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PR3 Supplement: WSFS Constitution and Hugo Nominating Ballot

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PR3 Supplement: WSFS Constitution and Hugo Nominating Ballot WSFS CONSTITUTION and HUGO NOMINATING BALLOT WSFS Constitution CONSTITUTION The Membership of WSFS shall consist of all of the World Science Fiction Society, people who have paid membership dues to as of August 21, 2018 the Committee of the current Worldcon. Section 1.5: Memberships. SECRETARY’S NOTE: Material in red has 1.5.1: Each Worldcon shall offer supporting been deleted from the current Constitution; and and attending memberships. material in blue is newly added. Items in green 1.5.2: The rights of supporting members of a are hyperlinked cross-references. Worldcon include the right to receive all of its generally distributed publications. Article 1 – Name, Objectives, Membership, 1.5.3: The rights of attending members of and Organization a Worldcon include the rights of supporting Section 1.1: Name. The name of this members plus the right of general attendance organization shall be the World Science at said Worldcon and at the WSFS Business Fiction Society, hereinafter referred to as Meeting held thereat. WSFS or the Society. 1.5.4: Members of WSFS who cast a site- Section 1.2: Objectives. WSFS is an selection ballot with the required fee shall unincorporated literary society whose be supporting members of the selected functions are: Worldcon. (1) To choose the recipients of the annual 1.5.5: Voters have the right to convert to Hugo Awards (Science Fiction Achievement attending membership in the selected Awards). Worldcon within ninety (90) days of its (2) To choose the locations and Committees selection, for an additional fee set by its for the annual World Science Fiction committee. This fee must not exceed four Conventions (hereinafter referred to as (4) times the site-selection fee and must Worldcons). not exceed the difference between the site- (3) To attend those Worldcons. selection fee and the fee for new attending (4) To choose the locations and Committees members. for the occasional North American Science 1.5.6: The Worldcon Committee shall make Fiction Conventions (hereinafter referred to as provision for persons to become supporting NASFiCs). members for no more than one hundred (5) To perform such other activities as may and twenty-five percent (125%) of the site- be necessary or incidental to the above selection fee, or such higher amount as has purposes. been approved by the Business Meeting, until Section 1.3: Restrictions. a cutoff date no earlier than ninety (90) days No part of the Society’s net earnings shall be before their Worldcon. paid to its members, officers, or other private 1.5.7: Other memberships and fees shall be persons except in furtherance of the Society’s at the discretion of the Worldcon Committee. purposes. The Society shall not attempt to 1.5.8: No convention committee shall sell a influence legislation or any political campaign membership that includes any WSFS voting for public office. Should the Society dissolve, rights for less than the cost of the Supporting its assets shall be distributed by the current Membership required by Article 4 in the Worldcon Committee or the appropriate court selection of that convention. having jurisdiction, exclusively for charitable 1.5.9: No convention committee shall sell purposes. In this section, references to a membership that is available to persons the Society include the Mark Protection of the age of majority at the time of the Committee and all other agencies of the convention (as defined by the laws of Society but not convention bidding or the country and other jurisdictions where operating committees. the convention is being held), that allows Section 1.4: Membership. attendance and full participation for the entire duration of the convention and that does not memberships in the Committee, the include all WSFS voting rights. Should no law remainder of the position’s term may be of the country and other jurisdictions where filled by the Business Meeting, and until then the convention is being held define an age temporarily filled by the Committee of majority, the convention shall consider all Article 2 – Powers and Duties of Worldcon persons 18 years of age or older as being of Committees age of majority. Section 2.1: Duties. Section 1.6: Authority. Each Worldcon Committee shall, in Authority and responsibility for all matters accordance with this Constitution, provide for concerning the Worldcon, except those (1) administering the Hugo Awards, reserved herein to WSFS, shall rest with the (2) administering any future Worldcon or Worldcon Committee, which shall act in its NASFIC site selection required, and own name and not in that of WSFS. (3) holding a WSFS Business Meeting. Section 1.7: The Mark Protection Section 2.2: Marks. Every Worldcon and Committee. NASFIC Committee shall include the following 1.7.1: There shall be a Mark Protection notice in each of its publications: Committee of WSFS, which shall be “World Science