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Notice of Meeting Civic Offices, Leigh Road, Eastleigh SO50 9YN 2000/01 Community Safety Preventing Crime and Disorder 4 April 2007 2002/03 Fostering Business Growth NOTICE OF MEETING HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE will meet on Monday, 16 April 2007 beginning at 7:00 pm in Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF TO: Councillor George B Fraser (Chairman) Councillor Rupert G M Kyrle (Vice-Chairman) Councillor Louise Bloom BA (Hons) Councillor Steven D Broomfield MInstLM Councillor Mrs Cathie Fraser Councillor David Goodall Councillor Keith House Councillor Mrs June Hughes Councillor Derek R Pretty Councillor Julie Skinner Councillor Joyce Sortwell Councillor Bruce Tennent Councillor Mrs Jane Welsh Staff Contacts: Julia Roy, Democratic Services Officer (Tel: 023 8068 8133; Email: [email protected]) Jon Riddell, Area Co-ordinator (Tel: 023 8068 8437; Email: [email protected]) RICHARD WARD Head of Legal and Democratic Services _____________________________________________________________________ Copies of this and all other agendas can be accessed via the Council's website - http://www.eastleigh.gov.uk/meetings as well as in other formats, including Braille, audio, large print and other languages, upon request. Members of the public are invited to speak on general items at the start of the meeting, and on individual agenda items at the time the item is discussed. To register please contact the Democratic Services Officer above. AGENDA 1. Minutes (Pages 1 - 10) To confirm the Minutes of the meeting held on 5 March 2007. 2. Apologies 3. Declarations of Interest 4. Presentation on Planning Guidelines 5. Development Applications for Decision (a) 38 High Street, Botley - Conservation Area Consent (Pages 11 - 20) (b) 38 High Street, Botley (Pages 21 - 34) (c) Land adjacent to 16 Ullswater Avenue, West End (Pages 35 - 46) (d) West End Service Station, Swaythling Road, West End (Pages 47 - 62) (e) 1 & 2 Gaters Mill, Mansbridge Road, Southampton (Pages 63 - 76) 6. Planning Appeals The Head of Legal and Democratic Services to report:- (a) that the following appeal has been lodged:- F/07/58894 – 32 Oatlands Road, Boorley Green, Botley – appeal against refusal of application for 2 storey rear, single storey front and side extensions, following demolition of existing extension and detached garage (b) that the following appeal has been withdrawn:- Unit 8, Hedge End Trade Park, Tollbar Way, Hedge End 7. Heavy Goods Vehicle Movements - Burnetts Lane (Pages 77 - 82) 8. Dowds Farm District Park - Confirmation of Development Brief (Pages 83 - 104) 9. Speeding Cars and Assembly of Spectators - Tollbar Way Area, Hedge End (Pages 105 - 108) 10. Community Projects Grants for Botley (Pages 109 - 112) 11. HEWEB Youth Development Plan 2007-2010 (Pages 113 - 120) 12. Exempt Business To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item of business on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 6 of Part 1 of Schedule 12A of the Act. The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1st March 2006. It is considered that the following item is exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information. EXEMPT ITEM 13. Holly Gardens - Unauthorised Encroachment of Gardens onto Public Open Space (Pages 121 - 126) DATE OF NEXT MEETING Monday, 11 June 2007 at 7:00 pm at Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF Your Council’s electronic news service - e-news - Register your email address free with the Council and keep up to date with what’s happening in the Borough. Simply select your topics and we will send you email updates with news as it happens including new Council Jobs, What’s On, Recycling, Transport plus lots more. www.eastleigh.gov.uk/enews This page is intentionally left blank Agenda Item 1 1 HEDGE END, WEST END AND BOTLEY LOCAL AREA COMMITTEE Monday, 5 March 2007 (7:00 pm – 9:40 pm) PRESENT: Councillor G Fraser (Chairman); Councillors Bloom (from 7.25 pm until 9.15 pm), Broomfield, Mrs Fraser, Goodall, House, Mrs Hughes, Kyrle, Pretty, Sortwell, Tennent and Mrs Welsh Apologies for absence were received from Councillor Skinner ________________________________________ RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY) 1. MINUTES RESOLVED - That the minutes of the meeting held on 15 January 2007 be confirmed and signed by the Chair as a correct record. 2. DECLARATIONS OF INTEREST Members were invited to declare interests in relation to items of business on the agenda. Any interests declared are recorded in the relevant minute below. 