Council Minutes
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1 MINUTES OF THE MEETING OF GENERAL COUNCIL HELD ON THURSDAY, MAY 11, 2017 The monthly meeting of the St. Mary Municipal Corporation was held on Thursday, May 11, 2017 in the Corporation’s Chambers, Port Maria Civic Centre, commencing at 10:10 a.m. Present were:- Councillors Divisions Richard Creary (Chairman) Richmond Lincoln Dixon Islington Doreen Hutchinson Carron Hall Paul Fyffe Highgate Germaine Smiley Port Maria Mitsy Hudson Hampstead Hugh Bryan Annotto Bay Lenford Danvers Castleton Jason James Gayle The following Councillor(s) came during the course of the meeting: Krystal Lee Retreat Levan Freeman Belfield Sheldon Kidd Oracabessa Leroy Sewell Boscobel Officers Positions Rovel Morris Acting Chief Executive Officer Glenford Ricketts Deputy Chief Engineering Officer Yanique Samuels Director of Administration Sean Hylton Acting Director of Planning Lincoln Brooks Inspector of Poor Patrice Hart Chief Financial Officer Raxine Bailey Community Programmes Coordinator Angella Lammie Internal Auditor Yolande Jankie Parish Coordinator- Disaster Preparedness Uraih Cameron Management Information Systems Sharon Burke Matron Debbie Pryce Recording Clerk Representatives/Agencies Positions Albert P. Brown Chief Public Health Inspector- St. Mary Health Department Kenneth Forrester Assistant Superintendent - Jamaica Fire Brigade Travis Graham Parish Manager – Social Development Commission Andre Pryce Land Management Officer – RADA Errol Sinclair Chairman, Parish Action Committee NOTICE The Notice convening the meeting was read by Mr. Rovel Morris, Acting Clerk to the Committee. DEVOTIONAL EXERCISE Devotional exercise was conducted by Pastor Michael Beckford, Port Maria Division. MINUTES OF GENERAL MEETING PREPARED BY: DEBBIE EVERING PRYCE 2 The Chairman thanked Pastor Beckford for conducting the devotional exercise. NATIONAL PLEDGE The attendees repeated the National Pledge. (COUNCILLOR LEE JOINED THE MEETING) WELCOME AND APOLOGIES The Chairman welcomed all present. He especially welcomed Mr. Doyen Johnson, Chief Engineering Officer to the parish and the Corporation. Apologies were tendered on behalf of Dr. Tamara Henry, Acting Medical Officer (Health), who would be absent, Mr. Travis Graham, Parish Manager, SDC, who would be late and Mr. Stanley Davis, Commercial Services and Enforcement Supervisor, who was attending Court. OPENING REMARKS The Chairman informed that there has been an increase in the amount allocated for the Local Economic Development Fund; that it has increased to Three Hundred Thousand ($300,000.00) Dollars per Division from Two Hundred Thousand ($200,000.00) Dollars. He said he was looking into making a similar allocation within another six months, not necessarily the same amount. He added that the allocation was once per year however, he would like the allocation to be twice per year. He said for those Councillors who were not aware of the purpose of the funds; that it was intended to make persons self-sufficient; that they should inform those they are giving assistance that the reason for the fund is to empower them to start a business of their own, for example, assisting with farming inputs, starting a chicken business or stocking out a shop, etc. He reminded the members that Labour Day would be on Tuesday, May 23, 2017; that the theme was “To Restore, Preserve and Beautify”. He said based on the theme, an historical site or building should be restored and beautified. He also informed that each Division has been allocated an amount of Sixty-five Thousand ($65,000.00) Dollars and that was to assist with food and or materials for the work that would be done in the respective communities. He said the Councillors would be required to provide invoices from the various suppliers to the Corporation and then payments would be made. He said in terms of the parish project, an allocation of Two Hundred and Fifty Thousand ($250,000.00) Dollars were received; that a Labour Day Meeting was scheduled for 2:00 p.m. later in the afternoon to make a decision in regards to what the parish project should be. The Chairman said in terms of the Parochial Revenue Fund (PRF), three Divisions namely, Annotto Bay, Retreat and Castleton have been allocated the amount of One Million Six Hundred ($1,600,000.00) Dollars each specifically for the rehabilitation of a road or a drain. He said we were supposed to be receiving some garbage drums from Beaches Boscobel; that he tried to reach Mr. Spencer earlier that morning in regards to the amount however, was not successful; that it seemed to be a significant amount; that he mentioned some in the region of one hundred or more. He added that Mr. Spencer made an offer; that he had given some to St. Ann Municipal Corporation and he also had some for St. Mary. He said as soon as they were received, they would be allocated to Councillors accordingly. The Chairman informed