Fiction Society”, “WSFS”, responsible for registration and protection of “World Science Fiction Convention”, the marks used by or under the authority of “Worldcon”, “NASFiC” “Hugo Award”, the WSFS. Hugo Award Logo, and the distinctive design 1.7.2: The Mark Protection Committee shall of the Hugo Award Trophy Rocket are service submit to the Business Meeting at each marks of the World Science Fiction Society, Worldcon a report of its activities since the an unincorporated literary society. Every previous Worldcon, including a statement of Worldcon and NASFIC Committee shall income and expense. include a notice in each of its publications 1.7.3: The Mark Protection Committee shall that clearly acknowledges the service hold a meeting at each Worldcon after the marks of the Society. The Mark Protection end of the Business Meeting, at a time and Committee shall supply each Worldcon place announced at the Business Meeting. committee with the correct form of such 1.7.4: The Mark Protection Committee shall notice. determine and elect its own officers. Section 2.3: Official Representative. Section 1.8: Membership of the Mark Each future selected Worldcon Committee Protection Committee. shall designate an official representative to 1.8.1: The Mark Protection Committee shall the Business Meeting to answer questions consist of: about their Worldcon. (1) One (1) member appointed to serve Section 2.4: Distribution of Rules. at the pleasure of each future selected The current Worldcon Committee shall Worldcon Committee and each of the two (2) publish the WSFS Constitution and Standing immediately preceding Worldcon Committees Rules, together with an explanation of (2) One (1) member appointed to serve at proposed changes approved but not yet the pleasure of each future selected NASFiC ratified. The Committee shall distribute these Committee and for each Committee of a documents to all WSFS members at a point NASFIC held in the previous two years, and between nine and three months prior to the (3) Nine (9) members elected three (3) each Worldcon, and shall also distribute them on year to staggered three-year terms by the paper to all WSFS members in attendance at Business Meeting. the Worldcon upon registration. 1.8.2: Newly elected members take their Section 2.5: Bid Presentations. seats, and the term of office ends for elected Each Worldcon Committee shall provide a and appointed members whose terms expire reasonable opportunity for bona fide bidding that year, at the end of the Business Meeting. committees for the Worldcon to be selected 1.8.3: If vacancies occur in elected the following year to make presentations. WSFS Constitution Section 2.6: Incapacity of Committees. or NASFiC Committee, or any alternative With sites being selected two (2) years in organizational entity established to oversee advance, there are at least two selected and disburse that surplus, shall file annual current or future Worldcon Committees at financial reports regarding the disbursement all times. If one of these should be unable of that surplus at each year’s Business to perform its duties, the other selected Meeting, until the surplus is totally expended current or future Worldcon Committee shall or an amount equal to the original surplus has determine what action to take, by consulting been disbursed. the Business Meeting or by mail poll of WSFS 2.9.5: All financial reports shall include the if there is sufficient time, or by decision convention’s name, mailing address and of the Committee if there is not sufficient other contact information, including the name time. Where a site and Committee are of the person certifying and submitting the chosen by a Business Meeting or Worldcon report and, if applicable, the name of the Committee pursuant to this section, they convention’s parent organization, its tax- are not restricted by exclusion zone or other exempt status, the location of incorporation, qualifications. its address, website, email and other contact Section 2.7: Membership Pass-along. information, and the names and titles of its Within ninety (90) days after a Worldcon, current officers. the administering Committee shall, except Article 3 – Hugo Awards where prohibited by local law, forward its Section 3.1: Introduction. best information as to the names and postal Selection of the Hugo Awards shall be made addresses of all of its Worldcon members to as provided in this Article. the Committee of the next Worldcon. Section 3.2: General. Section 2.8: Financial Openness. Any 3.2.1: Unless otherwise specified, Hugo member of WSFS shall have the right, under Awards are given for work in the field of reasonable conditions, to examine the science fiction or fantasy appearing for the financial records and books of account of first time during the previous calendar year. the current Worldcon or NASFiC Committee, 3.2.2: A work shall not be eligible if in a prior all future selected Worldcon or NASFiC year it received sufficient nominations to Committees, the two immediately preceding appear on the final award ballot.
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