Minutes of the Ordinary Meeting of St Arvans Community Council Held at the Meeting Rooms, St Arvans on Tuesday 10Th March 2020 at 7.00Pm

Minutes of the Ordinary meeting of St Arvans Community Council held at The Meeting Rooms, St Arvans on Tuesday 10th March 2020 at 7.00pm.

2003.01 ATTENDANCE: Cllrs S Banfield (Chair), R Edwards, P Farley, B Howells, V Kennedy, M Sunderland ALSO: Clerk, Mrs K Houghton; MCC Ward Cllr A Webb, CSO Andrew Jones (for Community Police report) APOLOGIES FOR ABSENCE: Cllr M Davies

2003.02 DECLARATION OF INTEREST IN ITEM(S) ON THE AGENDA – none

2003.03 PUBLIC SESSION - no attendance

2003.04 TO ADOPT MINUTES OF ORDINARY MEETING HELD ON February 11th2020 The minutes were adopted, proposed: Cllr Farley seconded: Cllr Edwards

2003.05 MATTERS ARISING NOT REPORTED ANYWHERE ELSE ON THE AGENDA 2002.05 KGF Playground – Quotations for mole control. Annual contract - P & P Pest Control £440, Pestek £380. Quotations were considered too expensive; it was resolved to ask Eddie Bennett to rake over molehills and remove excess soil instead. 2002.08 to note receipt of email confirming OVW have opted for a new review.

2003.06 TO RECEIVE REPORTS from a. Community Police crime and traffic report: CSO Andrew Jones i) Reports since last meeting were received and noted; it was resolved that future reports be appended to minutes; copy on notice board & via Round Robin. b. MCC Ward Councillor Webb i) Support for Community Plan Steering Groups ref ADVENTA (2002.6 b.b). Cllr Webb suggested we contact Ian Saunders, MCC Tourism for more information. c. Representatives i) St Arvans Steering Group: report awaited ii) Dell Primary School Governing Body: WG Ministerial Visit 6th March was very successful.

2003.07 FINANCE a. balance at the bank & building society at 29/02/20 - HSBC £5,213.62 MBS £9,161.46 b. the following schedule of payments and receipts received since last meeting was approved PAYMENTS 10th MARCH MEETING FINANCE REPORT 14/02/2020 101302 S Banfield Webmaster 50.00 20/02/2020 101303 CAS Ltd Accountancy services - pay roll 55.00 20/02/2020 101304 SLCC Subscription to 31/03/20 21.50 24/02/2020 101305 St Arvans PCC Community magazine sub 10.00 24/02/2020 101306 Merlin Waste Emptying dog waste bins 4006 45.00 29/02/2020 101307 MCC KGF Playground - zip wire repairs 300.00 29/02/2020 101308 K Houghton Clerk salary - Feb 2020 254.02 06/03/2020 101309 E Bennett Village maintenance - Feb 2020 132.00 06/03/2020 101310 CAS Ltd Accountancy services & pay roll 302.50 06/03/2020 101311 K Houghton Annual Allowance pro-rata Oct 19 - Mar 20 75.00 09/03/2020 101313 Empire Print Admin printing 80.00 09/03/2020 101314 OVW Training (The Councillor) SB, RE & PF 120.00 09/03/2020 101315 SA Village Trust Hire of Meeting Rooms Dec 2019 33.75 N.B. italics - cheques not yet presented for payment

i. SACC Budget-Actual Spend sheet to 10th March was circulated. ii. CAS submitted VAT return for 2018/19; HMRC refund due £1,039.83 iii. WAO to be asked for completion of 2017-18 audit, in order to progress 2018-19 audit & relevant invoices for payment. iv. 2019/20 Budget - Section 137 grants to local organisations: £150 allocated in budget. It was resolved to award £50 to St Arvans Churchyard; £100 to Citizens Advice Bureau. Cllr Farley declared an interest in the possible grant award to Citizens Advice Bureau. Proposed: Cllr Kennedy Seconded: Cllr Howells

2003.08 TO RECEIVE REPORT FROM CLERK a. SACC Clerk’s mobile phone contract (with dongle) to commence 1st April 2020 in line with 2020/21 Financial year. b. Clerk to co-ordinate SACC annual meal for Thursday 19th March 2020.

2003.09 PLANNING a. to note and respond to planning applications considered since the last Ordinary meeting DM/2020/00177 The Shippon, 4 Rogerstone Grange Barns small extension to south elevation of existing kitchen. No comments logged on MCC portal. Absence of notice on public display has been noted; case officer Joanne Clare will check and restore notice if necessary. b. to note and respond to MCC planning decisions, including enforcements and appeals, since the last Ordinary meeting DM/2019/01911 Forge Gardens re stone wall. MHA Daniel Hedges to make site visit to explain more re materials, duration of work programme etc.

2003.10 HIGHWAYS a. to note and respond to Highways issues since the last Ordinary meeting i) 2002.11a. ii) advice regarding whether Rogerstone Grange defibrillator post will be on MCC land still awaited ii) to receive information regarding A466 closure – Ward Cllr Webb reported that MCC waiting for NRW response regarding Land Exchange before work can commence; meanwhile two closures north of Tintern (A466) for resurfacing were confirmed iii) feedback of Mark Hand MCC site visit – including Wyndcliffe Court Drive silting and flooding – Ward Cllr Webb to prompt iv) it was reported that MCC had no record of the report of the missing pedestrian sign on Grange Lane; it was reported that the 30mph flasher sign north of Parkfield Stores (on A466) is still working intermittently v) MCC Drain and Gulley clearing schedule will continue once flood relief measures are completed; it was agreed that the Clerk would write to MCC Highways, copying Mark Watkins regarding Flood Warning sign on A466 near the Racecourse vi) it was agreed to consider a project to provide name signs for roads/lanes currently without any.

