MINUTES OF THE REGULAR MONTHLY MEETING TOWNSHIP OF OCEAN BOARD OF EDUCATION September 17, 2013

CALL TO ORDER The Board Vice President, Sylvia Sylvia, called the Regular Monthly Meeting of the Township of Ocean Board of Education to order at 8:00 p.m. in the auditorium of the School District’s Administration Building.

STATEMENT OF NOTICE Adequate notice of the meeting to be held by the Township of Ocean Board of Education on Tuesday, September 17, 2013 at 8:00 p.m. has been provided in accordance with the requirements of Chapter 231, Public Laws, 1975.

1. Notice of the meeting was posted on the bulletin board in the lobby of the Administration Building, 163 Monmouth Road, Oakhurst, New Jersey, all Ocean Township District Schools and Transportation, and the School District Website www.ocean.k12.nj.us on January 7, 2013.

2. Notice of the meeting was transmitted to the Asbury Park Press on January 4, 2013 and The New Coaster Newspapers on January 8, 2013.

3. Notice of the meeting was filed with the Municipal Clerk, Township of Ocean and the Municipal Clerk, Village of Loch Arbour on January 7, 2013.

ROLL CALL The following members were present: Mr. Robert Acerra, Mr. Robert Angelini, Mr. Clifford Brautigan, Mr. Joseph Hadden, Mr. Richard Long, Mrs. Denise Parlamas, Mrs. Anne Marie Sparaco, and Mrs. Sylvia Sylvia. Mr. Sean Moore was absent.

PRESIDENT’S REPORT – None

STUDENT REPRESENTATIVES – Mr. C. Dorony, Mr. K. Dorony and Mr. D Worthington  My Charity Water looking to fundraise at high school  DECA and TOGS looking for new members  Pictures to take place on Friday at the high school  All sports are excited about the new Turf Field and first football win last Saturday night

SUPERINTENDENT’S REPORT – Mr. Lysko Mr. Lysko made the following announcement(s):

The District had a very smooth opening for the new school year. As you know, this is the first time that our District is providing a full day Kindergarten. Presently, we have 228 students enrolled. This represents an increase of 29 students from last year. Wanamassa enrolls 50, Ocean Township Elementary enrolls 75, and Wayside enrolls 113. I would like to give special

Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

recognition to our kindergarten teachers for their help in making the transition to this educationally valuable program.

The District’s educational technology initiatives continue to move forward. This week, tablet computers will be distributed to all fourth and fifth graders. Laptop computers have been deployed to all of our new teachers, and the interactive Smart tables are operational for the children in kindergarten.

New Courses at Ocean Township High School include PC Hardware Troubleshooting and Repair, Introduction to Sports Medicine, Discovery Science, World Religions and Mythology, and Computer Networking.

For the 2013-1014 school year, 85 of our students are attending the Career Academies. These specialty high schools are a component of the Monmouth County Vocational School District. These academies include Allied Health and Science, Biotechnology High School, Communications High School, High Technology High School, and the Marine Academy for Science and Technology.

PUBLIC COMMENTS:  Mr. Hudson, resident, asked if school bus advertising was on agenda seeing it was not, he deferred his comments to the end of the meeting.  Board of Education members again thanked Mr. Lysko for his service to the district.

APPROVAL OF MINUTES: Mrs. Parlamas made a motion, seconded by Mrs. Sylvia, for approval of the minutes of the August 27, 2013 regular meeting, and minutes of work session meetings for August 27 and September 10, 2013.

