Agenda City of Edina, Minnesota City Hall

Agenda Heritage Preservation Board City Of Edina, Minnesota City Hall - Community Room 4801 West 50th Street Edina, MN 55424 Tuesday, September 13, 2016 7:00 PM I. Call To Order II. Roll Call III. Approval Of Meeting Agenda IV. Approval Of Meeting Minutes A. Minutes from August 8, 2016 V. Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta for consideration at a future meeting. VI. Reports/Recommendations A. Certicate of Appropriateness: 4519 Bruce Avenue H-16-6 B. Certicate of Appropriateness: 4530 Casco Avenue H-16-7 C. Certicate of Appropriateness: 4608 Casco Avenue H-16-8 D. HPB Work Plan 2016 E. HPB Work Plan 2017 F. Election of a New Vice Chairman VII. Correspondence And Petitions VIII. Chair And Member Comments IX. Sta Comments X. Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplication, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov

Date: September 13, 2016 Agenda Item #: IV.A.

To: Heritage Preservation Board Item Type: Minutes From: Joyce Repya, Senior Planner Item Activity: Subject: Minutes from August 8, 2016 Action

ACTION REQUESTED: Approve the minutes from the August 8, 2016 Heritage Preservation Board meeting

INTRODUCTION:

ATTACHMENTS:

Descr ipt ion

Heritage Preservation Board Minutes, August 8, 2016 Draft Minutes ☐ Approved Minutes ☒ Approved Date: 9/13/2016

Minutes City Of Edina, Minnesota Heritage Preservation Board Wooddale Park Shelter 4500 West 50 th Street Monday, August 8, 2016 at 6:30 p.m.

I. Call To Order Chair Birdman called the meeting to order at 6:30 p.m.

II. Roll Call Answering roll call were Chair Birdman and Members Moore, Christiaansen, Sussman, Pearson and Nymo. Absent were Members McLellan, Kelly, Loving, and Student Member Puerzer. Also in attendance was Staff Liaison, Senior Planner Joyce Repya, and Preservation Consultant Robert Vogel.

III. Approval Of Meeting Agenda Motion was made by Moore and seconded by Pearson to approve the meeting agenda. All voted aye. The motion carried.

IV. Approval Of Meeting Minutes Motion was made by Christiaansen and seconded by Moore to approve the minutes from the July 12, 2016 meeting. All voted aye. The motion carried.

V. Community Comment: None

VI. Reports/Recommendations A. Summer Tour - Country Club West The board engaged in a walking tour of the west side of the historic Country Club District that included the following streets: Browndale Avenue, Moorland Avenue, Edina Boulevard, and Wooddale Avenue. The tour, designed by former student HPB member, Peter Otness highlighted homes that personified specific architectural styles. A total of 52 homes were highlighted, including 29 homes that had received Certificates of Appropriateness (COA) since 2003.

Board members appreciated viewing the nuances of specific architectural styles inherent in the district; as well as seeing the outcome of COA’s that have been approved over the years.

Draft Minutes ☐ Approved Minutes ☒ Approved Date: 9/13/2016

VII. Correspondence And Petitions: None

VIII. Chair And Member Comments Board members expressed how much they enjoyed the tour - finding it helpful to view the historic Country Club District as a group; and asked Ms. Repya to send a note of thanks to student Member Peter Otness who created the tour.

IX. Staff Comments Planner Repya reminded the board that the joint meeting with the City Council is scheduled for Tuesday, September 20 th ; and in preparation, at the regular September meeting on 13th, the 2016 Work plan will be updated, and the draft 2017 Work Plan will be completed in time for submittal on the September 23 rd deadline.

X. Adjournment Motion was made by Moore and seconded by Nymo to adjourn the meeting at 7:40 p.m. All voted aye. The motion carried.

Respectfully submitted,

Joyce Repya

CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov

Date: September 13, 2016 Agenda Item #: VI.A.

To: Heritage Preservation Board Item Type: Report and Recommendation From: Joyce Repya, Senior Planner Item Activity: Certificate of Appropriateness: 4519 Bruce Avenue H- Action Subject: 16-6

ACTION REQUESTED: Approve the Certificate of Appropriateness (COA) request for construction of a new detached garage subject to the plans presented.

INTRODUCTION: The applicant is requesting to replace the existing detached garage (constructed in 1976) with a new garage of the same size, in the same location. The proposed design of the garage compliments the style of the Italian Renaissance Revival style of the 1927 home.

ATTACHMENTS:

Descr ipt ion

Staff Report, Narrative & Photos - 4519 Bruce Ave. Plans for new detached garage - 4519 Bruce Ave. HERITAGE PRESERVATION BOARD CERTIFICATE OF APPROPRIATENESS STAFF REPORT

Originator Meeting Date Agenda # VI. A. 1. Joyce Repya September 13, 2016 H-16-6 Senior Planner

APPLICANT: McMonigal Architects for Linda Smith

LOCATION: 4519 Bruce Avenue

PROPOSAL: Construct a new 2-car detached garage in place of the existing detached garage

RECOMMENDED ACTION: Approve the Certificate of Appropriateness Request Subject to Conditions

INTRODUCTION & BACKGROUND: The subject property is located on the east side of the 4500 block of Bruce Avenue. The existing home, an Italian Renaissance Revival style constructed in 1927, currently has a detached garage measuring 978 square feet in area providing for 2-cars plus storage (constructed in 1976) located in the southeast corner of the rear yard.

PROJECT DESCRIPTION: The Certificate of Appropriateness request entails demolition of the existing detached garage and construction of a new detached garage of the same size in the same location. The proposed 978 square foot structure provides for an overhead entry and service door on the west elevation; two sets of double hung windows on the north and south elevations; and no articulation on the rear (east) elevation due to it abutting the rear of the neighboring garage. The design of the structure is proposed to more closely compliment the style of the home with stucco clad walls, and hip roof with asphalt shingles. The plans provide a building height to peak of 17'8"; 14' 4" at mid-point of the roof; and 10'6" at the eave - consistent with the existing garage, and other garages in the district that have received COA's. COA H-16-6 4519 Bruce Avenue September 13, 2016

PRESERVATION CONSULTANT ROBERT VOGEL'S COMMENTS: The COA application describes an accessory structure that is consistent with the design review guidelines for new garages in the district plan of treatment. New detached garages are regarded as an appropriate undertaking in the Country Club District when the new construction does not have an adverse effect on significant heritage preservation resources. In my opinion, the existing garage is not historically significant and does not contribute to the significance of the district. Based on the information presented, the proposed new construction is compatible with the architectural character of the historic house. It will not have a negative visual effect on the character of the surrounding neighborhood and should not detract from the historic significance and integrity of the district as a whole. Therefore, approval of the COA is recommended subject to the plans presented, and a year built plaque to be installed on the exterior of the new structure.

STAFF RECOMMENDATION & FINDINGS: Staff concurs with Consultant Vogel's evaluation of the proposed plans for the new detached garage, recommending approval of the Certificate of Appropriateness request.

