AGENDA CITY of PALATKA July 23, 2020

TERRILL L. HILL DONALD E. HOLMES MAYOR-COMMISSIONER CITY MANAGER MARY LAWSON BROWN LOGAN B. BECKER VICE MAYOR - COMMISSIONER FINANCE DIRECTOR RUFUS J. BOROM JASON L. SHAW, SR COMMISSIONER CHIEF, POLICE DEPT. TAMMIE McCASKILL KEITH 'J.R.' GRIMES COMMISSIONER CHIEF, FIRE DEPT. JUSTIN R. CAMPBELL VALERIA BLAND THOMAS, ESQ. COMMISSIONER INTERIM CITY ATTORNEY Regular meeng 2nd and 4th Thursdays each month at 6:00 p.m.

AGENDA CITY OF PALATKA July 23, 2020

a. CALL TO ORDER: Invocation and Pledge of Allegiance b. ROLL CALL APPROVAL OF MINUTES: a. Minutes of the City of Palatka City Commission Meeting 06/25/2020 b. Minutes of the City of Palatka Special Called City Commission Meeting 07/01/2020 1. PUBLIC COMMENTS: (Speakers limited to the chat feature on YouTube live or call in at 386-329-0100 for comments or questions. Call in speakers are limited to three minutes. - No Action taken on items.) 2. CONSENT AGENDA: * a. Adopt Resolution 2020-R-73 Authorizing execution of RW 17-35 & TW C-3 Improvements Project Change Order No. 1. Cost to the City is $807.58. * b. Adopt Resolution No. 2020-R-74 authorizing the execution of an agreement to provide supplemental police services for the Palatka Housing Authority effective July 23, 2020 *3. Direction concerning retaining cares funding consultant *4. Direction re: disposal of surplus real estate held by the City 5. PUBLIC HEARINGS: a. Public Hearing: Wastewater Facility Plan for Treatment Facility Modification b. * Adopt Resolution No. 2020-R-75 - adopting the Wastewater Facilities Plan for Treatment Facility Modification c. Public Hearing - 2020 TRIM Calendar: Adopt Resolution 2020-R-76 setting the tentative Millage Rate for the 2020/21 Budget Year- 6.4000 mills proposed d. Adopt Resolution 2020-R-77 setting a date for a Public Hearing to consider adoption of the 2020 Fire Assessment Rate to fund Fire Protection Services with no change in the rate of assessment from 2019 rates, and memorializing Staff direction - Adopt *6. ORDINANCE accepting IRS changes for Palatka Fire Pension as recommended by respective Pension Boards - 1st Reading 7. CITY MANAGER AND ADMINISTRATIVE REPORTS 8. COMMISSIONER COMMENTS MAYOR'S INITIATIVE 9. ADJOURN

*Attachment **Separate Cover ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. FS 286.105 PERSONS WITH DISABILITIES REQUIRING ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING SHOULD CONTACT THE CITY CLERKS OFFICE AT 329-0100 AT LEAST 24 HOURS IN ADVANCE TO REQUEST ACCOMMODATIONS. CITY COMMISSION AGENDA ITEM - SUBJECT: MINUTES - 6/25/2020 SUMMARY: See attached minutes from the 6/25/2020 City Commission Meeting. RECOMMENDED ACTION: Approve as read. ATTACHMENTS: Description Type Minutes of the June 25, 2020 Palatka City Commission Meeting Attachment REVIEWERS: Department Reviewer Action Date City Clerk Krantz , Sunni Approved 7/8/2020 - 9:33 AM TERRILL HILL DONALD E. HOLMES MAYOR-COMMISSIONER CITY MANAGER

MARY LAWSON BROWN VICE MAYOR – COMMISSIONER LOGAN B. BECKER FINANCE DIRECTOR RUFUS J. BOROM COMMISSIONER JASON SHAW, SR CHIEF, POLICE DEPT. TAMMIE M. McCASKILL COMMISSIONER KEITH ‘J.R.’ GRIMES CHIEF, FIRE DEPT. JUSTIN R. CAMPBELL COMMISSIONER VALERIA B. THOMAS Regular meetings 2nd and 4 th Thursdays each month at 6:00 p.m. INTERIM CITY ATTORNEY

MINUTES CITY OF PALATKA CITY COMMISSION June 25, 2020 – 6:00 p.m.

Proceedings of a Virtual Meeting, pursuant to Governor DeSantis' Executive Order Number 20-69 issued on March 20, 2020 held on the June 25, 2020.

PRESENT: Mayor Terrill L. Hill Vice Mayor - Commissioner Mary Lawson Brown Commissioner Rufus J. Borom Commissioner Justin R. Campbell Commissioner Tammie McCaskill

Also present: City Manager, Donald E. Holmes; Interim City Attorney, Valeria Thomas; Finance Director, Logan Becker; Police Chief, Jason L. Shaw, Jr.; Fire Chief, Keith “J.R.” Grimes; Human Resources Director, Debra Robinson; Human Resources Coordinator, Courtney Tillis; Airport Manager, John Youell; Recreation and Cultural Resources Director, Eddie Cutwright; Grants and Projects Administrator, Mandi Tucker; Sunni Krantz, Administrative Assistant to the City Manager; and Ms. Tena Brown

CALL TO ORDER: 6:02 p.m. Begins at 32:31 on the YouTube recording https://www.youtube.com/watch?v=3CkeCiExpP4

PLEDGE OF ALLEGIANCE & INVOCATION by Commissioner Campbell Begins at 32:55 on the YouTube recording

ROLL CALL: by Mayor Hill Begins at 33:54 on the YouTube recording All members present and there is a quorum.

APPROVAL OF MINUTES Begins at 34:19 on the YouTube recording

MINUTES – Regular City of Palatka City Commission Meeting held on June 11, 2020 MINUTES – Special Called City of Palatka City Commission Meeting held on June 19, 2020 201 N. 2 nd STREET ▪ PALATKA, FLORIDA ▪ 32177 PHONE: 386-329-0100 www.palatka-fl.gov FAX: 386-329-0106

Motion by Commissioner Campbell to approve the Minutes of the June 11, 2020 and June 19, 2020 City Commission Meetings as written Second by Commissioner McCaskill Motion passes unanimously.

1. PUBLIC COMMENTS: (Speakers limited to the chat feature on YouTube Live or call in at 386-329-0100 for comments or questions– no action taken on items) Begins at 34:54 on the YouTube recording

2. CONSENT AGENDA: Begins at 36:09 on the YouTube recording Vice Mayor Brown advised that she would not be voting on item 2.D. Mayor Hill pulled item D from the Consent Agenda.

Motion to approve items a. – c. of the Consent Agenda by Commissioner McCaskill Second by Commissioner Borom Motion passes unanimously.

ITEM 2. D. Mayor Hill read Resolution 2020-R-68 into the record A RESOLUTION OF THE CITY OF PALATKA, FLORIDA, DESIGNATING THAT MARINA LOCATED AT RIVERFRONT PARK AT 319 RIVER STREET BE KNOWN AS MARY LAWSON BROWN MARINA

Motion to approve item 2. d. by Commissioner Borom Second by Commissioner Campbell Motion passes unanimously.

Commissioner Comments on Item 2.d.:

Commissioner McCaskill - stated she is honored to serve on the City Commission with Vice Mayor Brown, who has put faith into her work and has done this unwavering efforts. She said the Vice Mayor Brown’s commitment to this community and the work that she has done are things to honor and celebrate. The Vice Mayor has proven that we are better together. Commissioner McCaskill congratulated Vice Mayor Brown and thanked her for her personal assistance.

Commissioner Borom - said he calls Vice Mayor Brown his “Palatka Mother”. He spoke of the Vice Mayor’s kindness in allowing him to stay at her home when he newly moved to Palatka. He further offered “kudos” to the Vice Mayor and thanked her for all she has done and continue to do.

Commissioner Campbell – stated that the Vice Mayor deserves the honor bestowed upon her today. He said that when one thinks of Palatka, they think of Vice Mayor Brown, as she has been on the City Commission longer than he is old. He sentimentally talked of his

aunt serving on the Vice Mayor’s election campaign and said it has been a privilege to sit beside her on the Commission for the last 5 years. He said this honor gives us the opportunity to give her “flowers” while she is still here. He called the Vice Mayor “the mother of Palatka” and “the Queen of Palatka”. He stated that we are happy to dedicate this bit of Palatka to her and that it will remain.

Staff Comments on Item 2.d.:

City Manager Holmes - reminisced that when Vice Mayor Brown was first elected, he had just entered private law practice. He spoke of his interactions with the her while appearing before the City Commissioner prior to serving as City Attorney, and then as City Attorney, and presently as City Manager. Over this time, he said he has come to appreciate a quality in Vice Mayor Brown that we see less and less in life, politics, and business - that quality is a good spirit. One will hardly ever see Ms. Brown campaign or act against something – it has always been for something in a positive fashion. The Vice Mayor is always seeking to be inclusive rather than be divisive.

Mr. Cutwright – spoke of Vice Mayor Brown’s helpfulness, saying she has touched many people in Palatka, and that it is outstanding she has been on the City Commission for 30+ years. He thanked her for her service and said she is correct in that we are getting better and better.

Ms. Tucker – stated that it is an honor to work under the Commission while Vice Mayor Brown has been on it.

Ms. Becker – thanked Vice Mayor Brown for her service and for welcoming her with open arms. She said seeing the Vice Mayor’s smiling face in City Hall has always been wonderful.

Mr. Youell – thanked Vice Mayor Brown for serving the Commission and the Airport. He stated that she brings people together and provides an example of how to treat people. He offered her his congratulations on her upcoming retirement.

Additional Comments on item 2.d.:

Ms. Tena Brown – the daughter of Vice Mayor Brown, thanked the Commission on behalf of their family for sharing the Vice Mayor with their family. In regard to the Vice Mayor’s retirement, she stated that their family is excited to get her back after 36 years.

Mayor Hill – said that Vice Mayor Brown has been saluted by the Florida League of Cities, by the City of Palatka, and by every entity that she has ever put her hands on. Her service speaks for itself and her works will live forever in this community. Mayor Hill said there is much to do over the next 4 months before the Vice Mayor’s retirement. He stated that the Vice Mayor has had a great impact on the State of Florida and the other cities within the Florida League of Cities. He said that the City would be amiss if we did not tell the Vice Mayor Brown what she truly means to this City – that she is a “gem” of the “Gem City”. He told Vice Mayor Brown that we love her, the community loves her, and that she will be memorialized.

Vice Mayor Brown – thanked the Commission for her “obituary” as not many people get to hear the comments said about them while they are still alive. She thanked her family for being with her every step of the way. She also thanked her “City family” and told them “we are better together”.

After comments by the City Commission, City Staff, and Vice Mayor Brown, Mayor Hill announced that the Motion passes unanimously and that by this Resolution, we have renamed the Marina the “Mary Lawson Brown Marina” based on the Vice Mayor’s work and dedication to the Water Taxis and on her fight to make sure that the everyday citizen has the ability to use the City dock and not be pushed away.

3. APPOINTMENT OF ACTING CITY CLERK Begins at 58:04 on the YouTube recording

City Manager Holmes advised that for ease and convenience, particularly for signing documents, it would be helpful if the acting City Clerk were someone within City Hall. Glenda Hinton at the Public Works Department has held the role of “acting City Clerk” and has done a great job. Mr. Holmes asked the Commission to appoint Sunni Krantz as acting City Clerk to make the task of getting things signed easier. Ms. Krantz is currently employed with the City as the City Manager’s Administrative Assistant.

Vice Mayor Brown asked City Manager Holmes to introduce Sunni Krantz. Mr. Holmes stated that the biggest compliment he can give Ms. Krantz is that she has put up with him in his private law office - a hectic and intense environment - for several years. She possesses many talents and skills, including straightening out the phone system at City Hall and the recreation office, and has gotten multiple computers functioning well. She is extremely detailed oriented, dependable, and responsible. She has taken over the responsibilities of getting out the Commission meeting agendas. Ms. Krantz was born and raised in Putnam County and is a graduate of the local St. Johns River State College.

Motion to approve the appointment of Sunni Krantz as acting City Clerk by Commissioner Borom Second by Vice Mayor Brown Motion passes unanimously.

Mayor Hill thanked Ms. Hinton for her service as acting City Clerk and thanked Ms. Krantz for tying up loose ends and helping with his calendar. He said we are excited to have Ms. Krantz as a part of the City team.

4. DISCUSSION/DIRECTION from the Commission regarding increase to the cyber insurance policy limits for the General Employees’ Pension Board and Police Pension Board and to name the General Employees Pension and Police Pension funds as insureds Begins at 01:02:05 on the YouTube recording

Mayor Hill advised the Commission that recommendations have been coming from all of the pension boards to increase the policy limits of the cyber insurance policy and to name

the pension boards as additional insureds. He stated we are trying to put cyber protection in place for our pension boards, as well as the City as a whole. He advised it is better to increase the policy limits of the City rather than creating a new policy for just the boards.

The City Manager stated that from a logistical perspective it would be simpler to increase the protection of the City’s current policy, rather than creating an additional policy. He advised that the cost of increasing the policy limits and naming the pension boards as insureds or creating a new policy and naming the pension boards as insureds is fairly equal.

Commissioner Borom advised that he felt it would be simpler to have one cyber insurance policy than to have three cyber insurance policies.

Motion by Commissioner Borom to increase the City’s current cyber insurance policy to $2 million and to name the pension boards as additional insureds. Second by Commissioner McCaskill Motion passes unanimously.

