MINUTES OF THE REGULAR MONTHLY MEETING TOWNSHIP OF OCEAN BOARD OF EDUCATION September 17, 2013 CALL TO ORDER The Board Vice President, Sylvia Sylvia, called the Regular Monthly Meeting of the Township of Ocean Board of Education to order at 8:00 p.m. in the auditorium of the School District’s Administration Building. STATEMENT OF NOTICE Adequate notice of the meeting to be held by the Township of Ocean Board of Education on Tuesday, September 17, 2013 at 8:00 p.m. has been provided in accordance with the requirements of Chapter 231, Public Laws, 1975. 1. Notice of the meeting was posted on the bulletin board in the lobby of the Administration Building, 163 Monmouth Road, Oakhurst, New Jersey, all Ocean Township District Schools and Transportation, and the School District Website www.ocean.k12.nj.us on January 7, 2013. 2. Notice of the meeting was transmitted to the Asbury Park Press on January 4, 2013 and The New Coaster Newspapers on January 8, 2013. 3. Notice of the meeting was filed with the Municipal Clerk, Township of Ocean and the Municipal Clerk, Village of Loch Arbour on January 7, 2013. ROLL CALL The following members were present: Mr. Robert Acerra, Mr. Robert Angelini, Mr. Clifford Brautigan, Mr. Joseph Hadden, Mr. Richard Long, Mrs. Denise Parlamas, Mrs. Anne Marie Sparaco, and Mrs. Sylvia Sylvia. Mr. Sean Moore was absent. PRESIDENT’S REPORT – None STUDENT REPRESENTATIVES – Mr. C. Dorony, Mr. K. Dorony and Mr. D Worthington My Charity Water looking to fundraise at high school DECA and TOGS looking for new members Pictures to take place on Friday at the high school All sports are excited about the new Turf Field and first football win last Saturday night SUPERINTENDENT’S REPORT – Mr. Lysko Mr. Lysko made the following announcement(s): The District had a very smooth opening for the new school year. As you know, this is the first time that our District is providing a full day Kindergarten. Presently, we have 228 students enrolled. This represents an increase of 29 students from last year. Wanamassa enrolls 50, Ocean Township Elementary enrolls 75, and Wayside enrolls 113. I would like to give special Minutes of the Regular Monthly Meeting – September 17, 2013 Continued: recognition to our kindergarten teachers for their help in making the transition to this educationally valuable program. The District’s educational technology initiatives continue to move forward. This week, tablet computers will be distributed to all fourth and fifth graders. Laptop computers have been deployed to all of our new teachers, and the interactive Smart tables are operational for the children in kindergarten. New Courses at Ocean Township High School include PC Hardware Troubleshooting and Repair, Introduction to Sports Medicine, Discovery Science, World Religions and Mythology, and Computer Networking. For the 2013-1014 school year, 85 of our students are attending the Career Academies. These specialty high schools are a component of the Monmouth County Vocational School District. These academies include Allied Health and Science, Biotechnology High School, Communications High School, High Technology High School, and the Marine Academy for Science and Technology. PUBLIC COMMENTS: Mr. Hudson, resident, asked if school bus advertising was on agenda seeing it was not, he deferred his comments to the end of the meeting. Board of Education members again thanked Mr. Lysko for his service to the district. APPROVAL OF MINUTES: Mrs. Parlamas made a motion, seconded by Mrs. Sylvia, for approval of the minutes of the August 27, 2013 regular meeting, and minutes of work session meetings for August 27 and September 10, 2013. Motion(s) carried: 8-0 (Mr.Acerra abstained on minutes of September 10, 2013) APPROVAL OF BILLS: Mr. Acerra Mr. Acerra made a motion, seconded by Mr. Long, for approval of the following paid items: Bills List September 13, 2013 $3,978,562.35 Payroll August 30, 2013 418,667.70 Employer FICA & DCRP August 30, 2013 21,241.36 Payroll September 13, 2013 1,966,700.21 Employer FICA & DCRP September 13, 2013 34,363.72 Total $6,419,535.34 COMMITTEE REPORTS: CO-CURRICULAR STUDENT ACTIVITIES: No Report COMMUNITY LIAISON & COMMUNICATIONS: Mrs. Sylvia Mrs. Sylvia made a motion, seconded by Mr. Acerra, to table the following item(s): 2 Minutes of the Regular Monthly Meeting – September 17, 2013 Continued: 1. Board of Education Goals - 2013-2014 School Year Move to approve Board of Education Goals for the 2013-2014 school year. Motion tabled: 8-0 FINANCIAL MANAGEMENT & RESOURCE SERVICES: Mr. Acerra Mr. Acerra made a motion, seconded by Mr. Hadden, for approval of the following item(s): 1. Acceptance and