Findings supporting the recommendation include: • The plans provided with subject request clearly illustrate the scale and scope of the proposed projects. • The proposed detached garage will complement the architectural style of the home and not be detrimental to the adjacent historic structures. • The information provided supporting the subject Certificate of Appropriateness meets the requirements of the Zoning Ordinance and the Country Club District Plan of Treatment.

Conditions for approval: • The plans presented dated August 23, 2016; and • Placement of a year built plaque on the exterior of the new detached garage.

Deadline for City Action: October 7, 2016

2 McMonigal Architects NARRATIVE

Date: August 18, 2016

To: Edina Heritage Preservation Board

Project: Linda J. Smith Certificate of Appropriateness application for garage remodeling/replacement 4519 Bruce Avenue South, Edina, MN 55424

From: Rosemary McMonigal, Phil Hofstad

This property is located within the Country Club District of Edina. The existing detached garage structure has deteriorated and is in need of replacement. The hand-framed roof trusses are failing, which has caused the roof to sag and the walls to bow outward. The concrete floor slab is in good condition, but a licensed structural engineer has confirmed that the rest of the structure should be replaced.

The proposed garage will have the same footprint, height, and massing as the existing garage and will utilize the existing concrete floor slab. Because of this, the surrounding landscaping and impervious surfaces (single car width driveway) will not be affected. The front of the garage will remain at the same location, behind the house, set far back from the street.

The design and placement of the garage follow Country Club District Design Guidelines:

• The new garage matches the architectural style of the house and fits the historic character of the neighborhood. • The garage location is at the rear of the lot, similar to other surrounding garages in the neighborhood. The location minimizes the visual impact on adjacent homes. • The garage is shorter in height, length, and width than the house on the same lot. • The hipped roof matches the height of the existing garage and appears comparable to or lower than the height of existing detached garages on neighboring lots. • The garage front is the only elevation visible from the street, and its stucco finish and stone base match the existing house. • The sides of the garage include double-hung, divided-lite windows that match the windows on the house. • The rear elevation of the garage does not have windows or other articulation since it faces the back of the neighbor's garage, which is located less than 4 feet from the property line. • The garage will be located on the concrete slab of the existing garage, therefore existing grading and landscaping will not be affected. • The existing driveway will not be modified, therefore impervious surfaces will not be affected. • A plaque with the inscription "BUILT IN 2016" will be placed on the south face of the garage, just around the corner from the front-facing garage door.

This project will solve the Owner's deteriorating garage problem and fit well into this established, historic neighborhood.

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NORTH FLOOR PLAN FLOOR PLAN (11) 1/4" = 11-0" A3 OF 4

TOP OF FOUNDATION ELEV.=8614.2 ADJACENT RESIDENCE #4511 38.11 X 8611.618•0 5614.45X 4.0 34.6 4 SUSAN mem.A..‘ef2. 812.42X ‘1: LOT 23 5. PO 018-02D-24-2-0052JENSEN sQ 814.26X X 814.25 X81382 ovog.F.s.111,401-14,' MOOD ,$) FRIVAG ND 3/4" WOOD ADJACENT 5.66 PRIVAG't SHED 6). FENCE IRO PIPE r- ELEim-8V 612.54 SOUTH LINE FENCE 113" o LOT X813.35 10.1 1S) OF LOT 2 5 8cf°51151" E 13154 (Nl) 812.66N 5.1 0 813.5 1.52 X 813. 813.4613 813.41 815.45 131.48 R.) 8 .55 4\ 813.28 51211 512.34 tu METAL 815.52 813.5 511.15 X 0 Cs, 5" G•3/NE3 e3 II FENCE 815.21G. 815.32 NORTH LINE CHAIN .51 '-I FENCENE 22 21" BIRCH BATOR 8.12.51X APDL DECIDUOUS OF LOT X813.41 LINK X813.22 o- 1p EASTERLY 815.25 GM 813.41 0 co O 35.28 _4861-.23 FENCE RIGHT OF NAY //////// /// OH 813.24 EAST LINE X 511.53 1 LINE OF EM OH OF LOT 2 BRUCE AVE. 25.01 KEYSTONE If AC (71-AS STEPPING 5 812.24 RETAINING 11.88 0 22 OH \e 51- OH 813.40 WALL 2" ELM LA SLAP 815.21 OH G. LOWEST POINT 81 .28X EDS NG /1: 512.65 MOOD " OF ENTRY 0 --I PRIVACY / (0 ow CONCRETE _a 813.0 ELEV.=8615.5 FENCE fn PATIO 812 <80I3.35 812.11 // UJ 513.13 X X811.4/ 8615.40< 33 6 / 813.48 LOT 61 813.2 THRESHOLD THRESHOLD 031 _S2.18 vq\Na LI) ELEV..816.261 ELEV.=8616.2: 02D-24-1 a._ T. 511:16 V 815.08 / 2.05 4413 812.81 0 ILI 0- 7 Z 815.33 t> 1- "t. 0 0 CONCRETE WALK 0 10 /in 511.26 N 1- I- 6 451c1 BRUCE AVENUE / 542.18 4036 0 7 0 01 ,;(N 812.86 ' N 0 811.33 8-16: ts- 0 v 0 813.01 %2.03 2 STORY STUCCO RESIDENCE 513.1 cn x X X 813.01 2 I4) 1.> BUILDING FOOTPRINT AREA=1,15I 50. FT. / 34. 8 0 °n ° I Zn 813.22 513 / -18613.23 NEST LINE 4 GATE m 1% II OF LOT 22 X 813.03 ROOF PEAK - (11. 1511 AcKBERRY--1 o 0 O 813.14 FLOOR DRAIN ELEV=101.4 X 815.10 55 In ELEV.=812.81 ("1 81 00( ,i GARAGE LAND 513.15 EDGING 513.02 x813.01 61 5.0 ▪ X812.1 FOOTPRINT AREA=118 SQ. FT. O 811.24 5.11.00 V X813.II FLOOR DRAIN ELEV..8615.02 i 4 510.11 1, -. 553 25.01 • / -X811.88 V CONCRETE FLOOR X X- CHIMNEY 813.11 811.18 812.21 512.63 512.15 815.11 i X813.11 C2'7 DRIVEWAY ----ELEV.= th 815.01 U1 ILI '\] V - - z '7:1 V V 0 3.56 CONCRETE DRIVEWAY V BRICK 0 SOUTH LINE 813 cl 13' 40.35 3. 5 z 9- 4 8 SET CHROME NAIL 4 DISC V EDGING OF LOT 22 KEYSTONE 4 V X 812.62 X 852.58 / 812.3IX 0< MARKED "KEMPER 18401" -0 RETAINING 4 \ 815 5.05 (R.) 812.80 STEPPING STONES 812.20 812.56 X 812.13 812 10 O cc) 810.18 WALL 811.13, x x 0 x 1/ x 811.11 812.88 812.12 8612.52X 812 11 tr" NORTH UNE/ VI 138.12 (4) 111" 0 o WOOD x 815 ui OF LOT 21 Ifi 810.82 813.11 X5.13.12 X 512.52 PRIVACY 35.35 X812.51 FENCE X 812.53 53.6 LOT 21 SET SURVEY MONUMENT Loi- 10 TOP OF ADJACENT RESIDENCE #4521 P117CANNERS: 01D-028-24-12-00SO STUART 4. ANDREA 11./ F/AER. MARKED "KEMPER 18401" FOUNDATION ELEV.=814.2