5. CITY MANAGER AND ADMINISTRATIVE REPORTS Begins at 01:04:52 on the YouTube recording City Manager Holmes – we have employed a couple COVID precautions at the suggestion of the Emergency Operations Center and the Health Department. A podium at the front door of City Hall has been equipped with a touchless thermometer and a sign-in sheet, by which to take and record your temperature. All City departments have similar measures in place. There is also an employee questionnaire, which asks if they are ill or have been in contact with anyone who was ill in the immediate past. Mr. Holmes said he would have a preliminary discussion on June 26 with Putnam County’s team and representatives of the other municipalities in the County to discuss the potential use and allocation of the CARES Act funds that Putnam County has been allocated. The City is pursing the CARES funding avenues and conferring with our County partners. He also told the Commission that the City Police Department is receiving a number of calls regarding noise complaints due to fireworks as July 4 th approaches. Mr. Holmes said we want to remind people that technically, under Florida law, most of what we think of as “fireworks”, such as cherry bombs and heavy firecrackers, are not lawful to explode or utilize – although there are some exceptions, such as sparklers. We would love to have voluntary compliance from our citizens in not exploding illegal fireworks, so that we can save our Police time for things that may be more serious. If voluntary compliance requests are not heeded, we will be forced to look into citations.

6. COMMISSIONER COMMENTS Begins at 01:09:57 on the YouTube recording Mayor Hill – stated he recently executed an extension of the emergency executive order regarding COVID - 19 Interim City Attorney Valeria Bland Thomas– stated that in the new emergency executive order we are strongly encouraging our citizens and employees to wear facemasks. We also

extended the restrictions on gathering and social distancing. The effective date of the Order was June 22, 2020 and we are looking to have that date extended to the foreseeable future. Mayor Hill –we are looking for the public to wear face covering and recommending that the mask be cloth or other masks such as surgical masks. We are seeing citizens in retail establishments and restaurants not taking precautions. Mayor Hill provided the statistics of COVID 19 in Florida – today, we have had 5,500 new cases in the State of Florida. We are urging our retail establishments and businesses to provide sanitizer and wipes at points of contact, such as restrooms and tables. We are discussing with Fire Chief Grimes about the possibility of providing citizens with face masks. The number of COVID 19 positive cases continues to escalate. We want to ensure that we are taking whatever steps we can in order to protect our citizens. Commissioner Borom – stated that he has heard complaints that restaurants are going over their allotted 50% capacity. Mayor Hill – stated that the State of Florida comes in periodically into restaurants, night clubs, and other places to ensure compliance with capacity limitations. If anyone would like to report instances of capacity violations, they can call the Florida Department of Business and Professional Regulation or they can call Emergency Operations Center hotline at (386) 329-1904 to be directed to the right place. Vice Mayor Brown – asked that we remember healthcare workers who have given their lives to help others. We need to think of them by helping ourselves so that they are not overburdened or put in harm’s way. She encouraged people to wear facemasks as the virus impacts all age groups. Mayor Hill – stated that currently 47% of our COVID 19 cases are under the age of 35 years and 20% are under the age of 18 years. The Palatka Art League will be giving away free masks at the Tilghman House on June 29, 2020 during 1:00 p.m. – 3:00 p.m.

ADMINISTRATIVE REPORTS continued Begins at 01:17:28 on the YouTube recording Airport Manager John Youell – stated that there should be a correction to an article that appeared in the Palatka Daily News today, pertaining to what will be done with the remainder of the tower that was taken down. The plans are to put the old tower in a new entrance that the Airport is planning in the future. The article stated that the tower would be used when they relocate the office. Mr. Youell wanted to clarify that the Airport office is not moving. Fire Chief Grimes – and Fire Chief Lanier of Putnam County are looking into holding a Fire 1 class for high school graduates and they plan on recruiting locally. Chief Grimes also reminded the public that COVID is real and we are seeing more positive patients everyday. Four employees are in isolation, but none of these have tested positive. Another employee is in Flagler hospital with a different health condition. The Fire Chief gave today’s COVID 19 statistics: 271 positive cases in Putnam County, the median age for COVID positivity is currently age 40, and for the last three days, he believes, numbers of total positive cases in the State have increased by around 5,000 each day. Mayor Hill – stated that the increase in COVID 19 positive cases is due to the relaxed

activities going on in Florida. Fire Chief Grimes – asked that we think of the people who work at the Emergency Operations Center as this is the 102 nd day they have been working this mission. Recently they asked for coverage assistance and Fire Chief Grimes said he intends to work there over the weekend. Mayor Hill – stated we will get some other people in place to give some aid to the Emergency Operations Center. Police Chief Shaw –thanked Vice Mayor Brown and offered his congratulations for the Marina being named after her. Mr. Cutwright – said his department is available to help the City in any way they need and he is discussing with the City Manager the possibility of some of his staff helping the Emergency Operations Center. Mrs. Robinson – thanked Vice Mayor Brown and said we cannot wait to see what she will do over the next couple years. Ms. Tucker – We have received notification from USDA that the grant we wrote for a market analysis the feasibility study for the business incubator and the planning document to look at Central Academy’s building has been approved and we will get that award shortly. Mayor Hill – advised that we have put together a task force of several people in the community to look into saving historic Central Academy, which was the first accredited black high school in the State of Florida. Congressman Yoho is going to make a valiant push to help save historic Central Academy and to get appropriations for this project. The Congressman requested the task force, which we have put together with local business members and the Palatka Housing Authority in order to put a package together for that issue. We look forward to saving historic Central Academy, so that we can start doing business incubation, workforce innovation, and have a black history museum, community center, and vocational education center to fill the various needs from the commerce side of the community. The feasibility grant is the catalyst to the change for that, but it is not a novel idea, it has been in motion since 1988. Ms. Becker – said that we are finalizing the audit and in the middle of the budget. Ms. Becker welcomed a newborn baby girl this week. Mayor Hill – congratulated Ms. Becker on her new addition and asked Human Resources and Mr. Holmes to ensure Ms. Becker does not violate Family Medical Leave Act, calling her the “hardest working person at the City”. Commissioners Brown, Borom, McCaskill, and Campbell also congratulated Ms. Becker on her newborn baby.

COMMISSIONER COMMENTS continued Vice Mayor Brown– would really like to see this Commission begin the business incubator. She said if we teach people how to start and handle their own business, they will take care of themselves and our town will prosper. The business incubator will allow the City to be a moving force in helping people have a better life for themselves and their families.

Commissioner Borom – said he has received complaints from citizens regarding the noise ordinance, particularly loud and vulgar music greater than the allotted decibel level impacting the quality of life of people across the City, particularly at Mary Lane and Oak Street, Napoleon and 18 th Streets, 11 th Street, and Catherine Street. He asked that the Commission, the City Manager, and the Police Department to combine their efforts to ensure that our citizens can live the quality of life they deserve and to cut down the repeat calls to the Police Department regarding noise. Commissioner Campbell – encouraged our citizens to take the COVID situation serious. He also encouraged the Commission to continue to lead by example when they are out in the community and to take COVID seriously. We do not want to see the COVID numbers continue to rise. He offered to do what he can to be available to relieve individuals at the Emergency Operations Center who have been there the entire time.

Mayor Hill – COVID has affected his family - he has a brother in the hospital and his sister’s family is sick. We are continuing to see people test positive although they are asymptomatic.

Mayor Hill – encouraged every citizen and Commissioner to reach out to their County Commissioner and tell them their thoughts on the issues that they have before them, specifically pertaining to the Confederate Soldier statue at the Courthouse steps and the fate of the Maltby oak tree. He said we should get past the signs of hurt in our community and not allow inanimate objects to divide our community – especially during a pandemic. We need more empathy and understanding in order to unify our community. He said the City of Palatka holds the key to preserve history and provide an option for the unrest in our community. This is a perfect opportunity to reach out within our social circles and start to have conversations on thought processes and see where people are. He further stated that hurt and heritage should never be put in the same place. We need a unified voice that speaks justice and equality. We need to all band together and do what Ms. Brown has done for 36 years - be better together. We need to move this community forward together.

7. ADJOURN at 7:11 p.m.

CITY COMMISSION AGENDA ITEM - SUBJECT: MINUTES - 7/1/2020 SUMMARY: See attached minutes from the 7/1/2020 City Commission Meeting. RECOMMENDED ACTION: Approve as read. ATTACHMENTS: Description Type Minutes of the July 1, 2020 Palatka Special Called City Commission Meeting Attachment REVIEWERS: Department Reviewer Action Date City Clerk Krantz , Sunni Approved 7/8/2020 - 9:35 AM TERRILL HILL DONALD E. HOLMES MAYOR-COMMISSIONER CITY MANAGER

MARY LAWSON BROWN VICE MAYOR – COMMISSIONER LOGAN B. BECKER FINANCE DIRECTOR RUFUS J. BOROM COMMISSIONER JASON SHAW, SR CHIEF OF POLICE TAMMIE M. McCASKILL COMMISSIONER KEITH ‘J.R.’ GRIMES CHIEF FIRE DEPT. JUSTIN R. CAMPBELL COMMISSIONER VALERIA B. THOMAS Regular meetings 2nd and 4 th Thursdays each month at 6:00 p.m. INTERIM CITY ATTORNEY

MINUTES CITY OF PALATKA SPECIAL CALLED CITY COMMISSION MEETING July 1, 2020 – 3:00 p.m.

Proceedings of a Special Called Virtual Meeting , pursuant to Governor DeSantis' Executive Order Number 20 -69 issued on March 20, 2020 held on July 1, 2020.

PRESENT: Mayor Terrill L. Hill Vice Mayor - Commissioner Mary Lawson Brown Commissioner Rufus J. Borom Commissioner Justin R. Campbell Commissioner Tammie McCaskill Also present: City Manager, Donald E. Holmes; Interim City Attorney, Valeria Thomas; Finance Director, Logan Becker; Police Chief, Jason L. Shaw, Jr.; Fire Chief, “J.R.” Grimes; Public Works Director, Jonathan Griffith; Human Resources Director, Debra Robinson; Human Resources Coordinator, Courtney Tillis; Airport Manager, John Youell; Director of Public Works, Jonathan Griffith; Grants and Projects Administrator, Mandi Tucker; Administrative Assistant to the City Manager, Sunni Krantz; and Recreation Assistant, Joe Pound

CALL TO ORDER : 3:02 p.m. Begins at 41:47 on the YouTube recording http://www.youtube.com/watch?v=z3Y65cMsSwY

PLEDGE OF ALLEGIANCE & INVOCATION : by Vice Mayor Brown Begins at 43:03 on the YouTube recording

ROLL CALL : by Mayor Hill Begins at 44:34 on the YouTube recording All members present and there is a quorum. 1. PUBLIC COMMENTS: (Speakers limited to chat feature on YouTube live or call in at 386-329-0100 for comments or questions– no action taken on items) Begins at 45:37 on the YouTube recording

Caller #1: David Parsons 1113 Lee St., Palatka, FL., 32177 Begins at 46:55 on the YouTube recording Mr. Parsons requested the Commission look into a permit for the Blue Crab Festival for Labor Day weekend in September. He had planned on bringing this before the Commission at the July 9 201 N. 2 nd STREET ▪ PALATKA, FLORIDA ▪ 32177 PHONE: 386-329-0100 www.palatka-fl.gov FAX: 386-329-0106

Commission meeting, which has been canceled. He wanted to make sure that he got the special events permit request before the Commission before the 30-day mark prior to the event. The organizers of the event would like to know whether or not the event will be permitted to take place, so that they can plan and everyone can have the information. Mayor Hill advised that COVID 19 cases in Putnam County in Florida are 5 times greater than 30 days ago. We do not know where we will be in regard to the COVID numbers 30 days from now or on Labor Day. The curve has not flattened. The Mayors said his thought is that we can hope for the best and wait a couple weeks and see what happens with the COVID numbers. City Manager Holmes advised that Mr. Parsons can apply for a special events permit, but at this time it would not be approved, because the City is not currently issuing special events permits. We are not able to predict whether in 3 weeks we will be able to staff and approve a special event permit of the size of the Blue Crab Festival.

Caller #2: Chris Hunt of Palatka (street address inaudible on the recording) Begins at 54:10 on the YouTube recording The caller indicated he is an epidemiologist with a master’s degree in public health. He told the Commission that our country has had 129,000 deaths and Putnam County has had 6 deaths related to COVID. Research indicates that masks are the greatest social aspect we can utilize in order to prevent transmission of the virus. He said that it is not a comfort level thing or a political message, but a scientific standpoint that we should wear masks in public, reduce the amount of time that people spend with each other, and wash our hands more frequently to prevent the transmission of the disease.

Caller #3: Stephanie Matos, 4801 St. Johns Ave. 7 Begins at 57:13 on the YouTube recording She advised the Commission that 5-year-olds cannot effectively keep masks on all day while at day cares. She asked that the Commission change the face mask age requirement in the Resolution from 2-year-olds to older than that age. She also advised that she is completely against the masking mandate. Mayor Hill advised that the City has thought about the impacts on children of certain ages and her comments would be considered.

Staff read a comment from Daniel Shepard, 522 S. 19th Street Begins at 59:52 on the YouTube recording I support an ordinance requiring mandatory face masks in public. Many of or citizens are not acting in a responsible manner concerning this pandemic. Just a visit to any area grocery stores or retail outlets makes this very clear. Without proactive action by our government leaders this situation is going to continue to deteriorate. Doing the same old thing over and over and hoping for different results is an act of futility. Please support mandatory mask compliance.

Mayor Hill read a comment from Elena Lao Begins at 01:02:02 on the YouTube recording There should not be a face mask mandate, there’s plenty of research that shows wearing a mask for long and/or extended periods of time is harmful

Mayor Hill read a comment from Allegra Kitchens Begins at 01:02:19 on the YouTube recording I think it is totally unnecessary and will be close to impossible to enforce. To not require people outside in public to wear masks but to require it inside businesses is discrimination.

