TO: Dealers in Custodial Supplies and Support Services FROM

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215 (706) 826-1000 Fax: (706) 826-4612 Helen Minchew Angela D. Pringle Ed. D. C. GENE SPIRES, CPA President Superintendent of Schools Controller

TO: Dealers In Custodial Supplies and Support Services

FROM: Richmond County School System

DATE: April 1, 2016

SUBJECT: Custodial Supplies and Support Service RFP#411

The Richmond County School System has published a bid, Custodial Supplies and Support Service RFP#411, at www.esmsolutions.com. If your company is interested in obtaining specifications for this bid and you have not received an electronic notice to bid from the Richmond County School System, please contact Ms. Cecilia Perkins in the Business Office at (706) 826-1298, email us at [email protected], or visit us at 864 Broad Street, Augusta, Georgia.

864 Broad Street, 4th Floor Augusta, Georgia 30901-1215

BID COVER SHEET

CUSTODIAL SUPPLIES AND SUPPORT SERVICE RFP #411

Date: ______

Vendor Name: ______

Address: ______

______

Bid Total $ ______

Bid Bond Attached: (if applicable) Sample Sent:

Yes ______Yes ______No ______No ______

Addendum(s) Acknowledged: (if applicable)

Yes ______#_____ No ______

THIS PAGE TO BE INCLUDED WITH SUBMISSION

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 2 OF 22 RFP #411

TO: DEALERS IN CUSTODIAL SUPPLIES AND SUPPORT SERVICE

FROM: RICHMOND COUNTY SCHOOL SYSTEM

DATE: MARCH 31, 2016

SUBJECT: CUSTODIAL SUPPLIES AND SUPPORT SERVICE RFP #411

You are invited to submit a sealed proposal to contract with the County Board of Education of Richmond County, Georgia, (herein after referred to as “Richmond County School System” or RCSS or “Owner”) to provide custodial supplies and support services as described in the following RFP. Support Services does not include cleaning services. For the purposes of this RFP, support services will include customer and product support services ensuring products supplied are used appropriately and effectively, building inspections, monthly equipment inspections, staff training, new employee orientation, develop and implement a custodial training schedule, update and document all compliance training, professional custodial training and certification program, daily task list per site and inventory control. Supplies are to be delivered on an “as needed” basis F.O.B. to the Richmond County School System’s individual schools and/or departments to the attention of the Principal or Department Head. All freight and delivery charges must be included in the unit cost. The Richmond County School System will not accept any over or under shipments.

A complete list of the approved custodial supplies may be found under “Attachments” in the upper right hand corner of eschoolmall’s easyBid solution. Specifications for each item are listed under Notes and Attachments after the item description. By reference such “Attachments” are made a part of this document, the same as if they were set forth herein verbatim.

This RFP will be awarded on an “all or none” basis. Award will be made based on the lowest total cost to the Richmond County School System as follows:

• 40% Product Pricing • 25% Prior experience with school systems of this size • 25% Positive references, implementing cleaning program • 10% The abilities to satisfy contract approach and innovation to cleaning

A list of all delivery locations is included. This list may also be found attached to the Custodial Supplies and Support Services RFP #411 on eschoolmall’s easyBid Solution. The address for the Richmond County School System Maintenance and Facilities is:

Richmond County School System Maintenance and Facilities 1781 Fifteenth Street Augusta, GA 30901 (706) 737-7189 RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 3 OF 22 RFP #411

The service contract shall begin July 1, 2016 and end on June 30, 2017, with an option to renew for one (1) year at the same costs, terms and conditions as the original contract contingent upon the mutual agreement of the vendor and Richmond County School System.

The company awarded must designate one employee within their business to receive orders and coordinate deliveries with the Richmond County School System on a daily basis. In addition, the company awarded the bid is expected to have delivery completed in a timely manner once an order is placed. Also note further requirements under the following general conditions:

STANDARD TERMS AND CONDITIONS

(1) TIME AND PLACE: Proposals will be received by the Richmond County School System until 3:00 p.m. EST, on Wednesday May 11, 2016 at 864 Broad Street, Augusta, Georgia 30901. Late bids will not be considered.

(2) LATE BIDS AND PROPOSALS: Regardless of cause, late bids and proposals will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s responsibility to ensure delivery at the designated office by the designated time. Late bids and proposals will not be opened and may be returned to the vendor.