LEGAL DESCRIPTION LEGEND ZONING REQUIREMENTS GERTIFIGATE OF TITLE NO. -183646 -813- EXISTING CONTOUR LINE BASIS FOR BEARINGS: ZONED R-I - SINGLE DWELLING UNIT DISTRICT BUILDING SETBACKS: HENNEPIN COUNTY COORDINATE SYSTEM (HAD 83, 1116) FRONT - 50 FEET X815.22 EXISTING SPOT ELEVATION MINIMUM LOT AREA - 1,000 50. FT. Lot 22, Block 5, Country Glub District (VIA REAL TIME GPS MEASUREMENTS UTILIZING SIDE - 12 FEET TOTAL, WITH NO LESS THAN 5 FT ON ONE SIDE MINNESOTA DEPARTMENT OF TRANSPORTATION Fairway Section MINIMUM LOT WIDTH - 15 FEET MH 0 MANHOLE VRS NETWORK) REAR - 25 FEET PP 0 POWER POLE MINIMUM LOT DEPTH - 120 FEET ACCESSORY BUILDINGS (ENTIRELY WITHIN THE REAR YARD): BASIS FOR ELEVATION: AREA SUMMARY EM g ELECTRIC METER TOP NUT OF FIRE HYDRANT AT THE NORTHEAST MAXIMUM BLDG COVERAGE - SIDE SETBACK - 3 FEET CORNER OF BRUCE AVE. 4 BRIDGE 5T. 30%, NOT TO EXCEED 2,250 50. FT. REAR SETBACK - 3 FEET LOT 22 = 6,552 SO. FT. OR 0.1550 ACRES ELEV.=812.I8 (NGVD 21) GM [j GA5 METER (LOTS LESS THAN 1,000 50. FT. IN AREA) MAXIMUM HEIGHT - 1.5 STORIES OR 18 FT, WHICHEVER 15 LE55 (AS PER CITY OF EDINA ENGINEERING DEPT) HOUSE FOOTPRINT = 1,1515a. FT. AC AIR CONDITIONER ACTUAL BLDG COVERAGE - (A5 PER CITY OF EDINA ZONING CODE) GARAGE FOOTPRINT = 6118 SQ. FT. EXISTING HOUSE 1,151 50. FT. - OH - OVERHEAD UTILITY LINES PREPARED FOR: FRONT STOOP/PORCH = 68 SO. FT. PROPOSED GARAGE 118 50. FT. FLOODPLAIN NOTE: LINDA SMITH TOTAL 2,121 SQ. FT. REAR STOOP/PORCH = 33 SQ. FT. DENOTES DIMENSION MEASURED DURING SUBJECT PROPERTY LIES WITHIN FLOOD ZONE "X" (M) 4511 BRUCE AVENUE (AREAS DETERMINED TO BE OUTSIDE THE 0.2% REAR PATIO = 330 SQ. FT. THE COURSE OF THIS SURVEY MAXIMUM HEIGHT - EDINA, MINNESOTA 55424 2.5 STORIES ANNUAL CHANCE FLOODPLAIN) ACCORDING TO THE DENOTES RECORD DIMENSION AS PER PLAT FEDERAL EMERGENCY MANAGEMENT AGENCY FLOOD TOTAL BUILDING COVERAGE = (R) THE MAXIMUM HEIGHT TO THE HIGHEST POINT OF COUNTRY GLUE. DISTRICT FAIRWAY SECTION ON A ROOF SHALL NOT EXCEED 30 FEET INSURANCE RATE MAP COMMUNITY PANEL NUMBER 2560 5Q. FT. (31.2% OF LOT AREA) ARCHITECT: 21053C-0362 E, DATED SEPTEMBER 2, 2004, DENOTES SET SURVEY MONUMENT MARKER ROSEMARY McMONIGAL, AIA HENNEPIN COUNTY, MINNESOTA "KEMPER 18401" McMONIGAL ARCHITECTS, LLC 0 5 10 NOTE: ALL UNDERGROUND UTILITY LOCATIONS TO 1221 TYLER ST. N.E., SUITE 100 1 I INCH EQUALS 10 FEET BE VERIFIED THROUGH GOPHER STATE ONE-CALL MINNEAPOLIS, MINNESOTA 55415 TIF1ICATE SU VEY A4 OF 4 (311) PRIOR TO ANY EXCAVATION OR CONSTRUCTION 612-551-1244 15216 (15216.12WG) D.B. TODD HOLEN McMonigallUchitects 4509 & 4511 Bruce Ave. S. 4525 & 4527 Bruce Ave. S.

4507 Casco Ave. S. 4521 Bruce Ave. S. 4523 Bruce Ave. S. 4529 Bruce Ave. S.

4512 Casco Ave. S. 4513 Casco Ave. S. 4518 Arden Ave. S. 4528 Arden Ave. S. CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov

Date: September 13, 2016 Agenda Item #: VI.B.

To: Heritage Preservation Board Item Type: Report and Recommendation From: Joyce Repya, Senior Planner Item Activity: Certificate of Appropriateness: 4530 Casco Avenue H- Action Subject: 16-7

ACTION REQUESTED: Approve the Certificate of Appropriateness (COA) for construction of a new detached garage.

INTRODUCTION: The applicant is requesting to build a new detached garage in the southwest corner of the rear yard; accessed by the existing driveway. The proposed garage will compliment the American Colonial Revival style of the 1938 home; and the existing attached garage will be converted to living space. ATTACHMENTS:

Descr ipt ion

Staff Report, Narrative & Photos - 4530 Casco Ave. Email of Support from 4528 Casco Ave. Plans for new detached garage - 4530 Casco Ave. HERITAGE PRESERVATION BOARD CERTIFICATE OF APPROPRIATENESS STAFF REPORT

Originator Meeting Date Agenda # VI. A. 2. Joyce Repya September 13, 2016 H-16-7 Senior Planner

APPLICANT: Katherine & Nicolas Riolo

LOCATION: 4530 Casco Avenue

PROPOSAL: Build a new detached garage in the southwest corner of the rear yard, converting attached garage to living space

RECOMMENDED ACTION: Approve the Certificate of Appropriateness request for the new detached garage subject to conditions

INTRODUCTION & BACKGROUND: The Certificate of Appropriateness request entails converting an existing 500 square foot attached garage to living space and constructing a new detached garage in the southwest corner of the rear yard.

