Assistant Production Coordinator (APC) Events with Bar Meal Breaks: Services may require Front of House and/or As per Harbourfront Centre policy, should an Security Staff. Gallery-type exhibitions employee be required to work more than the require a Gallery Technician. Basic gallery minimum 4 hour call, the Harbourfront Centre talks, storytelling sessions or employee shall be paid by the Rental Group for demonstrations can be done without a an additional hour (above the numbers of hours Technician by using a portable Carry Voice worked) for or in lieu of a meal break. (based on availability). For more elaborate Split Shifts: events, i.e. using slide projectors or multi- Should a Harbourfront Centre employee work a channel sound, a Technician is required. split shift, defined as two (2) subsequent four (4) hour minimum shifts in one day with at least two Harbourfront Centre technicians are and a half (2.5) hours between shifts, the responsible for all in-house technical duties employee shall be paid by the Rental Group for including, but not limited to, sound system an additional hour (above the number of hours set up and operation, hang and focus of all worked) for, or in lieu of, a meal break. lighting instruments, and all rigging operations. Employment Standards: As per the Employment Standards Act, the The Assistant Production Coordinator is the following rules apply to all rentals: "Stage Management" contact for the venue. All employees must receive at least 11 The APC will facilitate artists' needs, food consecutive hours off between work days. and beverage requirements, the venue set Employees can only work more than 48 up, and supervise the Technical, Front of hours per week* by prior written House and Security staff at the event. agreement. All ticketed events must be ticketed Under no circumstance can any employee through the Harbourfront Centre Box work in excess of 60 hours per week*. Office. All employees must receive 1 day off per All staff calls are a minimum four (4) hour week*. shift. *a "week" is defined as Monday to Sunday.
Rental Inquiries: 416-973-4956 Harbourfront Centre [email protected] 235 Queens Quay West www.harbourfrontcentre.com Toronto, Ontario M5J 2G8 2 of 3 Marilyn Brewer Community Space General Information Effective April 1, 2007 to March 31, 2008
Additional Services and Conditions Marketing and Media Relations: continued: Harbourfront Centre may be able to offer limited Staff Taxis: marketing and publicity support to performing Should a Harbourfront Centre employee be arts rentals. For most rentals, however, all required to work outside of the operating hours advertising and publicity are the sole of public transit, the Rental Group shall be billed responsibility of the Rental Group. All marketing by Harbourfront Centre for the cab fare to and publicity materials for the event are subject ensure the safe and timely arrival/departure of to approval of Harbourfront Centre (not to be the employee. unreasonably withheld). Equipment Rentals: Insurance: Harbourfront Centre maintains an excellent Harbourfront Centre requires that all Rental inventory of modern audio visual, sound and Groups have commercial general public liability lighting equipment in each of its venues. All insurance and third party liability insurance technical equipment and property inventory is against claims for property loss or damage, subject to change based on availability and/or bodily injury or death, in the amount of not less unavoidable breakdown. The Rental Group will than two million dollars ($2,000,000.00 CDN), be responsible for the cost of rental of all for the duration of their occupancy of the additional technical, audio-visual and additional facilities. A certificate of insurance, with equipment not in Harbourfront Centres Harbourfront Corporation (1990) named as an inventory or based on availability. additional insured, will be required. Exclusive Sponsors: Filming and Recording Harbourfront Centre’s programming is heavily Harbourfront Centre allows videotaping, filming dependent upon the generous support of or recording at any performance for the sponsors, some of which have exclusive on-site purposes of news reports, advertising or privileges. The Rental Group will not promote promotional broadcast no longer than two any sponsor which is in direct or substantially minutes in length with the permission and/or at direct competition with a Harbourfront Centre the request of the Rental Group. All other sponsor including, but not limited to: Enwave instances of filming and recording will be subject Energy Corporation, Pepsi Cola Bottling Group, to a separate permit to be negotiated and issued Good Humor Breyer’s, Natrel Dairy Products, by the Harbourfront Centre Filming Coordinator and Starbucks Coffee. The Rental Group will on behalf of the venue and Harbourfront Centre. provide Harbourfront Centre with a complete list of confirmed and potential sponsors for the event to ensure no conflicts exist. Current sponsors are as of June 2007, and may change without notice. Food and Beverage: Harbourfront Centre, through its in-house caterer, Liberty Entertainment Group, maintains exclusive rights to operate all food and beverage services on site. For ticketed events, a bar service can be provided pre- and post-show. Please refer to the Hospitality Services and Reception Information package for more details. Kitchenette Deposit for Use: A refundable deposit of $250.00 is required by FOR ADDITIONAL INFORMATION PLEASE the day of the event to cover cleaning and/or CONTACT: damage expenses and for use of the equipment Planning Department in the Kitchenette. A deposit cheque shall by T: 416-973-4956 held by the Production Coordinator. Part or all F: 416-973-4859 of the deposit may be refunded or put towards E: [email protected] the final billing W: www.harbourfrontcentre.com
