8th February 2018

Chairman: Councillor S Carson Vice-Chairman: Councillor C Quinn Aldermen: A G Ewart MBE, T Jeffers and S Martin Councillors: R B Bloomfield MBE, D J Craig, A P Ewing, O Gawith, A Grehan, B Mallon, A McIntyre, A Redpath, M H Tolerton, R Walker

Ex Officio The Right Worshipful The Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge

The Monthly Meeting of the Corporate Services Committee will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Tuesday 13th February 2018 at 5.30 pm for the transaction of business on the undernoted Agenda.

Hot food will be available from 5.00 pm in Lighters Restaurant.

You are requested to attend.

DR THERESA DONALDSON Chief Executive Lisburn and Castlereagh City Council Agenda

1 APOLOGIES

2 DECLARATION OF MEMBERS’ INTERESTS:

(i) Conflict of Interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

3 MINUTES – Meeting of Corporate Services Committee held on 18th January 2018

Special Meeting of Committee held on 29th January 2018 (subject to adoption by Special Council on 8th February 2018)

4 CONFIDENTIAL REPORT FROM DIRECTOR OF SERVICE SUPPORT

Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information

Items for Decision:

4.1 Reserve Forces & Cadets Association for NI Armistice Centenary Commemorations – Defence & Cadet Support (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

4.2 Local Government Training Group (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

4.3 NIE Networks New Lease Agreement to replace existing Sub-Station adjacent to the Ballyoran Centre, Dundonald (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

4.4.1 Staffing Matters – Fixed Term Contracts (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council).

4.4.2 Staffing Matters – Head of Service within Environmental Services Department (Confidential for reason of information which is likely to reveal the identity of an individual).

4.4.3 Staffing Matters – Assistant Cemeteries Officer (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council).

Items for Noting

4.5 Council Chamber Audio Visual Report (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

4.6 Civic Event – 2 Rifles Homecoming (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

4.7.1 Internal Audit Item - Training (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council).

4.7.2 Internal Audit Item – Castlereagh Hills Golf Club (Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information).

4.8 HR & OD Workforce Data (Confidential for reason of information which is likely to reveal the identity of individuals).

5. REPORT OF INTERIM HEAD OF FINANCE & IT

Item for Noting

5.1 Financial Statement

6. REPORT OF HEAD OF CENTRAL SUPPORT SERVICES

Items for Decision:

6.1 Fly a Flag for Commonwealth Day – 12th March 2018

6.2 Northern Health & Social Care Trust “Consultation on the Future Model for Acute Paediatric Services in Northern Trust Hospitals” Public Meeting – The Bridewell, 8 Church Street, Magherafelt Wednesday 31st January 2018 @ 7.00 pm

6.3 Extern (and other agencies) Conference “Responding to Injecting Drug Use – An Exploratory Conversation” Elmwood Hall, Queen’s University Belfast Tuesday 20th February 2018 (9.30 am – 4.00 pm)

6.4 Belfast Health & Social Care Trust Corporate Management Plan 2018/19 – 2020/21 (Closing Date: 20th February 2018)

6.5 Reports for Committees & Council – Revised Format

Items for Noting

6.6 Lisburn & Castlereagh Policing & Community Safety Partnership Minutes of Meetings

6.7 Lisburn & Castlereagh Policing and Community Safety Partnership Schedule of Meetings

6.8 Honours Seminar – 17th January 2018

7. REPORT OF DIRECTOR OF SERVICE SUPPORT

Items for Decision

7.1 Northern Ireland Local Government Association Summary Product & Work Plan for 2018/2019 Subscription 2018/2019

7.2 Royal British Legion Charity Golf Day for the Poppy Appeal - Friday 24th August 2018 Request for Sponsorship

7.3 Employee Health & Wellbeing – Mental Health Interventions

7.4 International Women’s Day (8th March 2018) Event on 7th March 2018

7.5 Barnardos’ Speech & Language Initiative – “Early Intervention Lisburn” Financial Assistance

7.6 Race Against Multiple Sclerosis - Request for Assistance

7.7 William McFadzean VC Commemoration Society Sportsman’s Dinner Craigavon Civic & Conference Centre – 16th March 2018

7.8 Mid & East Antrim Borough Council Consultation – “Draft Equality Action Plan & Disability Action Plan 2018-2019” (Extended Closing Date: 28th February 2018)

7.9 Consumer Council Consultation – “Draft Forward Work Programme 2018-2019” (Extended Closing Date: 28th February 2018)

7.10 Corporate Plan

8. ANY OTHER BUSINESS

--OoOOoo--

To: Members of Lisburn & Castlereagh City Council CSC 18.01.2018

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Postponed Meeting of the Corporate Services Committee held in the Chestnut Room, Island Civic Centre, The Island, Lisburn on Thursday 18th January 2018 at 7.00 pm.

PRESENT: Councillor S Carson (Chairman)

The Right Worshipful The Mayor Councillor T Morrow

Aldermen A G Ewart MBE and S Martin

Councillors R B Bloomfield MBE, D J Craig, A P Ewing, A Grehan, B Mallon and C Quinn

IN ATTENDANCE: Chief Executive Director of Service Support Head of Central Support Services Head of Marketing & Communications (Mrs C Bethel) Acting Head of Human Resources & Organisation Development Interim Head of Finance & IT Member Services’ Officer

Commencement of Meeting

The Chairman, Councillor S Carson, welcomed all present to the meeting and wished them a Happy New Year. The Chairman thanked Members for accommodating the revised date of the meeting which had been postponed from the 16th January 2018 due to inclement and treacherous weather conditions.

The Chairman outlined the evacuation procedures in the case of an emergency and asked that any Member entering or leaving the meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

Councillor D J Craig entered the meeting. (7.03 pm)

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of the Deputy Mayor, Councillor H Legge; Alderman T Jeffers; and Councillors O Gawith, M H Tolerton and R Walker.

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2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.

During the course of the meeting, the following declarations were made:-

• Councillor R B Bloomfield - Item 1 of Additional Report of Acting Head of Human Resources & Organisation Development – “Request from the National Association of Councillors regarding assistance for recruitment of an administrative post” (Member of National Association of Councillors);

• Councillor A P Ewing – Item 3 of Report of Head of Central Support Services – “South Eastern Health & Social Care Trust’s presentation to Committee on 13th March 2018” (Member of South Eastern Local Commissioning Group);

• Councillor A P Ewing - Item 1 of Additional Report of Acting Head of Human Resources & Organisation Development – “Request from the National Association of Councillors regarding assistance for recruitment of an administrative post” (Member of National Association of Councillors).

3. Minutes of Meetings

It was proposed by Councillor C Quinn, seconded by Councillor R B Bloomfield and agreed that the minutes of the following meetings of the Committee as adopted by the Council at its meeting held on the 19th December 2017 be confirmed and signed:-

• Special Meeting of the Committee with the Chairmen and Vice-Chairmen of the other Standing Committees held on the 11th December 2017;

• Meeting of the Committee held on the 12th December 2017.

Alderman A G Ewart entered the meeting. (7.06 pm) The Acting Head of Human Resources & Organisation Development left the meeting. (7.06 pm)

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4. Confidential Report of Director of Service Support

The Chairman advised that the reasons for confidentiality were as set out in the agenda, ie:-

• Draft Estimates of Income & Expenditure 2018/2019 for Service Support - Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

• Efficiency Review Steering Group - Confidential for reason of information relating to individuals

• Voluntary Severance - Confidential for reason of information which is likely to reveal the identity of an individual

• Land at Blaris Cemetery - Transfer to Department for Infrastructure - Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

• Land at Moat Park, Dundonald - Transfer to Department for Infrastructure Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

• Employee Communications App - Financial Appraisal for Tender Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

• Lagan Valley Island External Site - Terms & Conditions of Use of by Lisburn Sea Cadets Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

• Corporate Services Departmental Risk Register - Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

• HR & OD Workforce Data - Confidential for reason of information which is likely to reveal the identity of individuals

• Insurance Report - Confidential for reason of information which is likely to reveal the identity of individuals

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4. Confidential Report of Director of Service Support (Continued)

• Freedom of Information Requests - Confidential for reason of information relating to individuals.

• Draft Estimates of Income & Expenditure 2018/2019 Special Meeting of Corporate Services Committee on 29th January 2018 Confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information)

It was proposed by Councillor D J Craig, seconded by Alderman S Martin and agreed that the confidential report of the Director of Service Support be considered “in Committee”, in the absence of members of the press and public being present.

It was proposed by Councillor D J Craig, seconded by Councillor B Mallon and agreed that the confidential report and recommendations of the Director of Service Support be adopted, subject to any decisions recorded below and other items noted:-

4.1 Draft Estimates of Income & Expenditure 2018/2019 for Service Support

The Committee had been provided with a report on the Draft Estimates of Income and Expenditure for the Service Support Department for 2018/2019. Copy of a PowerPoint presentation had been loaded to SharePoint in advance of the meeting and hard copies of it were also available.

With the aid of the PowerPoint presentation, the Director and Interim Head of Finance & IT gave a verbal report on the salient points of the Draft Estimates and the adjustments made since the Special Meeting of the Committee along with the Chairmen and Vice-Chairmen of the other Standing Committees on the 11th December 2017 and also the meetings of the other Standing Committees held since that date.

It was proposed by Alderman A G Ewart, seconded by Councillor A P Ewing and agreed to recommend that the Draft Estimates 2018/2019 for Service Support as presented be accepted and be submitted into the overall Estimates of the Council for the year commencing the 1st April 2018.

The revised draft Estimates of Income & Expenditure for all Departments would be presented to a Special Meeting of the Corporate Services Committee on the 29th January 2018.

In addition to the above, the Interim Head agreed to provide Councillor B Mallon with the Renewal & Repairs transfer figure for 2016/17.

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4.1 Draft Estimates of Income & Expenditure 2018/2019 for Service Support (Continued)

The Chief Executive advised Members that a number of queries which they had raised in regard to the manner by which the Draft Estimates were compiled would be discussed at the Away Day on the 24th January 2018, the theme thereof being “Financial Remodelling”.

The Chairman of the Committee, Councillor S Carson, thanked all who had been involved in the preparation of the Draft Estimates, in particular the Corporate Services Committee, the Senior Management Team and the Interim Head of Finance & IT and his colleagues.

During the course of discussion of this item of business:-

• The Right Worshipful The Mayor, Councillor T Morrow, and the Head of Central Support Services entered the meeting at 7.07 pm; • The Acting Head of Human Resources & Organisation Development entered the meeting at 7.10 pm.

4.2 Efficiency Review Steering Group

It was proposed by Councillor C Quinn, seconded by Councillor A P Ewing and agreed to recommend that the decisions of the Efficiency Review Steering Group at its meeting held on the 18th December 2017 be approved, it being noted that a report on Voluntary Severance had been appended to the report of that meeting.

4.3 Voluntary Severance

It was proposed by Alderman A G Ewart, seconded by Councillor R B Bloomfield and agreed to recommend that the release of the Lead Head of Planning and Building Control with effect from the 31st March 2018 be approved, together with the attendant costs thereof.

4.4 Land at Blaris Cemetery Transfer to Department for Infrastructure

It was proposed by Councillor C Quinn, seconded by Councillor A P Ewing and agreed to recommend that the decision of Council at its meeting held on the 19th December 2017 to transfer an area of its land at Blaris Cemetery to the Department for Infrastructure (DfI) for the purpose of the Blaris Greenway be progressed by Central Support Services.

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4.5 Land at Moat Park, Dundonald Transfer to Department for Infrastructure

It was proposed by Councillor A Grehan, seconded by Councillor C Quinn and agreed to recommend that the decision of Council at its meeting held on the 28th November 2017 to transfer an area of its land at Moat Park, Dundonald to the Department for Infrastructure (DfI) to facilitate the provision of a bike shelter to support the Belfast Rapid Transit (BRT) scheme at this location be progressed by Central Support Services.

4.6 Employee Communications App

It was proposed by Alderman S Martin, seconded by Councillor A Grehan and agreed to recommend that the financial appraisal for the Employee Communications app be approved and that the Tender for this app be progressed.

4.7 Lagan Valley Island External Site Terms & Conditions of Use of by Lisburn Sea Cadets

It was agreed to recommend that the draft Terms & Conditions of Use of the External Site of Lagan Valley Island by the Lisburn Sea Cadets be noted.

4.8 Corporate Services Departmental Risk Register

It was agreed to recommend that the Departmental Risk Register for Corporate Services be noted.

4.9 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan 2015-2017:-

• Absence Management Report (including schedule of Long-Term Absence) • Schedule of rolling year absence • Graph of “Total Sickness Days Lost” • Workforce Profile - Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers. • Schedule of Internal Trawls and Open Competition.

In response to comments made by Alderman A G Ewart, the Director explained that agency staff were used to cover front-line posts during periods of annual leave and sickness absence.

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4.10 Insurance Report

It was agreed to recommend that the report on insurance claims up to the 31st December 2017 be noted.

4.11 Freedom of Information - Requests

It was agreed to recommend that the summary of Freedom of Information requests received in December 2017 be noted.

4.12 Draft Estimates of Income & Expenditure 2018/2019 Special Meeting of Corporate Services Committee on 29th January 2018

It was agreed to recommend that the re-scheduled date of the 29th January 2018 for the Special Meeting of the Committee to make a recommendation to the Special Meeting of Council on the 8th February 2018 as to the Striking of the District Rate be noted.

It was proposed by Councillor C Quinn, seconded by Councillor A P Ewing and agreed to come “out of Committee” and normal business was resumed.