Certification of Monthly Financial Reports The following resolution certifies that budget balances at the end of August were adequate to pay all remaining obligations of the 2013-2014 school year and that account groupings required by the State have adequate balances. The Board is also certifying that the independent reports of the Treasurer and the Business Office are in agreement. RESOLUTION Pursuant to N.J.A.C. 6:20-2.12 (d), the Township of Ocean Board of Education accepts the Board Secretary/School Business Administrator's Certification as of August 31, 2013 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the Township of Ocean Board of Education; and Pursuant to N.J.A.C. 6:20-2.12 (e), we the members of the Township of Ocean Board of Education, of the County of Monmouth, after having reviewed the REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of August 31, 2013 it is to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and The Township of Ocean Board of Education hereby accepts the Board Secretary's Report and Treasurer of School Monies Report, which said reports are in agreement for the month ending August 31, 2013. 2. Transfers The following motion is to transfer monies from one account in the budget to another and provide the adequate balances referred to in the first motion. Move for approval of the attached RESOLUTION dated August 31, 2013 covering APPROPRIATION TRANSFERS in the 2013-2014 GENERAL FUND 10; said transfers shall result in no change in the total original Appropriations. 3. Security Drill Reports for August 2013: Fire Drill Wanamassa Elem. School……………………………………………………….August 14, 2013 Evacuation Drill Wanamassa Elem. School ………………………………………………………..August 14, 2013 3 Minutes of the Regular Monthly Meeting – September 17, 2013 Continued: 4. Use of Facilities Move to approve the use of facilities according to the attached list dated September 17, 2013. 5. Resolution for Cooperative Energy Services-Gas Move to approve the attached resolution to participate in Alliance for Competitive Energy Services “ACES” an alliance composed of the NJSBA, NJASA and NJASBO to solicit bids for natural gas services as a cooperative purchasing with other N.J. School Districts, effective immediately through September 2019. (See attached) 6. Resolution for Cooperative Energy Services-Electric Move to approve the attached resolution to participate in Alliance for Competitive Energy Services “ACES” an alliance composed of the NJSBA, NJASA and NJASBO to solicit bids for electric generation services as a cooperative purchasing with other N.J. School Districts, effective immediately through September 2019. (See attached) 7. Nursing Services Move to approve part-time registered nursing services for 2013-2014 at Ocean Township High School provided through Monmouth-Ocean Education Services Commission at a rate of $50 per hour, 17.5 hours a week, for a maximum yearly hours of 630. 8. Tuition Contract Agreement – Monmouth County Vocational School District Move to approve the agreement with Monmouth County Vocational School District (MCVSD) to accept Township of Ocean students into the following programs for the 2013- 2014 school year. Program Year # of Students Cost per student Cost per year Full time students: Academy of Allied Health & Science 24 5,900 141,600 Academy of Law & Public Safety 3 5,900 17,700 Biotechnology High School 11 5,900 64,900 Communications High School 22 5,900 129,800 Design Academy 0 5,900 0 High Technology High School 7 5,900 41,300 Marine Academy of Sci. & Tech. 17 5,900 100,300 Class Academy 0 5,600 0 KIVA High School 0 10,200 0 Career Center 5 5,600 28,000 Shared-time Students 21 800 16,800 Total for all students sent to MCVSD $540,400 9. Acceptance of Non-Public Technology Initiative Move to approve the Township of Ocean Board of Education accepts 2013-2014 New Jersey Nonpublic School Technology Initiative Program allocation in the District total amount of $14,190 and each nonpublic school allocation as follows: 4 Minutes of the Regular Monthly Meeting – September 17, 2013 Continued: Hillel High School $ 3,930.00 Hillel Yeshiva of the Shore Area $ 8,040.00 Ilan High School $ 1,220.00 Yeshiva at the Jersey Shore $ 1,000.00 DISTRICT TOTAL $14,190.00 Nonpublic School request(s) for technology under the NJ Nonpublic Technology Initiative Program WHEREAS, the Township of Ocean School District has consulted with the administrator of each of the participating nonpublic school(s) located within the Public School District; and WHEREAS, the Township of Ocean School District has advised the nonpublic school(s) regarding the limit of funds available for the provision