2. RESOLUTION 2020-R-69 Requiring wearing of face coverings, subject to certain exceptions. Begins at 01:03:00 on the YouTube recording Mayor Hill said we have seen the COVID 19 numbers quadruple over the past week. In Putnam County, we had 189 new positive cases in June and 42 on the first day of July. He believes that masking will help us protect others and ourselves. The main purpose of the Resolution is that whenever people are unable to socially distance (be 6 feet apart) they are required to have their mask on. The Resolution identifies places where you should wear a mask. The Mayor read the exceptions from the Resolution and advised that we would add a subparagraph L that governmental agencies would have an exemption, so that they can create their own policies. The governmental agencies, which includes the School Board, the County, and the Palatka Housing Authority, can choose to have their own exemptions and they will be exempt to what we will have in place. For example, the School District would not have to abide by our policy, they can make their own policy, but when those people are not on school grounds, then they are bound by the policies of the City if they are within the City limits. The Mayor stated that enforcement of the policy runs in concert with what the Governor is doing with his executive Order and that it will carry a penalty of $500.00. The Mayor stated we do not want to take money from our citizens. However, we want to put a mechanism in place which will allow us to have some teeth when we find citizens continuing to put others in danger. He said we are not trying to create a revenue source and we hope everyone will comply to the best of their ability so that the community can see the spread of COVID go down. If we can see the flattening of the curve, there will be no reason for the enforcement provision to be in place. Section 5. subparagraph a. of the Resolution currently reads that it becomes effective beginning midnight July 1st , the Mayor said this should be corrected to read midnight July 2 nd . Mr. Holmes asked the Commission to consider adding an exemption to allow day care facilities to adopt safeguards they feel appropriate for the children with the understanding that their staff would be subject to the requirement of masking. The Mayor asked for an addition to request that local governmental agencies and those exempt to provide the City a written copy of their plan. Commissioner Borom asked how someone would submit a specific exemption tailored to their organization, after the enactment of the Resolution. Mayor Hill replied that if there is a specific entity that requests a specific exemption be added to the Resolution, we can bring their request back to the Commission. Vice Mayor Brown advised although some may believe masking is inconvenient, we have been put in inconvenient positions all of our lives. She said we need to be considerate so that we do not pass COVID onto others, especially older persons. She said we would love to have wonderful things like our [Blue] Crab Festival and fireworks, and if we wear masks and help others, perhaps in another month we may be in a position where we can have the Festival, picnics, and get-togethers.

Motion by Commissioner Campbell to accept the recommendation to move forward with the mandatory masking as written with additional exemptions for government and the day cares added as L and M, respectively. Second by Commissioner McCaskill

Public Hearing: Begins at 01:19:15 on the YouTube recording Mayor Hill read a comment from Dina Womble: “As a local business owner, who would like to protect not only my family, but our livelihood. I am for any extra precautions that may help reduce the spread. If we find it doesn’t help, no harm done.”

Caller: Allegra Kitchens 1027 S. 12th Street Begins at 01:19:44 on the YouTube recording Ms. Kitchens said Section 5 paragraph a. of the Resolution should be corrected to read July 2, 2020 instead of July 1, 2020. Mayor Hill advised the correction has been addressed.

Commissioner Campbell read a comment from Larry Beaton: “Is there verbiage in the ordinance that will ask businesses to have signage to notify visitors to Palatka of the ordinance?” Mayor Hill said we will provide that information to business owners. We have spoken with the Health Department and we are looking to have some signage in place for business owners. We will put some links up on our website for citizens. He said that the educational pieces on the proper ways to use masking and follow the CDC regulations are critical. Mayor Hill said we could add a piece which mandates that signage to be conspicuously placed at business. He asked Commissioner Campbell if that is something he would like to see. Commissioner Campbell agreed.

Amended Motion by Commissioner Campbell to add a paragraph to the Resolution that businesses have the option to post verbiage that it will point back to the City of Palatka for making this decision Second by Commissioner McCaskill Amended motion passes unanimously.

3. RESOLUTION 2020-R-70 Award State Pricing for HMGP 4283-R-66 Lift Station Upgrades. Begins at 01:23:32 on the YouTube recording Mr. Griffith said this project is for backup power for the six lift stations, which we submitted an application for approximately 2 years ago. We have been waiting on this modification since January, hoping we could get some of this work done prior to hurricane season. We did not get the modification back until recently and, with time being of the essence with hurricane season upon us, we wanted to get this before the Commission as soon as possible. The lift stations are located at 4015 Reid Street, the corner of St. Johns Ave. and Zeagler Dr., 501 U.S. Hwy. 19, the Putnam County Jail lift station at Orie Grifith Blvd., 114 Kelley Smith School Rd., and 611 Zeaglar Dr. Counsel and Mr. Holmes are reviewing the document and if there is any issues that cannot be resolved between through communication between Mr. Griffith, counsel, and Mr. Holmes we will bring it back before the Commission

Motion to approve by Commissioner Campbell Second by Vice Mayor Brown Motion carries unanimously.

3.a. RESOLUTION 2020-R-71 Authorizing execution of Modification No 1 to FDEM HMGP 4283-66-R Begins at 01:28:32 on the YouTube recording Mr. Griffith said this is the modification to item 3. We put a bid out and got multiple responses, but we were not satisfied with the results. We went back to the Florida Division of Emergency Management and procured off of their State contract. It takes the total project cost up to $613,585 and brings our local share up to $153,396. Commissioner Borom asked if the funding for this project has been budgeted. Mr. Griffith replied that this increase has been included in the end of the year projection for the utility budget.

Motion to approve by Vice Mayor Brown Second by Commissioner Campbell Motion passes unanimously. Motion passes unanimously.

4. RESOLUTION 2020-R-72 Authorizing execution of USDA 4280-2 Grant Documents Begins at 01:33:01 on the YouTube recording Ms. Tucker said we received the documents on Monday morning and the USDA advised that they needed to have this item back to them before July 10 or we would lose the funding. For this cause, it was added to today’s agenda. This grant is for the feasibility study, business incubator, marketing analysis for the City, and planning document to go along with those two for the possible location of the incubator at Central Academy. Vice Mayor Brown advised that the business incubator is very important to our town. Commissioner Borom asked how many phases this will have, if this is just the market analysis and feasibility study. Mayor Hill replied that this phase is the most critical as its purpose is to determine whether the project is the most feasible. We have a task force that is looking into the Central Academy facility aspects. This is the first phase of getting money from USDA to set up a plan of how we would move forward.

Motion to approve by Vice Mayor Brown Second by Commissioner Borom Motion passes unanimously.

5. CITY MANAGER AND ADMINISTRATIVE REPORTS Begins at 01:41:29 on the YouTube recording The City Manager apologized for any lack of organization in today’s meeting, explaining that three staff members, including Ms. Krantz, Ms. Tillis, and Ms. Ryan are absent due to COVID testing and/or COVID exposure. He said Mrs. Robinson has done a great job today, along with Ms. Krantz, who is working from home. We have a couple staff members from the Finance Department helping out today. Mayor Hill told Mr. Holmes he is doing a great job dealing with the pandemic. He said our staff is truly appreciated for all the things they do, such as stepping up and filling other roles -it does not go unnoticed.

6. COMMISSIONER COMMENTS Begins at 01:45:20 on the YouTube recording Commissioner Campbell noted that there were questions unanswered in the YouTube Live chat due to us moving past the portion regarding the masks, and asked Staff to do a Question & Answer portion and post to the City’s social media platform and website. Commissioner Campbell read two questions. Will there be a penalty for those who do not wear a mask? He advised this was addressed during the time of the comment. Does the Ordinance have an expiration in which it will have to be renewed if it continues? Mayor Hill replied that we are going to stay status quo through the emergency period. If we find that the curve is flattening and we have transitioned to the next phase, we can come back and address it at that point. It is incumbent upon us to do everything we can to protect our citizens. Although masking is unpopular, we need to do everything we can as a community to stop the spread of COVID.

7. ADJOURN at 4:10 p.m. Begins at 01:50:00 on the YouTube recording Motion to adjourn by Vice Mayor Brown.

ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.286.105 PERSONS WITH DISABILITIES REQUIRING ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING SHOULD CONTACT THE CITY CLERKS OFFICE AT 329-0100 AT LEAST 24 HOURS IN ADVANCE TO REQUEST ACCOMMODATIONS. CITY COMMISSION AGENDA ITEM - a. SUBJECT: Adopt Resolution 2020-R-73 Authorizing execution of RW 17-35 & TW C-3 Improvements Project Change Order No. 1. Cost to the City is $807.58. SUMMARY: Change Order No. 1 addresses the unforeseen needed excavation of additional materials during construction, replacement of circuit components in the existing taxiway sign board, and the replacement of the regulator firing card for the taxiway edge lights. The total additive cost is $16,151.56 ($14, 536.40 FAA, $807.58 FDOT and $807.58 CITY). Change Order No. 1 also calls for twenty-one days to be added to the contract. Acceptance of Change Order No. 1 is contingent on the approval of FAA and FDOT. RECOMMENDED ACTION: Adopt Resolution 2020-R-73 Authorizing execution of RW 17-35 & TW C-3 Improvements Project Change Order No. 1 ATTACHMENTS: Description Type Change Order No 1 Backup Material Resolution Resolution REVIEWERS: Department Reviewer Action Date Grants & Projects Krantz , Sunni Approved 7/15/2020 - 9:19 AM CHANGE ORDER NO. 1 (June 2020) RW 17-35 & TW C-3 Improvements Project

FAA AIP 3-12-0061-029-2019 CONTRACT DATE: September 12, 2019 FDOT FIN No. 443794-1-94-01 City Bid No. 2019-09 PA Project No. 20070044.015R

CONTRACTOR: CONTRACT FOR: CGC, Inc. City of Palatka 7036 West 12th Street Palatka Municipal Airport (28J) Jacksonville, FL 32220 Palatka, FL 32177

You are authorized to make the following modifications to the Contract:

1. During construction additional material was required to be excavated to account for unforeseen unsuitable soils to be removed and replaced. ADJUST Item P-152-4.1 Unclassified Excavation…+1,075.324 CY @ $11.00/CY = $11,828.56. FAA Funds = $10,645.70; FDOT Funds = $591.43; CITY Funds = $591.43.

2. During energizing of the new taxiway edge light circuit, it was noted that the relocated signs were not operational. It was determined that the connection of the new taxiway circuit to the existing taxiway circuit damaged the existing taxiway sign circuit boards. The signs require replacement of certain parts including the circuit board to function properly. See the attached Cost Proposal for further information. ADD Item L-125-6 Repair 3 Existing Signs…1 Lump Sum @ $3,426.00. FAA Funds = $3,083.40; FDOT Funds = $171.30; CITY Funds = $171.30.

3. During energizing of the new taxiway edge light circuit, it was noted that the new edge lights failed after a short time. It was determined that the connection of the new taxiway circuit to the existing taxiway circuit damaged the existing taxiway edge lighting regulator. The regulator requires replacement of the regulator firing card to function properly. ADD Item L-125-6 Repair Existing Regulator…1 Lump Sum @ $897.00. FAA Funds = $807.30; FDOT Funds = $44.85; CITY Funds = $44.85.

Current Contract Amount $377,650.50 Contract Amount Added This Change Order $16,151.56 Adjusted Contract Amount $393,802.06

Funding (This Change Order): FAA (Max Allowed) $ 14,536.40 FDOT (Max Allowed) $ 807.58 CITY (Max Allowed) $ 807.58 Total $ 16,151.56

1 CHANGE ORDER NO. 1 (June 2020) RW 17-35 & TW C-3 Improvements Project

Note: Twenty one (21) Calendar Days of Contract Time will be added for this work upon receipt of written notification by the Engineer.

Current Contract Duration 90 Calendar Days Contract Time Added This Change Order 21 Calendar Days Adjusted Contract Duration 111 Calendar Days

Signature of the Contractor indicates agreement with the terms of this Change Order, including any adjustments in the Contract Sum and /or Contract Time. Adjusted cost and time include all direct, indirect and impact costs and time for delays, disruption, inefficiency, acceleration and all other claims.

AGREED TO: APPROVED / AUTHORIZED BY: CGC, Inc. City of Palatka

______Date: ______Date:______(Name & Title) Richard C. Gaskin Jr., President

Attest: ______Date:______

CONCURRENCE: Passero Associates, LLC

______Date: ______July 8, 2020 Matt Singletary, PE, Project Engineer

------$4,323.00 RESOLUTION NO. 2020-R-73

A RESOLUTION OF THE CITY OF PALATKA, FLORIDA, AUTHORIZING EXECUTION OF CHANGE ORDER NO 1 WITH CGC, INC FOR RUNWAY 17-35 TAXIWAY C-3 IMPROVEMENTS AT KAY LARKIN AIRPORT.

WHEREAS, on September 12, 20129 the City of Palatka executed a contract with CGC, Inc. for the Runway 17-35 and Taxiway C-3 Improvements (THE PROJECT) in the amount of $377,650.51; and

WHEREAS CGC, Inc. has proposed Change Order No 1 in the total additive amount of $16,151.56 as a result of additions to the scope of work and necessary and unforeseen field changes; and

WHEREAS, the City deems it reasonable and necessary to approve CGC’s Additive Change Order No 1 in the total additive amount of $16,151.56 for a new total contract amount of $393,802.07

NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Palatka, Florida, that the City Manager is hereby authorized to execute and attest Change Order No 1 in the total additive amount of $16,151.56 with CGC, Inc. for the Runway 17-35 and Taxiway C-3 Improvements Project, for a new total contract amount of $393,802.07

PASSED AND ADOPTED by the City Commission of the City of Palatka, Florida this 23rd day of July, 2020. CITY OF PALATKA

BY:______Its Mayor

ATTEST:

______Acting City Clerk

APPROVED AS TO LEGALITY AND CONTENT:

______INTERIM CITY ATTORNEY CITY COMMISSION AGENDA ITEM - b. SUBJECT: Adopt Resolution No. 2020-R-74 authorizing the execution of an agreement to provide supplemental police services for the Palatka Housing Authority effective July 23, 2020 SUMMARY: The Palatka Housing Authority (PHA) contracts annually with the City for additional police services to create a drug and crime free environment and provide for the safety and protection of the residents in the public housing developments. The current contract expired on May 31, 2020.