NEW DETACHED GARAGE The proposed 462 square foot, 2-car detached garage measures 21' x 22' feet in area. Access to the garage will be obtained on the east elevation from the existing driveway on the south side of the home. The design of the structure is proposed to compliment the American Colonial Revival style of the 1938 home with cedar lap siding on all elevations and asphalt shingles to match the house. The structure will be set back at least 3' from the side and rear lot line, and demonstrates a building height of 17.5 feet, well within the heights of new garages approved through the COA process in the district. Attention to detail is provided on the north elevation with a service door and double hung window with a bracketed canopy above. The east/front elevation provides a carriage style overhead door with a gabled dormer in the roof above, matching the gable expressions on the front façade of the home. The south and west elevations lack additional articulation with the exception of a gable vent in COA H-16-7 4530 Casco Avenue September 13, 2016

the peak of the south elevation. Plans for the attached garage conversion to living space on the rear of the home, were provided for the Board's information. They propose to reduce the total square footage and replace the flat-roofed attached garage that had been enlarged in 1954 with a hearth room on the first floor and bedroom above. A new entry/mudroom is also proposed for the south side of the rear elevation. The proposed redesign of the home will better reflect its historic architecture, and provide more functional interior spaces.

PRESERVATION CONSULTANT ROBERT VOGEL'S COMMENTS: Construction of new detached garages is an appropriate undertaking in the Country Club District and the district plan of treatment contains guidelines designed to facilitate the interpretation and application of the Secretary of the Interior's standards for the treatment of historic properties in the COA review process. Based on the plans presented, the new garage will be compatible with the size, scale, material, and character of the historic house. It will not have an adverse effect on the historic character of adjacent properties or the neighborhood. Therefore, approval of the COA is recommended subject to the plan presented and a year built plaque installed on the exterior of the new structure.

STAFF RECOMMENDATION & FINDINGS: Staff concurs with Consultant Vogel's evaluation of the proposed plans for the new detached garage and recommends approval of the Certificate of Appropriateness request.

Conditions for approval: • The plans presented dated 8-26-2016; and • Placement of a year built plaque on the exterior of the new detached garage.

Deadline for City Action: October 11, 2016

2 ARCHITECTURE DESIGN, P.A.

AUGUST 29, 2016

KATHERINE & NICOLAS RIOLO 4530 CASCO AVENUE EDINA, MN 55424

RE: EDINA HERITAGE PRESERVATION BOARD CERTIFICATE OF APPROPRIATENESS: COUNTRY CLUB DISTRICT NEW DETACHED GARAGE

ARCHOS ARCHITECTURE & DESIGN, P.A. CUSTOM HOME ADDITION/ REMODEL

® PROJECT NARRATIVE: DETACHED GARAGE

THE OWNER'S OF THIS PROPERTY INTEND TO ADD AND REMODEL THEIR EXISTING HOME. THE EXISTING HOME AT 4530 CASCO AVENUE IS AN AMERICAN COLONIAL REVIVAL STYLE BUILT IN 1938. THE CURRENT ATTACHED GARAGE ADDITION WAS BUILT IN 1954. ABOVE THAT A SECOND FLOOR, LIVING ROOM ADDITION WITH FLAT-ROOF, EXTERIOR BALCONY DECK WAS ADDED IN THE 1980'S. WE INTEND TO DEMOLISH THESE ADDITIONS. I OUR OPINION, THE ADDITIONS CREATED AFTER THE ORIGINAL HOME WAS BUILT DO NOT MEET THE TREATMENT OF HISTORIC PROPERTY DESIGN STANDARDS REQUIRED. IN THEIR PLACE, WE ARE ADDING TWO SMALL ADDITIONS AND A DETACHED GARAGE. WE DO NOT INTEND TO TOUCH THE EXISTING FRONT FACADE OF THE HOME, EXCEPT FOR THE POSSIBILITY OF REPLACEMENT WINDOWS.

WHEN THE RIOLO' HIRED ARCHOS ARCHITECTURE & DESIGN, P.A. TO DESIGN AN ADDITION/ REMODEL FOR THEIR HOME, THEIR SPECIAL NEEDS WERE MOSTLY FOR THE BACK OF THE HOME AND THE INTERIOR SPACES. THE PROPOSED ADDITION WILL BE TWO FLOORS, INCREASING THE LIVING SPACE OF THE BUILDING'S FOOTPRINT 338SF FROM THE ORIGINAL1,036SF. THE DETACHED GARAGE 462 SF., WILL BE LOCATED IN THE SOUTH-WEST, BACK CORNER OF THE LOT. DUE TO THE EXTREMELY SMALL SIZE OF THE LOT, WE ARE ONLY ALLOWED TO COVER 30% OF THE 6,127 SF. LOT SIZE, OR 1,838 SF.

ARCHOS ARCHITECTURE & DESIGN, P.A. HAS DESIGNED HOMES IN THE COUNTY CLUB NEIGHBORHOOD AND EDINA SINCE 1991. ARCHOS IS KNOWN IN EDINA FOR WORK THAT IS RESPECTFUL OF THE CLASSIC STYLES IN THE COUNTRY CLUB

1039 NEBRASKA AVENUE WEST 651-489-3529, (C) 651-245-8401 ST. PAUL, MN 55117 MIKEECK4RDTOCOMCAST.NET NEIGHBORHOOD. THE VAST MAJORITY OF THE HOMES WE DESIGN ARE HISTORICALLY INSPIRED. THE ADDITIONS TO THE RIOLO'S HOME WILL MATCH THE EXISTING CHARACTER OF THE ORIGINAL HOME. THE DETACHED GARAGE AND ADDITION/ REMODEL FOR THE HOME CARRY THE FEATURES OF THE FRONT FACADE AROUND THE ENTIRE BODY OF THE HOME. SPECIAL CARE HAS BEEN TAKEN TO MATCH THE EXISTING SIDING, TRIM, ROOF SLOPE AND BUILDING MASSING. AT THE NEW ENTRIES FOR THE MUD ROOM, GARAGE DOOR AND SIDE GARAGE DOOR; WE MIMICKED THE GABLE EXPRESSION FROM THE FRONT FACADE OF THE HOME.

IT HAS BEEN THE GOAL OF THE OWNERS AND MY COMPANY TO DESIGN ALTERATIONS TO THIS HOME THAT ARE APPROPRIATE TO THE ARCHITECTURAL STYLES IN THE AREA. KATHERINE AND NICOLAS RIOLO; ALONG WITH ARCHOS ARCHITECTURE & DESIGN, P.A. RESPECTFULLY SUBMIT THE FOLLOWING DESIGN FOR 4530 CASCO AVENUE TO THE EDINA HERITAGE PRESERVATION BOARD FOR CERTIFICATE OF APPROPRIATENESS APPROVAL.

SINCERELY,

MICHAEL J. ECKARDT, ARCHITECT/ OWNER

AF ARCHITECTURE & DESIGN, P.A.

1039 NEBRASKA AVENUE WEST 651.489-3529, (C) 651-245-8401 Sr. PAUL, MN 55 117 [email protected] /180 00 Cr CD iile://ed-fsl.ci.edina.mn.us/ci wide /PDSImages/Photos 2824120105001jp cNI

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Joyce Repya

From: Scott Taylor Sent: Tuesday, September 06, 2016 3:09 PM To: Joyce Repya Cc: Anne Hunter ([email protected]) Subject: 4530 Casco Ave--Appropriateness

Hi Joyce,

We've reviewed the plans for 4530 Casco Ave and they are very consistent with the remodeling that was done to our property in the mid-eighties. Looks good and appropriate to us. It's actually a better use of space than they have now. We'll be out of town on Sept. 13 and thought you'd like to know our opinion.