(3) DELIVERY AND FREIGHT REQUIREMENTS: Unit cost will include all freight, fuel surcharges, delivery charges and any additional charges. Please be advised that the selected vendor will be required to deliver to the individual schools and departments on an “as needed” basis.

(4) SEALED BID REQUIREMENT: Note that bid responses and all required documentation must be received no later than the posted bid closing time. Documentation may be attached as an electronic file to your bid response by utilizing the attachment capability within the Vendor Response screen on eschoolmall’s easyBid Solutions.

Bid responses and required documentation may also be hand delivered or mailed to Dr. Angela D. Pringle, Superintendent, Richmond County School System, c/o Mr. C. Gene Spires, Controller, 864 Broad Street, Augusta, Georgia 30901. If hand delivered or mailed, documents must be in a sealed envelope plainly marked “CUSTODIAL SUPPLIES AND SUPPORT SERVICE RFP #411”. In addition, the envelope must bear the name and complete address of the submitting vendor.

(5) MANUFACTURES’S PRODUCT NAME: Any manufacturer’s product names listed in these specifications are listed as approved and are considered comparable.

(6) STIPULATION FOR PRICING: a. Indicate if pricing can remain firm for a period of one (1) year: JULY 1, 2016 – JUNE 30, 2017

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 4 OF 22 RFP #411

b. Indicate if minimum reorder quantities are required in order to hold prices for one (1) year.

(7) CERTIFICATION: Upon notification of acceptance of the bid, and at the request of the Director of Purchasing and Inventory Control or the Director for the Department of Maintenance and Facilities for the Richmond County School System, the bidder shall provide certification that substitutions have not been made. In all instances the items delivered to each school and department will be the same items upon which the bid was awarded.

(8) REJECTION OF PROPOSALS: The Richmond County School System reserves the right to reject, in whole or in part, any and all proposals received, to waive technicalities, or to negotiate any term(s) or provision(s) of such proposals as meet the requirements and specifications of this RFP, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all proposals for use by the Richmond County School System.

The Richmond County School System reserves the right to reject or otherwise disregard, in whole or in part, any ambiguous proposals or proposals which are uncertain as to terms or compliance with specifications.

(9) RIGHT TO RE-BID: The Richmond County School System reserves the right to reject any and all bids. The right is reserved to reject any and all quotations, to omit any items called for or to accept the bid deemed best for the Richmond County School System.

(10) NON-WITHDRAWAL PERIOD: Proposals/quotes may not be withdrawn for a period of thirty (30) days from the date of the bid opening.

(11) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year: 202-2-506 (b) (1)

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 5 OF 22 RFP #411

for those sums payable at the end of any renewed calendar year. The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

(12) JURISDICTION AND VENUE: This contract shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

(13) CANCELLATION: In the event at any time during the contract period the vendor cannot provide acceptable service, the Richmond County School System reserves the right to make other temporary arrangements for the procurement of custodial supplies and services.

(14) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current upon the awarding of a successful bid on contract and checked no less than annually during the duration of the contract. See ATTACHMENT A for Sex Offender Acknowledgement Form.

(15) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S. § 41-4401.

a. The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.”)

b. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the Contractor may be subject to penalties up to and including termination of the contract.

c. The Owner retains the legal right to inspect the papers of any employee who works on the contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 6 OF 22 RFP #411

See ATTACHMENT B for E-Verify Affidavit Form.

(16) SMOKE FREE ENVIRONMENT: Bidder shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

(17) AWARD METHOD: Contract will be awarded based on the following matrix: 40% product pricing, 25% prior experience with school systems of this size, 25% positive references, implementing cleaning program and 10% the abilities to satisfy contract approach and innovation to cleaning and overall general value received. The Richmond County School System reserves the right to award complete bid based on the total price and the ability of the vendor to perform services. This RFP will be awarded based on service to ALL SCHOOLS in Richmond County.

(18) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs and may be removed from the Richmond County School System’s bid list.

