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How Are Charter Schools Funded? and There Must Be Enough Communi- Ty Demand for Them to Remain Open

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How Are Charter Schools Funded? and There Must Be Enough Communi- Ty Demand for Them to Remain Open NOTICE OF MEETING UTAH STATE BOARD OF EDUCATION April 9-10, 2015 Utah State Office of Education Board/Committee Rooms 250 East 500 South Salt Lake City, Utah Thursday, April 9 3:00 p.m. Study Session 5:15 p.m. Board Committee Meetings • Finance Committee • Law and Licensing Committee • Standards and Assessment Committee Friday, April 10 8:00 a.m. Board Meeting Begins 3:40 p.m. Board Meeting Adjourns *********** *********** Public Participation: To sign up in advance for public comment, contact Board Secretary Lorraine Austin ([email protected] or 801-538-7517) prior to the day of the meeting or sign up at the meeting by 8:00 a.m. Priority will be given to those that sign up in advance. You are welcome to send written comment to the Board at [email protected]. NOTE: The April 10 meeting will be broadcast beginning at 8:00 a.m. To view the broadcast, go to the link www.schools.utah.gov/board. Times are approximate. The committee meetings and executive session will not be broadcast. In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aids and services for these meetings should contact Lorraine Austin at (801) 538-7517 or [email protected], giving at least three working days notice. UTAH STATE BOARD OF EDUCATION BOARD MEMBERS David L. Crandall, Board Chair Linda B. Hansen District 10 District 3 Draper, Utah 84020 West Valley City, Utah 84120 David L. Thomas, First Vice Chair Mark Huntsman District 4 District 14 South Weber, Utah 84405 Fillmore, Utah 84631 Jennifer A. Johnson, Second Vice Chair Jefferson Moss District 8 District 11 Murray, Utah 84107 Saratoga Springs, Utah 84045 Dixie L. Allen C. Mark Openshaw District 12 District 13 Vernal, Utah 84078 Provo, Utah 84694 Laura Belnap Spencer F. Stokes District 5 District 2 Bountiful, Utah 84010 Ogden, Utah 84403 Leslie B. Castle Terryl Warner District 7 District 1 Salt Lake City, Utah 84108 Hyrum, Utah 84319 Barbara W. Corry Joel Wright District 15 District 9 Cedar City, Utah 84720 Cedar Hills, Utah 84062 Brittney Cummins Teresa L. Theurer* District 6 Marlin K. Jensen* West Valley City, Utah 84120 Steven R. Moore** Freddie Cooper*** Nancy Tingey**** Kristin Elinkowski***** Brad C. Smith, Chief Executive Officer * Appointed Board of Regents Representative Lorraine Austin, Board Secretary **Appointed UCAT Representative ***Advisory Appointed CMAC Representative **** Advisory Appointed USBA Representative *****Appointed State Charter School Board Representative UTAH STATE BOARD OF EDUCATION MEETING AGENDA April 9-10, 2015 Thursday, April 9, 2015 STUDY SESSION 3:00 p.m. to 3:45 p.m. 1. INFORMATION: USOE Online Management Budget Report Training 3:45 p.m. to 4:45 p.m. 2. INFORMATION: Parliamentary Procedures Training 4:45 p.m. to 5:15 p.m. DINNER 5:15 p.m. 3. BOARD COMMITTEE MEETINGS Finance Committee 1st Floor Conference Room 156 DISCUSSION/ACTION: Update on USOR Fiscal Issues Tab 3-A DISCUSSION/ACTION: USOE and Discretionary Fund Quarterly Tab 3-B Budget Review DISCUSSION/ACTION: FY 2016 USOE/USDB Budget Process Tab 3-C DISCUSSION/ACTION: Status of Indirect Cost Rate Process Tab 3-D ACTION: Taxing Entity Committee Representatives Tab 3-E DISCUSSION/ACTION: Pupil Accounting Tab 3-F DISCUSSION/ACTION: Training on Finance and Audit Items Tab 3-G INFORMATION: Budget and Accounting System Conversion Tab 3-H DISCUSSION/ACTION: New Board Rules and Rule Changes Needed as Tab 3-I a Result of Legislation INFORMATION: Finance Committee Requests for Data Tab 3-J Law and Licensing Committee Basement West Conference Room ACTION: R277-490 Beverley Taylor Sorenson Arts Learning Program Tab 3-K (Amendment) ACTION: Procedures for Distributing New Money for the Professional Tab 3-L Outreach Program for the Schools ACTION: Approval of New Charter School Applications for 2016-2017 Tab 3-M School Year Time Certain: 6:00 - DISCUSSION/ACTION: USOE Chief Privacy Officer and Tab 3-N HB 68 Student Privacy Study ACTION: Charter Amendment Request from Freedom Preparatory Tab 3-O Academy ACTION: R277-520 Appropriate Licensing and Assignment of Teachers Tab 3-P (Continuation and Amendment) ACTION: R277-502 Educator Licensing and Data Retention (Amendment) Tab 3-Q ACTION: R277-410 Accreditation of Schools (Amendment and Tab 3-R Continuation) ACTION: R277-419-6 Pupil Accounting–High School Completion Status Tab 3-S (Amendment) DISCUSSION: Framework for R277-419-9 Pupil Accounting - Provisions for Tab 3-T Maintaining Student Membership and Enrollment Documentation and Documentation of Student Education Services Provided by Third Party Vendors DISCUSSION/ACTION: New Board Rules and Rule Changes Needed as a Tab 3-U Result of Legislation Standards