Councillors D J Craig and B Mallon left the meeting. (7.56 pm)

5. Report of Interim Head of Finance & IT

It was proposed by Councillor A P Ewing, seconded by Alderman A G Ewart and agreed that the report and recommendations of the Interim Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

5.1 General Data Protection Regulation (GDPR)

Further to the previous meeting of Committee and also the meeting of Council held on the 19th December 2017, the Interim Head confirmed that the temporary Information Governance Manager had commenced employment earlier in the month. The initial task to be carried out was a data audit exercise that would establish the data held, its source, who it was shared with and when it would be disposed of.

Consideration would be given as to how this area of work would be resourced post May 2018 when the temporary post terminated. Options in this regard would be presented to the Committee in due course.

Councillor B Mallon re-entered the meeting during discussion of this item of business. (7.59 pm)

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5.2 Financial Statement

It was agreed to recommend that the financial statement for the period ended the 30th November 2017 be noted, the net profiled expenditure being 5.40% below the approved estimates for the financial year 2017/2018.

Members were advised that issues regarding budget profiling would be discussed at the Away Day on the 24th January 2018, the theme thereof being “Financial Remodelling”.

5.3 Department of Finance Briefing on Northern Ireland Budgetary Outlook 2018 – 2020

The above document was available at https://www.finance- ni.gov.uk/articles/briefing-northern-ireland-budgetary-outlook-2018-20. A copy of the executive summary had been provided with the Interim Head’s report.

The document contained information about the major issues which would need to be addressed before a Budget could be agreed. A number of scenarios illustrated the nature of choices that would need to be considered by Ministers in reaching agreement on a Budget.

The Briefing Paper had been discussed by SOLACE on Friday 5th January 2018 and NILGA would be providing a response on behalf of Local Government bodies.

The Chief Executive and the Interim Head of Finance & IT left the meeting. (8.12 pm)

6. Reports of Head of Central Support Services

It was proposed by Councillor R B Bloomfield, seconded by Councillor B Mallon and agreed that the reports and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

6.1 Central Support Services – Review of Charges Garden Allotments

It was proposed by Alderman A G Ewart, seconded by Councillor B Mallon and agreed to recommend that the fees for Garden Allotments for 2018/2019 remain the same as 2017/2018, ie

Full plot £85.00 Half plot £42.50 Concessionary rate for Full Plot £60.00 Concessionary rate for half plot £30.00

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6.1 Central Support Services – Review of Charges Garden Allotments (Continued)

Alderman S Martin suggested that the footpath and roadway at the entrance to and within the Aberdelghy Allotments were in need of repair. The Head of Service agreed to convey this to the relevant department.

6.2 Central Support Services - Review of Charges Registration Unit

It was proposed by Alderman A G Ewart, seconded by Councillor A P Ewing and agreed to recommend that the fees for the Registration Unit for 2018/2019 remain the same as 2017/2018, ie:

• Monday – Friday £225.00 • Saturday £333.00 • Bank Holidays £405.00

6.3 South Eastern Health & Social Care Trust Presentation to Committee – 13th March 2018

The Committee was aware that the Health Working Group had been stood down except on those matters having considerable significance to the area. It was however considered appropriate that officials from the South Eastern Health & Social Trust be received periodically. Officials were available to attend the March 2018 meeting of the Committee.

It was proposed by Alderman A G Ewart, seconded by Councillor C Quinn and agreed to recommend that officials from the South Eastern Health & Social Care Trust be received by the Committee at its meeting to be held on the 13th March 2018 and that all Members of Council be invited to attend with – as previously agreed – the members of the Health Working Group and the Party Group Leaders receiving particular notification in this regard.

The Head of Service verbally advised that all Members of Council would be invited to indicate any matters which they would wish the Trust officials to address and that such matters would be conveyed to the Trust in advance of the meeting.

6.4 40th Commemoration of the La Mon House Hotel Bombing

Members were reminded that a service to commemorate the 40th anniversary of the La Mon House Hotel bombing would take place at Lagan Valley Island on the morning of the 17th February 2018.

In addition to the above, stained glass windows were being relocated to LVI and would be rededicated. The commemorative bench from Bradford Court was also being relocated to LVI.

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6.4 40th Commemoration of the La Mon House Hotel Bombing (Continued)

The Head of Service also made a verbal report on this matter, in particular the helpful feedback which the recent press article had generated, the representation of victims’ families and the number of invitations issued.

6.5 Lisburn & Castlereagh Policing & Community Safety Partnership Schedule of Meetings

It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

Additional Report

6.6 Northern Ireland Confederation for Health & Social Care Discussion Session – “Health Literacy: Are we getting our messages across?” 15th February 2018 (4.00 pm - 6.00 pm) BT Tower, 5 Lanyon Place, Belfast

Members had been provided with details of the above event for which there was no fee. The only expenses applicable would be those in relation to travel.

It was agreed to recommend that – should any Member of the Committee wish to attend the above seminar – they notify Member Services accordingly for registration to be made. It was further agreed that the Council be responsible for payment of any approved expenses that might be incurred in this regard.

7. Reports of Acting Head of Human Resources & Organisation Development

It was proposed by Councillor B Mallon, seconded by Councillor C Quinn and agreed that the reports and recommendations of the Acting Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

7.1 Suite of Policies

It was proposed by Councillor C Quinn, seconded by Alderman S Martin and agreed to recommend that the undernoted policies and procedures be accepted and that – prior to their implementation – they be progressed for consultation with Trade Unions through the next LCCC Joint Consultation and Negotiation Forum (JCNF) in December 2017:-

• On-Call Policy • Protocol for Handling and Assessing Criminal Convictions

The Head of Central Support Services left the meeting. (8.22 pm)

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Additional Report

7.2 National Association of Councillors (NI Region) Request for assistance in the recruitment of an Administrative post

The Acting Head of Service advised that the National Association of Councillors (NI Region) wished to recruit for an administrative post, a member of its staff having left the employ of the NAC.

Due to the nature of the NAC, they had asked for a Council to fulfil the recruitment of this post and had asked Lisburn & Castlereagh City Council to assist in this regard. Such a role would be undertaken by a resource from within the HR&OD Unit and the costs of this exercise would be recovered from the NAC.

It was proposed by Councillor A Grehan, seconded by Alderman A G Ewart and agreed to recommend that a resource from within the Council’s HR&OD Unit be used to assist with the recruitment of an Administrative post for the National Association of Councillors (NI Region).

The Head of Marketing & Communications and the Acting Head of Human Resources & Organisation Development left the meeting. (8.24 pm)

8. Report of Director of Service Support

It was proposed by Councillor C Quinn, seconded by Alderman A G Ewart and agreed that the report and recommendations of the Director of Service Support be adopted, subject to any decisions recorded below and other items noted:-

8.1 Equality Commission Consultation – “Acting on the Evidence of Public Authority Practices” (Closing Date: 31st January 2018)

The above consultation was available at http://www.equalityni.org/Footer- Links/News/Delivering-Equality/Section-75-report-for-consultation.

Copy of a draft response prepared by the Equality Officer had been provided with the Director’s report.

It was agreed to recommend that the response of the Equality Officer to the above document be accepted as the Council’s response thereto and be submitted to the Equality Commission by the stipulated closing date of the 31st January 2018.

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8.2 ABF The Soldiers’ Charity “Ulster at War Concert” Belfast Waterfront – Saturday 24th March 2018

Members had been provided with details of the above event, the cost of a bespoke VIP package for the evening being £45.00 per person to include seating in a VIP area, drinks and a light reception both before the event and during the interval.

It was agreed to recommend that – should any Member of the Committee wish to attend the above concert – they notify Member Services accordingly for registration to be made. It was further agreed that the Council be responsible for payment of any approved expenses that might be incurred in this regard.

8.3 Armed Forces Day 2019

Members had been provided with a copy of a letter dated the 5th January 2018 from the Reserve Forces & Cadets Association for Northern Ireland confirming acceptance of the Council’s application to host the Northern Ireland Armed Forces Day event in 2019.

It was agreed to recommend that the Reserve Forces & Cadets Association for Northern Ireland be advised of the Council’s acceptance to host the 2019 event and that arrangements be duly progressed, it being noted that the lead department would be Leisure & Community Wellbeing.

8.4 Somme Pilgrimage 2018 - Attendees

Further to its meeting on the 12th September 2017, the Committee noted that the party nominations to the Somme Pilgrimage 2018 were as follows and that arrangements for their attendance and that of two Officers were being progressed:-

DUP: Alderman J Tinsley, Councillor A P Ewing, Councillor M H Tolerton UUP: Alderman M Henderson MBE, Councillor T Mitchell, Councillor J Palmer SDLP: Councillor C Quinn APNI: Councillor T Morrow Mayor of the Day: To be confirmed

In accordance with previous years, the duration of the trip would be four nights (ie 29th June to 3rd July).

8.5 UNISON - “Alternatives to Further Cuts: November 2017”

It was agreed to recommend that the UNISON note entitled “Alternatives to Further Cuts: November 2017” be noted.

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8.6 Royal Ulster Rifles Association – Financial Assistance

Further to the meeting of Committee on the 10th October 2017, the Director reported notification from the Lisburn Branch of the Royal Ulster Rifles Association on the 3rd January 2018 that their visit to Jersey in May 2018 for the 2018 Liberation Day celebration was no longer proceeding. The Council’s decision to award financial assistance in the sum of £1,000 would therefore not be implemented. The RURA had thanked the Council for its interest in this matter and for the financial assistance had it been required.

9. Any Other Business

9.1 Elected Member Development Charter Chairman of Committee, Councillor S Carson

The Chairman of the Committee, Councillor S Carson, congratulated the Steering Group associated with the Elected Member Development Charter who - following interview etc on the 11th January 2018 - had been successful in obtaining the Charter.

9.2 Format of Reports Chairman of Committee, Councillor S Carson

Further to the previous Meeting of Committee, the reports had been presented in their revised format, Corporate Services having been agreed as the pilot committee with the revised format incorporating any amendments being rolled out to the Council and the other committees by April 2018.

Members were asked to convey any comments they might have on the revised format to the Members’ Services Unit.

The Chairman stated that whilst the report for each item was now longer, he considered that the format, in terms of the additional information provided, to be good.

There being no further business, the meeting terminated at 8.28 pm.

______MAYOR/CHAIRMAN

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Special Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Monday 29th January 2018 at 6.00 pm.

PRESENT: Councillor S Carson (Chairman)

Aldermen A G Ewart MBE, T Jeffers and S Martin

Councillors R B Bloomfield MBE, A P Ewing, O Gawith, A Grehan, A McIntyre, B Mallon, C Quinn and A Redpath

OTHER MEMBERS: Alderman J Tinsley

Councillors N Anderson, J Baird and U Mackin

IN ATTENDANCE: Chief Executive Director of Environmental Services Director of Service Support Director of Service Transformation Lead Head of Planning & Building Control Head of Service (Parks & Amenities) Business Support Manager (Environmental Services) Interim Head of Finance & IT Member Services’ Officer

The Chairman outlined the evacuation procedures in the case of an emergency and asked that any Member entering or leaving the meeting alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of The Right Worshipful The Mayor, Councillor T Morrow; the Deputy Mayor, Councillor H Legge; Councillors M H Tolerton and R Walker.

Although not members of the Corporate Services Committee. Alderman D Drysdale and Councillor J Gray, MBE, had also presented apologies for non- attendance at the meeting.

The Chairman, Councillor S Carson, advised those present that Councillor M Tolerton was seriously ill in hospital. Councillor Carson expressed the hope that Councillor Tolerton would soon be restored to health and strength and asked that Members keep Councillor Tolerton and her family in their thoughts and prayers.

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(S) CSC 29.01.2018 The Head of Head of Service (Parks & Amenities) entered the meeting (6.02 pm)

2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.

There were no Declarations of Interest.

3. Purpose of Meeting

The Special Meeting of the Corporate Services Committee had been summoned to consider a report prepared by the Interim Head of Finance & IT in respect of the Estimates of Income and Expenditure for the financial year commencing the 1st April 2018 and to make recommendations arising therefrom to a Special Meeting of Council to be held on the 8th February 2018 regarding the Striking of a Non-Domestic District Rate and a Domestic District Rate.

4. Confidential Report of Interim Head of Finance & IT

The Chairman advised that the report of the Interim Head of Finance & IT was confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information) and (ii) information which revealed that the Council proposed to make an order or direction under any statutory provision.

It was proposed by Councillor B Mallon, seconded by Councillor A P Ewing and agreed that the confidential report of the Interim Head of Finance & IT be discussed “in Committee”.

4.1 Revised Draft Estimates of Income & Expenditure for 2018/2019 for the various Departments of the Council

4.1.1 Discussion

A report prepared by the Interim Head of Finance & IT on the revised Draft Estimates of Income and Expenditure for the various Departments of the Council in respect of 2018/2019 had been available prior to the Special Meeting. The Interim Head explained the summary of the Draft Estimates. The Chief Executive and Interim Head answered Members’ questions in relation to the Draft Estimates.

The Chairman expressed his appreciation to the Chief Executive, Directors, Heads of Service and the Interim Head of Finance & IT and his colleagues within the Finance Section who were involved in the preparation of the Draft Estimates. These comments were endorsed by other Members present. 114

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4.1.1 Discussion (Continued)

Councillors A Redpath and N Anderson entered the meeting during presentation of the Draft Estimates (6.04 pm and 6.10 pm respectively)

4.1.2 Recommendations

It was proposed by Alderman A G Ewart, seconded by Councillor C Quinn and agreed to recommend to the Special Meeting of Council to be held on the 8th February 2018 that the District Rates to be assessed for the year 2018/19 be:-

(a) 22.1598p in the £ for the Non Domestic District Rate, as compared with the Non Domestic District Rate determined for the current financial year of 21.53p in the £, an increase of 0.6298p in the £ or 2.93%;

(b) 0.2969p in the £ for the Domestic District Rate, as compared with the Domestic District Rate determined for the current financial year of 0.2885p in the £, an increase of 0.0084p in the £ or 2.91%.