The PHA desires to renew its Agreement providing for supplemental police services between PHA and the Palatka Police Department at a rate of $30 per hour. RECOMMENDED ACTION: Adopt the resolution authorizing the execution of a renewal agreement providing for supplemental police services between the Palatka Housing Authority and the Palatka Police Department beginning July 23, 2020. ATTACHMENTS: Description Type Contract Cover Memo Resolution Resolution REVIEWERS: Department Reviewer Action Date Police Shaw, Jason Approved 7/14/2020 - 12:11 PM City Clerk Krantz , Sunni Approved 7/14/2020 - 12:31 PM Finance Becker, Logan Approved 7/15/2020 - 12:07 AM City Manager Holmes, Donald Approved 7/20/2020 - 8:49 AM City Clerk Krantz , Sunni Approved 7/20/2020 - 8:52 AM PALATKA HOUSING AUTHORITY – PALATKA POLICE DEPARTMENT AGREEMENT FOR THE PROVISION OF SUPPLEMENTAL POLICE SERVICES

This Agreement, made and entered into this 1st day of June 2020 by and between the Palatka Housing Authority (hereinafter called the “Authority”) and the City of Palatka (hereinafter called the “City”) is for the provision of specific police services associated with the Authority’s crime reduction program.

WHEREAS, The Authority desires to contract with the City for additional police services to create a drug- and crime-free environment and to provide for the safety and protection of the residents in the public housing developments; and

WHEREAS, the City and the Palatka Police Department (hereinafter called the “Department”) desire to assist in the effort by providing effective police services at the Authority locations;

NOW, THEREFORE, the Authority and the City agree as follows:

ARTICLE I – SERVICES PROVIDED BY THE DEPARTMENT

1. The Department agrees that the services rendered by the Assigned Personnel (police) under this Contract are in addition to baseline police services. The City agrees that it will not reduce its current level of police services to the public housing development, particularly in the areas of community policing, patrol, criminal investigations, records, dispatch and special operations.

The manner and method of performance of services is specified in Article V, Plan of Operations.

The duties and extent of services of the Assigned Personnel shall include, but shall not be limited to:

A. The Department will provide the number of police officers necessary to perform specialized patrols to enforce all state and local laws and the Housing Authority Rules specified in this contract. Sworn officers shall at all times remain part of, subject to and in direct relationship with the Police Department’s chain of command and under police department rules, regulations and standard operating procedures.

B. The Department agrees to assign police officers to targeted area during specific periods of time as identified by the Authority and the Department as high crime or high workload periods to maintain a police patrol presence.

C. The Department will employ a community policing concept and the Department’s personnel whose primary responsibility is to develop and maintain communications

1 with residents will assist in developing or enhancing crime prevention programs in the public housing community.

D. The Department agrees to collect and provide workload data in the public housing development.

E. It is further agreed that to the extent necessary, the Assigned Personnel will appear as witness in the Authority’s administrative grievance procedure, civil dispossessory hearings, or other civil or court proceedings where the issue includes criminal or quasi-criminal conduct in or near public housing developments involving any resident, member of a resident’s household, or any guest of a resident or household member.

F. Without limiting any of the foregoing, the Department agrees that with respect to the services to be performed by any police personnel in accordance with the Contract, the appropriate police department representative will meet with resident leadership and management representatives of the Authority for the purposes of reviewing the enforcement and prevention efforts and planing for the future changes or modifications anticipated by this contract. These meetings shall occur at least quarterly.

G. The Department agrees that a policy manual exists to regulate police officers’ conduct and activities; all police officers have been provided a copy of the policy manual; the Department has a signed receipt from each officer that he/she has received and understands the contents of the manual; and personnel have been trained on the regulations and orders within the manual.

H. The Department agrees that it will provide the Assigned Personnel with such basic equipment as may be necessary and reasonable in order to allow the police officers to carry out the duties anticipated under this Agreement.

I. The Department will provide training on community relations and interpersonal communications skills to the extent possible.

J. The Department agrees to provide, criminal background checks of proposed applicants for public housing. This information will be provided in a manner consistent with all applicable National Crime Information Center or State laws and regulations.

K. The Department shall designate an officer as the Administrative Liaison Officer, who will work in concert with the Executive Director of the Authority, or the Director’s designate.

The Administrative Liaison Officer will perform the following duties:

1. Coordinate the dissemination and processing of police and security reports, provide supervisory assistance, and coordinate in resolving problems or in carrying out the provisions of the Agreement;

2 2. Establish and maintain an ongoing line of communication with other police personnel;

3. Prepare progress reports and evaluations of services requested and provided under this agreement for review by the Executive Director and Police Chief.

4. Initiate and monitor ongoing lines of communication with resident leaders to effectively employ the community policing concept and to address in a timely manner concerns raised by community leaders.

5. Establish a clearly defined process for reporting non-emergency criminal activities.

L. The Department will at all times provide supervision, control and direction of work activities and assignments of police personnel, including disciplinary actions. It is expressly understood that the Department shall be responsible for the compensation of the officers and all employee benefits, as well as any injury to officers, their property, or the Department’s property while on the Authority’s property.

M. The Assigned Personnel shall possess maintain any State-mandated Certification.

N. The Department shall indemnify and hold harmless the Palatka Housing Authority and its employees from and against all claims for personal injury or property damage that may result from the performance or non-performance of Assigned Personnel.

ARTICLE II- SERVICES PROVIDED BY THE AUTHORITY

1. The Authority shall reserve the right to a reasonable request that the Department replace any assigned officer for the following conduct by the officer;

A. Neglect or non-performance of duties;

B. Disorderly conduct, use of abusive or offensive language, or fighting;

C. Criminal action;

D. Selling, consuming, possessing or being under the influence of intoxicants, including alcohol or illegal substances, while on assignment.

E. Inadequate punctuality or attendance.

F. Substantiated complaints from public housing residents or management.

3 2. The Authority will provide the Department with a Public Housing Activity Form for assigned officers to complete. These forms are not to replace police reports utilized by the Department, and are subject to approval by the Department.

3. The Authority will provide the Department with applicable Authority rules and regulations governing Authority residents.

ARTICLE III – ENFORCEMENT OF RULES REGULATIONS

1. The Department, through its police officers, is hereby empowered to enforce the following;

A. Unauthorized visitors in unoccupied structures of the Authority shall be removed.

B. Unauthorized visitors creating disturbance or otherwise interfering with the peaceful enjoyment of lessees on Authority property shall be removed.

C. Unauthorized visitors destroying, defacing or removing Authority property shall be subject to criminal enforcement actions.

With regard to the foregoing rules and regulations, the Department’s officers are hereby authorized to give any criminal trespass warnings to any persons found in violation of said rules or regulations, i.e., to give notice to any violators that their entry on the property or premises is forbidden, and to arrest or cause the arrest and prosecution of any violators, when appropriate.

2. The Department, through its police officers, or in conjunction with the Department of Parking and Traffic, is hereby empowered to enforce the following Authority rule regulation:

“The tenant and any visitors to Authority property and premises shall refrain from, and shall cause their households to refrain from, parking vehicles in any area other than parking areas designated by Authority management.”

With regard to the foregoing rule or regulation, the Department’s officers are hereby authorized to have removed any and all vehicles found parked in violation of said rule or regulation, pursuant to established Department procedure for removing vehicles.

3. The Department, through its police officers, is hereby empowered to enforce such additional Authority rules and regulations and perform such other duties as shall be specified in any addenda agreed to by both parties in writing.

4. Nothing herein contained shall be constructed as permitting or authorizing police officers to use any method or to act in any manner in violation of law or of their sworn obligation as police officers.

ARTICLE IV – COMMUNICATIONS, REPORTING EVALUATION

1. Communications. The City agrees that the Authority will have unrestricted access to all public information which in any way deals with criminal activity in any of the Authority’s communities. It is further agreed that the Department will provide to the Authority copies of incident reports, arrest reports or other public documents which document or substantiate actual or potential criminal activity in or connected with the public housing developments, so long as the information and or reports do not compromise ongoing investigations. The release of Department information shall be governed by the Florida Freedom of Information Act.

Existing procedures, if in effect, are included as an Addendum to this Agreement.

2. Reporting

A. Forms: The Department will require all Assigned Personnel (police officers) to complete a daily log provided by the Authority at the conclusion of each shift and forward the original report to the Authority’s designee. This report will include, but not be limited to, data as follows:

1. Hours worked: foot, bicycle, motorized, other

2. Calls, requests to service

3. Referrals to City/ Housing Authority/ agencies

4. Suspicious persons – name and description

5. Vehicles abandoned/towed/stolen

6. Drug paraphernalia confiscated/found

7. Arrests/citations of both residents and outsiders to include, age, sex, and ethnicity

8. Property recovered/stolen

9. Counseling of residents and visitors

10. Broken lights/sidewalks

11. Graffiti

12. Conflict resolution; e.g., resolved apparent or actual conflict between two or more people

13. Vehicle license number of suspicious persons

5 14. Weapons violations/seized.

B. Media Coordination: The Department will relay to the Executive Director, or his/her designee, information related to any major crime or incident that occurs on Authority property, preferably before the media is informed, or as soon as possible.

C. Evaluation: The Department and the Authority agree that any evaluation shall include:

1. Hours worked by police officers for:

a. Foot patrol

b. Bicycle patrol

c. Motorized patrol

d. Other (tactical)

2. Response times to targeted communities by Department-paid officers and Authority-paid officers by Priority I (emergency), and Priority II (non- emergency)

3. Arrests (to include drug violations)

4. Vehicles towed

5. Positive contacts

6. Referrals

7. Trespassers removed

8. All UCR or NIBRS Reports

9. Calls for service

10. Weapons seized

11. Property stolen/recovered

12. Community feedback

D. It is further agreed that the Department will provide comparable crime information for the City as a whole to facilitate the evaluation to include what proportion of activities city wide occur on Authority property.

ARTICLE V – PLAN OF OPERATIONS

1. The Department and the Authority shall specify the manner and method of performance by which each of the services identified is to be administered. The plan of operations will minimally specify the following:

A. Service goals and minimum performance criteria (e.g., a definition of what is to be achieved and the expected benefits or outcomes that will be derived);

B. Staffing levels: two patrol officers

C. Hours of operation: not to exceed four (4) hours per day as determined by the Authority and Administrative Liaison Officer.

D. Days of operations: Not to exceed four (4) days each week as agreed upon by the Authority and Administrative Liaison Officer.

2. The plan of operations will be prepared for review and acceptance within five (5) days from the date of execution of this Agreement by both parties. It is understood that the Authority may request reasonable modification to the initial plan of operations as it deems appropriate. The Authority must approve the plan in order for payment to begin.

3. If during the term of this Agreement either party desires to amend the scope of the Plan of Operations, either party may request such an amendment via written notification. The Executive Director of the Authority and/or the Chief of Police shall provide final determinations regarding the establishment of an amendment to the plan of operations.

ARTICLE VI – TERM OF AGREEMENT

The term of this Agreement shall be for twelve (12) months beginning on June 1, 2020 and ending on May 31, 2021 with the option to be renewed annually.

ARTICLE VII – COMPENSATION OF THE DEPARTMENT

1. All compensation to the city will be made on a cost approval basis. The Authority will reimburse the City for services specified in this Agreement at the average rate of $30.00 per hour per officer in a total amount not to exceed $15,000 in the term of this Agreement.

2. The Authority shall reimburse the City on a monthly basis, upon receipt of performance of the proposed services and evidence of authorized expenditures.

3. The Department shall provide the following documentation in requesting reimbursement:

A. Copies of payroll time reports certified to by the Department documenting names, employee identification, hours worked in public housing developments, and supervisory approval of the report.

4. All requests for payment are subject to the approval of the Executive Director, or his/her designee, and the Authority shall thereafter make payment of the approved amount within five (5) days of receipt of the request for payment.

ARTICLE VIII- TERMINATION

1. Either party may terminate this Agreement without cause upon the provision of thirty (30) days written notice to the other. Such notice shall be delivered by Certified Mail, Return Receipt Requested to the address specified in this Agreement.

2. The City shall be paid for all services provided prior to termination of this Agreement.

3. Any notices required pursuant to the terms of this Agreement shall be construed in accordance with the laws of the State of Florida.

Authority: President/CEO Palatka Housing Authority 400 N. 15th P.O. Box 1277 Palatka, FL 32178

City: Chief of Police Palatka Police Department 110 11 th St. Palatka, FL 32177

ARTICLE IX – CONSTRUCTION OF LAWS

This Agreement is made and entered into by the Palatka Housing Authority and the City of Palatka. Any and all questions of law arising hereunder shall be construed in accordance with the laws of the State of Florida.

ARTICLE X – ENTIRE CONTRACT

This Agreement sets forth the entire agreement between the parties and supersedes all other oral or written provisions. The Agreement may be modified only by a written agreement signed by the parties hereto.

ARTICLE XI – MISCELLANEOUS

8 1. The captions and headings of any of the various sections or paragraphs of this Agreement are for convenience only and not to be construed as confining or limiting in any way the scope or intent of a provision hereof. Whenever the context requires or permits, the singular shall include the plural, the plural shall include the singular, and the masculine, feminine, and neuter shall be freely interchangeable.

2. The enforceability or invalidity of any provision or provisions hereof shall not render any other provision or provisions herein contained unenforceable or invalid.

PALATKA HOUSING AUTHORITY

Dr. Anthony E. Woods, President/CEO

CITY OF PALATKA

Honorable Terrill Hill, Mayor

City Manager

______Jason Shaw, Chief of Police

Attest:

City Clerk

9 RESOLUTION No. 2020-R-74

A RESOLUTION OF THE CITY OF PALATKA, FLORIDA, AUTHORIZING THE EXECUTION OF A RENEWAL AGREEMENT TO PROVIDE SUPPLEMENTAL POLICE SERVICES BETWEEN THE PALATKA HOUSING AUTHORITY AND THE CITY OF PALATKA POLICE DEPARTMENT AT A RATE OF $30 PER HOUR, FOR A ONE-YEAR TERM EFFECTIVE JULY 23, 2020.