Scott Taylor & Anne Hunter 4528 Casco Ave (neighbor to the north)

Scott M. Taylor, Ed.D.

Af" MNMENTORScom tic, 4-"itqj Small Busia*sss Succaud

952-236-7321 office 507-317-3047 cell [email protected]

South Central College 4528 Casco Ave. Edina MN 55424-1125 South Central College is a committed partner in the regional economy, promoting individual growth and regional economic development. 2J

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MICHAEL J. ECKARDT

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SITE ADDRESS: 4530 CASCO AVE. EDINA, MN 55424 EXISTING CONDITION SURVEY FOR: ARCHOS ARCHITECTURE 8c DESIGN

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- The location of all utilities shown are from either observed evidence in the field and/or from plans furnished by the utility companies and are - 7 I r\ m approximate. Utility companies should be notified L_ / for exact location before doing any excavation.

30 I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly registered Lond Surveyor under the laws of the State of Minnesota.

W. BROWN LAND SURVEYING, INC.

Woodrow A. Brown, R.L.S. MN REG 15230

Dated: 08-30-2016

W. BROWN LAND SURVEYING, INC. 8030 Cedar Avenue So., Suite 228. Bloomington, MN 55425 Bus: (952) 854-4055 Fox: (952) 854-4268

Drawing: Date: 08-30-2016 JOB NO. 199-16 145/68 199-16 Scale: 1 Inch = 10 Feet 1 Of 1 AR_CHOS ARCHITECTURE & DESIGN, PA.

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Date: September 13, 2016 Agenda Item #: VI.C.

To: Heritage Preservation Board Item Type: Report and Recommendation From: Joyce Repya, Senior Planner Item Activity: Certificate of Appropriateness: 4608 Casco Avenue H- Discussion Subject: 16-8

ACTION REQUESTED: Provide preliminary review and comments for the Certificate of Appropriateness (COA) request to construct a new home with an attached garage.

INTRODUCTION: The applicant is requesting to demolish the existing 1977 Contemporary style home that is not considered an historic resource in the Country Club District, and construct a new Italian Renaissance style home with an attached garage. The garage is proposed at the rear of the home to be accessed by a driveway on the south side of the property.

The process for evaluating a COA for a new home in the Country Club District entails two meetings. During the first meeting, the HPB considers the design, provides feedback regarding the design to the applicant. At the second meeting, final action on the proposal is taken.

ATTACHMENTS:

Descr ipt ion

Staff Report - 4608 Casco Avenue Applicant Narrative - 4608 Casco Avenue Digital photos of subject and surrounding properties Proposed Plans - 4608 Casco Avenue

HERITAGE PRESERVATION BOARD CERTIFICATE OF APPROPRIATENESS STAFF REPORT

Originator Meeting Date Agenda # VI. C. Joyce Repya September 13, 2016 Senior Planner H-16-8

APPLICANT: Landmark Building Contractors LLC

LOCATION: 4608 Casco Avenue

PROPOSAL: Certificate of Appropriateness (COA) to demolish existing home and construct a new home and detached garage

DECISION DEADLINE: October 17, 2016

INTRODUCTION & BACKGROUND:

The subject property is located on the west side of the 4600 block of Casco Avenue. The existing home is a Contemporary style constructed in 1977. A front loading, attached garage is located on the east elevation of the home.

The COA request involves demolishing the existing home with the intention of building a new home with attached garage which meets the district’s plan of treatment criteria. The existing home is not classified as an historic resource since it was constructed after the District’s period of significance (1924 – 1944), thus its demolition is not an issue; however the construction of a replacement home is subject to the HPB review and approval.

PLAN OVERVIEW:

The proposed replacement home is two-stories with an attached 2-car garage located in the rear yard and accessed from a new driveway on the south side of the property.

The proposed height of the home at the peak is 28.3’. The adjacent home to the north (4606) has a ridge height of 27.75’; and the home to the south (4610) has a ridge height of slightly over 26’ to peak. When implementing the HPB’s process for calculating the maximum height allowed at no more than 10% higher than the average height of the adjacent homes, a maximum height of 29.6’ would be permissible.

The exterior materials proposed for the home include stucco and cedar shake siding with wood columns, trim, guardrails and brackets. Cedar shingles are proposed for the roof. Furthermore, a proposed landscape plan has also been provided.

PRESERVATION CONSULTLANT ROBERT VOGEL’S ANALYSIS:

Consultant Vogel reviewed the subject plans and provided the following opinion: I reviewed the “streetscape” plan submitted for the replacement house proposed for 4608 Casco Avenue. The general standards of practice for infill construction in historic districts require new construction to be compatible in scale, building materials, color and texture with historic buildings in the neighborhood. The Country Club District plan of treatment goes a step further and states that the design of new houses “will be compatible with the original (1924-1944) Country Club District deed restrictions relating to architecture,” which are concerned mainly with placement, setbacks and massing. For planning purposes we have assumed that developer Thorpe favored the period revival aesthetic over contemporary midcentury modern styles, though he was not always consistent and the overwhelming majority of the homes constructed in the district during its period of significance were not authentic specimens of Colonial, Tudor, or Mediterranean period architecture. Most of the houses would be best categorized as examples of early 20 th century “contractor modern” vernacular architecture - to the extent that individual houses incorporate stylistic features that imitate the period revival modes, the level of stylistic treatment was dictated almost entirely by the experience of the builders and contractors, not architects.

I would classify the house proposed for 4608 Casco as a contemporary design that incorporates some of the decorative elements commonly found on period revival style homes built in the 1930’s. The exterior reflects a modernist interpretation of what some would call the “Mediterranean” style, but there are also elements of the Colonial Revival and Prairie styles. The overall effect is somewhat more picturesque than what was usually built in the district in the 1920’s and 30’s; and it is also somewhat massive in its proportions - nevertheless, I don’t think it would look out of place in a streetscape dominated by Colonial Revival, Tudor and Mediterranean houses constructed between the late 1920’s and early 1940’s. Furthermore, it would not detract from the historic integrity of the adjacent properties or the district as a whole (since it is infill construction, not a replacement of a historic home). Perhaps more importantly, it would not look like a 21 st century attempt to imitate early 20 th century architecture. This is what the authors of the Secretary of the Interior’s standards for rehabilitation meant when they recommended against discouraging contemporary design for infill construction in historic districts, so long as the new construction was compatible with the size, scale, color, material and character of the neighborhood.

STAFF COMMENTS:

The review process for a replacement of a non-historic resource home in the Country Club District entails a 2-step process. The plans under consideration at this time are fulfilling the first step. Preservation Consultant Robert Vogel has opined that the proposed home would not look out of place relative to its surroundings; and would not detract from the historic integrity of the adjacent properties or the district as a whole, particularly since the home would be classified as infill construction and not a replacement of a historic home. Staff recommends that the HPB provide the applicant with feedback on the proposed plans, identifying any desired changes. The applicant will then take into consideration the information received when drafting final plans to be presented for approval at the October HPB meeting.