In addition to the above:-

• the Interim Head of Finance & IT agreed to provide Councillor J Baird with the percentage breakdown for the District Rate & Regional Rate components within a Rates Demand;

• it was noted that a Members’ workshop would be organised to help clarify the procedure regarding the movement of money across departments in the period after the closure of year-end accounts.

It was proposed by Councillor A Redpath, seconded by Alderman S Martin and agreed to come “out of Committee” and normal business was resumed.

5. Any Other Business

The Chairman of the Committee, Councillor S Carson, advised those present of the latest information with regard to Councillor Tolerton and reminded them to keep both Councillor Tolerton and her family in their thoughts and prayers.

There being no further business, the meeting terminated at 6.25 pm.

______MAYOR/CHAIRMAN 115

LISBURN & CASTLEREAGH CITY COUNCIL

Report to: Corporate Services Committee

Date: 13th February 2018

REPORT FROM INTERIM HEAD OF FINANCE & IT

Item for Noting

1. FINANCIAL STATEMENT

Purpose To inform Members of the financial statement in relation to the current year.

Equality & Good Relations Considerations None.

Financial and Resource Implications Budgetary provision made within the Council budget.

1.1 Summary of Main Issues

The financial statement for the period ended the 31st December 2017 is attached. It is to be noted that the net profiled expenditure for the period is 5.39% above/below approved estimates for the financial year 2017/2018.

1.2 Recommendation

It is recommended that the financial statement for the period ended the 31st December 2017 be noted.

1.3 Appendices

Appendix 1 Finance & IT Financial statement as at 31st December 2017.

FRANCIS HUGHES INTERIM HEAD OF FINANCE & IT 8TH FEBRUARY 2018

Appendix 1 Finance & IT LISBURN & CASTLEREAGH CITY COUNCIL

Report to: Corporate Services Committee

Date: 13th February 2018

REPORT FROM HEAD OF CENTRAL SUPPORT SERVICES

Items for Decision

1. FLY A FLAG FOR COMMONWEALTH DAY – 12TH MARCH 2018

Purpose To approve any expenditure that may be incurred in relation to the Council’s event for “Fly a Flag for Commonwealth Day” being held on the 12th March 2018.

Equality & Good Relations Considerations Event emphasizes nations working together and therefore considered as a positive impact on equality and good relations.

Financial and Resource Implications Budget already provided for in Civic & Ceremonial budget – cost £550.

1.1 Summary of Main Issues

Members are advised that Commonwealth Day is the 2nd Monday in March and that – since 2016 – this commemorative day has been marked by the Council by the flying of a specially commissioned flag and an attendant reception.

2018 Commonwealth Day falls on Monday 12th March 2018 and - in accordance with previous years - the date has been placed in the Mayor’s Diary.

1.2 Recommendation

It is recommended that approval be given to cover any expenditure incurred in relation to the Council’s event for “Fly a Flag for Commonwealth Day” being held on the 12th March 2018.

1.3 Appendices

None.

2. NORTHERN HEALTH & SOCIAL CARE TRUST “CONSULTATION ON THE FUTURE MODEL FOR ACUTE PAEDIATRIC SERVICES IN NORTHERN TRUST HOSPITALS” PUBLIC MEETING – THE BRIDEWELL, 8 CHURCH STREET, MAGHERAFELT WEDNESDAY 31ST JANUARY 2018 @ 7.00 PM

Purpose To be informed that all Members had been notified of a Northern Health & Social Care Trust public meeting in regard to Acute Paediatric Services which was held in Magherafelt on the 31st January 2018. In the event of any Member having attended, to consider the payment of approved expenses.

Equality & Good Relations Considerations None.

Financial and Resource Implications Budget for Members’ travelling expenses included in the Corporate Services budget.

2.1 Summary of Main Issues

The Northern Health & Social Care Trust held a public meeting in Magherafelt on the 31st January 2018 in relation to its consultation on the “Future Model for Acute Paediatric Services in Northern Trust Hospitals”.

All members were notified of this event on the 17th January 2018 for information purposes. I am not aware of any Member having attended this event.

2.2 Recommendation

It is recommended that – in the event of any Member of Council having attended the Northern Health & Social Care Trust’s public meeting in regard to Acute Paediatric Services which was held in Magherafelt on the 31st January 2018 and which was notified to Members by way of information, a decision be taken as to whether or not any expenses incurred should be considered as “approved”.

2.3 Appendices

None.

3. EXTERN (AND OTHER AGENCIES) CONFERENCE “RESPONDING TO INJECTING DRUG USE – AN EXPLORATORY CONVERSATION” ELMWOOD HALL, QUEEN’S UNIVERSITY BELFAST TUESDAY 20TH FEBRUARY 2018 (9.30 AM – 4.00 PM)

Purpose To be informed of any Member attendance at the Extern conference entitled “Responding to Injecting Drug Use – An Exploratory Conversation” being held at Queen’s University Belfast on the 20th February 2018 and to agree to the payment of approved expenses.

Equality & Good Relations Considerations None.

Financial and Resource Implications Budget for Members’ travelling expenses included in the Corporate Services budget.

3.1 Summary of Main Issues

Details of a conference entitled “Responding to Injecting Drug Use – An Exploratory Conversation” being organised by Extern and other agencies at Queen’s University Belfast on the 20th February 2018 were received. There is no fee for the conference so the only expenses to be incurred would be those in relation to travel. There was only one invitation issued for the Council.

To date, no Member of the Committee has expressed an interest in the uptake of the invitation. Members’ interest in attendance shall again be sought at the meeting.

3.2 Recommendation

It is recommended that the attendance of a Member at the conference entitled “Responding to Injecting Drug Use – An Exploratory Conversation” being organised by Extern and other agencies at Queen’s University Belfast on the 20th February 2018 be approved and that the Council be responsible for the payment of approved expenses in this regard.

3.3 Appendices

Appendix 1 CSS Details of conference entitled “Responding to Injecting Drug Use – An Exploratory Conversation” being organised by Extern and other agencies at Queen’s University Belfast on the 20th February 2018.

4. BELFAST HEALTH & SOCIAL CARE TRUST CORPORATE MANAGEMENT PLAN 2018/19 – 2020/21 (CLOSING DATE: 20TH FEBRUARY 2018)

Purpose To consider the Committee’s response to Belfast Health & Social Care Trust’s Corporate Management Plan for 2018/19 – 2020/21.

Equality & Good Relations Considerations None.

Financial and Resource Implications None.

4.1 Summary of Main Issues

The Council has received notification from the Belfast Health & Social Care Trust of the publication of its Corporate Management Plan for 2018/19 – 2020/21. Comments thereon are sought by the 20th February 2018. The plan shall be available at the meeting.

4.2 Recommendation

It is recommended that any comments which Members may wish to make on the Corporate Management Plan (2018/19 – 2020/21) of the Belfast Health & Social Care Trust be submitted to the Trust by the stipulated closing date of the 20th February 2018.

4.3 Appendices

Appendix 2 CSS Belfast Health & Social Care Trust Corporate Management Plan Summary 2018/19 – 2020/21

5. REPORTS FOR COMMITTEES & COUNCIL – REVISED FORMAT

Purpose To inform Members of the feedback in relation to the revised report format and to invite Members’ comments on the amended revised format.

Equality & Good Relations Considerations None.

Financial and Resource Implications None.

5.1 Summary of Main Issues

Members will be aware that the revised report format was piloted at the January 2018 meeting of the Committee. Further to that meeting, Members’ comments thereon were invited.

Responses from Members have been received and the revised format has been duly amended. Members’ comments are invited thereon.

It is anticipated that the revised report format will continue to be used in the Corporate Services Committee and rolled out to all Committees in April 2018.

5.2 Recommendation

It is recommended that Members’ comments on the format be received.

5.3 Appendices

None.

Items for Noting

6. LISBURN & CASTLEREAGH POLICING & COMMUNITY SAFETY PARTNERSHIP MINUTES OF MEETINGS

Purpose To inform Members of the adopted minutes of meetings of the Lisburn & Castlereagh Community Safety Partnership.

Equality & Good Relations Considerations None.

Financial and Resource Implications None.

6.1 Summary of Main Issues

The minutes of meetings of the Lisburn & Castlereagh PCSP are presented to the Corporate Services Committee on adoption.

Since the last report on this matter, the minutes of the following meetings of the Lisburn & Castlereagh PCSP have been adopted:-

• Meeting held in Private on the 18th September 2017 • Meeting held in Public on the 21st November 2017

6.2 Recommendation

It is recommended that the minutes of the meetings of the Lisburn & Castlereagh PCSP held on the 18th September and 21st November 2017 be noted.

6.3 Appendices

Appendix 3 CSS Minutes of Private Meeting of the Lisburn & Castlereagh PCSP held on the 18th September 2017 Appendix 4 CSS Minutes of Public Meeting of the Lisburn & Castlereagh PCSP held on the 21st November 2017

7. LISBURN & CASTLEREAGH POLICING & COMMUNITY SAFETY PARTNERSHIP SCHEDULE OF MEETINGS

Purpose To inform Members of the forthcoming meetings of the Lisburn & Castlereagh Community Safety Partnership.

Equality & Good Relations Considerations None.

Financial and Resource Implications Budgetary provision made and partially funded through DOJ/ NIPB.

7.1 Summary of Main Issues

A schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP is presented to the Corporate Services Committee. Meetings, both public and private, have been arranged as outlined.

7.2 Recommendation

It is recommended that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

7.3 Appendices

Appendix 5 CSS Schedule of forthcoming meetings of Lisburn & Castlereagh PCSP.

8. HONOURS SEMINAR – JANUARY 2018

Purpose To update Members in respect of the above seminar.

Equality & Good Relations Considerations None.

Financial and Resource Implications None.

8.1 Summary of Main Issues

Nominations were made for the attendance of two Members and an Officer to attend the above seminar held in Bangor on 17th January 2018. Unfortunately due to extremely hazardous weather conditions neither Members nor the nominated Officer were able to attend. However a copy of the presentations has been obtained and will be available at the meeting for perusal.

8.2 Recommendation

It is recommended that the above information be noted.

8.3 Appendices

None.

CARMEL CONNOLLY HEAD OF CENTRAL SUPPORT SERVICES 8TH FEBRUARY 2018 Appendix 1 CSS

Responding to Injecting Drug Use – an exploratory conversation

Tuesday 20th February 2018 in Elmwood Hall, Queens University Belfast 9:30am – 4:00pm

Address – Elmwood Hall, Queens University Belfast, Elmwood Avenue, Belfast BT7 1NN. https://binged.it/2DG9r19

Extern, the leading social justice charity and the BDACT Connections Service are organising this conference in order to explore ways to manage injecting drug use which occurs in the public view or in toilets used by the public. It is in response to a rise in injecting drug use in public spaces or toilets, particularly in Belfast City Centre. Leading global experts from around the UK, Ireland and the US will bring expert understanding, knowledge and options to the audience. It will be chaired by Prof. Pat O’Hare of LJMU and HIT.

Attendance is by invite only and places are limited. Please RSVP to [email protected]

Please note that this is a paperless conference for environmental reasons. You are of course welcome to print this document and bring it with you. All presentations will be available after the event by email request.

Sponsors and contributors in kind:

Conference hashtag: #BelfastDrugs18 Programme:

9:00 Registration

9:30 Professor Pat O’Hare (Chair) – Liverpool John Moores University and HIT

9:35 Professor Carl Hart – Columbia University, New York

10:15 Michael Barton – Chief Constable of Durham Constabulary

10:45 Break

11:15 Niamh Eastwood – Executive Director of Release UK

11:45 Neil Woods – Law Enforcement Against Prohibition UK

12:15 Q & A

12:30 Lunch

1:30 Dr Magdalena Harris – London School of Hygiene and Tropical Medicine

1:50 Tony Duffin – Ana Liffey Drugs Project, Dublin

2:10 Dr Saket Priyadarshi – Glasgow and Greater Clyde NHS

2:30 Q & A

2:45 Break

3:00 Dr Gillian Shorter, University of Ulster

3:20 Vanessa Gstrein – University of Ulster

3:40 Q & A

3:55 Closing comments by Charlie Mack – CEO of Extern

4:00 End

Lunch and refreshments will be provided during the day. Keynote speaker:

Carl L. Hart is the Chairperson in the Department of Psychology and Dirk Ziff Professor of Psychology in the Departments of Psychology and Psychiatry at Columbia University. He has published dozens of scientific articles in the area of neuropsychopharmacology and is co-author of the textbook Drugs, Society and Human Behavior (with Charles Ksir). His book High Price: A Neuroscientist’s Journey of Self-Discovery That Challenges Everything You Know about Drugs and Society was the 2014 winner of the PEN/E. O. Wilson Literary Science Writing Award. Fast Company magazine named Hart one of Most Creative People for 2014.

Other speakers (in order of presentation):

Michael Barton is an adopted North Easterner who served in Lancashire for 28 years before joining Durham Constabulary in 2008 as ACC. He has been Chief Constable since 2012. Michael has led new ways of tackling organised criminals through challenging traditional ways of policing and encouraging paradigm shifts. Durham is now recognised as a leading force in tackling serious and organised crime and managing offenders. The most repeated phrase of visitors to Durham Constabulary is ‘it feels different here!’ He has attracted a degree of media attention through his advocacy for a ‘grown up’ debate on drugs – challenging the efficacy of outright prohibition. Michael at his worst has been described as a maverick and at his best as a maverick. He has enjoyed a few scrapes and still pinches himself every morning that someone asked him to be a Chief Constable.

