Board Minutes and Report Extracts

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Board Minutes and Report Extracts A MEETING OF THE KING’S LYNN INTERNAL DRAINAGE BOARD WAS HELD IN THE BOARD ROOM, KETTLEWELL HOUSE, AUSTIN FIELDS INDUSTRIAL ESTATE, KING’S LYNN, NORFOLK ON FRIDAY, 12 JULY 2019 AT 9.30 AM. Elected Members Appointed Members * J R Askew King’s Lynn & W N B C * K Banham B Ayres Ms S Keene * T Bubb R S Markillie * C Crofts * S A R Markillie I Devereux * T Matkin Lord Howard of Rising Mr N Padwick J Kirk M Riddington P Kunes J Symington * B Long A Whitehead * Mrs E Nockolds * D Whitby Fenland District Council * D Topgood * Present (48%) Mr B Long in the Chair In attendance: Mr G Brown (Flood and Water Manager), Mr P Camamile (Chief Executive), Mr G Howe (Project Manager), Mrs M Neale (Project Manager), Miss S Jeffrey (Finance and Rating Manager), Mr R Taylor (Operations Manager), Mrs C Cocks (Minutes) ID King’s Lynn IDB, Minute Action 68/19 APOLOGIES FOR ABSENCE 68/19/01 Apologies for absence were received on behalf of Messrs B Ayres, R S Markillie, N Padwick, M Riddington, J Symington, A Whitehead and Ms S Keene. Apologies were also received from Mr C Beaumont (WMA Project Engineer) and Ms C Laburn (Environmental Manager). 69/19 INTRODUCTIONS AND WELCOME 69/19/01 The Chairman updated members with the changes that had been made to the appointed membership, following the recent Council Elections: Michael Chenery, Roy Groom, Thomas Smith and Sheila Young had not been re-appointed by the Borough Council and 1 ID King’s Lynn IDB, Minute Action David Oliver had not been re-appointed by Fenland District Council. The Borough Council had appointed the following new members: Tony Bubb, Ian Devereux, Julian Kirk and Paul Kunes and Fenland District Council had appointed David Topgood. These appointments had only been made very recently, so most were not at the meeting today. However the Chairman welcomed Mr Tony Bubb and Mr David Topgood who were both present, to their first meeting of the King’s Lynn IDB. 70/19 DECLARATIONS OF INTEREST 70/19/01 Mr J Askew declared an interest in respect of the planning application no. 2.1 in the report and all matters relating to Islington Flood Risk Management Scheme. RESOLVED that this be noted. 70/19/02 Mr K Banham declared an interest in respect of all references to the Wolferton Catchment Flood Risk Management Scheme, due to his employment with Sandringham Estate and to item 2.1 of the Planning Report due to his friendship with the applicant. RESOLVED that this be noted. 71/19 MINUTES OF THE LAST MEETING 71/19/01 The minutes of the last Board meeting held on 24 May 2019 were approved and signed as a true record. Arising therefrom: 71/19/02 Nar Ouse Way (47/19/02) Members were apprised of progress being made with the purchase of land off Nar Ouse Way and that the list of outstanding issues to complete the purchase had still not been resolved, due to issues with NP Law. Expressions of Interest to build the new office block were now being sought. 71/19/03 Islington Catchment Flood Risk Management Scheme (48/19/02) The Chief Executive confirmed that the new Islington Pumping Station would have a back-up generator. RESOLVED that this be noted. 71/19/04 Wolferton Catchment Flood Risk Management Scheme (48/19/03) It was confirmed that officers had started to market for sale the old equipment that had come from the old pumping station. 2 ID King’s Lynn IDB, Minute Action 72/19 ENGINEERING REPORT 72/19/01 The Engineering Report was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising. 73/19 ENVIRONMENTAL REPORT 73/19/01 The Environmental Report was considered in detail and approved (a copy of which is filed in the Report book). Arising therefrom: 73/19/02 Review of the Standard Maintenance Operations Policy Document (SMO) – Kings Lynn (1.2) It was agreed and thereby RESOLVED to approve the Standard Maintenance Operations Policy Document (SMO) with immediate effect (a copy of which is filed in the Report Book). 73/19/03 It was agreed and thereby RESOLVED to review the SMO every 5 years or sooner, should the legislation or best practice change. 74/19 PLANNING REPORT 74/19/01 The Planning Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 74/19/02 19_01314_C: Application to install and retain boundary features within 9 meters of a Board Adopted Watercourse (Black Ditch Level Drain) at School Road, Tilney St Lawrence (2.1) The Flood and Water Manager reported that this application had been brought back to the Board as it had previously erroneously stated hedging of 256m instead of 26m. Considered discussion ensued regarding the hedging and it was agreed and thereby RESOLVED that there should be no hedges as previously minuted (minute number 50/19/04), but that the rest of the application was approved subject to the Board’s standard conditions and specifications as well as those set out in the application. 