Page 1 of 15 at a REGULAR MEETING of the BOARD OF
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AT A REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY FLORIDA ON JANUARY 16, 2001, THE FOLLOWING PROCEEDINGS WERE HAD, VIZ. PRESENT: E. H. (HENTZ) FLETCHER, CHAIR W. A. (BILL) MCGILL, VICE-CHAIR STERLING WATSON CAROLYN ROBERSON EDWARD J. DIXON HAL RICHMOND, COUNTY ATTORNEY HOWARD MCKINNON, COUNTY MANAGER NICHOLAS THOMAS, CLERK 1. CALL TO ORDER Chair Fletcher called the meeting to order. Commissioner Watson led in pledging allegiance to the U.S. Flag. County Manager Howard McKinnon offered words of condolences to Commissioner Dixon in the death his father. He then called for a moment of silence in his honor followed by a prayer. Commissioner Roberson welcomed Commissioner McGill back to the Board meeting. (He had been absent due to illness.) 2. APPROVAL OF THE AGENDA Mr. McKinnon noted for the record that the date on the agenda was incorrect. It read “December 28, 2000". He asked that it be changed to January 16, 2001. The agenda was amended to move Growth Management Director’s Agenda Item # 3 (Point Milligan Package - Alcohol Sales Permit - Zoning)to Item # 1. UPON MOTION BY COMMISSIONER MCGILL AND SECOND BY COMMISSIONER WATSON, THE BOARD VOTED 5 - 0, BY VOICE VOTE, TO APPROVE THE AGENDA AS AMENDED. 3. COUNTY ATTORNEY’S AGENDA Corrective Deed to St. Joe Paper Company Mr. Richmond stated that he became aware of a deed that needs to be prepared for St. Joe Paper Company. He explained that a Page 1 of 15 AT THE REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON DECEMBER 28, 2000, THE FOLLOWING PROCEEDINGS WERE HAD, VIZ. PRESENT: E. H. FLETCHER, CHAIR STERLING L. WATSON CAROLYN ROBERSON EDWARD J. DIXON HAL RICHMOND, COUNTY ATTORNEY HOWARD MCKINNON, COUNTY MANAGER MURIEL STRAUGHN, DEPUTY CLERK ABSENT: W. A. (BILL) MCGILL 1. CALL TO ORDER Chair Fletcher called the meeting to order. Commissioner Watson led in an opening prayer and Commissioner Roberson led in pledging allegiance to the U.S. Flag. 2. ADOPTION OF THE AGENDA The agenda was amended as follows: 1) Move the Growth Management Director’s agenda to Item No. 3 before the County Attorney’s agenda. 2) Add the bid award for the electronic on-line services for the Library - recommendation of the Bid Committee 3) Public Official’s Bond for Dale Summerford, Tax Collector 4) Removal of Budget Amendment # 01-12-28-00 UPON MOTION BY COMMISSIONER WATSON AND SECOND BY COMMISSIONER DIXON, THE BOARD VOTED 4 - 0, BY VOICE VOTE, TO APPROVE THE AGENDA AS AMENDED ABOVE. 3. PLANNING AND ZONING (P & Z) ISSUES 3.1 Ordinance 2000-006 to Adopt Comprehensive Plan Amendment 2000-02 Growth Management Director Bruce Ballister addressed the 12/28/2000 Page 1 of 9 Gadsden County Board of County Commissioners December 28, 2000 Special Meeting Board. He stated that the County can now move forward with the 22 quasi-judicial (private property) land use changes that were approved at previous meetings. He then stated that they have been approved by the Department of Community Affairs (DCA). He added that the text changes will be transmitted by a separate ordinance at a later date. UPON MOTION BY COMMISSIONER WATSON AND SECOND BY COMMISSIONER DIXON, THE BOARD VOTED 4 - 0, BY VOICE VOTE, TO APPROVE THE ORDINANCE AS PRESENTED. 3.2 Ebenezer Major Subdivision Mr. Ballister reported that Maurice Evans is proposing an eleven lot subdivision for site built homes on a 16.48 acre tract located on McNair Road which was recently paved. The conceptual plat that was submitted to the Planning and Zoning Commission indicated nine 100 ft. wide lots along McNair Road and a 47 ft. access easement to two lots in the rear of the subdivision. Since the County requires 65 feet rights of way for roads, the 47 ft. easement would not meet the County Code. Therefore the lay-out was revised to indicate a 65 ft. right of way with 98.5' lot widths. Thus, Mr. Evans will need a variance from the County’s lot width requirement of 100 ft. in order to allow adequate right of way for the road to the rear lots. To reduce the impact points along McNair Road, Mr. Evans agreed to combine some of the drive-ways. Mr. Ballister stated that the City of Tallahassee has a power utility easement and limits construction in its rights of way. They also take no liability for damage to pavements that are constructed in their rights of way. In an effort to limit the number of driveway accesses onto McNair Road, Mr. Ballister recommended that all the driveways be 16 ft. wide with dual hard pack road base on lots 