Niamh Eastwood is Executive Director of Release. Release is the UK’s centre of expertise on drugs and drug laws and provides legal representation and expert advice to people who use drugs dealing with issues related to the criminal law, housing, homelessness and welfare. The organization campaigns for the end criminal sanctions for possession of drugs. Niamh has co-authored a number of Release’s policy papers including 'The Numbers in Black And White: Ethnic Disparities In The Policing And Prosecution Of Drug Offences In England And Wales' and ‘A Quiet Revolution: Drug Decriminalisation Policies Across the Globe’. Niamh has also been a technical advisor to the Global Commission on Drug Policy, is an expert advisor to the Global Drugs Survey, and a visiting lecturer at Liverpool John Moore’s University. Neil Woods is a former Detective Sergeant and undercover operative, and is now Chairman of LEAP UK, and a board member of LEAP in the USA. LEAP is an international organisation composed of law enforcement figures, military and policy influencers who campaign for evidence based drug policy. Neil is a regular in the media, appearing on This Morning, Good Morning Britain, Sunday Morning Live, BBC News, and took part in the Channel 4 show ‘Drugs Live - Cannabis On Trial. Neil saw from his undercover work how policing drugs causes harm to vulnerable people and empowers Organised Crime. He campaigns for the legal regulation of all illicit drugs but has a particular interest in harm reduction as a guiding principle. He maintains that the police should have nothing to do with drugs at all. By criminalising drug use, the fundamentals of policing as defined by Peel’s Principles of Policing, are perverted.

Magdalena Harris Dr Harris is an Associate Professor at the London School of Hygiene & Tropical Medicine. Her expertise lies in qualitative methods and the social sciences of hepatitis C and harm reduction. After devoting her 20’s to intensive ‘field work’ in the New Zealand injecting scene, Magdalena returned to University graduating with a PhD from the University of New South Wales, Australia. She has been based at LSHTM since 2009, where she conducts a programme of research investigating the lived experience of care, risk, treatment and prevention among people who inject drugs in the UK. Magdalena is a trustee for the Hepatitis C Trust; associate editor for the International Journal of Drug Policy and Journal of Hepatology, Medicine and Policy; steering committee member for the London Joint Working Group on Hepatitis C and Substance Use and the European Hepatitis C Platform; and board member for the Global Congress for Qualitative Health Research.

Tony Duffin is the CEO of the Ana Liffey Drug Project in Dublin, a position he has held since 5th November 2005. Prior to this, he held a number of senior management roles in the addiction field, including playing a key role in opening Ireland’s first emergency accommodation for young people who inject drugs; and Irelands first wet residential service for entrenched street drinkers. He holds an MSc in ‘Drug and Alcohol Policy’ from Trinity College Dublin, and a Postgraduate Diploma in ‘Research in Health Practice’ through the University of Bath. Ana Liffey was founded in 1982 as a response to the then emerging heroin epidemic within the community. Ana Liffey supports over 2,000 people each year; the organisation continues to work hard to support the communities and the individuals most affected by problematic drug use. One of the main purposes of the Ana Liffey is to engage with people who are active in their addiction; to journey with them; and to help them make healthier choices.

Dr Saket Priyadarshi is the Associate Medical Director in Greater Glasgow and Clyde alcohol and drug services. He is a graduate of the University of Glasgow medical school and qualified as a General Practitioner in 2003. Through working as a GP in deprived areas in the west of Scotland, he developed an interest in the management of substance misuse problems. Saket is a member of the Glasgow City Alcohol and Drug Partnership and of Scotland’s National Harms Reduction Group, a part of the Scottish Government’s Partnership on Alcohol and Drugs.

Dr Gillian Shorter is a Senior Research Fellow at Teesside University, and a Research Fellow at Ulster University. A committed harm reductionist, Dr Shorter has 14 years experience of research in the addiction field. She takes a pragmatic approach to policy matters in addictive behaviours and sits on a number of addiction policy advisory boards in Ireland. Her research focusses on change in addictive behaviours. Gillian has previously been a Lecturer in Psychology at Nottingham Trent University, Lecturer in Population and Clinical Trial Methodology at Ulster University, and a Senior Research Fellow at Trinity College Dublin, The University of Dublin. More details about Gillian’s work can be found at www.drshorter.net

Vanessa Gstrein is a PhD Candidate at Ulster University researching illicit drug policy in the School of Applied Social and Policy Studies. Her research examines drug consumption rooms as a case study in contested policy making, focused on the experiences of Australia and Canada. Prior to moving to Northern Ireland, Vanessa held a number of senior management and advisory roles in Australia in the not-for- profit sector, the Australian Public Service, and Higher Education. She has extensive experience of international aid and development having been engaged in HIV and injecting drug use consultancies and projects across Asia and the Pacific.

I am sure you will agree that these speakers are worth giving up a day to hear from. Invites have been sent to other policy and decision makers within all relevant organisations and services we are aware of. We hope that you find the day informative, enjoyable and relevant to your work. Chair:

Professor Pat O'Hare, Executive Director of HIT in Liverpool, UK, started working in the drug field in the mid-1980s when he became Drug Education Coordinator for Sefton on Merseyside and then Director of the Mersey Drug Training and Information Centre (later renamed HIT) in Liverpool. In 1989 he founded the International Journal of Drug Policy and was editor from 1992 - 2000. He initiated the First International Conference on the Reduction of Drug Related Harm in 1990.

He was the founding Executive Director of the International Harm Reduction Association (now known as Harm Reduction International) from 1996 until he stepped down in 2004. During this time he was involved in high-level advocacy globally on drug policy and HIV prevention. His role also included strategic planning, organisational development, programme implementation, and assessment and review of programmes/operational procedures and processes

He has edited books on harm reduction, contributed many articles to journals as well as chapters to books and given keynote speeches all over the world. He was awarded the Norman E. Zinberg Award for Achievement in the Field of Medicine and Treatment by the US Drug Policy Foundation in 1990 and IHRA’s International Rolleston Award in 2000.

He is Professor in Drug Use and Addiction at Liverpool John Moores University, Liverpool: Visiting Professor of the University of Rosario, Argentina; member of the Board of Directors of Harm Reduction International; and former member of the Board of Directors of the Middle East and North African Harm Reduction Network.

Draft 2.1 Appendix 2 CSS 1

Belfast Health and Social Care Trust ‘Improving health and wellbeing and reducing health and social inequalities’ 2018/19 - 2020/21 Corporate Management Plan DRAFT

DRAFT 5

DRAFT

Appendix 3 CSS

PCSP 18 09 2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Policing and Community Safety Partnership held in the Island Civic Centre, The Island, Lisburn, on Monday 18 September 2017 at 5.30 pm

PRESENT: Councillor A McIntyre (Chairman) Councillor S Carson Alderman G Rice MBE Alderman D Drysdale Councillor U Mackin Councillor John Palmer Alderman M Henderson Councillor A Redpath Mr M Busch Mrs Y Craig Ms D Guy Ms D Hancock Ms P Leeson Ms Christine McCullough (Vice-Chairman)

IN ATTENDANCE: PCSP Manager PCSP Officer (SA) Members Services Officer

Designated Organisations Chief Inspector L Dobson, Police Service of Northern Ireland Sergeant D Lucas, Police Service of Northern Ireland Mr A Hannaway, Northern Ireland Housing Executive Mr D Rodgers, Northern Ireland Fire and Rescue Service Mr P Thompson, Probation Board for Northern Ireland

Dreamscheme Mr S McMullan

Copius Consulting Mr D McArdle Mr R Crowe

The Chairman, Councillor A McIntyre, welcomed everyone to the meeting.

1. Apologies

It was agreed that apologies be recorded on behalf of The Head of Central Support Services, Councillor M Tolerton, Mr P Dean.

2. Minutes

It was proposed, seconded and agreed as outlined below that the following Minutes as circulated be confirmed and signed:

54 PCSP 18 09 2017 (i) Meeting of the Partnership held in private on Tuesday 20 June 2017 – minutes proposed by Mrs Y Craig, seconded by Mrs D Guy. (ii) Special Meeting of Independent Members held on Tuesday 15 August 2017 to elect a Vice Chairman – minutes proposed by Mrs D Guy, seconded by Mrs D Hancock. (iii) Meeting of the Policing Committee held on Tuesday 15 August 2017 – minutes proposed by Mrs Y Craig, seconded by Councillor S Carson.

3. Declaration of Conflicts of Interest

The Chairman sought Declarations of Interest from members and the following declarations were made:

• Alderman David Drysdale advised that he had an interest in the Inspire Business Park should it be referred to during the meeting. • Mr M Busch advised that he had an interest in St Aloyisius School which was referred to within the Report of the PCSP Manager at item 4. • During the course of the meeting Councillor J Palmer declared an interest in the Dreamscheme Project, item 1 on the Report of the PCSP Manager, as a relative had connections to one of the project workers.

4. To receive representatives from Dreamscheme in respect of a funding request for the youth programme.

Item 6.1 (a) refers.

5. To receive representatives from Copius Consulting in respect of a paper on Tackling Paramilitarism.

Item 6.1 (b) refers.

6. Report of the PCSP Manager

It was agreed that the report and recommendations of the PCSP Manager be adopted, subject to any decisions recorded below, and other items noted.

6.1 (a) Dreamscheme

Members were reminded that Dreamscheme had been supported by this PCSP since its inception and by the former Castlereagh PCSP prior to that. The organisation had requested a continuation of the £10,000 funding to support and extend its Newtownbreda Youth Work programme which aims to increase the number of young people involved in the programme to divert them from anti- social behaviours through centre based youth work and school based youth support programmes.

The Chairman welcomed Mr Stephen McMullan from Dreamscheme who proceeded to provide members with information on their projects. 55

PCSP 18 09 2017

He outlined recent initiatives by Dreamscheme, the Breda Intervention project, how the scheme works, the staffing team, the local partners, the 26 week programme under consideration and anticipated costs.

At the culmination of the presentation and subsequent discussion it was agreed that the Partnership accede to the request from Dreamscheme for a continuation of the £10,000 funding to support and extend the Dreamscheme youth work programme.

This was followed by a question and answer session during which additional information was provided on the following:

• How the group of young people were responding to the work done so far. • Input from the Education Authority. • Collaboration with the local school. • How long the project had been running. • Breakdown of leadership numbers. • Website, blog and contact information. • Mentoring and potential for taking this along the route of accreditation. • Potential for Community Grant from the NI Housing Executive. • It was suggested that the PCSP put a link from their Facebook page to the Dreamscheme project.

At the end of the question and answer session, the Chairman, Councillor A McIntyre thanked Mr McMullan for attending the meeting and at 6.00 pm both Mr McMullan and the PCSP Officer (SA) left the meeting.

At this stage, after due consideration, it was proposed by Alderman M Henderson, seconded by Mrs C McCullough and subsequently agreed that financial support of £10,000, as requested by Dreamscheme, be approved.

6.1 (b) Confidential Report of the PCSP Manager

It was agreed that the report and recommendations of the PCSP Manager’s Confidential Report be adopted, subject to any decisions recorded below, and other items noted.

Tackling Paramilitarism and Embedding a Culture of Lawfulness

The PCSP Manager outlined that, as part of the Fresh Start Agreement, it had been agreed that the Department of Justice, the Policing Board and PCSPs take forward the following recommended action (A6):

‘In setting the strategic objectives of PCSPs, the Department of Justice and Policing Board should ensure that the partnerships focus on building community confidence in the rule of law and embedding a culture of lawfulness’.

She highlighted that recently published Guidance on PCSP Planning for 2016- 2019, in response to action A6, Strategic Objective 3 to support community confidence in policing has now been revised to include:

56

PCSP 18 09 2017

‘Building community confidence in the rule of law and embedding a culture of lawfulness by supporting the locality based engagement that will emerge from local co-design in taking forward the Executive Action Plan as set out in Fresh Start and the Programme for Government’.

She advised that, given the highly sensitive and confidential nature of this work, the services of Copius Consulting had been procured to:

• Organise and facilitate focus groups with loyalist representatives in the relevant areas of the City on the Fresh Start recommendations. • Liaise with the PCSP and the police on outcomes of discussions. • Compile a report to be presented to the PCSP in early September detailing feedback and how this work in partnership with the police and PCSP can to be taken forward. Members had been furnished with a copy of this Report in advance of the meeting.

The Chairman welcomed Mr D McArdle and Mr R Crowe from Copius Consulting who proceeded to discuss their findings together with a way forward which had been summarised to members within a circulated Confidential Report.

At the end of the presentation, there was an opportunity for members to ask questions on the work carried out so far after which the Chairman, Councillor A McIntyre thanked Mr McArdle and Mr Crowe for their input and they left the meeting at 6.50 pm.

At this stage members discussed the best way to take matters forward and after further discussion it was proposed by Chief Inspector L Dobson, seconded by Alderman M Henderson and agreed that a sub-committee of the partnership be set up to progress the matter with the make-up of the sub-committee to be agreed by the Chairman, Chief Inspector L Dobson and the PCSP Manager.

6.2 Update from Statutory Organisations

Members noted the following information provided by the respective organisations:

NI Housing Executive - Alderman M Henderson

Alderman M Henderson wished to thank Mr Hannaway for recent assistance he had provided.

Probation Board for NI – Mr P Thompson

Mr Thompson wished to inform members that the Probation Service had recently launched a new project aiming to deflect young people from paramilitarism.

Mr Thompson also wished to advise that it had recently been announced that the threat level against Probation Board staff from dissident republican organisations had increased and that a protest event, in response to this, had been organised by staff.

57

PCSP 18 09 2017 PSNI – Sergeant D Lucas

Sergeant Lucas circulated some samples of the Police Aware stickers and advised that the cost of these was coming in at less than anticipated.

6.3 Minutes of Thematic Sub Group meetings

Members noted the minutes of the Thematic Sub Group meetings which were held on Wednesday 28 June and Tuesday 15 August 2017 together with correspondence dated 6 September 2017 received from the Department for Infrastructure regarding the issues raised at the sub group meeting about the car park at Plantation Road/Saintfield Road Lisburn.