74/19/03 19_01620_C: Application for proposed side extension to village hall, including demolition of existing/derelict section of building within 9 meters of a Board Adopted Watercourse (Amis Farm Dyke) at Mill Road, West Walton (2.2) Members considered an application to extend the village hall at West Walton to 4.64 metres from the centreline of the Board’s Amis Farm Dyke drain. It was agreed and thereby RESOLVED to consent this application, subject to the applicant’s written 3 ID King’s Lynn IDB, Minute Action acceptance of the following conditions: Confirmation to be provided by a suitably-qualified, independent structural engineer showing that the intended foundations for the proposed works do not have an adverse impact on the Board- maintained watercourse, or vice-versa. The foundations would then have to be constructed in accordance with the approved foundation designs. The applicant and landowner entering into the Board’s Standard Deed of Indemnity. 74/19/04 Delegated Consents (3) The delegated consents determined by the Chief Executive’s Management Committee were considered in detail and duly noted. There were no matters arising. 75/19 FINANCIAL REPORT 75/19/01 The Financial Report for the period 1 April 2019 to 31 May 2019 was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 75/19/02 The Chief Executive apprised members that if the Board’s turnover exceeded £6.5m this year (2019/20) it would be required to prepare statutory accounts in the same way as principal authorities do, which would be beyond the scope of the limited assurance audit regime. If this happened both Internal and external audit fees for 2019/20 would be significantly greater than they were now. RESOLVED that this be noted. 76/19 SCHEDULE OF PAID ACCOUNTS 76/19/01 The Schedule of Paid Accounts for the period 1 April 2019 to 31 May 2019 totalling £707,737.58 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising. 77/19 RISK REGISTER 77/19/01 Members considered the risk register for those risks with a risk assessment matrix score of ≥6. Arising therefrom: 77/19/02 The Chief Executive advised members that the Environment PJC Agency’s (EA’s) national team had recently decided not to renew the Public Sector Co-operation Agreements (PSCA) for all WMA Member Boards when they expired, until the live investigation into 4 ID King’s Lynn IDB, Minute Action the Waste Licencing issue at Iken in East Suffolk had concluded (expected to be sometime in 2020). The Chief Executive had raised concern with ADA over the EAs decision to effectively punish all IDBs in the WMA Group for work that had been carried out by the WMA (Eastern) Technical Support and Operations Delivery team within East Suffolk Internal Drainage District. The Board’s Project Management and Ops Delivery team was completely different to the East Suffolk IDBs Technical Support and Ops Delivery team. It was agreed and thereby RESOLVED to enter the risk of not getting any further PSCA work from the EA in to the Board’s Risk Register (with a risk assessment matrix score of 6). 78/19 CORRESPONDENCE 78/19/01 The Chief Executive had received a letter from Sir Henry Bellingham MP regarding a complaint he had received following work done at Terrington Marsh. The letter was read out, together with the response to Sir Henry’s letter. RESOLVED that this be noted. 79/19 DATE OF NEXT MEETING 79/19/01 The date of the next Board meeting would take place at 9.30 am on 13 September 2019 here at Kettlewell House. There would be an Inspection of Works after this meeting. Mr C Crofts gave his apologies for this forthcoming meeting and Inspection. 80/19 ANY OTHER BUSINESS 80/19/01 It was agreed and thereby RESOLVED that the Board’s Plant and Works Committee would meet next on Monday, 7 October 2019 at 8:30 am here at Kettlewell House. 81/19 OPEN FORUM: TO HEAR FROM ANY MEMBER OF THE PUBLIC, WITH LEAVE OF THE CHAIRMAN 81/19/01 There were no members of the public present at the meeting. 82/19 CONSORTIUM MATTERS 82/19/01 Unconfirmed minutes The unconfirmed minutes of the last Consortium Management Committee meeting held on 28 June 2019 were considered in detail and approved.
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