Rental Inquiries: 416-973-4956 Harbourfront Centre [email protected] 235 Queens Quay West www.harbourfrontcentre.com Toronto, Ontario M5J 2G8 3 of 3 York Quay Centre Harbourfront Centre Ticketing Policy effective April 1, 2007 to March 31, 2008
Ticketing Policy: All ticketed events at Harbourfront Centre must be ticketed through the Harbourfront Centre Box Office. • Advertised ticket prices to all events at Harbourfront Centre will include applicable GST and Facilities Renewal Fund fee per ticket: • The GST, whenever applicable, is 6% of the base ticket price. It is always applicable to Harbourfront Centre events. Some user groups may be exempt. If the Rental Group is GST exempt, the Rental Group must provide a letter verifying its status to Harbourfront Centre's Box Office prior to the sale of tickets to the Attraction. • The Facilities Renewal Fund is a capital improvement fee to assist with the upkeep of Harbourfront Centre's site, facilities and services. The Facilities Renewal Fund fee is charged to all ticket buyers per ticket, and is as follows: o $2.00 per ticket for tickets priced at $15.00 (net) or more; o $1.50 per ticket for tickets priced between $6.00 (net) and $14.99 (net); NOTE: The highest regular ticket price for the event determines the applicable FRF rate for ALL tickets to the event no matter the value. For example, if the net ticket prices for the event are $20.00, $18.00, and $14.00, the FRF applied to all tickets for this event will be $2.00. • GST due on the Facilities Renewal Fund will be deducted from those charges, and will have no effect on the ticket price. • There are no Service Charges for in person single ticket purchases at Harbourfront Centre Box Office outlets, but a Box Office Service Charge will be added to the advertised price on all tickets purchased by phone, fax, mail, internet, special order or group sales. Ticketing Procedure: • When budgeting an event, set the ticket price required to meet the projected revenue without including GST and then add the GST and FRF to establish the price that will be used in all advertising. GST will be calculated first, added to the base ticket price, and then rounded up to the nearest 25. The Facilities Renewal Fund will then be added to the advertised ticket price. • Unbudgeted revenue collected due rounding up, will be considered the Booking Holder's ticket revenue. EXAMPLE: • If you need to receive $15.00 for each ticket to meet your projected revenue then set your base ticket price at $15.00. 6% GST on $15.00 equals $0.90 for a total of $15.90. • Rounding $15.90 up to the nearest $0.25 brings you to $16.00. • Adding $2.00 for the Facilities Renewal Fund gives you a total advertised ticket price of $18.00. Box Office Hours: • Harbourfront Centre's online ticketing service is available 24 hours a day. • The York Quay Centre Box Office is open Tuesday through Saturday from 1pm to 6pm, except on performance nights when it is open until 8pm. The Box Office is closed on Sundays and Mondays. • On Sundays and Mondays, when a performance is scheduled, the York Quay Centre Box Office will open for a limited number of hours to service in-person, walk-up sales only. Box Office Fees: • All ticketed attractions at the York Quay Centre with start times that fall between 1:00pm and 8:00pm will incur a $75.00 staffing fee on the day of the event takes place. • All ticketed attractions at the York Quay Centre with start times that fall before 1:00pm or after 8:00pm will incur a $100.00 staffing fee on the day the attraction takes place. • All ticketed attractions at the York Quay Centre with more than one ticketed event per day will incur a $100.00 on the day the events take place.
FOR ADDITIONAL INFORMATION ON BOX OFFICE POLICIES PLEASE CONTACT: Harbourfront Centre Catherine Goodwin, Ticket Operations Administrator 235 Queens Quay West t: 416-973-4000 x4850 Toronto, Ontario M5J 2G8 e: [email protected] 1 of 1 Marilyn Brewer Community Space Technical Specifications As of September 2006
General Information:
The Marilyn Brewer Community Space is a multi-purpose room located outside the Brigantine Room in the York Quay Centre.
Venue Information:
Dimensions 67' 8"long 26' 3"wide
Capacity 224
Load In Load in is through the parking lot off of Queen's Quay West.
Theatre Personnel For some events the room requires an Assistant Production Coordinator and a technician. Please contact the Production Coordinator for details. Harbourfront technicians are responsible for the operation of Harbourfront technical equipment.
Technical Information:
Lighting Track lighting evenly illuminates the rooms, it may also be positioned to highlight specific areas.
Sound Mixing Soundcraft Powerstation. 8 mono inputs. Two stereo inputs. Stereo outputs. Onboard Lexicon effects. Two auxiliary sends.
Playback Denon DN 720 CD / cassette player
Microphones various microphones are available.
Speakers (2) portable speakers on stands
Miscellaneous (2) Kodak slide projectors with remotes (1) VCR (2) TV/VCR rolling units (1) Portable screen (1) 8' x 8' rear projection screen
Note: Not all miscellaneous items are available at all times. Please check availability with the Production Coordinator.
Properties 3' x 6' risers are available Lecterns, blackboards and mirrors. Various tables, stools and chairs.
Note: Not all property items are available at all times. Please check availability with the Production Coordinator.
Technical equipment and property inventory subject to change based on availability and/or unavoidable breakdown. Please check with your Production Coordinator for details.
Rental Inquiries: 416-973-4956 Harbourfront Centre [email protected] 235 Queens Quay West www.harbourfrontcentre.com Toronto, Ontario M5J 2G8 1 of 1 Marilyn Brewer Community Space