(19) CONDITIONS ALLOWING FOR REMOVAL FROM BID LIST: Any of the following conditions, depending on severity, may cause removal from the bid list: a. Failure to meet performance guaranties b. Failure to meet warranty requirements c. Failure to meet time limitations d. Attempt to deliver substitutions e. Failure to make timely deliveries f. Failure to post bid bonds – if required g. Failure to comply with the terms of the contract because of a misquote other than an obvious typing error or obvious low or high bids

(20) BID LIST: The Richmond County School System maintains a bid list for many categories that are let for bid each year. Please contact Ms. Cecilia Perkins in the Business Office at (706) 826-1298 if you have questions concerning the bid list.

(21) INSPECTION: All items shall be subject to inspection upon arrival at destination. If any items are found defective or otherwise not in conformity with the specification requirements, the school system shall have the right to reject such articles, with no cost to the school system. Further, it will be the responsibility of the vendor to defray any cost involved in the delivery and return of rejected articles.

(22) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Bid prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 7 OF 22 RFP #411

(23) CONDITIONS FOR PAYMENT: All items and terms must be as specified. Vendors cannot vary the terms of the specifications. Additionally, RCSS shall be allowed not less than thirty (30) days to receive, verify delivery and process payment to all vendors. Payment shall not be made on purchase orders until all items and terms have been verified as meeting bid specifications, and received in acceptable condition.

(24) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by these specifications.

(25) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing, by fax or electronic mail to:

Richmond County School System Attn: Ms. Cecilia Perkins Business Office 864 Broad Street Augusta, Georgia 30901 Fax #706-826-4612 Email [email protected]

Only written questions submitted by fax or email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretations must be submitted to the Business Office on or before the close of business Wednesday, May 2, 2016, 5:00 P.M.

(26) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business Office and will be distributed by fax or email to all participating vendors. Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating vendor and attached to their response form.

(27) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once the bid is awarded under Georgia Public Records Act.

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 8 OF 22 RFP #411

SPECIFICATIONS

A. ITEM SPECIFICATIONS: A complete list of approved custodial supplies with specifications may be found on eschoolmall. Upon request, a copy will be provided.

Currently there are a variety of types of cleaning products used by the Richmond County School System. RCSS is interested in working with the Contractor in optimizing product use (using the smallest portfolio of products to achieve cleanliness requirements) and standardizing around a selection of products used. While the exact approach to product optimization and standardization will be developed with the Contractor, product standardization is subject to the following requirements:

1. The Contractor shall provide new dispensers required for switching to a contract item at no cost to the Richmond County School System. 2. Selection of dispensers (and applicable products) shall take into account minimizing impacts to existing surfaces such as countertops, walls, tile and other fixtures. 3. The Contractor shall work with the RCSS to develop incentives for switching to a product that would require new dispensers. The incentives would be in addition to providing the new dispensers at no additional cost and would offset the RCSS’s costs to install the dispensers. 4. Upon request, the Contractor shall remove, haul and recycle old uninstalled dispensers at no cost to the Richmond County School System.

B. TECHNICAL DATA AND SAMPLE REQUIREMENTS: Requested samples are due (at no cost to the Richmond County School System) on or before the Bid Opening Date of May 11, 2016. All samples must have a manufacturer’s label.

Technical data information can be attached electronically; however, the samples will need to be delivered to the following address:

Richmond County School System Marie Brunson Maintenance and Facilities 1781 Fifteenth Street Augusta, GA 30901

Cases should be individually identified as samples with the following information:

• Richmond County School System Custodial Supplies and Support Services RFP #411 • Item Number on bid • Complete company name, address, telephone and fax number • Contact person’s name and title

Other items deemed necessary by the Department of Maintenance and Facilities Director, for RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 9 OF 22 RFP #411

quality assurance and product comparison, must be sent within twenty-four (24) hours after notification.

C. SUPPORT SERVICES

The successful vendor will ensure that the custodial staff is adequately trained on how to use specific cleaning products on the custodial supplies list. Vendor shall develop and implement a training schedule to include a certification program. The following shall be provided at no additional cost to RCSS. The training shall:

1. Be coordinated with the Director of Custodial, Maintenance and Grounds. Training materials shall be submitted for approval prior to conducting training. 2. Include step-by-step instructions for the proper application surface, dilution, use, swell times, frequency of application, consequences of improper use of improper dilution, disposal of the product, the use and maintenance of equipment and safe handling and spill-clean-up procedures and equipment, as well as recommended personal protection equipment for each stage of the product or equipment’s use. 3. Be offered in the language that is easily understood by the trainee. 4. Be offered in a format that accommodates trainees with disabilities. 5. Re-occur as needed such as: when new service staff is assigned to a building; whenever new products are introduced; as part of the service provider’s continuing education training; or if it is determined that additional/repeat training is needed. 6. Be scheduled to accommodate custodial staff’s typical work hours.