3. RECOMMENDATIONS OF HEDGE END, WEST END AND BOTLEY YOUTH GRANTS PANEL 2007 Consideration was given to a report of the Area Co-ordinator, in partnership with the Hedge End, West End and Botley Youth Council, which invited the Committee to endorse the recommendations of the Youth Grants Panel, attached as an appendix to the report. A total of 18 applications had been received, with a total value exceeding £7,000. The Grants Panel had funding of £3,500 to award to local youth projects for 2007. The Committee was also invited to extend its thanks to the volunteers who had participated in the decision making process, and to set aside £3,500 from the Committee’s Youth Initiatives budget so that the Youth Grants Panel could be convened in 2008. RESOLVED - (1) That the recommendations of the HEWEB Youth Grants Panel 2007, attached as Appendix 1 to the report, be ratified; 1 2 (2) That thanks be extended to members of the Youth Grants Panel and Ms Jenny Critchlow who facilitated this year’s process; and (3) That £3,500 be set aside to enable local youth grants to be awarded in 2008. (NOTE: Two members of the Youth Grants Panel spoke with regard to this item.) 4. PRESENTATION ON PLANNING GUIDELINES Development Control staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account. This was set against the broader policy framework. 5. DEVELOPMENT APPLICATIONS FOR DECISION RESOLVED - That the report of the Head of Development Control, a copy of which was attached to the Agenda, be received and the recommendations contained therein adopted, subject to the amendments listed in the Decision(s) below. (a) Land at Bubb Lane, West End Construction of Crematorium with new access, ancillary landscaping & formation of new cycleway/footpath & change of use of agricultural land to gardens of remembrance – Ref. F/06/58578 Decision This item was WITHDRAWN prior to the meeting. (b) Hedge End Railway Station Car Park, Stroudley Way, Hedge End Extension of existing car park to create 26 additional car parking spaces & alterations to existing car park layout – Ref. F/06/58694 Decision Permission GRANTED, subject to (a) the recommended conditions and (b) the following additional conditions: (i) “Prior to the commencement of development details of the proposed means of surface water disposal shall be submitted to, and approved in writing by, the local planning authority in consultation with Southern Water. Reason: To ensure adequate drainage provision is made.” (ii) “Prior to the commencement of development details of the proposed measures which are to be undertaken to protect the 2 3 public sewers and public water supply main shall be submitted to, and approved in writing by, the local planning authority in consultation with Southern Water. Reason: To protect the existing drainage infrastructure.” (NOTES: (1) It was reported that no objection had been received from Southern Water, but that conditions were recommended about surface water disposal and protection of public sewer and mains water pipes. (2) Three members of the public spoke in objection to the application and one spoke in support.) (c) 3 Culvery Gardens, West End First floor rear dormer window & detached double garage – Ref. F/07/58893 Decision Permission GRANTED, subject to the recommended conditions. (NOTES: (1) Councillor Goodall declared an interest in this item and left the room during the discussion and voting thereon. (2) It was reported that one further letter of objection had been received.) (d) Land adjacent 6 Western Road, West End Erection of 2 storey dwelling with new vehicular access & engineering works to include retaining walls & steps (amended scheme) – Ref. F/07/59057 Decision DELEGATED to the Head of Development Control, in consultation with the Chair and Vice-Chair, to PERMIT, subject to (a) the expiry of the 21 day neighbour notification period on 12 March and the consideration of any additional comments raised; (b) the recommended conditions; (c) the following additional condition: “The development hereby permitted shall not commence until details of a suitable foul and surface water drainage scheme that addresses both the needs of the proposed development and which demonstrates that the development would not result in additional off site flooding has been submitted to, and approved in writing by, the local planning authority in consultation with Southern Water. No part of the development shall be occupied until the drainage scheme has been constructed in accordance with the approved details. Reason: To ensure satisfactory drainage provision/avoid intensification of off site flooding; and (d) the provision of developers’ contributions towards social and recreational facilities, off-site public space and transportation infrastructure in the local area. If these contributions are not secured by 22 March 2007, the application will be refused on these grounds. 3 4 (NOTES: (1) The drainage scheme detailed in (c) above is to be agreed with the Chair, Vice-Chair and Ward Members.
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