2 LAND MA Rjl

City of Edina Planning Department Application for Certificate of Appropriateness

September 9, 2016

Dear Ms. Repya —

Landmark Build Co. is planning a new construction home at 4608 Casco Ave, in the Historic Country Club District. The existing 1970's soft contemporary two story home will be demolished, removed and replaced with our new architecturally designed home. We have spent extensive time studying the district, site and surrounding homes in preparation of our request for a Certificate of Appropriateness.

Swan Architecture's design blends seamlessly with the other historic homes in the neighborhood and provides a clear benefit and enhancement to the streetscape. Our current site plan and architectural design falls squarely within the City of Edina planning and zoning requirements as well as the Historic District's design guidelines.

We thank the Board for providing the positive feedback and constructive criticism during our preliminary presentation. It led to our current iteration; one our firm, and the neighborhood will be excited about.

Thank you for your help in preparing our submission.

Best Regards,

Dan Schaefer Landmark Build Co. LF(e o(ctsc o ()Not) 51, -P vo-nt Cae,0

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COMIONT SWAN .4.11111(fL11,10, CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov

Date: September 13, 2016 Agenda Item #: VI.D.

To: Heritage Preservation Board Item Type: Report and Recommendation From: Joyce Repya, Senior Planner Item Activity: Subject: HPB Work Plan 2016 Action, Discussion

ACTION REQUESTED: Approve the "Edina History Timeline" which will complete initiative #6 on the work plan. Also evaluate the status of the other approved work plan initiatives.

INTRODUCTION: The HPB's joint work session with the City Council is scheduled for Tuesday, September 20th at which time the board will have the opportunity to discuss the status of the approved 2016 work plan. ATTACHMENTS:

Descr ipt ion

Initiative #6 Edina History Timeline 2016 HPB Work Plan Update EDINA HISTORY TIMELINE

YEAR EVENT 1800’s

1819 Fort Snelling established

1838 First settlement at Pig’s Eye (future City of St. Paul)

1849 Territory of Minnesota organized

1851 Sioux Indians cede lands west of Mississippi River to United States

1852 Hennepin County established

1853 First permanent settlement in what is now Edina

1854 Village of Minneapolis platted by John H. Stevens

1857 Waterville Mill (later renamed Edina Mills) established on Minnehaha Creek

1858 Minnesota statehood; Richland Township organized (later renamed Richfield), included future Village of Edina

1864 Cahill School built

1879 Grange Hall built by the Minnehaha Lodge No. 398 (established 1873) of the Order of the Patrons of Husbandry

1888 Village of Edina incorporated on December 12 th Edina Population = 531

1895 Farmsteads in Edina = 166 Edina Population = 714

1900 - 1930 1900 Edina Population = 749

1905 Twin City Rapid Transit Co. built streetcar lines along West 44 th St. & France Ave. First suburban residential development in Morningside neighborhood Farmsteads in Edina = 141 Edina Population = 920

1900 Edina Population = 749

1910 Edina Population = 1,191

Page 1

EDINA HISTORY TIMELINE

1911 Interlachen Country Club developed

1920 Edina Population = 1,833 (including Morningside) Morningside neighborhood seceded from Edina Village, forms separate municipality

1922-24 Developer Sam Thorpe purchases Brown and Baird farms, surveys and plats the Country Club subdivision

1925 Farmsteads in Edina = 75

1929 First planning commission established

1930 Edina Population (including Morningside) = 4,041 Farmsteads in Edina = 104 1931 - 1959

1931 First Zoning Ordinance enacted

1933 Edina Mill demolished

1934 Edina Theater opened Highway 100 construction began

1940 Edina Population (including Morningside) = 5,855

1954 Modern Village Hall constructed at 4801 West 50 th Street

1950 Edina Population (including Morningside) = 9,744

1954-56 Southdale Shopping Center built on Day-Roberts farmstead (First fully enclosed mall in the country designed by architect Victor Gruen)

1956 Municipal water supply fluoridated

1957 First full time Planning Director hired Parkland dedication requirement for new subdivisions imposed

1958 Municipal swimming pool constructed

1959-66 Interstate 494 built

1960 - 1980

1960’s First city in the state to win 3 consecutive state championships in basketball & hockey: Basketball - 1964, 1965, 1966 Hockey - 1967, 1968, 1969

Page 2

EDINA HISTORY TIMELINE

1960 Edina Population (including Morningside) = 30,481; Median Age = 28.7 years

1964 Braemar Golf Course constructed

1965 Braemar Arena constructed 22 parks in the City

1966 Village of Morningside annexed back to Edina 1969 Pentagon Office Park completed (first office park in the state)

1970 Edina Population = 44,031; Median Age = 31.5 years Minnehaha Grange Hall added to the National Register of Historic Places Cahill School added to the National Register of Historic Places

1973 Last farmstead in Edina ceased operation - James & Lydia Green @ Cahill Road & W. 70 th St.

1974 Village of Edina became a statutory “City” First heritage preservation ordinance adopted

1976 Jonathan Grimes House - 4200 W. 44 th St. added to the National Register of Historic Places, and received local heritage landmark status

1977 Minnehaha Grange Hall received local heritage landmark status Cahill School received local heritage landmark status

1978 Geo. W. Baird House - 4400 W. 50 th St. received local heritage landmark status

1980 Geo. W. Baird House - 4400 W. 50 th St. added to the National Register of Historic Places Edina Population = 47,073; Median Age = 39.5 years First Comprehensive Plan completed

1981 - 2000

1981 Hedberg gravel pit rezoned for Edina’s first Mixed Development District - Edinborough (Included residential, office, retail and a City-owned, indoor park in one project)

1982 Historic Country Club District added to the National Register of Historic Places

1986 East Edina Housing Foundation created to address affordable housing in the City

1987 Paul Peterson House - 5312 Interlachen Blvd. received local heritage landmark status

1988 Edina’s Centennial Celebration

1990 Edina population = 47,070; Median Age = 42.3 years

1991 Centennial Lakes Developed - Mixed Uses included residential, office, retail & City park Page 3

EDINA HISTORY TIMELINE

2000 Edina population = 47,425; Median Age = 44.5 years

2001 - Present

2003 Heritage Preservation Ordinance recodified Historic Country Club District received local heritage landmark status Annual Heritage Award program initiated

2004 New City Hall constructed on site of old City Hall & Edina Library New Edina Library constructed in Grandview Square

2006 Edina Theater Sign received local heritage landmark status Edina Mill Site received local heritage landmark status

2008 Browndale Bridge - over Minnehaha Creek received local heritage landmark status

2010 Edina population = 47,941; Median Age = 45.2 years

2015 Oskam House - 6901 Dakota Trail received local heritage landmark status Wooddale Bridge - over Minnehaha Creek added to the National Register of Historic Places Edina Population Estimate = 50,766 40 parks in the City

2016 Wooddale Bridge - over Minnehaha Creek received local heritage landmark status

Page 4

Board/Commission: Heritage Preservation Board 2016 Annual Work Plan

Initiative 1 ☐☐☐ New Initiative Target Budget Staff Support Required Liaison ☒☒☒ Continued Initiative Completion Date Required Comments ☐☐☐ On-Going Initiative Designate 6909 Hillcrest Lane an Edina May 2016 No @ 6 hours This was Heritage Landmark property -Planning originally a Commission/Prep 2015 -City Council Public initiative, but Hearing the property owner asked it be moved to 2016. Progress Report: Homeowner has asked for a further continuance to 2017.