Councillor U Mackin advised that he had spoken with the Department of Infrastructure and felt that there may need to be a meeting arranged with PSNI in the near future.

6.4 Proposed Programme of Activity for PCSP Programmes

Members noted the proposed outline of PCSP activities which would be managed by PCSP Officers in the coming months and which were discussed and agreed at the thematic sub group meetings. Background information to the proposal outlined for Road Safety Week to take place on Thursday 19 October in partnership with St Aloysius Primary School, Lisburn was also noted.

6.5 Applications for Funding

After due consideration, it was agreed to approve the following 8 applications for funding.

• Intercultural Friendship - £500 • PSNI Road Safety – Ulster Grand Prix - £840 • PSNI (Thursday Club) – Crime Prevention - £200 • PSNI Crime Prevention Day (Forestside) - £180 • PSNI Youth Court - £369.50 • PSNI Hate Crime Project (Radar) - £150 • PSNI Crime Prevention Day (Sprucefield) - £185 • PSNI ASB Youth Engagement - £500

6.6 Drug Bins

Members noted information provided on the contents of the drugs bins located at Lagan View Enterprise Centre from April 2016 to end March 2017. The PCSP Manager advised that a review of this was planned and would be reported on in due course.

At this stage the PCSP Manager updated members on the Truecall initiative advising that, to date, 65 Truecall units had been fitted since May 2016 with 29,940 calls being received of which 9,425 were nuisance calls and represented 32% of calls.

58

PCSP 18 09 2017 6.7 PCSP Annual Report

Members were reminded that a draft version of the PCSP Annual Report 2016/17 had been approved at the meeting of the partnership held in June 2017. Members had subsequently been provided with a copy of the revised printed version and it was agreed to approve the PCSP Annual Report as circulated.

6.8 PCSP Budget 2017/18

Members noted the contents of a letter of offer dated 6 September 2017 for the funding for the PCSP for the period 1 April 2017 to 31 March 2018 and noted that, as advised previously, the agreed amount was £273,113 with an additional £18,000 to fund Members meeting expenses.

6.9 Outcomes Based Accountability (OBA) Training

Members had been provided with a copy of correspondence dated 1 September 2017 from the Joint Committee regarding attendance at the forthcoming OBA training due to take place in Lisburn on Wednesday 27 September from 4.30 pm to 8.00 pm. Members were requested to advise PCSP Officers of their availability to attend the OBA training session.

6.10 Selectadna

Members were advised that the partnership had received details of the success that the implementation of Selectadna had in the areas where it had been piloted by Neighbourhood Watch Schemes identified by the police. The sub group had agreed that this should be further rolled out by the PCSP with an associated budget of £4,000 and it was agreed, by the Partnership, that this be approved.

7. Any Other Business

8.1 Inside Outside bus Councillor S Carson

Councillor Carson asked whether arrangements could be made for members to view the Inside Outside bus and it was noted that members of Council wished to participate in this as well.

The PCSP Manager advised that arrangements could be made for the bus to be viewed at the start of one of the Council meetings.

8.2 Neighbourhood Watch Schemes Mrs C McCullough

Mrs McCullough said that she had been requested to update a Member of the Public on the progress of a proposed Neighbourhood Watch Scheme at Saintsbury Park off the Hillsborough Old Road.

Chief Inspector L Dobson undertook to look into the current status of this scheme and respond provide a response. 59

PCSP 18 09 2017

8.3 Minutes of Meetings Mr M Busch

Mr Busch referred to Minutes of PCSP Meetings and wished to commend the Members Services Section for the high standard of minute taking service they provided to the partnership, other members concurred.

There being no further business, the meeting was terminated at 7.15 pm.

Chairman

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Appendix 4 CSS

PCSP 21.11.2017

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Lisburn & Castlereagh Policing and Community Safety Partnership held in Dromara Primary School, Dromara on Tuesday, 21 November, 2017 at 7:07 pm

PRESENT: Councillor A McIntyre (Chairman)

Councillor S Carson Mr M Busch Mrs Y Craig Mr P Dean Ms D Hancock Alderman M Henderson MBE Ms P Leeson Councillor U Mackin Ms R Orr

IN ATTENDANCE: Head of Central Support Services Member Services and PCSP Manager PCSP Officer Committee Secretary

Designated Organisations

Chief Inspector L Dobson, Police Service of Northern Ireland Sergeant D Lucas, Police Service of Northern Ireland Mr S McDowell, Northern Ireland Fire & Rescue Service Mrs M Meehan, South Eastern Education and Library Board

Commencement of the Meeting

At the commencement of the meeting, the Chairman, Councillor A McIntyre, welcomed those present to the meeting which, he advised, would be themed on antisocial behaviour and fear of crime, as well as incorporating the six monthly performance report of the local police.

Councillor McIntyre stated that this meeting had been scheduled to take place in October but had had to be postponed due to Storm Ophelia. He apologised for any inconvenience this had caused but explained that there had been no access to the building at the time and the safety of the public who had been due to attend the meeting was paramount.

Councillor McIntyre thanked Dromara Primary School for the use of its premises and for facilitating the distribution of leaflets advertising the meeting.

61 PCSP 21.11.2017

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors J Palmer and M Tolerton, Ms P Leeson, Mr A Hannaway (Northern Ireland Housing Executive) and Mr P Thompson (Probation Board for Northern Ireland).

2. Declarations of Interest

There were no declarations of interest.

3. Dromara Youth Group

At this point, the Chairman, Councillor McIntyre, welcomed to the meeting Mrs G Burns, Youth Leader in the Dromara Youth Group, several young people who attended this Group and Ms J Bell, Education Authority.

Verbal presentations were made by:

• Mrs Burns in relation to the background of Dromara Youth Group and initiatives it had undertaken to address antisocial behaviour in the area; • two of the young people present in relation to the issues faced by youths in the village and how they considered things could be improved in the future; • Ms Bell in relation to projects carried out in the area by the Education Authority; • Mrs L Price, Mentor in the Dromara Youth Group.

The Chairman, Councillor A McIntyre, thanked Mrs Burns, Ms Bell, Mrs Price and the young people for their presentations and also acknowledged the work of all youth groups in the Dromara area.

A number of questions were asked, as follows:

3.1 Membership of Dromara Youth Group and Engagement with Other Groups Councillor S Carson

Councillor S Carson referred to the vast geographical area within the boundaries of Lisburn & Castlereagh City Council and asked if the young people who attended Dromara Youth Group were all from Dromara village. Mrs Burns stated that all members of Dromara Youth Group were from within the boundaries of Dromara. Mrs Price referred to the fact that Dromara was on the boundaries of a number of councils (ie. Lisburn & Castlereagh, Armagh Banbridge & Craigavon and Newry Mourne and Down) and should, therefore, be viewed as unique. She stated that no-one would be turned away from joining the Youth Group because of where they lived. Councillor Carson explained that that the PCSP had to be diligent with its spending and when applications were received for funding, it was important that this was to be used within the Lisburn & Castlereagh PCSP area.

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3.1 Membership of Dromara Youth Group and Engagement with Other Groups Councillor S Carson (Contd)

Councillor Carson also enquired what engagement took place with other groups in the area and asked if an interagency group operated within the village. He stated that it could be beneficial, moving forward, to bring representatives from different groups together to put forward their ideas and break down barriers that may exist. He also suggested that this may be more advantageous when applying for funding and grants. Mrs Burns agreed that a holistic approach would be beneficial for everyone. She advised that some members of the Youth Group had attended the Community Association and maybe some bridges could be built in this area.

4. PSNI 6 Monthly Monitoring Report

Alderman M Henderson left the meeting during consideration of this item of business (7.33pm), as did Mrs Y Craig (7.43 pm).

Members were provided with a copy of a report regarding the Lisburn & Castlereagh Policing District Performance Against the Policing Plan for the period 1 April – 30 September, 2017. Chief Inspector Dobson made a verbal presentation in respect of the report and answered the following questions:

4.1 Neighbourhood Policing Team – Presence in Dromara Councillor U Mackin

Councillor U Mackin referred to the fact that there was no longer a Neighbourhood Policing Team (NPT) presence in Dromara and also pointed out that, during her verbal report, the Chief Inspector had advised that calls for service from the Downshire East electoral area had increased by over 200, many of those calls relating to concern for safety. Councillor Mackin stated that, within the new policing structures, rural areas were suffering. Whilst he appreciated that these were changing times and the police could not do everything, he suggested that some level of NPT contact would be useful, even if only once a week or once a month, with the community being aware that the police were active.

In response to these comments, Chief Inspector Dobson explained that, when the PSNI moved to reduced numbers in NPTs the plan had been, and continued to be, to undertake some engagement through response crews in the Local Policing Teams. She pointed out, however, that calls for service were continuing to rise, so getting free time to go out, meet people and introduce themselves was a difficulty for the crews. At the start of October, the Chief Inspector had changed the way Officers did that engagement. Each District Electoral Area (DEA) had an Officer allocated to it and those Officers were tasked with growing their knowledge and contacts within their DEA. There had been some very good examples of where this was happening, but getting consistency through that was difficult. Therefore, every week, Monday to Thursday, there were now Officers rotated off their shift and allocated to neighbourhood engagement duties. Officers would choose which shift they would do, pick a problem they were going

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4.1 Neighbourhood Policing Team – Presence in Dromara (Contd) Councillor U Mackin to solve or an engagement they were going to initiate and submit a plan to their Sergeant to oversee. Whilst this arrangement had only been in place for 5 weeks, initial indications were that it was positive.

4.2 Police Response Time Member of Public

A member of the public referred to an incident that had occurred the previous weekend when he had detained a drunk driver whose vehicle had crashed on both his and his neighbour’s properties. It had taken 47 minutes for police response crews to attend the scene, during which time this member of the public had sustained several injuries from the drunk driver, who had also issued threats to him, his wife and his neighbour. The response crews who had attended were from Lurgan and Downpatrick and, therefore, the Officers were not familiar with the area. The member of the public stated that a 47 minute response time was inadequate and, having referred to a number of stations in the surrounding area that were no longer in use, stated that there required to be a better level of cover for rural areas in the evening. He requested that this be reported at a senior level in the police.

Chief Inspector Dobson advised that the PSNI used a system called “Locate” for sending crews to priority and emergency calls. This system was fitted to each police car. When a call handler received an emergency call, they could locate on a map which available crew was closest. Whilst she appreciated the comments about Officers not being familiar with the area, she stated that the crews from Lurgan and Downpatrick would have been the nearest available who could attend the scene quickest and, therefore, had been the best option.

In relation to comments about police stations, the Chief Inspector stated that she would prefer to have less stations and more Police Officers. Even if a station existed in Dromara, Officers would not be in the station waiting for calls; rather, they would be out on patrol. She also pointed out that the Lisburn & Castlereagh District covered a vast area and, on any night shift, there were would be a minimum of seven police cars.

Chief Inspector Dobson stated that, in relation to the 47 minute response time to the above incident, this was not a story she wanted to hear. She agreed to investigate where her crews were at the time and why it had taken this amount of time to respond.

4.3 Text Alert Scheme Mr G Fletcher, Member of the Public

Mr Fletcher referred to the text alert scheme that had recently started up again; however, he voiced his disappointment that this did not provide information on live incidents, eg. providing vehicle/person descriptions following a burglary, which would allow Neighbourhood Watch Officers to be vigilant in their areas. Chief

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4.3 Text Alert Scheme (Contd) Mr G Fletcher, Member of the Public

Inspector Dobson advised that the text alert system was not ready to “live time text” yet, but she hoped to be able to do so in the next number of months. In other policing districts where the text alert system operated, complaints had been received from recipients regarding the large volume of information being sent; therefore, it was important to get the balance right in respect of the number of texts issued. The Chief Inspector also responded to comments by Mr Fletcher regarding a ‘missing person’ incident that had recently occurred in his development.

4.4 Roads Blocked by Local Hunt Mrs L Price, Member of the Public

Mrs Price referred to the occasions when rural roads would be blocked by the local ‘Hunt’ and asked if this was illegal blocking of the road and if it should be reported to the police. Chief Inspector Dobson advised that such incidents should be reported to the police on the 101 number. These calls would not get priority but could be followed up on at a later time.

4.5 Dromara Break-ins Member of the Public

A member of the public having sought an update on a number of break-ins that had occurred in Dromara the previous week, the Chief Inspector confirmed that two arrests had been made and several vehicles seized.

4.6 Youth Court Mr M Busch

Mr M Busch referred to an initiative that had been held recently in St Aloysius Primary School, whereby motorists detected for speeding outside the school had been given the choice of taking penalty points or facing a ‘Youth Court’ in the school. This had been a very successful event, which had been supported by the PCSP and the PSNI.

4.7 Muddy Condition of Rural Roads Member of the Public

A member of the public referred to the muddy condition on many rural roads, which was dangerous particularly for motorcyclists. He stated that he had rang the police about a particular road, but no action had been taken, and he asked if there was any law that required contractors or farmers to clean roads that they had left in such a state. Chief Inspector Dobson confirmed that if a contractor or farmer was working, for example, in a field and mud was brought out onto the road by their vehicle, they did have an obligation to clean the road and ensure it was safe for use. This was a matter for the Department for Infrastructure and, therefore, the report made by the member of the public would have been passed

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4.7 Muddy Condition of Rural Roads (Contd) Member of the Public

by the PSNI to that Department for action. The Chief Inspector pointed out that, whilst this was a matter for the Department initially, it may get to the stage of prosecution at a later time.

4.8 Mobile Police Station Councillor S Carson

In response to comments by Councillor S Carson regarding the importance of the Lisburn & Castlereagh PSNI District bidding as much as possible for use of the mobile police station, Chief Inspector Dobson stated that the District did have access to a mobile police station locally. This would be located in as many areas and villages as possible, including Dromara.

