8Th February 2018 Chairman

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8Th February 2018 Chairman 8th February 2018 Chairman: Councillor S Carson Vice-Chairman: Councillor C Quinn Aldermen: A G Ewart MBE, T Jeffers and S Martin Councillors: R B Bloomfield MBE, D J Craig, A P Ewing, O Gawith, A Grehan, B Mallon, A McIntyre, A Redpath, M H Tolerton, R Walker Ex Officio The Right Worshipful The Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge The Monthly Meeting of the Corporate Services Committee will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Tuesday 13th February 2018 at 5.30 pm for the transaction of business on the undernoted Agenda. Hot food will be available from 5.00 pm in Lighters Restaurant. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn and Castlereagh City Council Agenda 1 APOLOGIES 2 DECLARATION OF MEMBERS’ INTERESTS: (i) Conflict of Interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form) 3 MINUTES – Meeting of Corporate Services Committee held on 18th January 2018 Special Meeting of Committee held on 29th January 2018 (subject to adoption by Special Council on 8th February 2018) 4 CONFIDENTIAL REPORT FROM DIRECTOR OF SERVICE SUPPORT Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information Items for Decision: 4.1 Reserve Forces & Cadets Association for NI Armistice Centenary Commemorations – Defence & Cadet Support (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 4.2 Local Government Training Group (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 4.3 NIE Networks New Lease Agreement to replace existing Sub-Station adjacent to the Ballyoran Centre, Dundonald (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 4.4.1 Staffing Matters – Fixed Term Contracts (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council). 4.4.2 Staffing Matters – Head of Service within Environmental Services Department (Confidential for reason of information which is likely to reveal the identity of an individual). 4.4.3 Staffing Matters – Assistant Cemeteries Officer (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council). Items for Noting 4.5 Council Chamber Audio Visual Report (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 4.6 Civic Event – 2 Rifles Homecoming (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 4.7.1 Internal Audit Item - Training (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council). 4.7.2 Internal Audit Item – Castlereagh Hills Golf Club (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information). 4.8 HR & OD Workforce Data (Confidential for reason of information which is likely to reveal the identity of individuals). 5. REPORT OF INTERIM HEAD OF FINANCE & IT Item for Noting 5.1 Financial Statement 6. REPORT OF HEAD OF CENTRAL SUPPORT SERVICES Items for Decision: 6.1 Fly a Flag for Commonwealth Day – 12th March 2018 6.2 Northern Health & Social Care Trust “Consultation on the Future Model for Acute Paediatric Services in Northern Trust Hospitals” Public Meeting – The Bridewell, 8 Church Street, Magherafelt Wednesday 31st January 2018 @ 7.00 pm 6.3 Extern (and other agencies) Conference “Responding to Injecting Drug Use – An Exploratory Conversation” Elmwood Hall, Queen’s University Belfast Tuesday 20th February 2018 (9.30 am – 4.00 pm) 6.4 Belfast Health & Social Care Trust Corporate Management Plan 2018/19 – 2020/21 (Closing Date: 20th February 2018) 6.5 Reports for Committees & Council – Revised Format Items for Noting 6.6 Lisburn & Castlereagh Policing & Community Safety Partnership Minutes of Meetings 6.7 Lisburn & Castlereagh Policing and Community Safety Partnership Schedule of Meetings 6.8 Honours Seminar – 17th January 2018 7. REPORT OF DIRECTOR OF SERVICE SUPPORT Items for Decision 7.1 Northern Ireland Local Government Association Summary Product & Work Plan for 2018/2019 Subscription 2018/2019 7.2 Royal British Legion Charity Golf Day for the Poppy Appeal - Friday 24th August 2018 Request for Sponsorship 7.3 Employee Health & Wellbeing – Mental Health Interventions 7.4 International Women’s Day (8th March 2018) Event on 7th March 2018 7.5 Barnardos’ Speech & Language Initiative – “Early Intervention Lisburn” Financial Assistance 7.6 Race Against Multiple Sclerosis - Request for Assistance 7.7 William McFadzean VC Commemoration Society Sportsman’s Dinner Craigavon Civic & Conference Centre – 16th March 2018 7.8 Mid & East Antrim Borough Council Consultation – “Draft Equality Action Plan & Disability Action Plan 2018-2019” (Extended Closing Date: 28th February 2018) 7.9 Consumer Council Consultation – “Draft Forward Work Programme 2018-2019” (Extended Closing Date: 28th February 2018) 7.10 Corporate Plan 8. ANY OTHER BUSINESS --OoOOoo-- To: Members of Lisburn & Castlereagh City Council CSC 18.01.2018 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of Postponed Meeting of the Corporate Services Committee held in the Chestnut Room, Island Civic Centre, The Island, Lisburn on Thursday 18th January 2018 at 7.00 pm. PRESENT: Councillor S Carson (Chairman) The Right Worshipful The Mayor Councillor T Morrow Aldermen A G Ewart MBE and S Martin Councillors R B Bloomfield MBE, D J Craig, A P Ewing, A Grehan, B Mallon and C Quinn IN ATTENDANCE: Chief Executive Director of Service Support Head of Central Support Services Head of Marketing & Communications (Mrs C Bethel) Acting Head of Human Resources & Organisation Development Interim Head of Finance & IT Member Services’ Officer Commencement of Meeting The Chairman, Councillor S Carson, welcomed all present to the meeting and wished them a Happy New Year. The Chairman thanked Members for accommodating the revised date of the meeting which had been postponed from the 16th January 2018 due to inclement and treacherous weather conditions. The Chairman outlined the evacuation procedures in the case of an emergency and asked that any Member entering or leaving the meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes. Councillor D J Craig entered the meeting. (7.03 pm) 1. Apologies Apologies for non-attendance at the meeting were accepted and recorded on behalf of the Deputy Mayor, Councillor H Legge; Alderman T Jeffers; and Councillors O Gawith, M H Tolerton and R Walker. 84 CSC 18.01.2018 2. Declarations of Interest The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting. During the course of the meeting, the following declarations were made:- • Councillor R B Bloomfield - Item 1 of Additional Report of Acting Head of Human Resources & Organisation Development – “Request from the National Association of Councillors regarding assistance for recruitment of an administrative post” (Member of National Association of Councillors); • Councillor A P Ewing – Item 3 of Report of Head of Central Support Services – “South Eastern Health & Social Care Trust’s presentation to Committee on 13th March 2018” (Member of South Eastern Local Commissioning Group); • Councillor A P Ewing - Item 1 of Additional Report of Acting Head of Human Resources & Organisation Development – “Request from the National Association of Councillors regarding assistance for recruitment of an administrative post” (Member of National Association of Councillors). 3. Minutes of Meetings It was proposed by Councillor C Quinn, seconded by Councillor R B Bloomfield and agreed that the minutes of the following meetings of the Committee as adopted by the Council at its meeting held on the 19th December 2017 be confirmed and signed:- • Special Meeting of the Committee with the Chairmen and Vice-Chairmen of the other Standing Committees held on the 11th December 2017; • Meeting of the Committee held on the 12th December 2017. Alderman A G Ewart entered the meeting. (7.06 pm) The Acting Head of Human Resources & Organisation Development left the meeting. (7.06 pm) 85 CSC 18.01.2018 4. Confidential Report of Director of Service Support The Chairman
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