Vendor will establish a Daily Task List per site. A sample report should be submitted with proposal.

Vendor shall supply the approved custodial supplies listed within eschoolmall. Vendor will administer a site audit to evaluate the specific custodial supplies needed for each school/department and determine the portfolio of products that will be used for that building.

Support service is to include inventory control at each school and or department. Notifications will be sent to the Head Custodian/Bookkeeper when inventories are low with estimated quantities to be ordered. Orders will be processed by each school/department via eschoolmall. No shipments will be accepted without an eschoolmall purchase order number.

The successful vendor will maintain a detailed monthly usage report detailing cleaning products used at each site to include quantity and costs. A sample report should be submitted with proposal.

Product pricing shall include delivery costs. At no time should RCSS pay a separate delivery charge.

The successful vendor will be required to meet with the Principal or their desgnee on a reoccurring basis to conduct building inspections. The schedule for these meetings will be RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 10 OF 22 RFP #411

established on a building-by-building basis. Meetings are to ensure cleaning products are effective and used properly.

Inspection of custodial equipment will be a requirement of this contract. Monthly inspections shall be performed on the existing equipment with reports of findings being made to the Director of Custodial, Maintenance and Grounds or his designated representative.

The Contractor shall designate one employee as a point of contact for the duration of the contract. The employee name, telephone number(s) and email address must be provided. This contact person will be available weekdays during the hours of 7:30 am until 4:00 pm.

D. SPECIAL INSTRUCTIONS

D-1 DELIVERY: A two (2) day turnaround is expected for deliveries.

THE FOLLOWING LOCATION WILL BE PLACED ON EMERGENCY SAME DAY OR NEXT DAY PRIORITY DELIVERY IN THE EVENT OF A SHORTAGE OF SUPPLIES.

Richmond County School System Maintenance and Facilities 1781 Fifteen Street Augusta, GA 30901

Purchase orders will be generated for delivery to individual schools and departments located throughout Richmond County. Attached is a list of all schools and departments with their address and telephone number.

D-2 INSIDE DELIVERY: Company personnel will be responsible for the inside delivery and unloading of product. A designated area in each facility will be documented for shipment placement. The Bookkeeper, Secretary or Custodian must sign all paperwork for deliveries. All deliveries to school locations will be ground floor level. The following location has a loading dock available:

Richmond County School System Central Office Building 864 Broad Street Augusta, GA 30901

D-3 BILLING: All invoices are to be invoiced by purchase order number and sent to: Richmond County School System Accounts Payable, 4th Floor 864 Broad Street Augusta, GA 30901

D-4 PAYMENT: All schools and departments will initiate the order through RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 11 OF 22 RFP #411

eschoolMall. Once delivery is made and invoices are received and verified, payments will be processed.

E. PROJECT IMPLEMENTATION Please provide a written response to the following questions. Brochures or references to online materials are not acceptable answers. 1. Describe how you would conduct an initial site audit to determine which products should be used for which application. a) Step-by-step approach including approximate timelines. b) How initial site audits would factor in the Richmond County School System’s budget constraints, specifically as it pertains to both product costs and janitorial service levels. c) How your firm determines which product is best suited for the application and service level needs. d) How your approach addresses specific needs of custodial workers

2. Describe your approach to conducting product performance reviews to ensure products are effective and meet the RCSS’s expectations for cleanliness, quality and ease of use.

3. How do you distinguish between product performance, service performance, or occupant behavior in terms of what might be the cause of poor results?

4. Describe any inventory management tools that may be offered that would help RCSS ensure adequate supply is delivered in time while preventing rush orders and product shortages.

5. Describe your firm’s return policy as it applies to products contained in this solicitation.

F. OPTION 2: ALTERNATE PROPOSAL

An alternate proposal may be submitted if the vendor has an option more beneficial to the Richmond County School System.