Motion(s) carried: 8-0 (Mr.Acerra abstained on minutes of September 10, 2013)

APPROVAL OF BILLS: Mr. Acerra Mr. Acerra made a motion, seconded by Mr. Long, for approval of the following paid items:

Bills List September 13, 2013 $3,978,562.35 Payroll August 30, 2013 418,667.70 Employer FICA & DCRP August 30, 2013 21,241.36 Payroll September 13, 2013 1,966,700.21 Employer FICA & DCRP September 13, 2013 34,363.72 Total $6,419,535.34

COMMITTEE REPORTS:

CO-CURRICULAR STUDENT ACTIVITIES: No Report

COMMUNITY LIAISON & COMMUNICATIONS: Mrs. Sylvia Mrs. Sylvia made a motion, seconded by Mr. Acerra, to table the following item(s):

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Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

1. Board of Education Goals - 2013-2014 School Year Move to approve Board of Education Goals for the 2013-2014 school year.

Motion tabled: 8-0

FINANCIAL MANAGEMENT & RESOURCE SERVICES: Mr. Acerra Mr. Acerra made a motion, seconded by Mr. Hadden, for approval of the following item(s):

1. Acceptance and Certification of Monthly Financial Reports The following resolution certifies that budget balances at the end of August were adequate to pay all remaining obligations of the 2013-2014 school year and that account groupings required by the State have adequate balances. The Board is also certifying that the independent reports of the Treasurer and the Business Office are in agreement.

RESOLUTION

Pursuant to N.J.A.C. 6:20-2.12 (d), the Township of Ocean Board of Education accepts the Board Secretary/School Business Administrator's Certification as of August 31, 2013 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the Township of Ocean Board of Education; and

Pursuant to N.J.A.C. 6:20-2.12 (e), we the members of the Township of Ocean Board of Education, of the County of Monmouth, after having reviewed the REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of August 31, 2013 it is to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and

The Township of Ocean Board of Education hereby accepts the Board Secretary's Report and Treasurer of School Monies Report, which said reports are in agreement for the month ending August 31, 2013.

2. Transfers The following motion is to transfer monies from one account in the budget to another and provide the adequate balances referred to in the first motion.

Move for approval of the attached RESOLUTION dated August 31, 2013 covering APPROPRIATION TRANSFERS in the 2013-2014 GENERAL FUND 10; said transfers shall result in no change in the total original Appropriations.

3. Security Drill Reports for August 2013: Fire Drill Wanamassa Elem. School……………………………………………………….August 14, 2013

Evacuation Drill Wanamassa Elem. School ………………………………………………………..August 14, 2013

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Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

4. Use of Facilities Move to approve the use of facilities according to the attached list dated September 17, 2013.

5. Resolution for Cooperative Energy Services-Gas Move to approve the attached resolution to participate in Alliance for Competitive Energy Services “ACES” an alliance composed of the NJSBA, NJASA and NJASBO to solicit bids for natural gas services as a cooperative purchasing with other N.J. School Districts, effective immediately through September 2019. (See attached)

6. Resolution for Cooperative Energy Services-Electric Move to approve the attached resolution to participate in Alliance for Competitive Energy Services “ACES” an alliance composed of the NJSBA, NJASA and NJASBO to solicit bids for electric generation services as a cooperative purchasing with other N.J. School Districts, effective immediately through September 2019. (See attached)

7. Nursing Services Move to approve part-time registered nursing services for 2013-2014 at Ocean Township High School provided through Monmouth-Ocean Education Services Commission at a rate of $50 per hour, 17.5 hours a week, for a maximum yearly hours of 630.

8. Tuition Contract Agreement – Monmouth County Vocational School District Move to approve the agreement with Monmouth County Vocational School District (MCVSD) to accept Township of Ocean students into the following programs for the 2013- 2014 school year. Program Year # of Students Cost per student Cost per year Full time students: Academy of Allied Health & Science 24 5,900 141,600 Academy of Law & Public Safety 3 5,900 17,700 Biotechnology High School 11 5,900 64,900 Communications High School 22 5,900 129,800 Design Academy 0 5,900 0 High Technology High School 7 5,900 41,300 Marine Academy of Sci. & Tech. 17 5,900 100,300 Class Academy 0 5,600 0 KIVA High School 0 10,200 0 Career Center 5 5,600 28,000 Shared-time Students 21 800 16,800 Total for all students sent to MCVSD $540,400