that he, the Deputy Chief Engineering Officer, representatives from the Mines and Geology Division and the National Works Agency along with the individuals operating the Mine, went on a tour of the Westmoreland Bridge and a section of the Wag Water River, on Wednesday of the previous week. He said there were serious concerns especially under the Westmoreland Bridge; that the height of the river has fallen about 12 feet and the boulders used to protect the abutments have been washed away and therefore the foundation of the abutments were being threatened. He said there was suspicion that the MINUTES OF GENERAL MEETING PREPARED BY: DEBBIE EVERING PRYCE 3 mining that was being done in the area contributed significantly to the current situation over time. He said it was his opinion that mining should not be taking place anywhere near the river. He said the individuals have made application to Mines and Geology for mining and he was informed that as long as it was taking place one hundred meters (100m) away, it would not affect the river. He said he had a serious concern with that; he said he suggested that the river could return to its former height by creating a barrier downstream so that as the material came down it would gradually lift the height of the river. He said the Corporation was an agency that was required to comment on those licences and while they were there it was pointed out to them that in recent times such application have been sent to the Corporation for comment and we have not commented. He said the Deputy Chief Engineering Officer informed that he, in the past, used to be tasked with visiting those sites and commented on those applications however, they were now being filed away. He said the Deputy Chief Engineering Officer agreed that mining should not be done so close to the river as he also had concerns. The Chief Public Health Inspector informed that from time to time the Health Department received such applications for its comment and the required inspections were usually carried out and comments and recommendations made by the Department. ON A MOTION MOVED BY COUNCILLOR JAMES, SECONDED BY COUNCILLOR FYFFE, THE STANDING ORDERS WERE SUSPENDED TO ALLOW A PRESENTATION. Mr. Errol Sinclair, Parish Action Committee Chairman said he would like to bring the members’ attention to the new buzz words for the 4H-Club, which were “Caster Beans”; that more persons were recognizing the benefits of the beans and were using them for varied products. He informed that his team would like to reactivate the 4H-Clubs in the parish; that there were many benefits to be derived from the clubs. He added that they wanted to take it to a value added level. He also informed that the top girl and boy for the year were from the parish of St. Thomas and they each received One Million Dollars. He said he would like to be invited again to make a presentation using audio visuals aid to excite Councillors of the ideas. The Chairman said the Corporation could accommodate that presentation at the next sitting which was scheduled for June 8, 2017. The Chairman thanked Mr. Sinclair for his presentation. (COUNCILLOR KIDD JOINED THE MEETING) ON A MOTION MOVED BY COUNCILLOR JAMES, SECONDED BY COUNCILLOR FYFFE, THE STANDING ORDERS WERE RESUMED. CORRECTIONS Page 1: 1. “Kirk Roberts, Acting Parish Coordinator, Disaster Preparedness” should read: “Yolande Jankie, Parish Coordinator, Disaster Preparedness” CONFIRMATION OF MINUTES The Minutes of General Council Meeting held April 13, 2017 having been circulated, read and corrected, was confirmed on a motion by Councillor Hudson, seconded by Councillor Hutchinson. MATTERS ARISING FROM THE MINUTES Community Project -Balmoral It was noted that the Corporation was committing Four Million Dollars ($4,000,000.00) to a project in the community. It was also noted that the Chairman sent a letter to Minister McKenzie in regards to the MINUTES OF GENERAL MEETING PREPARED BY: DEBBIE EVERING PRYCE 4 Ministry matching the Corporation’s funds so that it would amount to Eight Million Dollars ($8,000,000.00) to do projects within Balmoral. The Acting Chief Executive Officer presented letter dated May 2, 2017 from Minister McKenzie as under: “ I am in receipt of your letter dated March 31, 2017 underlying the point that the Corporation has embarked on a project to reward the community with the highest property tax compliance with a project of their choice. Additionally, you stated that the Municipal Corporation has committed Four Million ($4,000,000.00) Dollars and as such, seeking partnership with the Ministry to increase the amount to Eight Million ($8,000,000.00) Dollars. I must commend the initiative and applaud the work of the Municipal Corporation however, regrettably I am unable to honour the request. It is simply impossible to do so at this time. Notwithstanding, I encourage the Municipality to carry out the programme in the best way possible.