and Assessment Committee Board Room ACTION: Release of Grades 6-8 Science Standards Draft for 90-day Tab 3-V Public Review Time Certain: 6:00 - ACTION: R277-404 Requirement for Assessment for Tab 3-W Student Achievement (Amendment) ACTION: Release K-5 Library Media Standards Draft for 90-day Tab 3-X Public Review ACTION: Standards Review Committee Recommendations for Physical Tab 3-Y Education ACTION: Standards Review Committee Recommendations for Secondary Tab 3-Z Social Studies ACTION: Standards Review Committee Recommendations for Fine Arts Tab 3-AA INFORMATION: FFY 2013 IDEA Part B Annual Performance (APR) and Tab 3-BB State Systemic Improvement Plan (SSIP) DISCUSSION/ACTION: New Board Rules and Rule Changes Needed as a Tab 3-CC Result of Legislation BOARD MEETING Friday, April 10, 2015 8:00 a.m. to 8:15 a.m. 4. Opening Business • Pledge of Allegiance • Board Member Message • Introduction of New Employees • Acknowledgment of Student Artwork 8:15 a.m. to 8:25 a.m. 5. Recognition 8:25 a.m. to 8:35 a.m. 6. Public Participation/Comment Priority shall be given to those individuals or groups, who, prior to the day of the meeting, have submitted a request to address the Board. Sign up is available the day of the meeting before 8:00 a.m. 8:35 a.m. to 8:40 a.m. 7. ACTION: Approval of Appointments to the Utah State Office of Rehabilitation 8:40 a.m. to 8:45 a.m. 8. ACTION: General Consent Calendar (backup furnished electronically at Tab 8 http://www.schools.utah.gov/board/Meetings.aspx). 8:45 a.m. to 9:00 a.m. 9. INFORMATION/ACTION: Report from North Sanpete School Board 9:00 a.m. to 9:15 a.m. 10. INFORMATION: Utah Schools for the Deaf and the Blind Quarterly Report Tab 10 9:15 a.m. to 11:30 a.m. 11. DISCUSSION: 2015 Legislative Session Tab 11 • Legislative Appropriations Review - USOE and USOR BREAK • Legislative Bill Review 11:30 a.m. to 11:45 a.m. 12. ACTION: Board Audit Committee Report 11:45 p.m. to 11:55 p.m. 13. ACTION: Utah Professional Practices Advisory Commission Cases Tab 13 11:55 p.m. to 12:30 p.m LUNCH 12:30 p.m. to 1:30 a.m. 14. ACTION: Committee Reports • Finance Committee • Law and Licensing Committee • Standards and Assessment Committee 1:30 p.m. to 1:50 p.m. 15. INFORMATION: Update on Educator Effectiveness Tab 15 1:50 p.m. to 2:05 p.m. 16. INFORMATION: Superintendent’s Report • Risk Mitigation Plan Tab 16 2:05 p.m. to 2:15 p.m. 17. INFORMATION: Board Chair’s Report 2:15 p.m. to 2:30 p.m. 18. INFORMATION: Board Member Closing Comments 2:30 p.m. to 3:30 p.m. 19. EXECUTIVE SESSION 3:30 p.m. to 3:40 p.m. 20. ACTION: Executive Session Items • UPPAC Cases • Appointments 3:40 p.m. 21. ADJOURNMENT Finance Committee 1st Floor Conference Room 156 DISCUSSION/ACTION: Update on USOR Fiscal Issues Tab 3-A DISCUSSION/ACTION: USOE and Discretionary Fund Quarterly Tab 3-B Budget Review DISCUSSION/ACTION: FY 2016 USOE/USDB Budget Process Tab 3-C DISCUSSION/ACTION: Status of Indirect Cost Rate Process Tab 3-D ACTION: Taxing Entity Committee Representatives Tab 3-E DISCUSSION/ACTION: Pupil Accounting Tab 3-F DISCUSSION/ACTION: Training on Finance and Audit Items Tab 3-G INFORMATION: Budget and Accounting System Conversion Tab 3-H DISCUSSION/ACTION: New Board Rules and Rule Changes Needed as Tab 3-I a Result of Legislation INFORMATION: Finance Committee Requests for Data Tab 3 MEMORANDUM TO: Members, Utah State Board of Education FROM: Brad C. Smith Chief Executive Officer DATE: April 9-10, 2015 DISCUSSION/ Interim Budget and Status of Funds Report for the Utah State Office of ACTION: Rehabilitation (USOR) Background: USOR is experiencing a structural imbalance. Scott Jones was appointed as the Interim Executive Director to essentially gain control of the overall USOR budget and set standards and conditions for effective Funds Control and Funds Management in future years. He will be giving the report on the budget status to the Committee. Key Points: • Status on the $6.3 million Supplemental for client services; key management expectations and communications. • Status of funds for the overall USOR budget period ending March 31, 2015. • Identification and implementation of key Internal controls since March 23, 2015. • Audit findings and recommendations and corrective actions to date. • Resource requirements. • Fiscal Year 16 Budget formulation; Fiscal Year 17 budget formulation. • USBE approval of the USOR FY 16 budget-projected for May Board meeting. Anticipated Action: An interim report will be given and the Committee may give direction to staff and make amendments to the budget process. Contact: Scott Jones, Interim USOR Executive Director, 801-319-0471 or [email protected] Bruce Williams, Associate Superintendent, 801-538-7514 250 East 500 South P.O. Box 144200 Salt Lake City, UT 84114-4200 Voice: (801) 538-7517 Fax: (801) 538-7768 MEMORANDUM TO: Members, Utah State Board of Education FROM: Brad C.
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