WHEREAS, the City of Palatka Police Department and the Palatka Housing Authority have annually entered into a renewable agreement to provide supplemental police services in order to provide for the safety and protection of the residents of the Authority’s public housing developments; and

WHEREAS, the Palatka Housing Authority desires to renew this Agreement, which expired on May 31, 2020, and has presented a renewal agreement to continue to provide supplemental police services between the Palatka Housing Authority and the Palatka Police Department at the rate of $23.00 per hour; and

WHEREAS, both parties are in agreement as to the terms of the Agreement; and

WHEREAS, the Palatka City commission has determined that entering into an Agreement with the Palatka Housing Authority to provide supplemental police services is in the best interest of the City of Palatka and its citizens.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF PALATKA, FLORIDA, that the City Manager, Chief of Police and City Clerk are hereby authorized to execute and attest the Agreement for the Provision of Supplemental Police between the Palatka Housing Authority and the Palatka Police Department, said Agreement effective July 23, 2020 and continuing through May 31, 2021.

PASSED AND ADOPTED by the City Commission of the City of Palatka, Florida this 23rdh day of July, 2020.

CITY OF PALATKA

______By: Its MAYOR

ATTEST:

______ACTING CITY CLERK

APPROVED AS TO FORM AND CORRECTNESS:

______INTERIM CITY ATTORNEY CITY COMMISSION AGENDA ITEM - 3. SUBJECT: Direction concerning retaining cares funding consultant SUMMARY: RECOMMENDED ACTION: REVIEWERS: Department Reviewer Action Date City Clerk Krantz , Sunni Approved 7/20/2020 - 8:45 AM CITY COMMISSION AGENDA ITEM - 4. SUBJECT: Direction re: disposal of surplus real estate held by the City SUMMARY: City Staff has reviewed all city-owned parcels of land and has identified a list of real property to be declared surplus for disposal. A powerpoint showing all properties listed on the Resolution follows this Summary. The list includes multiple parcels suitable for residential infill. Those parcels identified for existing and future public purpose were eliminated as surplus candidates.

Staff is requesting the commission declare the properties listed as surplus. Staff will then begin the process of disposing of the property in accordance with City administrative procedures. This includes the sale of property by a real estate professional, request for proposals or invitation to bid and/or donation of non-conforming smaller lots to adjacent property owners. RECOMMENDED ACTION: ATTACHMENTS: Description Type Surplus Property List Backup Material REVIEWERS: Department Reviewer Action Date Public Works Krantz , Sunni Approved 7/20/2020 - 8:45 AM

CITY COMMISSION AGENDA ITEM - a. SUBJECT: Public Hearing: Wastewater Facility Plan for Treatment Facility Modification SUMMARY: The City of Palatka (City) has identified needs in their wastewater treatment system and has prepared a Wastewater Facilities Plan to identify improvements to address these needs. This Wastewater Facilities Plan addresses projects the City is making application to fund under the FDEP Clean Water SRF Program. The scope of this Wastewater Facilities Plan addresses a specific project and does not include a system wide evaluation of the City’s wastewater system. The project presented in this Wastewater Facilities Plan consists of constructing improvements to the sludge treatment and dewatering facilities. The proposed project will accomplish the following: • Resolve operational issues with the existing anaerobic sludge treatment equipment. • Resolve operational issues with the existing sludge dewatering system equipment. • Provide upgrades to the sludge digestion and dewatering systems to improve operational efficiencies. The opinion of probable construction costs for the proposed project is $2,398,500. The City is expected to be eligible for construction loan funding from FDEP Clean Water SRF Loan Program for the proposed improvements. The purpose of the public hearing is to discuss the proposed project, the proposed financing, and the source of repayment for any loans. RECOMMENDED ACTION: ATTACHMENTS: Description Type WWTP Planning Document Backup Material REVIEWERS: Department Reviewer Action Date Grants & Projects Krantz , Sunni Approved 7/20/2020 - 8:46 AM WASTEWATER FACILITIES PLAN

FOR

TREATMENT FACILITY MODIFICATION

Prepared for

Prepared by: Daryl R. Myers, PE Date: June 18, 2020 FL License No.: 61786 Firm Name: Hanson Professional Services, Inc Firm Address: 8075 Gate Parkway West, Suite 204 City, State, Zip Jacksonville, Florida 32216

TABLE OF CONTENTS

EXECUTIVE SUMMARY...... 1

1.0 INTRODUCTION ...... 2

1.1 Background...... 2 1.2 Scope of Study ...... 2 1.3 Need and Justification for Project ...... 2

2.0 PROJECT PLANNING ...... 3

2.1 Planning Area ...... 3 2.2 Planning Year ...... 3 2.3 Existing WWTP ...... 5

3.0 ALTERNATIVES DEVELOPMENT ...... 9

3.1 Cost Analysis Methodology ...... 9 3.2 Alternatives Analysis ...... 9 3.3 Alternatives Construction Costs ...... 14

4.0 SELECTED ALTERNATIVE...... 16

5.0 ENVIRONMENTAL REVIEW ...... 17

5.1 Climate ...... 17 5.1.1 Temperature ...... 17 5.1.2 Rainfall Patterns ...... 17 5.2 Physiography ...... 17 5.2.1 Topography...... 17 5.2.2 Soils ...... 17 5.2.3 Geology and Hydrogeology ...... 18 5.3 Groundwater ...... 18 5.4 Surface Water ...... 19 5.5 Endangered Wildlife ...... 19 5.6 Environmentally Sensitive Habitats ...... 19 5.7 Historical and Archeological Sites...... 19

6.0 IMPLEMENTATION AND COMPLIANCE ...... 20

6.1 Financial Feasibility ...... 20 6.2 Public Participation Process ...... 20 6.3 Implementation ...... 20 6.4 Compliance ...... 21

FIGURES

Figure 2-1 Wastewater Service Area ...... 4 Figure 2-1 WWTP Aerial View ...... 6

APPENDIX

APPENDIX A – EXISTING SLUDGE PROCESSING/TREATMENT SYSTEM PHOTOS APPENDIX B – PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COSTS APPENDIX C – CAPITAL FINANCING PLAN

EXECUTIVE SUMMARY

This Wastewater Treatment Facilities Plan has been prepared in support of the City of Palatka’s proposed Wastewater Treatment Plant Modifications in accordance with the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) planning document requirements as established in Chapter 62-503.700(2), FAC.

The City owns, operates, and maintains an existing wastewater utility. The wastewater utility serves all of the customers within the incorporated limits of the City and a portion of unincorporated Putnam County. The City is obligated to provide wastewater service to customers within this area. The wastewater treatment plant that serves the City of Palatka is located off of Browns Landing Road and currently operates under FDEP Permit No. FL0040061, which expires April 15, 2020. A new DRAFT permit is currently available and is awaiting public comment.

The project presented here for consideration in this Wastewater Facilities Plan consists of constructing improvements to the sludge treatment and dewatering facilities.

The proposed project will accomplish the following:

• Resolve operational issues with the existing anaerobic sludge treatment equipment. • Resolve operational issues with the existing sludge dewatering system equipment. • Provide upgrades to the sludge digestion and dewatering systems to improve operational efficiencies.

The opinion of probable construction costs for the proposed project is $2,398,500. The City is expected to be eligible for construction loan funding from FDEP Clean Water SRF Loan Program for the proposed improvements.

1.0 INTRODUCTION

1.1 Background

The City of Palatka (City) has identified needs in their wastewater treatment system and has prepared a Wastewater Facilities Plan to identify improvements to address these needs. This Wastewater Facilities Plan addresses projects the City is making application to fund under the FDEP Clean Water SRF Program. The scope of this Wastewater Facilities Plan addresses a specific project and does not include a system wide evaluation of the City’s wastewater system.

1.2 Scope of Study

The scope of the Wastewater Facilities Plan is described below:

• Identify the project the City desires to construct • Recommend the most cost effective and environmentally sound facilities to meet the project needs. • Describe the recommended improvements and their costs. • Present a schedule of implementation of the recommended facilities. • Identify any adverse environmental impacts and proposed mitigation measures.

1.3 Need and Justification for Project

The existing Wastewater Treatment Plan (WWTP) was constructed and placed into operation in October 1985. The original planning period for the WWTP was 20 years. The condition of the equipment has deteriorated significantly over the past 35 years since it was placed into operation to a point where it is almost inoperable. Most of the major components at this WWTP have been upgraded over the last ten years. The sludge treatment and dewatering systems are still original equipment. New equipment would ensure the continued operation of the sludge treatment and dewatering system remain in compliance with their existing FDEP Operating permit.

2.0 PROJECT PLANNING

2.1 Planning Area

The City of Palatka is located along the western shore of the St. Johns River in Central Putnam County, the City of Palatka encompasses an area of approximately 8.4-square miles. The City is served by four major transportation corridors, which include:

• State Road (S.R.) 20 runs east and west through the City • S.R. 100, which run east and west through the City after merging with U.S. Highway 17 they form the Memorial Bridge over the St. Johns River. • U.S. Highway 17, which runs east and west through the City after merging with S.R. 100 in the northern section of the City. Regionally, Highway 17 runs north and south. • S.R. 19, which runs north and south through the City where it terminates at U.S. Highway 17.

The City of Palatka existing wastewater service area is illustrated on Figure 2-1. This wastewater service area includes the entire incorporated limits of the City and a portion of unincorporated Putnam County. The City is obligated to provide wastewater service to any customers within this area. Presently, the main area served outside of the City limits includes E.H. Miller Elementary School.

2.2 Planning Year

This Wastewater Facilities Plan is only intended to describe the proposed individual project. As such, this Wastewater Facilities Plan was not intended to be an overall wastewater system master plan describing all wastewater system needs.

In 2019 the latest operation permit application was prepared for this facility. The Capacity Analysis Report prepared for the operating permit renewal showed current population of 10,465 and a projected growth rate of 0.11 percent. Using the population, projected growth rate and typical per capita wastewater flow the projected annual average daily flow and three month average daily flow were estimated to be 1.77 MGD and 1.60 MGD, respectively The Capacity Analysis Report determined that the annual average daily flow would not increase above the current permitted capacity of the WWTP (3.5 MGD) prior to 2029, however they used a 10 year reporting period for that report. Using the same values that were in the Capacity Analysis Report we can project using a more typical 20-year planning period or design life. As such, the projected annual average daily flow and three-month average daily flow were estimated to be 1.80 MGD and 1.62 MGD, respectively which is approximately 51.4 percent of the permitted capacity. Therefore, the plan year that will be used for this Facilities Plan will be 2039.

2.3 Existing WWTP

The City of Palatka Wastewater Treatment Plant was originally constructed and placed into operation in October 1985. The secondary WWTP was originally designed and permitted to have a 3.0 MGD capacity with the main facilities consisting of:

• Screening & Grit Removal • Pump/Main Control Building • Primary Clarifier • Anaerobic Digesters/Control Building • Aeration Basins • Sludge Dewatering • Secondary Clarifier • Chlorination Storage/Distribution • Chlorine Contact Chamber • Sludge Drying Beds • Gravity Sludge Thickener • Office Building

Since the WWTP was placed into operation there have been numerous modifications to equipment and/or processes at the WWTP. Some of which are as follows:

• Existing Mechanical Bar Screen/Grit Removal equipment replaced. • Existing Primary Clarifier drive mechanism replaced. • Re-rating of WWTP facilities to current permitted capacity of 3.5 MGD. • Replaced existing mechanical aeration system to more energy efficient diffused aeration system, including new blower and controls building. • New Chlorine Contact Chamber. • New tertiary disc filter system for tertiary treatment of reclaimed water. • New chlorination system. • New dechlorination system. • New public access reclaimed water holding pond(s). • New reclaimed water pumping stations at the WWTP and at reclaimed holding pond(s).

Figure 2-2 shows an aerial view of the existing Wastewater Treatment Facilities. The existing anaerobic sludge treatment and dewatering system has been in operation since inception and although operational are in fair to poor condition. There has not been any significant upgrades to these processes and/or equipment components since the WWTP was placed into operation. The WWTP was designed for a 20-year planning period. The photos provided in Appendix A illustrate the deteriorated mechanical condition of the anaerobic sludge treatment and dewatering systems.

The existing Sludge Processing/Treatment and Dewatering Systems consist of (1) Primary Clarifier sludge removal, (2) Secondary Clarifier sludge removal, (3) Gravity Sludge Thickener sludge thickening, (4) Anaerobic Digester sludge treatment, and (5) Mechanical/Gravity digested sludge dewatering. Specifics of the existing sludge handling system(s) are described below.

Primary Clarifier Primary clarification is provided to reduce the volume of heavier organics and thus decrease the downstream 5-day carbonaceous biochemical demand (CBOD5) and total suspended solids (TSS) load to the wastewater aeration system. The WWTP includes one (1) Primary Clarifier with a diameter of 60-feet and side water depth of 12-feet. Capability to bypass the Primary Clarifier is provided to accommodate any equipment failure or scheduled maintenance.

Secondary Clarifier Secondary clarification is provided as a quiescent zone for settling of the mixed liquor suspended solids (MLSS) received from the wastewater aeration system. The settled solids are returned to the aeration system to maintain the balance of solids within the treatment system (RAS). Portions of the RAS solids are periodically wasted (WAS) to the Gravity Sludge Thickener and/or the Anaerobic Digester(s) to maintain a consistent RAS MLSS concentration. The WWTP includes two (2) rectangular clarifier units; each 139- feet in length, 28-feet in width, and side water depth of 12-feet.

Gravity Sludge Thickener Primary/Secondary sludge concentration is accomplished by conveyance to the Gravity Sludge Thickener, which subsequently reduces the hydraulic volume of sludge that is delivered to the Anaerobic Digester(s). The WWTP includes one (1) Gravity Sludge Thickener with a diameter of 35-feet and side water depth of 12-feet.