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 12 OF 22 RFP #411

SAMPLE REQUIREMENTS

TECHNICAL DATA AND SAMPLE REQUIRMENTS: In order to qualify for bid consideration, samples of the following items along with technical data information must be submitted for evaluation purposes (at no cost to the Richmond County School System) on or before the Bid Opening Date of May 11, 2016 for the items listed below. All samples must have a manufacturer’s label.

ITEM DESCRIPTION ACCEPTABLE OR EQUIVALENT BRAND

1. GLASS CLEANER DIVERSEY #95271310

2. GENERAL PURPOSE CLEANER DIVERSEY #4234150

3. NEUTRAL FLOOR CLEANER DIVERSEY #93323981

4. DISINFECTANT DEODORIZING DIVERSEY #5271416 CLEANER

5. BATHROOM CLEANER DIVERSEY #4101150 NOTE: Items 1 – 5 should be for the Command Center Dispensing System. If items proposed are different from the Command Center, a dispensing system should be provided.

6. STRIPPING PAD – for use with rotary or automatic floor machine ACCEPTABLE OR EQUIVALENT BRAND: 3M #7300 SIZE: 20ʺ CENTER HOLE: 3-3/4ʺ COLOR: Black SPEED: 175 – 600 RPM MATERIAL: Nylon

7. UHS BURNISH FLOOR PAD ACCEPTABLE OR EQUIVALENT BRAND: Americo SIZE: 20ʺ MATERIAL: Blended polyester and

light natural fibers

8. TRASH CAN LINERS ACCEPTABLE OR EQUIVALENT BRAND: Tough Guy #4KN29 SIZE: 12 to 16 gallon BAGS PER ROLL/PACK 50

MAXIMUM LOAD: 15 lbs. RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 13 OF 22 RFP #411

9. TRASH CAN LINERS ACCEPTABLE OR EQUIVALENT BRAND: Tough Guy #5XL61 SIZE: 55 gallon BAGS PER ROLL/PACK 10

MAXIMUM LOAD: 50 lbs.

10. FLOOR FINISH Acceptable Brands: i. Betco “Untouchable” ii. Butcher’s “Amplify” iii. Diversey “Show Place” iv. Franklin “Qusar” v. Spartan “On an’ On”

Packaging: The floor finish covered by this specification shall be furnished in new, non-returnable, commercial type factory-sealed five (5) gallon containers. Containers shall have labels or data firmly secured or stenciled to each container giving adequate instructions to include direction for use, removal, precautionary and disposal statements, net content and lot number of batch sticker.

Grade and Type: Water emulsion floor finish covered by this specification shall be of one grade and uniform concentration.

Product Stability: Floor finish must be stable for a minimum of two (2) years in unopened/sealed containers from date of receipt. Data substantiating this specification must accompany the technical data information and sample.

Materials and Workmanship: Water emulsion floor finish covered by this specification shall be intended for use on asphalt tile, rubber tile, linoleum, vinyl asbestos tile, terrazzo, concrete, and other hard, non-porous floor surfaces except cork or wood. The product shall be used without dilution.

The product shall exhibit the optimum balance of all desirable properties including slip resistance and the ASTM-D2047 certification shall appear on the label. The product shall be U.L. approved. The product shall not have an unpleasant odor.

The floor finish shall not contain natural waxes, silicones, or alkali soluble resins. Special thermoplastic ingredients to enhance maintenance using hi- speed machines are acceptable.

The product shall be self-leveling, scuff resistant, provide a hard, scuff- resistant film after curing for twenty-four (24) hours, non-yellowing, clear RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 14 OF 22 RFP #411

drying, and shall impart no color. At the end of twenty-four (24) hours, the floor finish shall be completely resistant to detergent deterioration through normal routine maintenance when using a detergent having a PH not greater than 12.0 or less than 5.0 at specified rates. The product shall be self-polishing when dry and shall not require spray buffing or any other additional treatment for an acceptable shine. The maintenance buffing may be accomplished using high speed buffers without spray buff. The product shall be resistant to powdering, or abrasion of the product surface.