4.9 Roads Safety in Dromara Chief Inspector Dobson

Chief Inspector Dobson requested that the Dromara Youth Group and the local Community Association become involved in a partnership around spreading the word in relation to roads safety.

Conclusion of the Meeting

At the conclusion of the meeting, the Chairman, Councillor A McIntyre, thanked all those present for their attendance.

There being no further business, the meeting was terminated at 8.41 pm.

Chairman

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Appendix 5 CSS

SCHEDULE OF PUBLIC/PRIVATE MEETINGS 2017/18

Date of meeting Type of meeting Location

Tuesday 20 February 2018 Policing Committee 9 Month L.V.I. Monitoring Meeting (Private)

Tuesday 20 March 2018 Private Meeting L.V.I

Tuesday 17 April 2018 Themed Public Castlereagh Consultation Meeting

• All private meetings will commence at 5.30pm unless otherwise indicated. A light tea will be served prior to all private meetings and will be available from 5.00pm • All public meetings will commence at 7pm unless otherwise stated LISBURN & CASTLEREAGH CITY COUNCIL

Report to: Corporate Services Committee

Date: 13TH February 2018

REPORT FROM DIRECTOR OF SERVICE SUPPORT

Items for Decision

1. NORTHERN IRELAND LOCAL GOVERNMENT ASSOCIATION SUMMARY PRODUCT & WORK PLAN FOR 2018/2019 SUBSCRIPTION 2018/2019

Purpose To agree that:-

• the Summary Product & Work Plan of the Northern Ireland Local Government Association for 2018/2019 be approved and that NILGA be so advised by the 28th February 2018;

• the Council’s subscription to the Northern Ireland Local Government Association for 2018/2019 be noted as £43,610 (excluding VAT) and be paid on receipt of an invoice expected on or after the 1st April 2018.

Equality & Good Relations Considerations None

Financial and Resource Implications Subscription to be met from Departmental Budget.

1.1 Summary of Main Issues

The Council has received a letter dated the 9th January 2018 and attendant documentation from the Northern Ireland Local Government Association (NILGA) regarding its Summary Product & Work Plan for 2018/2019. Notification of the Council’s calculated subscription for 2018/2019 is also detailed.

The Investment & Work Plan is the third phase of NILGA’s Corporate Plan 2016- 2019 agreed by the 11 member councils. Agreement thereon is sought by the 28th February 2018.

The Council’s subscription for 2018/2019 has been calculated at £43,610. This represents a nil increase on the 2017/2018 subscription. An invoice is expected on or after the 1st April 2018.

1.2 Recommendation

It is recommended that:-

• the Summary Product & Work Plan of the Northern Ireland Local Government Association for 2018/2019 be approved and that NILGA be so advised by the 28th February 2018;

• the Council’s subscription to the Northern Ireland Local Government Association for 2018/2019 be noted as £43,610 (excluding VAT) and be paid on receipt of an invoice expected on or after the 1st April 2018.

1.3 Appendices

Appendix 1 DSS Letter from NILGA dated the 9th January 2018 Appendix 2 DSS Investment & Work Plan from NILGA

2. ROYAL BRITISH LEGION CHARITY GOLF DAY FOR THE POPPY APPEAL FRIDAY 24TH AUGUST 2018 REQUEST FOR SPONSORSHIP

Purpose To consider sponsorship towards the Royal British Legion’s Charity Golf Day in aid of the Poppy Appeal being held at Lisburn Golf Club on the 24th August 2018.

Equality & Good Relations Considerations None.

Financial and Resource Implications To be met from Departmental Budget.

2.1 Summary of Main Issues

The Royal British Legion is holding a Charity Golf Day at Lisburn Golf Club on Friday 24th August 2018. An evening of music and entertainment shall follow in the Clubhouse. All proceeds of the Charity Day are in aid of the “Poppy Appeal” and sponsorship is being sought.

2.2 Recommendation

It is recommended that the request from the Royal British Legion for sponsorship towards its Charity Golf Day in aid of the Poppy Appeal being held at Lisburn Golf Club on the 24th August 2018 be considered.

2.3 Appendices

Appendix 3 DSS Letter from the Royal British Legion received by e-mail on the 19th January 2018 Appendix 4 DSS Posters about the Charity Day

3. EMPLOYEE HEALTH AND WELLBEING – MENTAL HEALTH INTERVENTIONS

Purpose Further to a request by Councillor T Mitchell to provide an update to Members of the mental health interventions by the Council to date and the activities planned during 2018.

Equality & Good Relations Considerations None identified.

Financial and Resource Implications None identified.

3.1 Summary of Main Issues

A request was made by Councillor T Mitchell at the January 2018 meeting of Council that officers investigate the promotion of mental health amongst the workforce and that a report be presented to the next meeting of the Corporate Services Committee. This item provides an update of mental health interests by the Council to date and future planned activities.

The Council is a signatory to the Mental Health Charter and is therefore committed to promoting an open and inclusive workplace culture which displays respect for those with mental health.

A range of health and well-being initiatives are already in existence within the Council’s Health and Wellbeing Framework. Well-being activities cover three areas - physical, mental health and healthy lifestyles through supportive, preventative and rehabilitative measures and interventions including:-

 Health Promotion Week – ‘Love Yourself’ Since 2015 there has been a dedicated week of health promotion activities including a focus on mental health wellbeing.

 Employee Assistance/Counselling resource This resource offers all Members and employees a confidential helpline which provides unlimited access to advice, information and face to face counselling support where appropriate. This service is designed to help deal with a range of problems, no matter how big or small, which may affect your personal life or performance at work.

 Occupational Health Service This offers employees an independent service to help support them when they are off sick or experiencing health issues which may affect their job role. It helps to identify what support can be given in the workplace, in addition to the support already given by a Line Manager. This service can also help identify an appropriate phased return to work pattern for employees who have been off sick for a period for time.

 Employment Policies and Procedures The agreed Managing Attendance policy and procedure provides a fair and consistent framework for supporting employees who are absent from work. It also applies to employees who are at work, but are unable to fulfil their duties and responsibilities in a satisfactory manner and/or fulfil their contracted working hours due to sickness.

 Health and Well-being Support Service The service aims to mentor and support businesses through a structured process with the ultimate aim of improving the health and wellbeing of the workforce. A network of Health Champions has been established to promote health and well-being across the Council. A Well-Being survey was conducted with staff in September 2017. The outcomes have helped shape the approach to this years ‘Love Yourself’ activities.

 Employee Benefits Scheme This includes a Cycle to Work scheme, whereby employees can purchase a bike to use for commuting to work and the opportunity to join a Voluntary Healthcare Scheme, both via a salary sacrifice agreement.

Planned Mental Health Interventions 2018

1. ‘Love Yourself’ 2018: 26 February - 02 March 2018 A session for the Health Champions is scheduled for Tuesday 27 February 2018 on the Mental Health Charter and the role of the line manager, facilitated by the Equality Commission NI.

Also - based on the outcomes of the Health and Well-Being Survey results - the following activities are to be offered to Members and employees:-

 Employee Health Checks  Literature on Healthy Living  Mindfulness sessions  Back Pain Clinic  Nutrition Awareness  Cancer Awareness

In addition to this, Members and employees will be given the opportunity to sign up to a Workplace Optimum Health Programme and a smoking cessation initiative:

2. Mental Health Awareness Week: 14 - 20 May 2018

A series of sessions by the Mental Health Charter partners is planned for Members and employees. Further training for line managers will be rolled out - facilitated by the Equality Commission NI.

3. Men’s Health Week: 11 - 17 June 2018 Specific sessions will be held for Members and employees on a range of health issues, including mental health.

Arrangements are being finalised for the Action Cancer Big Bus to be located at LVI during this week.

3.2 Recommendation

It is recommended that Members note the content of the report to provide ongoing, relevant mental health interventions to enhance the employee and wellbeing framework that already exists in the Council.

3.3 Appendices

None.

4. INTERNATIONAL WOMEN’S DAY - 8TH MARCH 2018 EVENT ON 7TH MARCH 2018

Purpose To provide an update on the event for Members and staff to mark International Women’s Day 2018.

Equality & Good Relations Considerations The event will be subject to normal screening processes.

Financial and Resource Implications Funding support has been requested from the Local Government Training Group for this event.

4.1 Summary of Main Issues International Women’s Day is held annually on the 8th March and was initiated by the Suffragettes in the early 1900's, the first International Women's Day was celebrated in 1911. The theme this year is #Press for Progress - motivating and uniting friends, colleagues and whole communities to think, act and be gender inclusive. This year also marks 100 years since women were granted the right to vote for the first time in this country.

The Council is holding an event for Members and staff on Wednesday 7th March 2018 from 2.00pm – 4.00pm with networking and refreshments from 1.15pm. The event will be introduced by the Deputy Mayor and opening remarks by the Chief Executive. The first speaker will be a woman in a leadership role who will share with us:-

 success stories and challenges  the support they have had  views and experiences of diversity and inclusion; and  learning lessons on how to be an employer of choice for women and working families.

The second speaker will be Jackie D’Arcy, Personal and Professional Development Consultant, who will facilitate an interactive and participative session to build attendees’ confidence to succeed. There will also be the opportunity to network with a variety of organisations including:-  Local Women’s organisations  Health awareness  Equality Commission NI  Women in Business

4.2 Recommendation

It is recommended that Members note the event to mark International Women’s Day 2018.

4.3 Appendices

None.

5. BARNARDOS’ SPEECH & LANGUAGE INITIATIVE – “EARLY INTERVENTION LISBURN” FINANCIAL ASSISTANCE

Purpose To agree to Barnardos’ proposal that the Council’s financial assistance of £1,000 be allocated in a different way so as to develop its “Early Intervention Lisburn” speech and language initiative.

Equality & Good Relations Considerations None.

Financial and Resource Implications Funding agreed by Corporate Services Committee in October 2017.

5.1 Summary of Main Issues

I refer to the decision of the Committee at its meeting held on the 10th October 2017 that the Council fund an amount of £1,000 to deliver a conference to engage relevant stakeholders particularly at a high level across the voluntary and statutory agencies and also to cover meeting costs.

The Early Intervention Lisburn strategy group is now in operation and the development of the initiative is different to what had been submitted to Council. In an e-mail dated the 30th January 2018, the co-ordinator has advised that the strategy group considers the initial needs of the project to be:-

• Communication: a. Getting the message out to the public through press release and social media campaign b. Publication of parent messages for GP surgeries, council buildings, SEHSCT buildings, community buildings etc. • Strategy development through meeting assistance.

Barnardos would propose allocating the £1,000 to the above requirements and have sought agreement from the Council to this course of action.

For information purposes, Barnardos only notified the Council of their banking details on the 30th January 2018 so the payment of £1,000 had not yet been made.

5.2 Recommendation

It is recommended that the revised direction for the use of the Council’s financial assistance of £1,000 to Barnardos for the development of its “Early Intervention Lisburn” speech and language initiative be agreed.

5.3 Appendices

Appendix 5 DSS E-mail dated the 30th January 2018 from Barnardos explaining the manner by which it would propose to utilise the Council’s financial assistance of £1,000.00.

6. RACE AGAINST MULTIPLE SCLEROSIS REQUEST FOR ASSISTANCE

Purpose To consider the request from Race Against Multiple Sclerosis to “invest in its future” given that RAMS declined the Council’s invitation to make a presentation on the nature of assistance being sought so as to allow the Committee to make an informed decision in this regard.

Equality & Good Relations Considerations None.

Financial and Resource Implications Funding request will be from existing budget.

6.1 Summary of Main Issues

I refer to the decision of the Committee at its meeting held on the 14th November 2017 that a decision on the request from Race Against Multiple Sclerosis (RAMS) for the Council to “invest in its future” be deferred pending a presentation from RAMS to a future meeting of the Committee as to the nature of assistance being sought.

RAMS have declined the invitation to make a presentation. Accordingly the Committee is invited to take a decision on the RAMS request for the Council to “invest in its future”.

6.2 Recommendation

It is recommended that the Committee considers the request from Race Against Multiple Sclerosis to “invest in its future” given that RAMS declined the Council’s invitation to make a presentation as to the nature of assistance being sought so as to allow the Committee to make an informed decision in this regard.

6.3 Appendices

Appendix 6 DSS Letter dated 18th October 2017 from Race Against Multiple Sclerosis.

7. WILLIAM McFADZEAN VC COMMEMORATION SOCIETY SPORTSMAN’S DINNER CRAIGAVON CIVIC & CONFERENCE CENTRE – 16TH MARCH 2018

Purpose To consider the email dated 3 February 2018 from Ancre Somme Association inviting the Council to take a table at its Sportsman’s Dinner to be held on Friday 16th March 2018 in Craigavon Civic & Conference Centre.

Equality & Good Relations Considerations None.

Financial and Resource Implications Funding request will be met from existing budget.

7.1 Summary of Main Issues

The Council has received an e-mail dated 3 February 2018 from Ancre Somme Association inviting the Council to take a table at its Sportsman’s Dinner being held in Craigavon Civic & Conference Centre on the 16th March 2018. The cost of attendance is £50 per person or £450 for a table of 10 persons.

7.2 Recommendation

It is recommended that consideration be attendance at the Sportsman’s Dinner being held on the 16th March 2018 at Craigavon Civic & Conference Centre.

It is further recommended that – should the Committee decide to take a table – the guest list for that table be decided by the Chairman of the Committee in consultation with the Director of Service Support.

7.3 Appendices

Appendix 7 DSS E-mail dated the 3rd February 2018 from the Ancre Somme Association.

8. MID & EAST ANTRIM BOROUGH COUNCIL CONSULTATION – “DRAFT EQUALITY ACTION PLAN & DISABILITY ACTION PLAN 2018-2019” (EXTENDED CLOSING DATE: 28TH FEBRUARY 2018)

Purpose To agree the Committee’s response to Mid & East Antrim Borough Council’s consultation document entitled “Draft Equality Action Plan & Disability Action Plan 2018-2019”.

