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RFP) for Selection of Vendor for Design, Develop, Commissioning and Operations & Maintenance of Plaza Congestion Monitoring System (PCMS)

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RFP) for Selection of Vendor for Design, Develop, Commissioning and Operations & Maintenance of Plaza Congestion Monitoring System (PCMS) Request for proposal (RFP) for Selection of Vendor for Design, Develop, Commissioning and Operations & Maintenance of Plaza Congestion Monitoring System (PCMS) Tender Ref No. : IHMCL/PCMS/2021/01 Date : 12 April 2021 INDIAN HIGHWAYS MANAGEMENT COMPANY LTD. (a company promoted by NHAI) RFP for Selection of Vendor for Design, Develop, Commissioning and Operations & Maintenance of Plaza Congestion Monitoring System DISCLAIMER The information contained in this Request for Qualification document (the “RFP”) or subsequently provided to Applicant(s), whether verbally or in documentary or any other form, by or on behalf of IHMCL or any of its employees or advisors, is provided to Applicant(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by IHMCL to the prospective Applicants or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation of their application for qualification pursuant to this RFP (the “Application”). This RFP includes statements, which reflect various assumptions and assessments arrived at by IHMCL in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require. This RFP may not be appropriate for all persons, and it is not possible for IHMCL, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP may not be complete, accurate, adequate or correct. Each Applicant should therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Applicant(s) is on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. IHMCL accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. IHMCL, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Applicant or Bidder, under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way for participation in the Bidding Process. IHMCL also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Applicant upon the statements contained in this RFP. IHMCL may, in its absolute discretion but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP. The issue of this RFP does not imply that IHMCL is bound to select and short-list one of the Applications for Bid Stage or to appoint the selected Bidder or Concessionaire, as the case may be, for the Project and IHMCL reserves the right to reject all or any of the Applications or Bids without assigning any reasons whatsoever. The Applicant shall bear all its costs associated with or relating to the preparation and submission of its Application including but not limited to preparation, copying, postage, delivery fees, expenses Page 1 of 103 RFP for Selection of Vendor for Design, Develop, Commissioning and Operations & Maintenance of Plaza Congestion Monitoring System associated with any demonstrations or presentations which may be required by IHMCL or any other costs incurred in connection with or relating to its Application. All such costs and expenses will remain with the Applicant and IHMCL shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Applicant in preparation or submission of the Application, regardless of the conduct or outcome of the Bidding Process. Page 2 of 103 RFP for Selection of Vendor for Design, Develop, Commissioning and Operations & Maintenance of Plaza Congestion Monitoring System Table of Content 1. NOTICE INVITING TENDER ........................................................................................................................................... 6 2. DEFINITIONS AND ABBREVIATIONS ............................................................................................................................. 7 Definition .................................................................................................................................................................... 7 Abbreviations ............................................................................................................................................................. 8 3. INSTRUCTIONS TO BIDDERS ...................................................................................................................................... 10 Scope of Bid .............................................................................................................................................................. 10 Eligibility/Pre-Qualification criteria .......................................................................................................................... 11 Change in composition of the Consortium ............................................................................................................... 16 Number of Applications and costs thereof ............................................................................................................... 16 Power of Attorney .................................................................................................................................................... 16 Content of RFP .......................................................................................................................................................... 16 Site visit and verification of information .................................................................................................................. 17 Acknowledgement by Applicant ............................................................................................................................... 17 Right to accept or reject any or all Applications/ Bids .............................................................................................. 17 Clarifications ............................................................................................................................................................. 18 Amendment of RFP ................................................................................................................................................... 19 Language .................................................................................................................................................................. 19 Bid Validity ............................................................................................................................................................... 19 Bid Security ............................................................................................................................................................... 20 Alternative Proposals by Bidders .............................................................................................................................. 20 Submission, Format and signing of Application ....................................................................................................... 20 Deadline for Submission of Bid ................................................................................................................................. 21 Late Applications ...................................................................................................................................................... 21 Modifications/ substitution/ withdrawal of Applications ........................................................................................ 22 Opening and Evaluation of Applications .................................................................................................................. 22 Examination and Evaluation of Bids ......................................................................................................................... 22 Award Criteria .......................................................................................................................................................... 29 Confidentiality .......................................................................................................................................................... 29 Tests of responsiveness ...........................................................................................................................................
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