FLOOR FINISH REQUIREMENTS:

a. Performance: The floor finish furnished under this specification, when applied in accordance with the manufacturer’s instructions, will dry to a lustrous, slip-resistant, non-tacky finish without additional buffing or polishing. b. Floor Finish: The finish will display no perceptible loss of gloss when subjected to normal programs of damp mopping or cleaning in accordance with the manufacturer’s instructions. c. Sediment: The amount of sediment present in the floor finish will not be more than three percent (3%) by volume when tested. The material shall contain no ingredient which would harm the common type of flooring outlined in Materials and Workmanship. d. Removability: The dried film will be completely removed after one hundred (100) oscillations when tested using the manufacturer’s recommended floor finish remover and dilution rate for that type of finish. e. Soil Resistance: The finish will be resistant to heel marking under all conditions of traffic. f. Slip Resistance: The product shall exhibit the optimum balance of all slip resistance properties. g. Shelf Life: The finish will show no separation, jelling, or clouding when kept in a sealed container for a minimum period of two (2) years after purchase. h. Heat Stability: heat stability shall be over thirty (30) days at 125 degrees. i. Coverage: The product will cover from 1,500 to 2,000 square feet per gallon. j. Application: When applied to the floor with a rayon fan mop, the finish will spread evenly without streaking and producing undue mop drag. k. Repair: The finish will lend itself to patch-waxing worn areas without pronounced visibility or overlap after buffing. l. Non-Volatile Matter: It is recognized that the performance of a floor finish is influenced by the type of raw material rather than by its quality. The non-volatile content of the floor finish shall be a RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 15 OF 22 RFP #411

minimum of twenty-five percent (25%).

11. Non-Ammoniated Stripper Acceptable Brands: i. Betco #104 Geraldine ii. Butcher’s “Crowbar” iii. Diversey “Pro Strip” iv. Franklin “Once Over” v. Spartan “Rinse-Free”

Packaging: The stripper covered by this specification shall be furnished in new, non-returnable, commercial type factory-sealed five (5) gallon containers. Containers shall have labels or data firmly secured or stenciled to each container giving adequate instructions to include direction for use, removal, precautionary and disposal statements, net content and lot number of batch sticker.

Product Stability: The stripper must be stable for a minimum of two (2) years in unopened/sealed containers from date of receipt. Data substantiating this specification must accompany the technical data information and sample.

12. Jumbo Roll Toilet Tissue 2-Ply ACCEPTABLE OR EQUIVALENT BRAND: Pro-Link SHEET SIZE: No less than 3.6ʺ ROLL DIAMETER: 9ʺ ROLL LENGTH: 1,000 ft. COLOR: White ROLLS PER CASE: 12

13. Standard Roll Toilet Tissue 1-Ply ACCEPTABLE OR EQUIVALENT BRAND: Pro-Link, Envision SHEET SIZE: 4.5ʺ X 3.6ʺ ROLL LENGTH: 1,000 ft. COLOR: White ROLLS PER CASE: 96

14. Singlefold Paper Towels ACCEPTABLE OR EQUIVALENT WausauPaper Ecosoft, BRAND: Georgia Pacific SHEET SIZE: 9ʺ X 10ʺ SHEETS PER PKG: 250 COLOR: Brown or Natural PKGS PER CASE: 16

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 16 OF 22 RFP #411

TECHNICAL DATA INFORMATION: Current O.S.HA. approved Material Safety Data Sheets are to be submitted with each sample. The material safety data sheet will supply the following information:

. Complete Product identification . Ingredient Information . Physical Data . Fire and Explosion Data . Health Hazard Data . Reactivity Data . Spillage or Leakage Procedures . Special Protection Information . Special Precautions . Emergency Procedure Phone Number

IN-SERVICE TRAINING: The successful vendor must be able to provide a comprehensive in-service training session covering application methods before the materials are dispersed to the school system.