1,2,5,6,7,8. Lots 3 and 4 however, must have individual drives due to the power line structure. He went on to say that Mr. Evans will need an access variance because the Code stipulates that residential developments with less than 25 lots shall have only one access to the existing road system. The parcel lies on the east side of McNair Road and runs downhill to a stream that follows the east property line. A storm water system with swales and treatment areas will be designed to satisfy Florida Department of Environmental Protection (FDEP) and the County’s storm water criteria. Further details of the project are in the attached documentation. The P & Z staff recommended approval subject to the matters discussed above and in the attached documentation. Likewise, the 12/28/2000 Page 2 of 9 Gadsden County Board of County Commissioners December 28, 2000 Special Meeting P & Z Commission recommended approval. UPON MOTION BY COMMISSIONER WATSON AND SECOND BY COMMISSIONER DIXON, THE BOARD VOTED 4 - 0, BY VOICE VOTE TO APPROVE THE EBENEZER MAJOR SUBDIVISION SUBJECT THE RECOMMENDATIONS DISCUSSED ABOVE AND IN THE ATTACHED DOCUMENTATION. 4. COUNTY ATTORNEY’S AGENDA Engineering Services Mr. Hal Richmond recalled that the Board had not approved a new contract with the existing engineers. He asked how he should proceed with engineering matters - modify the old contract to extend it or to seek new contract. He asked for directions. Commissioner Dixon said that he was satisfied with the current contract and would like to continue it. Commissioner Watson stated that he would like to go out for a RFP. UPON MOTION BY COMMISSIONER WATSON AND SECOND BY COMMISSIONER ROBERSON, THE BOARD VOTED 3 - 1, TO GO OUT FOR RFP FOR ENGINEERING SERVICES. COMMISSIONER DIXON CAST THE LONE DISSENTING VOTE. 5. FIRE SERVICES AGENDA Fire Services Director Oliver Sellars told the Board that when he submitted his original budget, he requested a used tanker truck for the Chattahoochee area. However, he said that since that time, he has learned that he can secure a new one for only a few dollars more. He asked for permission to take bids on a new truck. A MOTION WAS MADE BY COMMISSIONER WATSON AND SECONDED BY COMMISSIONER ROBERSON, TO SEEK BIDS FOR NEW TANKER TRUCK. Dixon: Oliver, what is the process? I have been trying to figure this out for about 2 years now. What is the process by which we go through to buy trucks, heavy equipment for fire services under your program? I know what it used to be when we have the chiefs. Sellars: We just basically bid it out. 12/28/2000 Page 3 of 9 Gadsden County Board of County Commissioners December 28, 2000 Special Meeting Dixon: No, no, no. Are you in a room just deciding who gets the next fire truck? Sellars: No. I’ve got a plan. Dixon: What is the plan? Could I see it sometime? Sellars: Yeah, I’ve got it. I’ll get you a copy of it. I’ve got it spelled out according to the age and the condition of the vehicles. This was an extra truck that was needed - out of the ordinary. Dixon: Based on what? Sellars: Need. There is no water in the Chattahoochee area near Sycamore. Dixon: When you say no water, what do you mean? Sellars: There are no water lines. Dixon: No water lines. Roberson: No place to fill the trucks. Sellars: It is very, very sparse as far as water is concerned. Dixon: I guess I should have posed this to the Manager. Is there a comprehensive, long range plan for fire? Sellars: Yes, as far as pumper trucks is concerned. For the replacement of them. Dixon: For replacement. I mean comprehensive - not just replacement of trucks. McKinnon: We’ve got a plan for the replacement of trucks and for upgrading the waterlines county-wide where we can. Dixon: You’ve done the hydrants county-wide? McKinnon: Yes, sir. That’s what we have in place. Dixon: Let me ask you a question. Have we gotten with Talquin to basically change the type of line that they put down that, you know, basically moves them toward using hydrant ready lines? Is that all that they use now? Sellars: That is basically what they are putting in. Anything 12/28/2000 Page 4 of 9 Gadsden County Board of County Commissioners December 28, 2000 Special Meeting they put in now is basically big enough for hydrants. Dixon: As they go through, are we putting hydrants in? Sellars: Not as many as we should be. They are putting in some. But not at the Dixon: Why aren’t we? Sellars: Dollars. Dixon: I haven’t seen a plan asking for dollars. Sellars: You are talking $3,000 a piece. Dixon: I didn’t ask for that. I haven’t seen plans asking for dollars.