Equality & Good Relations Considerations None.

Financial and Resource Implications None.

8.1 Summary of Main Issues

Mid & East Antrim Borough Council’s consultation document entitled “Draft Equality Action Plan & Disability Action Plan 2018-2019” is out to consultation. It is available at https://www.midandeastantrim.gov.uk/council/policies-and- documents/consultations/draft-equality-action-plan-and-disability-action-plan-2018- 2019.

The Equality Officer was asked to prepare a draft response and to seek an extension to the closing date for the receipt of the Council’s comments. This had been 9th February 2018 and an extension to the 28th February 2018 has been granted.

8.2 Recommendation

It is recommended that the response of the Equality Officer to Mid & East Antrim Borough Council’s consultation document entitled “Draft Equality Action Plan & Disability Action Plan 2018-2019” be considered and that – subject to any comments made – the response be agreed for submission to Mid & East Antrim Borough Council by the extended closing date of the 28th February 2018.

8.3 Appendices

Appendix 8 DSS Draft response of Equality Officer.

9. CONSUMER COUNCIL CONSULTATION – “DRAFT FORWARD WORK PROGRAMME 2018-2019” (EXTENDED CLOSING DATE: 28TH FEBRUARY 2018)

Purpose To agree the Committee’s response to the Consumer Council’s consultation document entitled “Draft Forward Work Programme 2018-2019”.

Equality & Good Relations Considerations None.

Financial and Resource Implications None.

9.1 Summary of Main Issues

The Consumer Council’s consultation document entitled “Draft Forward Work Programme 2018-2019” is out to consultation. It is available at http://www.consumercouncil.org.uk/publications/draft-forward-work-programme- 2018-19/.

An extension to the closing date for the receipt of the Council’s comments was sought. This had been 9th February 2018 and an extension to the 28th February 2018 has been granted.

9.2 Recommendation

It is recommended that any comments which the Committee may wish to make be agreed for submission to the Consumer Council by the extended closing date of the 28th February 2018.

9.3 Appendices

Appendix 9 DSS Introduction to the Consumer Council’s consultation document entitled “Draft Forward Work Programme 2018-2019”.

10. CORPORATE PLAN

Purpose To be informed of the ongoing work on the development of and consultation arrangements for the Council’s new Corporate Plan.

Equality & Good Relations Considerations To be Screened as part of consultation process.

Financial and Resource Implications Procurement exercise has been completed for project and cost will be met from within existing budget. No resource implications.

10.1 Summary of Main Issues

The Council’s new Corporate Plan is currently being devised and will be going out to public consultation in the near future. A report by the Policy Officer on this matter is attached.

10.2 Recommendation

It is recommended that the report of the Policy Officer in respect of the Council’s new Corporate Plan be noted.

10.3 Appendices

Appendix 10 DSS Report of Policy Officer on new Corporate Plan.

SINEAD CLARKE DIRECTOR OF SERVICE SUPPORT 8TH FEBRUARY 2018 Appendix 1 DSS

Dr T Donaldson Chief Executive Lisburn and Castlereagh City Council Civic Headquarters Lagan Valley Island LISBURN BT27 4RL

9th January 2018 Dear Theresa I have pleasure in enclosing NILGA’s Summary Product & Work Plan for 2018/19, together with the associated investment subscription. 2018/19 will see unprecedented challenges in constitutional, fiscal, legislative, policy and performance terms, for the local government sector in Northern Ireland. Yet, such challenges come at a time when the role of local councils has never been so important. NILGA’s representative and delivery work with and for the 11 member councils will respond and meet those challenges head on. The Work Plan for the collective councils / SOLACE regionally and specifically for your elected members and corporate team in Lisburn & Castlereagh City meets the requirements of a sector which is not only delivering high quality services at affordable costs but which is adapting to the wider political and fiscal environment we are operating in. It supports a substantial forward planning programme to ensure councils are sustainable and resilient now and beyond the next elections which are scheduled as you know for May 2019. Delivery will focus on regionally co-ordinated programmes which develop, promote and protect councils in equal measure. The Work Plan includes strong, evidence based representation to those at home and abroad who can politically, legislatively and fiscally improve the sustainability of local government in Lisburn & Castlereagh City and throughout Northern Ireland. It prioritises elected member development, new models of investment and best practice, the sharing of very practical ideas and projects which deliver locality based planning, economic development, civic

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB Tel: 028 9079 8972 email: [email protected] web: www.nilga.org twitter: @NI_LGA leadership, regulatory and compliance work, all of which materially assists your Corporate Plan and key support strategies. The Work Plan was designed in accordance with the requirements of council members and senior officers from across the 11 councils, together with input from NILGA’s newly appointed policy partners who include the Strategic Investment Board, Colleges NI, Enterprise NI and the Association for Public Service Excellence (APSE). It draws on service requests and feedback from Lisburn & Castlereagh members and officers, including participating in the development of the council’s Economic Development Strategy, planning and elected member development work. Your elected members participate fully in the direction and work of NILGA, including councillors Alan Givan and Uel Mackin, together with Aldermen Jim Dillon, David Drysdale, Allan Ewart, Stephen Martin, Michael Henderson and William Leathem. This cross party, combined leadership is supported by excellent working relationships with you and your senior officer team, including Paul McMinn, Ian Wilson, Paul McCormick, Diana Stewart, Caroline Magee and Catharine McWhirter. NILGA will continue to develop its very strong relationship at corporate level with Lisburn & Castlereagh City Council, including applying for the Charter award and taking advantage of Commonwealth related investment opportunities for the local economy. We will continue to use the council’s venues such as Lagan Valley Island for member and officer awareness events on matters as important, yet diverse, as the Code of Conduct, devolution, new economic investment opportunities, EU matters, and the emerging Programme for Government. NILGA has and will continue to explicitly demonstrate high levels of performance and value for money, despite the modest size of the Association’s resources and team, we draw on a much wider team across these islands, due to our credibility and network which has demonstrably impacted on Lisburn & Castlereagh City Council this year. I am pleased to confirm that the investment for the coming year (as per four of the past five years) reflects a 0% increase on 2017/18, despite National Pay and Inflation factors. Acceptance of the Work Plan for 2018/19 is requested by 28th February 2018. Yours sincerely

Derek McCallan Chief Executive

Enc

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB Tel: 028 9079 8972 email: [email protected] web: www.nilga.org twitter: @NI_LGA Appendix 2 DSS

Developing, promoting and protecting all our councils across Northern Ireland: NILGA Investment & Work Plan 2018/19

Local Government Awards NI NILGA Conference 2017 Translink Ulster in Bloom

This Investment & Work Plan is the third phase of NILGA’s Corporate Plan 2016 – 2019 as agreed by the 11 member councils. Introduction

2018/19 will see unprecedented challenges in constitutional, fiscal, legislative, policy and performance terms, for the local government sector in Northern Ireland.

Such challenges come at a time when the roles of local councils have never been so important.

NILGA’s representative and delivery work with and for the 11 member councils will respond to and meet those challenges head on. The Work Plan for the collective councils / SOLACE regionally and specifically for your council’s elected members and corporate team meets the requirements of a sector which is not only delivering high quality services at affordable costs but which is adapting to the wider political and fiscal environment we are operating in.

It supports a substantial forward planning programme to ensure councils are sustainable and resilient now and beyond the next elections which are scheduled for May 2019. Delivery will focus on regionally co-ordinated programmes which develop, promote and protect councils in equal measure.

The Work Plan includes the delivery of strong, evidence based representation to those at home and abroad who can politically, legislatively and fiscally improve the sustainability of local government throughout Northern Ireland. It prioritises elected member development, new models of investment and best practice, the sharing of very practical ideas and projects which deliver locality based planning, economic development, civic leadership, regulatory and compliance work, all of which materially assists your Corporate Plan and key support strategies. 1. Legislation, powers, investment & transfers of functions:

NILGA in 2018/19 will enable an All Party Parliamentary Group on Local Government’s Development & Sustainability, regionally and nationally, in order to strengthen the roles and investment requirements of councils now and in the electoral period 2019 – 2023.

NILGA will advocate the development of an Entrepreneurial Strategy for Northern Ireland – as part of a substantial review of existing policies which, if supported by central government and delivered by local councils, would create greater, sustainable small business and community wealth throughout all parts of NI.

NILGA will deliver key evidence to Government Departments, the NI Executive & Assembly if restored, the Northern Ireland Office, political parties and key institutions regionally, nationally and trans-nationally, on any important policy / investment matter which affects local councils in NI. This work will follow consultation with the 11 councils on matters such as Devolution to and within NI, the NI Budget 2018 – 2020, the draft Programme for Government, Domestic & Non Domestic Rates Reform, Brexit, and will include presenting the completed (2017) New Burdens Framework to the NI Executive, designed to adapt the Local Government Act NI (2014) and to fully resource and indemnify councils for all transfers of functions including Regeneration.

NILGA will complete and publish an independent report outlining the practical case to develop and resource councils through appropriate practical transfers of funding and functions, underpinned by local, place based, delivery of integrated public services, to better recognise the role of the local authority and its Growth Plan as the hub of a district’s investment in people and infrastructure.

2. Regional communication, News Bulletins, a new media and web platform, member & officer liaison:

NILGA in 2018/19 will develop a “Your Local Council: Delivering for All” – monthly showcase initiative, offering member councils the opportunity to showcase across NILGA’s media and partner networks, the work that the local council is doing to improve services for and celebrate the district’s residents, businesses and visitors.

NILGA will produce 10 NILGA Regional Bulletins, related Press Releases, provide presentations to councils, party group leaders and SOLACE as required, attend Party Conferences, represent council’s best interests in national and regional media and ensure excellent local community coverage of the Ulster in Bloom Programme throughout 2018/19. For all member councils, councillors and officers, NILGA has developed a new, interactive, modern media platform, with improved website, social media and information library links. This is a significant communication and knowledge portal for local government in NI, together with our many strategic partners.

3. Statutory representation and co-ordination

NILGA in 2018/19 will work with the 11 councils at elected member and officer level to ensure that the real needs of local councils are brought to bear on all bodies investing in and legislating for our future, whether these are within or outside of NI. NILGA supports the restoration of the NI Assembly to its full legislative capacity but will diligently seek the strengthening of - and resources for - local councils whether this important body is restored or not.

This work will include through representation on and to the Northern Ireland Affairs Committee; Programme for Government Steering & Advisory Groups; Growth & Jobs, Rural Development, Peace & Reconciliation and Interreg Monitoring Committees; Strategic Planning & Waste Management bodies, Industrial Strategy roll out and review bodies; the Commonwealth Local Government Group, the Association of Irish Local Government, the UK Local Government Forum, the All Island Civic Forum and the Department for Exiting the European Union.

Despite the present impasse at the Assembly, NILGA will provide a full support service and lobbying role with and for the 11 councils to ensure an effective, productive Partnership Panel for Local Government, modernising this to suit prevailing needs, in tandem with councils, SOLACE, the Department for Communities and all NI Executive Ministers / Permanent Secretaries.

The Association will co-ordinate NI local government’s input in to the Employer’s side of the National Joint Council (NJC) to determine agreements on the National Pay Spine Review, National Living Wage and National Pay and will also provide regular briefings and consultations.

4. Regional and sub regional awareness and network events, Flagship Annual Conference:

NILGA in 2018/19 will co-ordinate 24 learning and networking events in 2018/19 on Planning, Community Planning, Devolution, the Circular Economy, the NI Budget 2018 – 2020, Brexit, Strategic Migration, Government & Departmental Key Strategies including the Industrial Strategy, new Regional & Local Rates proposals, applying the General Power of Competence, induction on existing and revised parts of the Code of Conduct, the New Burdens Framework, and other policies to better resource and protect councils in NI.

These bespoke events will be free to the 11 member councils. NILGA will co-ordinate three Strategic Member & Officer Partnership events throughout the year, hosted across our council areas, on key matters including Broadband, Rural & Urban Development, and Community Empowerment.

These strategic partnership events will be free to the 11 member councils. NILGA will work in partnership with SOLACE to deliver our Annual Flagship Conference which will take place on Thursday 11th October 2018. Conference 2018 will take forward the “Excellence in Local Government” Awards Evening, which will recognise across the 11 councils those members, staff, businesses and community bodies providing exemplary public service in NI.

National Events NILGA have secured the prestigious RHS Britain in Bloom 2018 UK Awards Ceremony for Northern Ireland. Interest was expressed from a number of councils in Northern Ireland to host the event and while the RHS have opted for Belfast, NILGA would like to showcase all regions when the 500+ guests visit in October 2018.

5. Elected member development including Charter / Charter Plus:

NILGA in 2018/19 will co-ordinate and support the effective delivery and retention of the National Charter and National Charter Plus Awards for Elected Member Development by all of NI’s 11 councils.

In partnership with councils and the Local Government Training Group (LGTG), together with the National Association of Councillors (NAC) and delivery partners, NILGA will continue to deliver in 2018/19 the first ever Regional Member Development Programme for NI Councils, as part of the 21st Century Councillor Programme, which will include accredited learning tools on planning and community leadership.

NILGA will also establish with the 11 councils, LGTG and SOLACE an Elected Members Induction Programme, in advance of the May 2019 elections, to ensure local council level delivery of a core, consistent, contemporary Councillors’ Guide for all 462 returning members.

NILGA will retain the procurement benefits for NI councils of membership of the National Association of Regional Employers’ (NARE) and input councils’ requirements to NARE on workforce, member development and related employment law issues.

6. National and regional policy, lobbying, guidance, publications:

NILGA in 2018/19 will provide essential policy guidance and analysis to and with the 11 councils and submit consultative work to all NI Executive Departments, Westminster, Whitehall and all island bodies to protect, advocate and sustain local councils in Northern Ireland.