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 17 OF 22 RFP #411

VENDOR NAME: ______

PROPOSAL CHECKLIST

______Agrees to all specifications without exception. If not, list exceptions:

______Bid Cover Sheet completed

______Pricing will remain firm for one (1) year July 1, 2016 – June 30, 2017 YES ______NO ______

______Minimum reorder quantities required in order to hold pricing for one (1) year YES ______NO ______

______Attachment A – Sex Offender Acknowledgement Form completed

______Attachment B – E-Verify Affidavit Form completed

______Incentive for switching current dispensing system YES ______NO ______If yes, explain:

______Contact employee name, contact phone number and email included

______Explanation of training program

______Site audit explanation included with timelines

______Explanation of inventory control procedures

______Example of Monthly Usage Report

______Sample of Daily Tasks list

______Project Implementation items (Page 10 and 11) answered

______Indicate cost (if any) for Support Services separately from costs of supplies

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 18 OF 22 RFP #411

VENDOR NAME: ______

PROPOSAL CHECKLIST

______Samples and technical data information sent for the following items: 1. Glass Cleaner 2. General Purpose Cleaner 3. Neutral Floor Cleaner 4. Disinfectant Deodorizing Cleaner 5. Bathroom Cleaner 6. Stripping Pad 7. UHS Burnish Floor Pad 8. Trash Can Liners: 12 – 16 Gallon 9. Trash Can Liners: 55 Gallon 10. Floor Finish 11. Non-Ammoniated Stripper 12. Jumbo Roll Toilet Tissue 13. Standard Roll Toilet Tissue 14. Singlefold Paper Towels

______Agrees to two (2) day turnaround for deliveries YES ______NO ______

Please sign below to verify agreement to ALL specifications without exception. ______Authorized signature Date

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 19 OF 22 RFP #411

SCHOOL AND DEPARTMENT LISTING

SCHOOL ADDRESS PHONE NUMBER

ARC 910 Russell Street, Augusta, GA 30904 (706)737-7152 Butler High School 2011 Lumpkin Road, Augusta, GA 30906 (706)796-4959 Cross Creek High School 3855 Old Waynesboro Rd, Augusta, GA 30906 (706)772-8140 Davidson Fine Arts 615 Twelfth Street, Augusta, GA 30901 (706)823-6924 Glenn Hills High School 2840 Glenn Hills Drive, Augusta, GA 30906 (706)796-4924 Hephzibah High School 4558 Brothersville Rd., Hephzibah, GA 30815 (706)592-2089 AR Johnson 1324 Laney Walker Blvd., Augusta, GA 30901 (706)823-6933 TW Josey High School 1701 Fifteenth Street, Augusta, GA 30901 (706)737-7360 Laney High School 1740 Walton Way, Augusta, GA 30904 (706)823-6900 RC TCM School 3200B Augusta Tech Drive, Augusta, GA 30906 (706)823-5580 Westside High School 1002 Patriot’s Way, Augusta, GA 30907 (706)868-4030 Glenn Hills Middle School 2941 Glenn Hills Dr., Augusta, GA 30906 (706)796-4705 Hephzibah Middle School 2427 Mims Rd., Hephzibah, GA 30815 (706)592-4534 Langford Middle School 3019 Walton Way Ext., Augusta, GA 30909 (706)737-7301 Morgan Road Middle School 3635 Heirs Blvd., Hephzibah, GA 30815 (706)796-4992 Murphey Middle School 2216 Bungalow Rd., Augusta, GA 30906 (706)737-7353 Pine Hill Middle School 2147 McElmurray Rd., Hephzibah, GA 30815 (706)592-3741 Tubman Education Center - Alternative 970 Baker Avenue, Augusta, GA 30904 (706)796-4965 Sego Middle 3420 Julia Avenue, Augusta, GA 30906 (706)796-4944 Spirit Creek Middle 115 Dolphin Way, Hephzibah, GA 30815 (706)592-3987 Tutt Middle School 495 Boy Scout Rd., Augusta, GA 30909 (706)737-7288 Barton Chapel Elementary 2329 Barton Chapel Rd., Augusta, GA 30906 (706)796-4955 Bayvale Elementary 3309 Milledgeville Rd., Augusta, GA 30909 (706)737-7255 Blythe Elementary 290 Church St., Blythe, GA 30805 (706)592-4090 Copeland Elementary 1440 Jackson Rd., Augusta, GA 30909 (706)737-7228 Craig-Houghton Elementary 1001 4th St., Augusta, GA 30901 (706)823-6946 Deer Chase Elementary 1780 Deer Chase Lane, Hephzibah, GA 30815 (706)772-6240 Diamond Lakes Elementary 4153 Windsor Spring Rd., Hephzibah, GA 30815 (706)771-2885 Freedom Park 345 42nd Street, Bldg. 43400, Augusta, GA 30905 (706)796-8428 Garrett Elementary 1100 Eisenhower Dr., Augusta, GA 30904 (706)737-7222 Glenn Hills Elementary 2838 Glenn Hills Dr., Augusta, GA 30906 (706)796-4942 Goshen Elementary 4040 Old Waynesboro Rd., Augusta, GA 30906 (706)796-4646 Gracewood Elementary 2032 Tobacco Rd., Augusta, GA 30906 (706)796-4969 Hains Elementary 1820 Windsor Spring Rd., Augusta, GA 30906 (706)796-4918 Hephzibah Elementary 2542 Highway 88, Hephzibah, GA 30815 (706)592-4561 Hornsby K-8 310 Kentucky Avenue, Augusta, GA 30901 (706)823-6928 Jamestown Elementary 3637 Heirs Blvd., Hephzibah, GA 30815 (706)796-4760 Jenkins-White Elementary 800 15th Avenue, Augusta, GA 30901 (706)737-7320 Lake Forest Elementary 3140 Lake Forest Dr., Augusta, GA 30909 (706)737-7317 Lamar-Milledge Elementary 510 Eve Street, Augusta, GA 30904 (706)737-7262 McBean Elementary 1165 Hephzibah-McBean Rd., Hephzibah, GA 30815 (706)592-3723 Meadowbrook Elementary 3630 Goldfinch Dr., Augusta, GA 30906 (706)796-4915 Merry Elementary 415 Boy Scout Rd., Augusta, GA 30909 (706)737-7185 Monte Sano Elementary 2164 Richmond Avenue, Augusta, GA 30904 (706)481-1813 National Hills Elementary 1215 Northwood Dr., Augusta, GA 30909 (706)737-7266 Sue Reynolds Elementary 3840 Wrightsboro Rd., Augusta, GA 30909 (706)855-2540 Rollins Elementary 2160 Mura Dr., Augusta, GA 30906 (706)796-4972 RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 20 OF 22 RFP #411