Anaerobic Sludge Treatment System WAS is received by the Anaerobic Digester system from the Primary Clarifier, Secondary Clarifier, or combination thereof. The system is a two (2) stage primary/secondary dual- tank process with floating covers configured with gas holder storage for each. Each digester tank is 50-feet in diameter with a side water depth of 25-feet. In Stage 1 (primary digester) the sludge is stabilized to reduce pathogens, eliminate offensive odors, and inhibit the potential for putrification of the sludge material produced during the treatment process. Sludge from Stage 1 is transferred to Stage 2 (secondary digester) for digested sludge storage and gas collection. The gas collected in the secondary digester is utilized by the gas recirculation system or is wasted by the waste gas handling system. Both digesters are similar in mechanical/gas equipment and piping general arrangement configuration, and thus operation capability to facilitate either/or to perform as the primary or secondary unit is provided. Sludge is withdrawn from the secondary digester and flows by gravity to the sludge holding tank located at the Sludge Dewatering Building.

Sludge Dewatering System The anaerobically digested sludge is pumped from the Sludge Dewatering Building sludge holding tank to the Belt-filter Press. A polymer feed system is utilized to condition the sludge prior to dewatering. The Belt-filter Press consists of three dewatering zones, which includes a gravity drainage section, a mild pressure wedge, and an increasing pressure zone. The sludge is dewatered to approximately 14-18 percent solids and is discharged onto a belt conveyor for transfer into receiving transport roll-off dumpster containers. The dewatered sludge material is hauled by a 3rd party transporter (Waste Pro) to the Putnam County Landfill for final disposal. The filtrate and wash water for the Belt-filter Press operation is transferred back to the WWTP for processing/treatment. As back-up, gravity Sludge Drying Beds are provided to handle Belt-filter Press down-time or maintenance requirements.

3.0 ALTERNATIVES DEVELOPMENT

Three potential project alternatives were considered to resolve the issues presented in this Wastewater Facilities Plan. The three alternatives are described below. Alternative 1 is the No Action alternative. Alternative 2 is for an Anaerobic Sludge Treatment and Dewatering System. Alternative 3 is for an Aerobic Sludge Treatment and Dewatering System.

3.1 Cost Analysis Methodology

To provide an economic analysis of the considered alternatives a simple present worth (PW) calculation was completed for each. The preliminary PW for the capital and O&M costs is presented using the following assumptions:

Planning Period (n): 20-years Planning Period Interest Rate (i): 5% Equipment/System Salvage Value (s): $0 Interim Component Major Replacement: None

The PW is calculated based on the following capital and annual O&M costs relationship:

PW = Capital Cost + [(Annual O&M Cost) x (P/A, i%, n)]

(P/A, i%, n) is the factor applied for a uniform series event whereby the annual O&M costs are assumed to be constant over a specific a period (n) at an interest rate (i), which then determines a PW value for that period.

PW calculation (P/A, i%, n) factor = (1+i)n – 1 = (1 + 0.05)20 – 1 = 12.46 i(1+i)n .05(1 + .05)20

In comparing the considered alternatives presented herein, this calculation will be provided for each alternative.

3.2 Alternatives Analysis

A new sludge dewatering system will be necessary for both Alternative 2 and 3 below. The following methods with typical advantages/disadvantages were considered.

Comparison of Alternative Sludge Dewatering Methods Dewatering Advantages Disadvantages Methods Centrifuge Clean appearance, good odor containment, Internal components wearing fast startup and shutdown capabilities Requires grit removal and sludge grinder in Produces relatively dry sludge cake feed stream Low capital cost-to-capacity ratio Skilled maintenance personnel required High installed capacity to building area ratio Moderately high suspended solids content in concentrate Higher additive chemical conditioning requirements Belt-filter Press Low energy requirements High odor potential Relatively low capital and operating costs, May require sludge grinder in feed system including additive chemical conditioning Sensitive to incoming sludge feed requirements characteristics Less complex mechanically and is easier to Automatic operation generally not advised maintain High-pressure machines are capable of producing high dry sludge cake Minimal effort required for system shutdown Existing process – City WWTP personnel familiar with Recessed-plate Highest cake solids concentration Batch operation required Filter Press Low suspended solids in filtrate High equipment costs High labor costs Special support structure requirements Large floor area required for equipment Skilled maintenance personnel required Additional solids due to large chemical addition require disposal Sludge Lagoons Low energy consumption Potential for odor and vector problems No chemical consumption Potential for groundwater pollution Low capital cost where land is available More land-intensive than mechanical methods Least amount of skill required for operation Appearance may be unsightly Design requires consideration of climatic effects

In consideration of the above and consultation with City WWTP staff, the City is satisfied with its current mechanical sludge dewatering system (Belt-filter Press). This is based on previous demonstrated performance and longevity of the belt-filter press over the past 35 years of operation. As such, consideration of alternative methods is not presented herein. Due to noted deterioration and typical service life being exceeded, it is recommended the existing system be replaced in-kind with similar equipment components to include:

1. Belt-filter Press;

2. Polymer Storage/Feed System; 3. Dewatered Sludge Transfer Conveyor System; and 4. Integrated Electrical and Control System(s) for the above process/equipment components.

The above recommended sludge dewatering system equipment components will be typical for the sludge treatment alternatives presented below.

3.2.1 Alternative 1 – No Action As discussed in Section 1.3, there is great risk with not implementing the upgrades to the WWTP. These risks could potentially impact the quality of the effluent and have environmental impacts leading to potential public health implications. The process equipment is almost 15 years past its original service life and is in need of replacement.

3.2.2 Alternative 2 – Anaerobic Sludge Treatment The anaerobic sludge digestion process involves decomposition of organic and inorganic matter by use of microorganisms in the absence of molecular oxygen. This is the process presently in place for the City WWTP. Major applications of this process are in the stabilization of concentrated sludge product from the treatment of municipal and industrial wastewater. Stabilization is performed to reduce health risks the sludge stream poses by destroying pathogens, reducing odors, and converting the sludge to manageable and disposable product. Anaerobic digestion is able to provide solids volume reduction capability and energy conservation by off-gas production recovery and use. Typical advantages/disadvantages include:

Advantages and Disadvantages of Anaerobic Digestion Advantages Disadvantages Less energy/operational costs Higher capital costs Less biological sludge produced May need supplemental natural gas for heating Methane gas produced – Recoverable energy resource Less stable after any “toxic shock” occurrence Mechanical dewatering results better Susceptible to odors if process upset occurs Existing process – City WWTP personnel familiar with Hazards of gas handling/processing

This alternative will retrofit the anaerobic sludge treatment system and includes replacement of existing equipment with new equipment and/or process technology. Additional improvements will include upgrades to the piping, pumping, miscellaneous appurtenances, electrical and controls components. Discussion with the City WWTP staff indicates that the current sludge process/treatment includes the following operations.

1. Primary clarifier settled solids (primary sludge) are conveyed to the anaerobic digester(s) for treatment and volume reduction. Options are available to convey primary sludge to the gravity sludge thickener prior to the anaerobic digestion process, but this capability is not being utilized at this time to optimize treatment. 2. Secondary clarifier settled solids (activated sludge) is returned to the aeration basin(s) (RAS) for additional treatment and/or is wasted (WAS) to the gravity sludge thickener for solids concentration. 3. Gravity thickener sludge is conveyed to the anaerobic digesters for treatment, volume reduction, and additional solids concentration prior to final dewatering operations. 4. Digested sludge is transferred to the sludge dewatering building (belt filter press) or sludge drying beds for final dewatering/solids concentration. 5. Final dewatered sludge solids are captured and transferred for final disposal at the Putnam County Landfill.

Under this alternative it is assumed the overall WWTP wastewater, sludge processing and treatment system flow patterns will remain the same as presently practiced.

Based upon this review, the following primary components related to the existing systems are in need of replacement in order to provide continued reliable and satisfactory sludge treatment and dewatering system performance.

1. Digester heat exchanger 2. Digester covers 3. Recirculation mixer 4. Transfer pumps 5. Gas and process piping 6. Control valves 7. Miscellaneous process appurtenances 8. Sludge return pumps 9. Replace integrated electrical and control systems for the entire process

There have been numerous technological advances since the original systems were placed into operation. Some of the technological advances are below and it should be noted that this planning document did not evaluate all of these advancements for consideration.

• Fixed versus floating digester covers • Membrane gas holder systems • Alternative mixing systems, i.e., gas mixing, linear motion, mechanical, draft tube • Alternative heat exchanger/boiler systems 12

• Integrated control systems for all of the above

3.2.3 Alternative 3 – Aerobic Sludge Treatment The aerobic sludge digestion process involves long term aeration to stabilize sludge solids which reduces BOD and destroys volatile solids. This alternative will replace and convert the existing anaerobic sludge treatment process to aerobic sludge treatment utilizing the existing facilities (tanks). This conversion was previously considered by the City in 2009 but did not proceed to any formal budgetary determination or actions to implement.

Aerobic digestion is typically used to treat (1) waste activated sludge, (2) mixtures of waste activated sludge or trickling filter sludge and primary sludge, or (3) waste sludge from extended aeration process. Aerobic digestion is used cost-effectively for WWTP facilities less than 5 MGD design capacity. Aerobic digestion uses oxygen/mixing methodology for pathogen destruction and stabilization. Typical advantages/disadvantages include:

Advantages and Disadvantages of Aerobic Digestion Advantages Disadvantages Less capital costs Higher energy/operation costs Easy to control process, easy start-up No recoverable energy potential

Better quality return effluent - Low ammonia and Not typically used for primary sludge due to high O2 CBOD5 demand Less odor potential Temperature variability impacts operating performance Standard process used throughout Florida Stabilized sludge may be more difficult to dewater

This alternative will require dismantling and removal of the current equipment and replacement with new aerobic system equipment. The design would utilize the existing anaerobic tank(s) for the conversion to this new process. Options considered for the design of the new aerobic treatment process included the following:

• Surface Bridge and Float Mount Mechanical Mixer/Aeration system(s), and • Mechanical Blower and Coarse Bubble Diffused Air system.

Under this alternative it is assumed the overall WWTP wastewater, sludge processing and treatment systems flow pattern will remain essentially the same as for Alternative 2, which will include utilizing the primary clarifier unit for solids and CBOD5 capture prior to the aeration process. The existing primary clarifier has an available by-pass to give operators the flexibility to optimize the wastewater aeration and aerobic sludge treatment system performance. It is, however, noted that should by-pass of the primary clarifier be implemented this

will likely result in higher energy costs due to the additional aeration/mixing requirements of the increase in loading of solids/CBOD5 to the aeration basins.

In addition to the specific aerobic system process components, other facilities and/or improvements will be required to provide utilization of the existing digester tanks for sludge treatment and conveyance to the existing sludge dewatering building. These include, but are not limited to:

1. New Blower Building; 2. Transfer/Pumping Equipment; 3. Replacement of existing Sludge Return Pumps (RAS/WAS) and Controls; 4. Process Piping Modifications; and 5. Related Miscellaneous Equipment, and Controls.

3.3 Alternatives Construction Costs

The cost details for the proposed alternatives presented below are included in Appendix B of this document. Alternative 1 has no capital costs associated with it, however the annual operation and maintenance costs would be significantly higher than the costs presented in Alternatives 2 and 3. The belt filter press equipment supplier is no longer in operation and the replacement parts have to be fabricated. The control panel for the existing belt filter press equipment is obsolete and replacement parts are no longer being made.

A new sludge dewatering system will be necessary for both Alternative 2 and 3 and the estimated costs are presented below. These costs will be included in the overall costs for Alternative 2 and 3. Budget pricing quotes for the referenced equipment components were solicited and received from multiple process equipment vendors in developing these estimated costs. Construction pricing was developed in consultation with experienced wastewater treatment contractors as well as the equipment vendors. Annual operation and maintenance costs were derived from evaluating the estimated electrical power requirements of the proposed equipment horsepower rating, the City’s operating expenses on existing equipment, and discussions with operations staff.

Based on the information obtained the preliminary opinion of probable costs for the sludge dewatering system are:

Sludge Dewatering System – Capital Costs: $835,500 Sludge Dewatering System – Annual O&M Costs: $ 74,500 Sludge Dewatering System – Present Worth: $1,763,770

Alternative 2 includes replacing the existing anaerobic process equipment as described in Section 3.2.2. Budget pricing quotes for the referenced equipment components were solicited and received from multiple process equipment vendors in developing these

14 estimated costs. Construction pricing was developed in consultation with experienced wastewater treatment contractors as well as the equipment vendors. Annual operation and maintenance costs were derived from evaluating the estimated electrical power requirements of the proposed equipment horsepower rating, the City’s operating expenses on existing equipment, and discussions with operations staff.

Based on the information obtained the preliminary opinion of probable costs for the anaerobic sludge treatment system are:

Anaerobic Sludge Treatment – Capital Costs: $3,037,500 Anaerobic Sludge Treatment – Annual O&M Costs: $103,500 Anaerobic Sludge Treatment – Present Worth: $4,327,110

Alternative 3 will replace and convert the existing anaerobic treatment process to an aerobic treatment process as described in Section 3.2.3. Budget pricing quotes for the referenced equipment components were solicited and received from multiple process equipment vendors in developing these estimated costs. Construction pricing was developed in consultation with experienced wastewater treatment contractors as well as the equipment vendors. Annual operation and maintenance costs were derived from evaluating the estimated electrical power requirements of the proposed equipment horsepower rating, the City’s operating expenses on existing equipment, and discussions with operations staff.

Based on the information obtained the preliminary opinion of probable costs for the anaerobic sludge treatment system are:

Aerobic Sludge Treatment – Capital Costs: $2,398,500 Aerobic Sludge Treatment – Annual O&M Costs: $68,500 Aerobic Sludge Treatment – Present Worth: $3,252,010

A detailed breakdown of the Capital Costs and Annual O&M Costs are provided in Appendix B.

4.0 SELECTED ALTERNATIVE

Based on the evaluation performed in the previous sections, The Table below provides a summary of all alternative improvements to achieve the goals and purpose of this Wastewater Facilities Plan. The estimated total project costs include the estimated construction costs based on the preliminary design performed for each improvement plus contingencies and non- construction costs such as design, construction administration, and permitting.

The Wastewater Revolving Loan Funds are requested for this project as described in Chapter 6.3 below.