9. Acceptance of Non-Public Technology Initiative Move to approve the Township of Ocean Board of Education accepts 2013-2014 New Jersey Nonpublic School Technology Initiative Program allocation in the District total amount of $14,190 and each nonpublic school allocation as follows:

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Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

Hillel High School $ 3,930.00 Hillel Yeshiva of the Shore Area $ 8,040.00 Ilan High School $ 1,220.00 Yeshiva at the Jersey Shore $ 1,000.00 DISTRICT TOTAL $14,190.00

Nonpublic School request(s) for technology under the NJ Nonpublic Technology Initiative Program

WHEREAS, the Township of Ocean School District has consulted with the administrator of each of the participating nonpublic school(s) located within the Public School District; and

WHEREAS, the Township of Ocean School District has advised the nonpublic school(s) regarding the limit of funds available for the provision of technology for the full-time pupils enrolled in the nonpublic school(s); and

WHEREAS, the Township of Ocean School District is in agreement with the technology to be provided to the nonpublic school(s) within the limit of the funds that are available;

NOW, THEREFORE, BE IT RESOLVED that the Board of Education approves the attached NJ Nonpublic School Technology Initiative Program Request Form(s) from the following nonpublic school(s): Hillel High School $ 3,930.00 Hillel Yeshiva of the Shore Area $ 8,040.00 Ilan High School $ 1,220.00 Yeshiva at the Jersey Shore $ 1,000.00

AND BE IT FURTHER RESOLVED that the Board of Education approves the NJ Nonpublic School Technology Initiative Program Agreement and Board Secretary will forward the certified minutes of this Resolution with the Program Agreement to the Monmouth County Superintendent of Schools within the timelines set by the State DOE.

10. Submission of IDEA Grant Application Move for approval the submission of the IDEA application for the Fiscal Year, and accepting the grant award of the funds upon subsequent approval of the FY 2014 IDEA application.

IDEA Part B Basic (ages 3-21) in the amount of $935,109. This Basic allocation includes the proportionate share for services to students with disabilities parentally placed in non-public schools; this amount is determined by the NJ DOE to be $150,322.

IDEA Part B Preschool (Ages 3, 4 and 5) in the amount of $39,753. The preschool allocation includes the proportionate share for services to student with disabilities parentally placed in non-public schools: this amount is determined by the NJ DOE to be $2,233.

Motion(s) carried 8-0

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Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

INSTRUCTION, EDUCATION & TECHNOLOGY: Mr. Long Mr. Long made a motion, seconded by Mrs. Sparaco for approval of the following item(s):

1. Professional Development Activities – Staff Move to approve the attached memorandum dated September 13, 2013, re: Staff Professional Development Activities in accordance with District Policy 6471and NJAC 6A:23B. The attendance at said activities is fiscally prudent and will promote the delivery of instruction and/or will further the efficient operation of the district.

Reimbursement for travel and related expenses shall be according to the Department of the Treasury guidelines in NJOMB circular 06-02 and A-87.

2. Student Observers Move to approve Student Observers for Fall 2013 in accordance with the attached memorandum dated September 13, 2013.

3. Student Internship Move to approve a Student Internship for September – December 2013 in accordance with the attached memorandum dated September 13, 2013.

4. Settlement Agreement & Release Move to approve the attached Settlement Agreement and Release; student number 13-14-01.

5. Out of District Placement for the 2013-2014 School Year Move to approve the placement of an Ocean Township High School tenth grade student at Class Academy for the 2013-2014 school year, effective date September 18, 2013; yearly tuition is $5,600.00.

6. Classroom Observers Move to approve the request of students from Kean University to observe Adapted Physical Education classes at the Wayside Elementary School in accordance with the attached memorandum dated September 13, 2013.