Initiative 2 ☐☐☐ New Initiative Target Completion Budget Staff Support Required Liaison ☒☒☒ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative Designate Wooddale Bridge (Wooddale Ave. in 2016 No @ 10 hours : Completed front of St. Stephens Church) an Edina Heritage -HPB Approval May 17, 2016 Landmark -Planning Commission/Prep -Council Public Hearing Progress Report: April 13, 2016 Planning Commission recommended designating the Wooddale Bridge and Edina Heritage Landmark Property. May 17, 2016 the City Council held a public hearing and approved the Edina Heritage Landmark District (EHLD) of the bridge and adopted a plan of treatment to guide the bridge’s restoration and maintenance. Explore installing a plaque explaining the significance as part of a future restoration project.

Initiative 3 ☐☐☐ New Initiative Target Completion Budget Staff Support Required Liaison ☒☒☒ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative Explore the History of Your Home Committee: 2016 No As needed for interface with HPB to Provide opportunities for the public to record the city’s website evaluate history of their homes on a site such as viability of

Approved by City Council on December 15, 2015

“Placeography.org”. initiative Progress Report: Committee has asked to re-evaluate their mission and goals

Initiative 4 ☐☐☐ New Initiative Target Completion Budget Staff Support Required Liaison ☒☒☒ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative Educational Opportunities Committee: Provide April 2016 No Yes - Time commitment Move to on - opportunities for public to engage in celebrating unknown - Dependent on going Edina’s heritage during Preservation Month - May; committee’s proposals initiatives as well as throughout the year. Progress Report: Committee members, Christiaansen, Kelly, Pearson, and student members Otness and Puerzer created a “Mission Statement” to provide opportunities for our community to engage in celebrating Edina’s heritage throughout the year with special events occurring during Preservation Month (May); and they identified the following Goals: 1. Continue to organize tours of neighborhoods and landmarks in Edina throughout the year. 2. Continue the Annual Heritage Award (Presented in May) 3. Organize a community education class on the Heritage of Edina 4. Begin research on the possibility of collaborating with EHS students to develop an Edina Heritage app and/or digital map 5. Begin research on the possibility of organizing an art/photography/writing competition for residents to showcase Edina heritage - culminating in May to celebrate Preservation Month.

Initiative 5 ☒☒☒ New Initiative Target Completion Budget Staff Support Required Liaison ☐☐☐ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative Add to resources publically available on topics such Ongoing None Yes - to add resources to as architecture and technical advice, i.e. the city’s website “Preservation Tool Box” Progress Report: June - Research Legacy funds available to purchase resources from the National Park Service. September - Determine deadline for Preservation library structured grant; Research what free publications are available from the National Park Service

Initiative 6 ☒☒☒ New Initiative Target Completion Budget Staff Support Required Liaison ☐☐☐ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative

Approved by City Council on December 15, 2015

Create a n information sheet to be included in the May 2016 No @ 4 hours : Completed new resident packet that highlights “Edina -Research September Historical Facts”. -Propose content to HPB 2016 -Facilitate distribution Progress Report: June - Consultant Vogel will provide a draft information sheet for the HPB to evaluate. September - A final “Edina History Timeline” was approved by the HPB. Copies to be included in the new resident packets. Similar timeline will be created including photos for the City’s web site.

Initiative 7 ☒☒☒ New Initiative Target Completion Budget Staff Support Required Liaison ☐☐☐ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative Begin work on updating the Heritage Preservation 2018 No Yes - Time commitment Begin work Element of the 2018 Comprehensive Plan -late 2016 unknown at this time Nov/Dec, 2016 Progress Report: Work to commence in Nov./Dec., 2016

Initiative 8 ☒☒☒ New Initiative Target Completion Budget Staff Support Required Liaison ☐☐☐ Continued Initiative Date Required Comments ☐☐☐ On-Going Initiative Update the map of all Edina properties 2017 No @ 5 hours: Completed determined eligible for Edina Heritage Work with city’s GIS depart. May 2016. Landmark designation as well as those to create a correct, current Will be properties with the EHLD overlay zoning map for print & inclusion on continually city’s web site updated. designation. Progress Report: The GIS department re-worked the city’s Historic Map that is posted on the web site. Now both the Edina Heritage Landmark properties and the properties determined eligible are identified on the map with a hyperlink for each site that provides more detailed information. The map is also available for mobile users.

Ongoing Responsibilities

RESEARCH: Evaluate potential heritage resources to add to the determined eligible for landmark designation list. PRESERVATION: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties; 2. Invite eligible property owners to designate their properties Edina Heritage Landmarks. COMMUNICATION & EDUCATION: 1. Educate public on the importan ce of heritage preservation to the vitality of the community. 2. Continually update the Heritage Preservation page on the City of Edina’s web site. 3. Attend Minnesota Heritage Preservation conferences to enhance education and communication

Approved by City Council on December 15, 2015

COA application fees received: ($600 or $1,200 for a new home) 2015 fees = $ 5,400 ; 2016 fees = $ 5,400 thus far (Jan - Sept.)

Other Work Plan Ideas Considered for Current Year or Future Years

2017 - Begin work on re -surveying the historic Country Club District (required every 10 years; last done in 2008).

Proposed Month for Joint Work Session: September

Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes were made and are reflected on this work plan: • No changes

Approved by City Council on December 15, 2015

CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov

Date: September 13, 2016 Agenda Item #: VI.E.

To: Heritage Preservation Board Item Type: Report and Recommendation From: Joyce Repya, Senior Planner Item Activity: Subject: HPB Work Plan 2017 Action, Discussion

ACTION REQUESTED: Approve the proposed 2017 HPB work plan to be submitted to the City Council by September 23, 2016.