Sludge Treatment and Dewatering System Alternative Capital Costs Annual O&M Costs Present Worth Rank Alternative 1 NA NA NA 3 No Action Alternative 2 $3,037,500 $103,500 $4,327,110 2 Anaerobic System Alternative 3 $2,398,500 $68,500 $3,252,010 1 Aerobic System

5.0 ENVIRONMENTAL REVIEW

5.1 Climate

5.1.1 Temperature The City of Palatka has a humid subtropical climate with high relative humidity, short mild winters and long warm summers. The annual average high temperature is 81 degrees and annual average low is 59 degrees. Temperatures display little day-to-day variation during the summer months, June through September. High temperatures during the summer months average 91 degrees while low temperatures average 72 degrees. During the winter months, December through February, daily temperatures can display considerable day- to-day variation. High temperatures average close to 70 degrees while low temperatures average 45 degrees. An occasional cold front will bring minimum temperatures down to the middle 20’s. These cold fronts, except in rare instances, seldom last more that three to four days at a time and even on the coldest days temperatures will rise above the freezing point during the day.

5.1.2 Rainfall Patterns There are two major seasons which characterize the area. One is hot and rainy, which spans from June until September. The other is dry season which brings less frequent rainfall and more moderate temperatures and last from October to May. Rainfall averages about 56 inches a year. Approximately 60 percent of the annual rainfall occurs between June and September. Most rainfall occurs as convection thunderstorms late in the afternoon and evening. During the dry season the rainfall is more evenly distributed and may occur at any time of the day. Most of this rain is associated with frontal passages.

5.2 Physiography

5.2.1 Topography The topography of the planning area is generally flat at an elevation of approximately 30. The area has a gradual slope to the south towards the St. Johns River located approximately 1 mile from the wastewater treatment plant.

5.2.2 Soils From information in the Soil Survey of Putnam County, prepared by the United States Department of Agriculture, Soils Conservation Service, dated March 1990, there are four predominate soil types in the planning area. They are described as follows:

Immokalee – Nearly level, poorly drained soils. The soils in the surface and subsurface layers are black to dark gray and consist of fine sand. Generally, Immokalee soils have a high water table at depths that range from less than 12

inches to 40 inches below land surface. The permeability rate ranges from 0.60 to 20 inches per hour.

St. Johns – Nearly level, poorly drained soils. The soils in the surface and subsurface layers are black to gray and consist of fine sand. Generally, St. Johns soils have a high water table at depths that range from less than 1 foot to 2 feet below land surface. The permeability rate ranges from 0.2 to 20 inches per hour.

Adamsville – Nearly level, somewhat poorly drained soils. The soils in the surface and subsurface layers are grayish brown to light gray and are sandy. Generally, Adamsville soils have a high water table at depths that range from 10 inches to more than 3 feet below land surface. The permeability rate ranges from 6 to 20 inches per hour.

Pomona – Nearly level, very poorly drained soils. The soils in the surface and subsurface layers are black, yellowish brown to light gray and are consist of fine sand to sandy loam. Generally, Pomona soils have a high water table at depths that range from 1 foot to 2 feet below land surface. The permeability rate ranges from 0.2 to 20 inches per hour.

5.2.3 Geology and Hydrogeology Putnam County is underlain by sedimentary rocks with an average thickness of nearly 4,000 feet that range in age from the early Paleozic era to Recent. The sediments of the Cenozoic era consist of carbonate sediments, mostly dolomite and limestone, which are dominant in the Paleogene section, and clastic sediments, mostly sand and clay, which are dominate in the Neogene section. The strata of the Cenozoic era are nearly 1,800 feet thick in this area. The oldest Cenozoic era sediments in this area belong to the Cedar Keys Formation of the Paleocene age. Overlying the Cedar Keys Limestone is the Oldsmar Limestone of the Early Eocene age. The Middle Eocene age carbonates of northern Florida Park Limestone are referred to as the Avon Park Limestone. The top of the Avon Park Limestone generally is 250 to 300 feet below sea level in this area. The Late Eocene age Ocala Group limestones are underlain by the Avon Park Limestone in the Putnam County Area. Overlying the unconformity on the top of the Ocala Group are sediments of the Miocene Hawthorn Group. The sediments overlying the Hawthorn Group have often been discussed as post-Hawthorn Undifferentiated because of the difficulties in identifying the individual formations.

5.3 Groundwater The Floridan Aquifer is the major source of potable ground water in Putnam County. This source consists of porous limestone formations 150 to 200 feet deep. Wells drilled into the aquifer yield large quantities of water for domestic, industrial and agricultural users. The shallow aquifer is a secondary source of

water. This aquifer overlies the Floridan Aquifer and is composed of unconsolidated sands, shells, and clay in and above the upper part of the Hawthorn Group. Most residential sites outside the larger cities are serviced by individual wells placed in the shallow aquifer. Larger cities with community or public water supplies generally obtain water from the deeper Floridan Aquifer

5.4 Surface Water The City of Palatka lies immediately to the west of the St. Johns Rivers and the planning area is located within one mile of the St. Johns River. The St. Johns River and its tributaries, the Oklawaha River, Dunns Creek, and Rice Creek are major streams in Putnam County. The City of Palatka Wastewater Treatment Plant has a permitted surface water discharge (D-001) into the St. Johns River which is located approximately 250 from the shoreline at a depth of approximately 11 feet.

5.5 Endangered Wildlife All of the improvements will occur at the City’s existing wastewater treatment plant. Due to the use of existing tanks for aerobic sludge treatment and Dewatering System(s), there are no threatened, endangered, or candidate species that will be affected by the improvements.

5.6 Environmentally Sensitive Habitats All of the improvements will occur at the City’s existing wastewater treatment plant. As such, there are no impacts anticipated to native plants or animal communities. Additionally, there will be no adverse effects upon flora, fauna, threatened or endangered plant or animal species, surface water bodies, prime agricultural lands, wetlands, or undisturbed natural areas.

5.7 Historical and Archeological Sites The National Park Service’s National Historic Landmarks Program internet database was searched for national or natural landmarks in the planning area. No such sites are found within the planning area.

The project will be constructed on existing previously developed City owned property. No archeological and/or historical sites will be disturbed. Lastly, minority or low-income communities will encounter no adverse human health or environmental effects.

6.0 IMPLEMENTATION AND COMPLIANCE

6.1 Financial Feasibility It is anticipated that loan funding from the FDEP Clean Water SRF Program will be the financing source for this project. A Capital Financing Plan is attached and details what the financial impact on the users of the wastewater system will be.

Repayment of the FDEP SRF loan will be made from the City’s wastewater enterprise fund revenues. The current 2019-2020 City Budget includes debt service for this project within the Utility Fund. The analysis to be provided in the Capital Financing Plan (Appendix C) indicates a rate increase will not be necessary; however, the City plans to raise rates should the current budget of $150,000 annually not be sufficient to repay the SRF loan. A copy of the City’s 2019-2020 wastewater/water user rate charge schedule and the Utility Fund excerpt from the 2019-2020 budget are provided in Appendix C. The Facilities Plan, related Capital Financing Plan will be discussed in a public hearing at a July City Commission Meeting where both will be presented and adopted.

6.2 Public Participation Process A public meeting to present this Wastewater Facilities Plan and Capital Financing Plan is scheduled to be conducted in July 2020. The Wastewater Facilities Plan public hearing will be advertised in accordance with the City noticing requirements. An Affidavit of Advertisement for the public hearing will be submitted for review. Citizens who attend the hearing will be given the opportunity to offer comments. Copies of the City Commission Meeting Agenda and Meeting Minutes will be submitted once they have been developed and approved.

6.3 Implementation The City of Palatka has the sole responsibility and authority to implement the recommended improvement to the WWTP. There are no inter-local agreements necessary for the City to complete these improvements.

6.3.1 Implementation Schedule

June 2020 Submit DRAFT Facilities Plan to FDEP SRF Clean Water Division. June 2020 Project permitting submission July 2020 Hold public hearing on Facilities Plan and Capital Financing Plan. July 2020 Facilities Plan, Capitol Financing Plan, Design Plans and Specifications submitted to FDEP for Request for Inclusion. July 2020 FDEP approval of Design Plans and Specifications

August 2020 FDEP approval of Facilities Plan and added to the priorities list for construction funding October 2020 Loan application submitted to FDEP for construction funding November 2020 SRF Loan agreement is executed for construction funding December 2020 Advertise for bids January 2021 Open construction bids February 2021 Award construction bids March 2021 Start project construction March 2022 Complete project construction April 2022 Project Closeout May 2022 Begin SRF loan repayments to FDEP

6.4 Compliance • The wastewater facility improvements are being designed to comply with the requirements set forth in Chapter 62-620, F.A.C. • The environmental aspects of the proposed facilities are satisfactory. • The recommended facilities are consistent with the City’s Comprehensive Plan.

APPENDIX A

EXISTING SLUDGE PROCESSING/TREATMENT SYSTEM PHOTOS

SLUDGE DIGESTERS / CONTROL BLDG DIGESTER COVER / PIPING

DIGESTER TANK (EAST) EXTERIOR DIGESTER COVER / COMPRESSOR HOUSE

DIGESTER TANK (WEST) EXTERIOR DIGESTER COMPRESSOR HOUSE (INTERIOR)

DEWATERING BLDG SOUTH DIGESTER SLUDGE HEATER UNIT

DIGESTER SLUDGE RECIRCULATION PUMP BELT-FILTER PRESS FEED PUMPS

DEWATERING BLDG NORTH SLUDGE DEWATERING POLYMER FEED SYSTEM

BELT-FILTER PRESS

BELT-FILTER PRESS DEWATERED SLUDGE DISCHARGE TO CONVEYOR

SLUDGE RETURN PUMPS

APPENDIX B

PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COSTS

CAPITAL COSTS OPERATION & MAINTENANCE COSTS

City of Palatka, Florida Wastewater Treatment Facility Sludge Treatment Sysytem - Alternatives Cost Analysis Preliminary Opinion of Estimated Probable Costs - Capital Costs Alternative 2 - Anaerobic Treatment System / Alternative 3 - Aerobic Treatment System June 18, 2020

TABLE 1 Alternative 2 - Anaerobic Digester Sludge Treatment System Item No. Item Description Walker Process Equipment OVIVO 1 Furnish Anaerobic Digester Process Equipment/Controls $ 600,000 $ 720,000 2 Install Anaerobic Digester Process Equipment & Existing Cover - Removal/Demolition $ 300,000 $ 250,000 3 Furnish & Install Replacement Sludge Return Pumps (RAS/WAS) $ 80,000 $ 80,000 4 Existing Sludge/Solids Removal / Clean & Inspect Digester Tank Structures $ 150,000 $ 150,000 5 Digester Tank Structures Rehab $ 50,000 $ 50,000 6 Furnish & Install Misc Appurtenances - Removal/Replacement $ 100,000 $ 100,000 7 Furnish & Install Process/Gas Piping - Removal/Replacement $ 375,000 $ 375,000 8 Furnish & Install Electrical/Instrumentation - Removal/Replacement $ 300,000 $ 300,000 9 Subtotal - Furnish & Install Anaerobic Digester System $ 1,955,000 $ 2,025,000 10 Furnish & Install - Contingency (25%) $ 488,750 $ 506,250 11 Subtotal - Furnish & Install Anaerobic Digester System + Contingency $ 2,443,750 $ 2,531,250 12 Engineering/Construction Administration (20%) $ 488,750 $ 506,250 13 Total - Anaerobic Digester System - Capital Costs $ 2,932,500 $ 3,037,500

TABLE 2 Alternative 3 - Aerobic Digester Sludge Treatment System Item No. Item Description Aeration Industries Universal Blower / Alfa Laval 1 Furnish Aerobic Digester Process Equipment/Controls $ 360,000 $ 474,000 2 Aeration System Blower Building $ 85,000 $ 85,000 3 Install Aerobic Digester Process System/Equipment & Existing Cover Removal/Demolition $ 200,000 $ 200,000 4 Furnish & Install Replacement Sludge Return Pumps (RAS/WAS) $ 80,000 $ 80,000 5 Existing Sludge/Solids Removal / Clean & Inspect Digester Tank Structures $ 150,000 $ 150,000 6 Digester Tank Structures Rehab & Floor Mods for Diffuser System $ 60,000 $ 60,000 7 Furnish & Install Misc Appurtenances Removal/Replacement $ 75,000 $ 75,000 8 Furnish & Install New Process Piping & Remove Existing Process/Gas Piping $ 225,000 $ 225,000 9 Furnish & Install Electrical/Instrumentation - Removal/Replacement $ 250,000 $ 250,000 10 Subtotal - Furnish & Install Aerobic Digester System $ 1,485,000 $ 1,599,000 11 Furnish & Install - Contingency (25%) $ 371,250 $ 399,750 12 Subtotal - Furnish & Install Aerobic Digester System + Contingency $ 1,856,250 $ 1,998,750 13 Engineering/Construction Administration (20%) $ 371,250 $ 399,750 14 Total - Aerobic Digester System - Capital Costs $ 2,227,500 $ 2,398,500 City of Palatka, Florida Wastewater Treatment Facility Sludge Treatment Sysytem - Alternatives Cost Analysis Preliminary Opinion of Estimated Probable Costs - Capital Costs Alternative(s) 2 & 3 - Sludge Dewatering System June 18, 2020