7. Trip Requests Move to approve the following trip requests:

Overnight trip: Group: Varsity Baseball Team/OTHS Number of Students: 18-24 Date: April 13, 2014-April 18, 2014 Departure time: Sunday, April 13, 2014, 6:00 am Return time: Friday, April 18, 2014, 10:00 pm Destination: Myrtle Beach, South Carolina (detailed itinerary is attached) Purpose: “The Ripken Experience” Transportation: Greyhound Charter Bus (We will be taking the bus with Freehold Borough’s players and coaches to reduce the cost of travel. The bus will cost $7,000.00. 6

Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

Our share will be $3,5000.00, paid out of Student Activities, Baseball account. Freehold Borough will pay the remaining $3,500.00.) Teacher Chaperones: Head Varsity Coach, Assistant Varsity Coach Parent Chaperone: To be determined Cost per player: $325.00 per player for rooms (The team will have at least two fund-raisers to lower the cost per player.) Meals – paid for by player.

Weekday trip: Group: Grade 6 (Team A)/TOIS Number of Students: 91 Date: Tuesday, September 24, 2013 Departure time: 8:00 am Return time: 2:30 pm Destination: Jewish Heritage Museum - Holocaust New York, NY Purpose: Recognize the causes and effects of prejudice on individuals, groups and society. Transportation: A grant will cover all expenses and buses. Museum will be supplying buses (2) at no cost to District Teacher Chaperones: 6 (Karra Cancillieri, Paul McGrade, Nancy Newman, Peter Ryan, Tara Sain and Kimberly Welch.) Parent Chaperone: 0 Cost per pupil: 0 (paid for by museum)

Motion(s) carried: 8-0

NEGOTIATIONS: None

PERSONNEL: Mrs. Sparaco Mrs. Sparaco made a motion, seconded by Mr. Long, for approval of the following item(s):

1. Unpaid Family Leave of Absence Move to approve an unpaid family leave of absence for Mrs. Mardi Durand, Language Arts Teacher, Intermediate School beginning at the conclusion of her eligible sick leave and continuing for a period of twelve (12) weeks. Her last day of work will be November 6, 2013. She is expected to return to the classroom on March 13, 2014. While out on an unpaid family leave of absence, Mrs. Durand will be responsible for paying the appropriate contribution toward her health insurance coverage.

2. Unpaid Family Leave of Absence Move to approve an unpaid family leave of absence for Mrs. Meghan Hoyle, Special Education Teacher, Intermediate School beginning at the conclusion of her eligible sick leave and continuing for a period of twelve (12) weeks. Mrs. Hoyle’s last day of work will be November 20, 2013. She is expected to return to the classroom on March 26, 2014.

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Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

3. Clerical Substitute and Instructional Assistant Substitute Move to approve Ms. Frances Camoosa as a Clerical Substitute and an Instructional Assistant Substitute for the 2013-2014 school year.

4. Assignment Change/Revised Contract Move to approve an assignment change and a revised contract for the following employee, effective October 1, 2013:

Richard Goldman From: Bus Driver, Transportation Department $22,907.00 To: Bus Aide, Transportation Department prorated (This is a revision in job title and salary.)

5. Issuance of Contracts Move to approve that contracts be issued to the following: To fill vacancy positions: Danielle Apisa Secretary II $32,838.00 Office of the Assistant Superintendent/ prorated Special Services Administration Building Actual Start and Effective Dates: Pending criminal history background check and release from current employer. (Ms. Apisa replaces Anita Nelson who will retire October 1, 2013.)

Wayne Bookstaver Bus Driver $19,246.00 Transportation Department prorated Non-tenure track position Effective: October 1, 2013 (Mr. Bookstaver replaces Marc Henderson who moved to the position of Assistant Dispatcher.)

Jean Michel Bus Driver $19,246.00 Transportation Department prorated Non-tenure track position Effective: October 1, 2013 (Jean Michel replaces Richard Goldman who moved to the position of Bus Aide.)