SCHOOL ADDRESS PHONE NUMBER

Southside Elementary 3310 Old Louisville Rd., Augusta, GA 30906 (706)796-4952 Terrace Manor Elementary 3110 Tate Rd., Augusta, GA 30906 (706)796-4910 Tobacco Road Elementary 2397 Tobacco Rd., Augusta, GA 30906 (706)796-4658 CT Walker 1301 Wrightsboro Rd., Augusta, GA 30901 (706)823-6950 Warren Road Elementary 311 Warren Rd., Augusta, GA 30907 (706)868-4022 Wheeless Road Elementary 2530 Wheeless Rd., Augusta, GA 30906 (706)796-4985 Wilkinson Gardens Elementary 1925 Kartha Dr., Augusta, GA 30906 (706)737-7219 Willis Foreman Elementary 2413 Willis Foreman Rd., Hephzibah, GA 30815 (706)592-3991 Windsor Spring Elementary 2534 Windsor Spring Rd., Augusta, GA 30906 (706)796-4939

DEPARTMENTS Maintenance and Facilities 1781 15th Street, Augusta, GA 30901 706-737-7189 RCSS – Central Office 864 Broad Street, Augusta, GA 30901 706-826-1000 Transportation Department 2950 Mike Padgett Hwy., Augusta, GA 30906 706-796-4777

RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 21 OF 22 RFP #411

ATTACHMENT A

Sex Offender Acknowledgement Form

Read, sign and return this form to the Richmond County Board of Education

The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

Upon notification and acceptance of the bid, the Contractor (or Vendor) shall certify to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding my or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

______Contractor (or Vendor) signature Date signed

______Witness signature Date signed RICHMOND COUNTY SCHOOL SYSTEM PURCHASING & INVENTORY CONTROL MARCH 31, 2016 CUSTODIAL SUPPLIES AND SUPPORT SERVICE PAGE 22 OF 22 RFP #411

ATTACHMENT B

E-VERIFY AFFIDAVIT under O.C.G.A. § 13-10-91(b)(4)

Read, fill out and return this form to the Richmond County School System

By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub.L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation. Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number: ______

Date of Authorization: ______

Name of Project: Custodial Supplies and Support Service

Solicitation Number (if applicable): RFP #411

Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ______, 201___ in ______(city)______(state)

______Signature of Authorized Officer or Agent

______Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______DAY OF ______, 201_____. NOTARY PUBLIC My Commission Expires: ______