INTRODUCTION: The proposed 2017 HPB work plan identifies the ongoing responsibilities of the Heritage Preservation Board as well as initiatives previously identified and carried over to the new year; and new initiatives not previously undertaken by the board. ATTACHMENTS:

Descr ipt ion

2017 Work Plan - Proposal Council Communication Definitions

Board/Commission: Heritage Preservation Board 2017 Annual Work Plan Proposal *Complete each section with a white background Definitions: *Liaisons need to fill out budget and staff support required New Initiative – not on previous work plan *Return to MJ Lamon by September 23, 2016 Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date

Initiative Council Charge Target Completion Budget Required Staff Support Required 1 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning Yes Evaluate potential heritage resources to add to the determined Department budget eligible for heritage landmark designation list. - Research Liaison Comments : Click here to enter text. City Manager Comments : Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 2 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Fees are collected for Yes Review Certificates of Appropriateness (COA) applications for COA applications changes to heritage landmark designated properties. - Preservation Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 3 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning Yes

Invite owners of determined eligible properties to designate their Department budget properties Edina Heritage Landmarks - Preservation Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 4 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning Yes Continually update the Heritage Preservation page on the City of Department budget Edina’s web site. - Communication & Education Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 5 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning yes Educational Opportunities Committee: Provide opportunities for the Department budget public to engage in celebrating Edina’s heritage during Preservation Month (May), and throughout the year. - Communication & Education

Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 6 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Ongoing Included in Planning yes Add to resources publically available on topics such as architecture Department budget

and technical advice, i.e. the “Preservation Tool Box”. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 7 ☐☐☐ 1 ☐☐☐ 2 ☐☐☐ 3 ☒☒☒ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☒ Ongoing Responsibility Annually Included in Planning yes Attend Minnesota Heritage Preservation conferences to enhance Department budget education & communication (Required for Certified Local Government (CLG) cities.- Communication & Education Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 8 ☐☐☐ 1 ☐☐☐ 2 ☒☒☒ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility May 2017 Included in Planning yes Designate 6909 Hillcrest Lane an Edina Heritage Landmark property. Department budget Continued at the request of the property owner. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Initiative Council Charge Target Completion Budget Required Staff Support Required 9 ☐☐☐ 1 ☐☐☐ 2 ☒☒☒ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility December 2017 Included in Planning yes Update the Heritage Preservation element of the 2018 Department budget Comprehensive Plan. Proposed activities include:

• Update current conditions/Historic Contexts & Inventory • Identify new Trends & Challenges • Review and update Goals & Policies

Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.

Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.)

Proposed Month for Joint Work Session (one time per year, up to 60 minutes) : September

Council Comments:

COMMUNICATION BETWEEN CITY COUNCIL & BOARDS AND COMMISSIONS

Council Charge

• The Council Charge is a guide for Council to provide clear and specific direction to Boards and Commissions. • Council Charge is given in instances when Council tasks a board or commission with an initiative. • City staff ensures Council identifies the charge level of the task to be communicated back to the board or commission. • The Council Charge concept is also implemented in Board and Commission work plans.

Charge 1 Study and Report • Board/Commission is asked to study a specific issue or event and report its findings to City Council. • No vote is taken by the Board or Commission. • No official Board/Commission recommendation is provided to the City Council. Charge 2 Review and Comment • Board/Commission is asked to review a specific policy issue and to seek comments from each individual member of the group to pass on to City Council for further consideration. • Member comments will be included in the Staff Report (optional, Board/Commission can include an Advisory Communication with the staff report). • No vote is taken by the Board or Commission. • No official Board/Commission recommendation is provided to City Council.

Charge 3 Review and Recommend • Board/Commission is asked to review a specific policy issue and to issue a recommendation on the issue to the City Council. • Member comments will be included in the Staff Report (optional, Board/Commission can include an Advisory Communication with the staff report). • A majority vote is necessary for a recommendation to be formally submitted to City Council. Charge 4 Review and Decide • Board/Commission is asked to study, review, and decide on an issue. • The group’s decision will be the City’s official position on the matter unless the issue is formally considered and reversed by a majority vote of City Council.

Final 2016.02.02 Updated 2016.08.17

COMMUNICATION BETWEEN CITY COUNCIL & BOARDS AND COMMISSIONS

Annual Work Plan January: Annual Work Plan • The annual work plan process enables boards and Begins commissions to propose their goals and initiatives for the upcoming year. • The Council reviews those goals and initiatives before giving final Nov/Dec: Council direction on board and review and June-August: Annual commission priorities. approve Board & Proposed work Work Plan Commission plan created by • The Council provides specific Calendar work plan direction to the Boards Work Plans for BC. and Commissions by using a Council upcoming year. Charge System incorporated into the work plans. Sept/Oct: Work Plan proposals presented by BC chair to City Council at Work Session.

The work plan has three types of initiatives and a parking lot. 1. Ongoing Responsibilities •These Intiatives are functions assigned to the Board or Commission by Council or state statute. •Intiative annually on the work plan. •May or may not have a target completion date each year.

2. Continued Initiative •Carried over from the previous work plan (wasn't completed) with a revised target completion date.

3. New Initiative •Outline any new initiatives the Board or Commission would like to pursue during the upcoming year. •Has a completion date. •These initiatives were not on the previous years work plan.

4. Parking Lot •These intiatives were considerd by the BC, but not proposed as part of this year's work plan. •If the BC decides they would like to work on them in the current year, they would need to ask for Council approval to amend their work plan.

Final 2016.02.02 Updated 2016.08.17

COMMUNICATION BETWEEN CITY COUNCIL & BOARDS AND COMMISSIONS

Joint Work Session

• City Council generally has a work session prior to every City Council meeting. • Council work sessions are designed to be less formal than a City Council meeting and to solicit open discussion. • A joint work session is a City Council work session with another group like Boards and Commission. • Every Board and Commission has one joint work session a year (no more than 60 minutes in duration). • The joint work session is an opportunity to update the Council on the Board and Commission’s current work plan and to get Council feedback on the progress to date.

Meeting Minutes

• Board and Commission meeting minutes are intended to record what was done at the meeting (not what was said) to provide the Council and members an overview of board and commission proceedings. • The City has guidelines for meeting minutes to improve the readability by making their length shorter and more concise. • Approved minutes are always submitted to City Council as part of their packet and uploaded to each Board and Commission’s public webpage. • Council members are very diligent about reading board and commission minutes. • In the case Council needed more meeting context, all board and commission meetings are audio recorded.

Staff Report

• Staff reports are prepared by the staff liaison to forward a regulatory item or other goal from the board and commission’s approved work plan to a Council meeting for approval or direction. • It is the responsibility of staff to outline the position of the board and commission, as well as staff recommendations, and to highlight any important differences between the two. • Staff reports will be included under "Reports & Recommendations" on the City Council agenda.

Final 2016.02.02 Updated 2016.08.17

COMMUNICATION BETWEEN CITY COUNCIL & BOARDS AND COMMISSIONS

Advisory Communication

• Advisory communications are prepared by the Board and Commission members under the direction of the Board and Commission. • Advisory communications can be used for items on the Board or Commission's work plan and for items not on the work plan.

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Final 2016.02.02 Updated 2016.08.17

CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov

Date: September 13, 2016 Agenda Item #: VI.F.

To: Heritage Preservation Board Item Type: Report and Recommendation From: Joyce Repya, Senior Planner Item Activity: Subject: Election of a New Vice Chairman Action

ACTION REQUESTED: Elect a new Vice Chairman to serve the remaining 2016 term.

INTRODUCTION: Due to former Vice Chair Ryan Weber leaving the HPB, a new Vice Chair to serve the remaining 2016 term is required.