6. OTHS After School Help and Homework Center – 2013-2014 School Year Move to approve Mrs. Pamela Siciliano and Mrs. Andrea Rinaldi to teach at the After School Help and Homework Center, High School for the 2013-2014 school year. Mrs. Siciliano and Mrs. Rinaldi will work Monday through Wednesday, 1 hour each day, (2:10 pm – 3:10 pm), at a rate of $28.00 per hour.

7. After School Help and Homework Center/Wayside School – 2013-2014 School Year Move to approve Ms. Megan Grace and Mrs. Marleigh Velba to teach at the After School Help and Homework Center, Wayside School for the 2013-2014 school year, Monday through Thursday. Ms. Grace will work Monday – Thursday, 3:15 pm - 4:30 pm. Mrs. Velba will work Tuesday-Thursday, 3:15 pm – 4:30 pm. Their rate of pay will be $28.00 per hour. 8

Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

8. Substitute Teachers for the After School Help and Homework Center/Wayside School 2013-2014 School Year Move to approve Mrs. Melissa McHugh and Mrs. Gail McInerney to work as substitute teachers for the 2013-2014 After School Help and Homework Center, Wayside School. Mrs. McHugh and Mrs. McInerney would work if one of the regular teachers were unavailable at a rate of $28.00 per hour.

9. Substitute Teachers Move to approve Substitute Teachers for the 2013-2014 school year in accordance with the attached lists (2) dated September 13, 2013.

10. Playground Aides Move to approve the following as Playground Aides for the 2013-2014 school year.

Melissa Dempsey, Wayside School Elizabeth Sano, OTES (pending criminal history background check)

11. Revised Stipend for Co-Student Council Advisor/TOIS Move to approve a revised stipend for Denise Amato, Co-Student Council Advisor at the Intermediate School in accordance with the attached memorandum dated September 12, 2013.

12. Yearbook Advisor/OTHS Move to approve Christina DeMuro as the Yearbook Advisor/OTHS for the 2013-2014 school year in accordance with the attached memorandum dated September 12, 2013.

13. Volunteer Coaches Move to approve the following as Volunteer Coaches for the 2013-2014 school year in accordance with the attached memorandums (4) dated, September 10, 2013 (3) and September 11, 2013 (1):

*Christopher Amato, Girls’ Soccer/HS Cipriano Apicelli, Football *Michael Lambusta, Varsity Boys’ Soccer/HS Mallory Nelson, Field Hockey/HS

*Providing that volunteering does not interfere with their Administrative duties.

14. Revision/Resignation Date Move to approve a revision to the resignation date of Colin Sabia, Special Education Teacher, Intermediate School. Mr. Sabia’s resignation will be effective September 13, 2013, his last day of work. (Originally approved with an effective resignation date of October 24, 2013.)

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Minutes of the Regular Monthly Meeting – September 17, 2013 Continued:

15. Retirement Move to approve the retirement of Mr. John Lysko, Superintendent of Schools effective July 1, 2014.

Motion(s) carried: 8-0

PLANNING & CONSTRUCTION: No Report

OLD BUSINESS: None

NEW BUSINESS: None

PUBLIC COMMENTS:  Mr. Hudson, resident, discussed the following:  Thanked Dr. Ricciardi for her work and explaining the programs regarding student needs from the last meeting.  Thanked Mr. Lysko for his great efforts and hoped that an internal candidate for the Superintendent position may be appointed as has been done in the past.  Discussed his views on bus advertising taking up time of administrators, safety concerns and the fact that it is not the district’s education mission. He stated he was against any such advertising.  Dr. Ricciardi, Assistant Superintendent Special Services, shared a letter regarding special education requirements being met by the district that were imposed by the Department of Education.

ADJOURNMENT: 8:40 p.m. There being no further business, Mr. Hadden made a motion, seconded by Mr. Long, that the meeting be adjourned. This motion carried 8-0.

Respectfully submitted,

Kenneth Jannarone School Business Administrator/ Board Secretary

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