NILGA will consolidate and develop its all council strategic, regional working groups (SWRGs, see 8 below also) to draw together cross council knowledge and share this right across the sector as well as to emphasise good governance and communication.

The Association will co-ordinate NI local government’s input in to the Employer’s side of the National Joint Council (NJC) to determine agreements on the National Pay Spine Review, National Living Wage and National Pay and will also provide regular briefings and consultations.

NILGA will participate fully in other strategic work at national level including within the UK & Ireland wide Local Government Group.

NILGA will draw down additional investment and collate best practice for NI councils on matters including elected member development, entrepreneurship and economic development, broadband, community planning, infrastructure and coastal erosion.

NILGA will continue the “Making Planning Work” series, produce contemporary, user friendly Planning Guidance, and ensure that revisions to the Councillor Code of Conduct are (i) fully understood within all councils, (ii) fully tested through scenario training & awareness events and (iii) do not disadvantage councils or councillors in NI comparative to neighbouring jurisdictions.

NILGA will continue to support the policy, partnership and legislative work of the NI Strategic Migration Partnership (NISMP) and will draw on its expertise to further Community planning & resilience work and lobby for a regional migration strategy.

7. International & European policy, investment, representation:

NILGA will collaborate with other LGAs to lobby DEXEU and other relevant government departments to ensure that councils are materially resourced for Brexit preparations, to fully understand the implications of Brexit and to ensure that councils are ready to take advantage of opportunities arising.

NILGA will lobby for an appropriate consultation mechanism for NI councils at pre- legislative stage for all matters which are repatriated under the EU Withdrawal Bill.

NILGA will ensure that members are briefed through the Economy, Investment & Rural Development Working Group on matters such as Brexit, broadband and investment opportunities for councils and that regionally coordinated responses on matters of interest to councils are agreed.

NILGA will coordinate a strategic group of senior economic development officers and will cultivate relationships with strategic partners, representative bodies, government departments and statutory bodies to influence future legislation, strategy and funding frameworks

NILGA in 2018/19 will continue to seek support for our bid for Northern Ireland’s councils to be showcased through hosting a 52 nation Commonwealth Local Government Forum 2019 International Conference.

Transnationally, NILGA will work with the 11 councils to bring local and sub regional (cross council) investment opportunities stemming from the EU Committee of the Regions, in particular through our participation in the iEER Boost (entrepreneurship) project with 9 other regions. NILGA’s participation in this project is valued at £200,000 and 5 councils have participated to date. We will continue to collaborate with entrepreneurship stakeholders to share learning and best practice gathered in the project and to influence policy change in Northern Ireland.

NILGA will provide advice and guidance to members of the EU’s Committee of the Regions and all relevant EU Monitoring Committees (e.g. Peace IV, Rural Development, Growth & Jobs and Interreg), and related bodies.

8. Strategic, regional working groups (SWRGs):

NILGA in 2018/19 will enable a minimum of 16 task and finish sessions for all councils during 2018/19 of NILGA SWRGs on Planning, Community Planning, The Local Economy / Brexit, Member Development and Audit, Risk & Sustainability. These will be convened in partnership with councils, SOLACE and government departments, including Department of Finance, Department for the Economy, Department for Communities, Department of Agriculture, Environment and Rural Affairs.

Each Group has a specific work plan tailored exclusively to councils' requirements and can be further shaped to assist the emerging Programme for Government, modernisation and shared services agendas.

9. NI Councils’ future sustainability - research and development:

NILGA in 2018/19 will ensure that regionally co-ordinated work on future proofing local government in Northern Ireland, led by councils and delivered by NILGA, in partnership with bodies such as SOLACE and APSE, will benefit the sector. In 2018/19, R&D work will cover Devolution, EU Withdrawal Bill, the Circular Economy, Waste Management, New Financial and Rating Models, Entrepreneurial Strategy, Coastal Erosion, Winter Maintenance Protocols, developing a Programme for Local Government, Strengthening Participative Local Democracy, Place Shaping, Commissioning and Performance Management, and as required by councils.

10. Corporate planning & performance management:

During 2018/19, NILGA will maintain its constitution, Annual General Meeting, financial, recruitment and other required policies, communications and structures in strict adherence to all relevant good governance, audit and procurement standards. The NILGA Office Bearers, Executive, Working Groups, staff and other representative groups apply these standards fully and an Audit, Risk and Sustainability team will meet 3-4 times proposing KPI and Balanced Scorecard reviews to the 11 council Executive of member councils. Key performance standards are in place organisationally and for all staff members, through the annual Performance Review and Development process. This is overseen by member councils with expert advice drawn from outside bodies and councils as required. NILGA will report Results v Targets in its Annual Report in June 2018 and will fully consult during 2018/19 on a new Corporate Plan for the period June 2019 – May 2023.

Disclaimer: The Northern Ireland Local Government Association (NILGA) endeavours to ensure that the information contained within our Website, Policies and other communications is up to date and correct. We do not, however, make any representation that the information will be accurate, current, complete, uninterrupted or error free or that any information or other material accessible from or related to NILGA is free of viruses or other harmful components. NILGA accepts no responsibility for any erroneous information placed by or on behalf of any user or any loss by any person or user resulting from such information.

Lisburn & Castlereagh City Council

Lisburn & Castlereagh City Council’s subscription for the above Investment & Work Plan in 2018/19 is £43,610 (excluding VAT), representing a 0% increase on 2017/18.

Lisburn & Castlereagh City Council along with Antrim & Newtownabbey, Causeway Coast & Glens, Fermanagh & Omagh, Mid & East Antrim and Mid Ulster is a Band C Council, which is a Council with a population below 145,000. An invoice will be sent to your Council on 1st April 2018 for payment by 30th June 2018.

Costs for the all council, national level subscription to the Employers Side of the NJC (c. £3,900 per council) is billed separately, an amount which will be forwarded in full to the LGA.

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB tel: 028 9079 8972 web: www.nilga.org twitter: @NI_LGA @NILGA_EER #teamlocgovni

Appendix 3 DSS

Appendix 4 DSS

Appendix 5 DSS

30 January 2018

Hi Rosemary, the group met last week and felt the initial needs of the project are:

1. Communication: a. Getting the message out to the public through press release and social media campaign b. Publication of parent messages for GP surgeries, council buildings, SEHSCT buildings, community buildings etc.. 2. Strategy development through meeting assistance.

Could you let me know if there would be approval to spend the allocated £1000 on the above requirements?

Thank you for all your help. Mabel Appendix 6 DSS

Appendix 7 DSS

From: [email protected] [mailto:[email protected]] Sent: 03 February 2018 02:05 To: Theresa Donaldson Cc: Mayor's Secretary - Cathy Adamson Subject: William Mcfadzean VC Commemoration Society Sportsmans Dinner

Ancre Somme Association

Lurgan & Brownlow Royal British Legion

Union Street

Lurgan

Email: [email protected] Website: https://hes32- ctp.trendmicro.com:443/wis/clicktime/v1/query?url=www.ancresommeassociation.co.uk &umid=eb04f5a0-005f-423c-b6c9- de9cc1c46fad&auth=9048dbb5a27fb567e93b13d2b632c31030baa5dd- dd503e1a4684f67130bfaa97985fff50843655f2

Patrons: Lt Col Anthony Maher. Lt Col Gary Tait MBE

William McFadzean VC Sportsman’s Dinner

Dear Chief Executive,

I am writing on behalf of the William McFadzean VC Commemoration Society. The Society was recently established as a working group of the Ancre Somme Association and consists of elected representatives from all levels of national, regional and local government as well as members of The Friends of Brownlow House, the Ancre Somme Association and members of the community who share our belief in the importance of remembrance.

I am sure that you are aware that William Fredrick McFadzean VC was born in High Street, Lurgan, Co Armagh on 9 October 1895, the son of William and Annie McFadzean. His father came from Dundalk, Co Louth and his mother from Co Down.

On 1 July 1916, he and his bombing team were getting ready for the attack in the assembly trenches close to the Front Line in Thiepval Wood. Grenades were being distributed amongst the men when a box of grenades being passed to Private McFadzean fell into the trench causing some grenades to become separated from their safety pins before falling into the crowded assembly trench. Without a thought for himself, William threw himself on top of the bombs. The bombs exploded, killing him instantly but only slightly wounding two other soldiers. Without doubt, he saved the lives of all soldiers in the vicinity. For this act of conspicuous bravery he was awarded the Victoria Cross.

A short video regarding the heroic action of Private William McFadzean can be viewed here https://www.youtube.com/watch?v=5E_SfntnAAA By public subscription the Society is currently raising the necessary funds that will result in a permanent sculpture of William being erected in his town of birth. The Society has commissioned the renowned Scottish artist, Helen Runciman, to produce a bronze sculpture of William that will be mounted on a granite plinth.

We are sure that you will agree that such acts of bravery should be remembered now and forever more. The Society has arranged a Sportsman’s Dinner to be held on Friday 16th March 2018 in Craigavon Civic & Conference Centre. The event will be hosted by the Lord Major of Armagh, Banbridge & Craigavon Borough Council with our special guests including Glasgow Rangers, AC Milan & England legend Mark Hateley, Manchester United, Newcastle United & Northern Ireland legend Keith Gillespie and BBC Sport NI pundit Liam Beckett MBE.

On behalf of the Society I would like to extend an invite to your Council to this prestigious event. Tickets are priced at £50 per person or £450 for a table of 10. I would request that this invitation be presented to your Council members for discussion. We would be delighted if all 11 Councils in Northern Ireland were represented at the event. The purchase of tickets will certainly contribute to the fundraising efforts of our society to ensure that one of Northern Ireland’s VC recipients will never be forgotten. If your organisation would like to reserve tickets or a table please contact me on 07920746760 or email [email protected]

Alternatively if your organisation wishes to make a financial donation please visit https://hes32- ctp.trendmicro.com:443/wis/clicktime/v1/query?url=www.williammcfadzeanvc.org.uk%2 fdonate&umid=eb04f5a0-005f-423c-b6c9- de9cc1c46fad&auth=9048dbb5a27fb567e93b13d2b632c31030baa5dd- c2791043bd95da7dab2a3d7a500bb76c15a2bbb5 or you can send a cheque, made payable to the Ancre Somme Association, to the address above.

Thank you in advance for your support.

Yours Faithfully,

Ant Maher

Lt Col Ant Maher Patron Ancre Somme Association

Appendix 8 DSS

DRAFT RESPONSE

Mid & East Antrim Borough Council Equality Action Plan and Disability Action Plan 2018-2019

Equality Action Plan 2018-2019 It is noted that the Equality Action Plan centres on five strategic priorities of Council and actions in respect of two of these are directly related to the Community Plan. Generally, the strategic priorities will cut across all designated groups with specific groups being identified in respect of three strategic priorities. However, with respect to the key issues identified it may have been useful to include some examples with information/data provided here and then this could have been linked through to the expected equality outcome. The outcomes at present are very generic in nature and provide no indication at all with respect to what will be measured to indicate progress with respect to any strategic priority or its implementation through the noted actions for each. Overall, the Equality Action Plan is welcomed but as noted above it would have been useful, where possible to do so, to underline why particular groups were identified with supporting evidence and then develop quantifiable outcomes to indicate the expected and measureable progress to be undertaken within the 2018-2019 time period.

Disability Action Plan 2018-2019 The Disability Action Plan notes four measures which cover engagement, training, access to services and increased visibility of those with disabilities in the workforce of Council. As with the Equality Action Plan the key actions identified may have been better supported by “evidence” as to why this action was identified as “key” as opposed to any other potential action or actions. Again, this would have linked more directly to the performance indicators noted. As would be known it is difficult to have some employees declare a disability, especially when this is not readily “visible”, and this in itself may indicate that the performance indicator “% of staff declaring a disability” would require to be reconsidered. Also, access to services has physical access as a focus. It would be useful to know the reasoning for this as obviously accessing services involves more than just physical access. Likewise linking this to the performance indicator to evidence what will be undertaken in the 2018-2019 period would too have been useful.

Recommendation It is recommended that Committee consider the above response and, as necessary, make any amendments as they may feel are required. Once agreed by Committee and/or Council the response is returned to the appropriate officer in Mid & East Antrim Borough Council by the (agreed extended) closing date of 28 February 2018. Appendix 9 DSS

Appendix 10 DSS Corporate Service Committee 13th February 2018

REPORT FROM POLICY OFFICER

1. CORPORATE PLAN CONSULTATION

Members will recall a workshop which was held on 18th December 2017 which began the process of finalising the content, structure and look of the Council’s new Corporate Plan. Members’ comments and observations have since been incorporated into the final version of the Plan and work is ongoing to conclude design and other details.

A consultation phase is now underway, which will allow staff, Members and citizens a say in what the plan should address and how it should look. In conjunction with MCU, a questionnaire has been designed to test respondents’ views as to the focus and content of the draft Corporate Plan. It will also ask respondents to provide additional detail around key parts of the plan.

The consultation process has been designed around three key areas of action:-

• The questionnaire will be sent out to a database of individuals and organisations who are known to provide considered responses to such exercises.

• The questionnaire will be placed on the Council’s website, with a facility to allow interested citizens to comment on the different areas of interest.

• MCU will provide social media support, (e.g. launch tweets, advertisements, reminders etc.).

The consultation will last for a period of three weeks, with response being analysed for trends, statistical significance and inference.

It is expected that costs will be kept to a minimum and absorbed within existing budgets.

It is expected that the consultation phase will be completed during February 2018, with a final draft, which takes account of the consultation outcomes, being placed before Members during March, for approval. Once approved, it is expected that the plan will be released in late March/early April 2018.

Recommendation

It is recommended that Members note the process in regard to the Council’s new Corporate Plan.