TABLE 3 Alternative(s) 2 & 3 - Sludge Dewatering System Item No. Item Description Ashbrook Simon-Hartley PHOENIX Process Equipment 1 Furnish Sludge Belt Filter Press - Replacement/Controls $ 336,000 $ 432,000 2 Furnish Dewatered Sludge Conveyor System - Replacement/Controls $ 60,000 $ 15,000 3 Furnish Polymer Storage/Feed System - Replacement/Controls $ 30,000 $ 5,000 4 Install Belt Press, Conveyor, Polymer Systems - Removal/Replacement $ 40,000 $ 40,000 5 Furnish & Install Misc Appurtenances - Removal/Replacement $ 15,000 $ 15,000 6 Furnish & Install Electrical/Instrumentation - Removal/Replacement $ 50,000 $ 50,000 7 Subtotal - Furnish & Install Sludge Dewatering System $ 531,000 $ 557,000 8 Furnish & Install - Contingency (25%) $ 132,750 $ 139,250 9 Subtotal - Furnish & Install Sludge Dewatering System + Contingency $ 663,750 $ 696,250 10 Engineering/Construction Administration (20%) $ 132,750 $ 139,250 11 Total - Sludge Dewatering System - Capital Costs $ 796,500 $ 835,500 City of Palatka, Florida Wastewater Treatment Facility Sludge Treatment Sysytem - Alternatives Cost Analysis Preliminary Opinion of Estimated Probable Costs - Annual Operation & Maintenence Costs Alternative 2 - Anaerobic Treatment System / Alternative 3 - Aerobic Treatment System June 18, 2020

TABLE 4 Alternative 2 - Anaerobic Digester Sludge Treatment System Item No. Item Description Cost 1 Utilities - Electricity $ 35,000 2 Utilities - Natural Gas/Other $ 15,000 3 Personnel/Labor $ 20,000 4 Building Maintenance $ 2,000 5 Equipment Maintenance - Routine/Daily $ 20,000 6 Equipment Maintenance - Annual $ 10,000 7 Chemicals $ - 8 Training $ 500 9 Miscellaneous Other $ 1,000 10 Total - Anaerobic Digester System - Annual Operation & Maintenance Costs $ 103,500

TABLE 5 Alternative3 - Aerobic Digester Sludge Treatment System Item No. Item Description Cost 1 Utilities - Electricity $ 25,000 2 Utilities - Natural Gas/Other N/A 3 Personnel/Labor $ 10,000 4 Building Maintenance $ 2,000 5 Equipment Maintenance - Routine/Daily $ 10,000 6 Equipment Maintenance - Annual $ 20,000 7 Chemicals $ - 8 Training $ 500 9 Miscellaneous Other $ 1,000 10 Total - Aerobic Digester System - Annual Operation & Maintenance Costs $ 68,500 City of Palatka, Florida Wastewater Treatment Facility Sludge Treatment/Processing Sysytem - Alternatives Cost Analysis Preliminary Opinion of Estimated Probable Costs - Annual Operation & Maintenence Costs Alternative(s) 2 & 3 - Sludge Dewatering System June 18, 2020

TABLE 6 Alternative(s) 2 & 3 - Sludge Dewatering System Item No. Item Description Cost 1 Utilities - Electricity $ 3,000 2 Utilities - Natural Gas/Other N/A 3 Personnel/Labor $ 25,000 4 Building Maintenance $ 1,500 5 Equipment Maintenance - Routine/Daily $ 20,000 6 Equipment Maintenance - Annual $ 15,000 7 Chemicals $ 8,500 8 Training $ 500 9 Miscellaneous Other $ 1,000 10 Total - Sludge Dewatering System - Annual Operation & Maintenance Costs $ 74,500

APPENDIX C

CAPITAL FINANCING PLAN

City of Palatka (Project Sponsor) Terrill Hill, Mayor (Authorized Representative and Title) Palatka, FL 32177 (City, State, and Zip Code)

Logan Becker, Finance Director, 386-329-0100 ext 212 (Capital Financing Plan Contact, Title and Telephone Number)

201 N. 2nd Street (Mailing Address)

Palatka, FL 32177 (City, State, and Zip Code)

The Department needs to know about the financial capabilities of potential State Revolving Fund (SRF) loan applicants. Therefore, a financial capability demonstration (and certification) is required well before the evaluation of the actual loan application.

The sources of revenues being dedicated to repayment of the SRF loan are Utility Fund Revenue (Note: Projects pledging utility operating revenues should attach a copy of the existing/proposed rate ordinance)

Estimate of Proposed SRF Loan Debt Service

Capital Cost* 3,557,400 Loan Service Fee (2% of capital cost) 71,148 Subtotal 3,628,548 Capitalized Interest** Total Cost to be Amortized Interest Rate*** Annual Debt Service Annual Debt Service Including Coverage Factor****

* Capital Cost = Allowance + Construction Cost (including a 10% contingency) + Technical Services after Bid Opening. ** Estimated Capitalized Interest = Subtotal times Interest Rate times construction time in years divided by two. ***20 GO Bond Rate times Affordability Index divided by 200. **** Coverage Factor is generally 15%. However, it may be higher if other than utility operating revenues are pledged.

1 of 5 Revised: 03/24/16 SCHEDULE OF PRIOR AND PARITY LIENS List annual debt service beginning two years before the anticipated loan agreement date and continuing at least fifteen fiscal years. Use additional pages as necessary. IDENTIFY EACH OBLIGATION #1 2010A Bond #2WW540230 #3DW541901 Coverage % 20 Coverage % 15 Coverage % 15 Insured (Yes/No) Yes Insured (Yes/No) Insured (Yes/No) #4 #5 #6 Coverage % Coverage % Coverage % Insured (Yes/No) Insured (Yes/No) Insured (Yes/No) Total Non-SRF Total SRF Fiscal Annual Debt Service (Principal + Interest) Debt Service Debt Service Year w/coverage w/coverage #1 #2 #3 #4 #5 #6

1718 $475,563 $284,953 $570,675 $327,696 1819 $473,593 $284,953 $568,311 $327,696 1920 $471,418 $12,750 $284,953 $565,701 $342,358 2021 $474,038 $24,772 $284,953 $568,845 $356,184 2122 $471,248 $24,772 $284,953 $565,497 $356,184 2223 $473,253 $24,772 $284,953 $567,903 $356,184 2324 $475,873 $24,772 $284,953 $571,047 $356,184 2425 $472,864 $24,772 $284,953 $567,436 $356,184 2526 $474,394 $24,772 $284,953 $569,272 $356,184 2627 $474,964 $24,772 $284,953 $569,956 $356,184 2728 $473,924 $24,772 $284,953 $568,708 $356,184 2829 $472,424 $24,772 $284,953 $566,908 $356,184 2930 $475,464 $24,772 $570,556 $28,488 3031 $472,814 $24,772 $567,376 $28,488 3132 $474,704 $24,772 $569,644 $28,488 3233 $475,904 $24,772 $571,084 $28,488 3334 $471,414 $24,772 $565,696 $28,488 3435 $471,058 $24,772 $565,269 $28,488 3536 $474,993 $24,772 $569,991 $28,488 3637 $472,983 $24,772 $567,579 $28,488 3738 $475,264 $24,772 $570,316 $28,488 3839 $471,600 $24,772 $565,920 $28,488 3940 $472,228 $24,772 $566,673 $28,488 4041 $471,910 $566,292

2 of 5 Revised: 03/24/16 SCHEDULE OF ACTUAL REVENUES AND DEBT COVERAGE FOR PLEDGED REVENUE

(Provide information for the two fiscal years preceding the anticipated date of the SRF loan agreement)

FY17-18 FY18-19 (a) Operating Revenues (Identify)

Utility Fund 5,967,541 8,079,832

(b) Interest Income 9,468 10,809

Transfers in 332,031 35,000

(d) Total Revenues 6,309,040 8,125,641

(e) Operating Expenses (excluding interest on debt, depreciation, and other non-cash items) 5,358,254 6,652,500

(f) Net Revenues (f = d – e) 950,786 1,473,141

(g) Debt Service (including coverage) Excluding SRF Loans 570,676 568,312

(h) Debt Service (including coverage) for Outstanding SRF Loans 327,696 327,696

(i) Net Revenues After Debt Service (i = f – g – h) 52,414 577,133

Source: Notes: Fee structure change for water and sewer rates in FY18-19, began implementing increases in rates that had not been done in many years

3 of 5 Revised: 03/24/16 SCHEDULE OF PROJECTED REVENUES AND DEBT COVERAGE FOR PLEDGED REVENUE (Begin with the fiscal year preceding first anticipated semiannual loan payment)

FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 (a) Operating Revenues (Identify)

Utility Fund 8,273,441 8,521,644 8,777,294 9,040,612 9,311,831

(b) Interest Income 10,917 11,026 11,136 11,247 11,360 (c) Other Incomes or Revenues (Identify) Transfers In 153,907 134,701 138742 142,904 147,191

(d) Total Revenues 8,438,265 8,667,372 8,927,172 9,194,765 9,470,383 (e) Operating Expenses1 6,344,652 6,598,438 6,796,391 7,000,283 7,210,291 (f) Net Revenues (f = d - e) 2,093,613 2,068,933 2,130,781 2,194482 2,260,091 (g) Existing Debt Service on Non-SRF Projects (including coverage) 565,702 568,846 565,498 567,904 571,048 (h) Existing SRF Loan Debt Service (including coverage) 342,358 356,184 356,184 356,184 356,184 (i) Total Existing Debt Service (i = g + h) 908,060 925,029 921,681 924,087 927,231 (j) Projected Debt Service on Non-SRF Future Projects (including coverage) (k) Projected SRF Loan Debt Service (including coverage) 637,100 637,100 637,100 (l) Total Debt Service (Existing and Projected) (l = i + j + k) 908,060. 925,029 1,558,781 1,561,187 1,564,331 (m) Net Revenues After Debt Service (m = f – l) 1,185,553 1,143,904 571,999 633,294 695,759

Source:

Notes: (i.e. rate increases, explanations, etc.) 1. For existing and proposed facilities, excluding interest on debt, depreciation, and other non-cash items. FY19-20 is based upon budget as fiscal year is not over until September, implemented significant increase in rates for this fiscal year. FY20-21 through FY23-24: Revenues showing 3% increase, Interest Income 1% increase, Transfers in based upon commitments, and Expenses showing 3% increase. FY21-22 through FY23-24 projecting two SRF loans, one already awarded DW540220 and the other one is for the application being submitted

4 of 5 Revised: 03/24/16 CERTIFICATION

I, Logan B. Becker , certify that I have reviewed the information Chief Financial Officer (please print) included in the preceding capital financing plan worksheets, and to the best of my knowledge, this information accurately reflects the financial capability City of Palatka of Project Sponsor

I further certify that City of Palatka has the financial capability to ensure Project Sponsor adequate construction, operation, and maintenance of the system, including this SRF project.

07/16/20 Signature Date

5 of 5 Revised: 03/24/16

CITY COMMISSION AGENDA ITEM - b. SUBJECT: * Adopt Resolution No. 2020-R-75 - adopting the Wastewater Facilities Plan for Treatment Facility Modification SUMMARY: In order to seek Clean Water State Revolving Loan Funds (SRF) a WWTP Facilities Plan must be updated and adopted by the Commission. This Wastewater Treatment Facilities Plan has been prepared in support of the City of Palatka’s proposed Wastewater Treatment Plant Modifications in accordance with the Florida Department of Environmental Protection (FDEP) State Revolving Fund (SRF) planning document requirements as established in Chapter 62-503.700(2), FAC. The project presented here for consideration in this Wastewater Facilities Plan consists of constructing improvements to the sludge treatment and dewatering facilities.

The proposed project will accomplish the following: 1. Resolve operational issues with the existing anaerobic sludge treatment equipment. 2. Resolve operational issues with the existing sludge dewatering system equipment. 3. Provide upgrades to the sludge digestion and dewatering systems to improve operational efficiencies. RECOMMENDED ACTION: Adopt Resolution No. 2020-R-75 - adopting the Wastewater Facilities Plan for Treatment Facility Modification ATTACHMENTS: Description Type Resolution Resolution WWTP Planning Document Backup Material REVIEWERS: Department Reviewer Action Date Grants & Projects Krantz , Sunni Approved 7/20/2020 - 8:46 AM RESOLUTION NO. 2020-R-75

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALATKA, FLORIDA, RELATING TO THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) STATE REVOLVING FUND (SRF), ADOPTION OF THE WASTEWATER FACILITY PLAN FOR THE IMPLEMENTATION OF PLANT IMPROVEMENTS, EFFECTIVE THIS DATE

WHEREAS, Florida Statutes provide for loans to local government agencies to finance the construction of improvements to the wastewater treatment facility; and Florida Administrative Code requires the formal authorization by City Council to formally adopt a facility plan outlining necessary wastewater treatment facility improvements to comply with State of Florida funding requirements; and

WHEREAS, formal adoption of the proposed Facility Plan is required for the City of Palatka to participate in the State Revolving Loan Fund Program; and

WHEREAS, the City Council of the City of Palatka, Florida agrees with the findings and summary of necessary improvements as outlined in the Facility Plan for the purpose of improvements to the wastewater treatment facility; and

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palatka, Florida formally approves and adopts the City of Palatka Facility Plan as written and presented to the City Council on this date.

SECTION 1. FINDINGS

The foregoing findings are incorporated herein by reference and made a part hereof.

The City of Palatka, Florida, is authorized to approve the proposed Facility Plan.

The City Manager is hereby designated as the authorized representative to provide the assurances and commitments that will be required by the Facility Plan.

The Mayor is hereby designated as the authorized representative to execute the Facility Plan, which will become the foundation of all activities related to the wastewater facility improvements. The Mayor is authorized to represent the City in carrying out the City’s responsibilities under the Facility Plan. The Mayor is authorized to delegate responsibility to appropriate City Staff to carry out technical, financial, and administrative activities associated with the Facility Plan.

The legal authority for adoption of this facility plan is pursuant to the City Charter, City Code of Ordinances, and the Laws of the State of Florida.

All Resolutions or part of Resolutions in conflict with any of the provisions of this Resolution is hereby repealed.

If any section or portion of a section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidated or impair the validity, force, or effect or any other section or part of this Resolution.

SECTION 2. EFFECTIVE DATE

This Resolution shall take effect upon its approval and adoption by the City Council.

PASSED AND ADOPTED by the Palatka City Commission this 23rd day of July, 2020. CITY OF PALATKA

______By: Its MAYOR

ATTEST:

______ACTING CITY CLERK

APPROVED AS TO FORM AND LEGALITY:

______INTERIM CITY ATTORNEY

WASTEWATER FACILITIES PLAN