2003.11 ENVIRONMENT & RECREATION to note and respond to Environment & Recreation issues since the last Ordinary meeting a. KGV i) to receive an update regarding King George’s Field 2020 project: Cllr Webb has endorsed the Steering Group’s application from MCC Welsh Church Fund; decision to be made in April. ii) to receive an update on wall (agent has been contacted) – no response has yet been received. iii) to receive quotations for shrub removal: itemised quotation received from Connor Hayden Services. Five tasks were selected, it was resolved to authorise at a cost of £120. b. SA Playing Field Licence – date for meeting with Nigel Russell Thursday 19th March at Chepstow Racecourse. c. Recycling - to agree to purchase tubs for electrical items for collection at Ride and Stride – awaiting further information. Clerk and Cllrs Banfield & Edwards attended WG Beyond Recycling consultation events in Chepstow on 9th March. d. GAVO Pride in the Community Competition. Following presentation from GAVO Sandra Davies to SACC and representatives from Steering Group Litter Pick & Speedwatch and WI, it was agreed there were opportunities to be explored collectively. e. it was agreed to support, if required, Jean at Parkwall Stores whilst the gateway to her property is closed. It was agreed that we would assist Jean should snow fall.

f. in response to Wye Valley Villages (AONB) Consultation Plan discussion held earlier 10/03/20: along with Tintern, Devauden & Trellech CCs, it was resolved to make a 25% contribution to MCC of £1,250 in 20/21 financial year. g. details of the Great British Spring Clean 2020 (20th March-13th April) will be circulated

2003.12 COMMUNICATIONS a. to note items for Fiveways magazine, web site, Round Robin – details for the Great British Spring Clean and GAVO Pride in the Community Competition b. Community Open Session 7th March CSOs Becky and Andy attended with a display, Cllr Howells provided display of defibrillator sites and Wye Valley (AONB) Villages Plan and Carl Touhig provided recycling containers and a Q&A session on recycled materials, all of which was well received by interested residents. Some residents highlighted the Terra Recycling box in Wyndcliffe View for specific items not recycled via MCC collection.

2003.13 CORRESPONDENCE a. to receive and consider miscellaneous email (unless otherwise indicated) correspondence 04.02.20 A Barton (MCC) – Novel Coronavirus outbreak in Wuhan, see Public Health Wales website 05.02.20 WhatCharity Charity Shop Window Campaign winners announced 05.02.20 Wales Audit Office PRESS RELEASE – accounts qualified at 1/3 of town and community councils 05.02.20 MCC PRESS RELEASE: Low-income households in Monmouthshire encouraged to apply for Energy Saving Grants 06.02.20 OVW Future Audits for Community Councils in Wales Consultation, DL 19th March 06.02.20 Welsh Gov – GWLAD Newsletter (Top story: Letter from Minister for Environment, Energy and Rural Affairs 31st Jan) 06.02.20 Welsh Gov – Minimum Pricing for Alcohol Wales Act 2018 (enforced from 02.03.20) Stakeholder info communication 06.02.20 Planning (MCC) Proposed removal of Public Phones consultation – DL 14.04.20 07.02.20 Welsh Gov – various consultations 07.02.20 Welsh Giv – Natural Resources Bulletin 10.02.20 OVW News Bulletin 11.02.20 South Wales Fire & Rescue Service Strategic Equality Plan 2020-2025 consultation 13.02.20 ABCHB Executive Meeting 27.02.20 14.02.20 Welsh Gov – various consultations 18.02.20 Welsh Gov – Welsh Rural Network News Round-up 2020: issue 02; Feb 2020 18.02.20 Chepstow Racecourse – Resident’s Meeting 4th March 18.02.20 OVW Consultation Events Beyond Recycling 9th March 12:30pm, Beaufort Hotel, Chepstow (see 2003.11c) 19.02.20 Judith Langdon (MCC) Chepstow Cluster Meeting regards consultation with CC reps on the Replacement Local Development Plan 2018-2033 20.02.20 Welsh Gov – GWLAD Newsletter (Top story: Single Application Form 2020, from 02.03.20) 21.02.20 Welsh Gov – various consultations 25.02.20 MCC PRESS RELEASE: Monmouthshire residents warned over Rogue trader increase following flooding 25.02.20 MCC PRESS RELEASE: Free drop-in surgeries will benefit local businesses going for growth 26.02.20 MCC PRESS RELEASE: MCC launches special recovery group in wake of unprecedented flooding 28.02.20 Welsh Gov – various consultations 28.02.20 Fields in Trust Cymru e-Bulletin Feb 2020 28.02.20 Public Health Wales – Building a Healthier Gwent Nov 2019 Conference and Research Research findings, Newsletter Feb 2020, issue 1 b. it was agreed to confirm with OVW the protocol for dealing with Welsh Government consultations

2003.14 SACC VACANCY An application has been received for the remaining vacancy; co-option procedure to follow.

2003.15 DATE OF NEXT ORDINARY MEETINGS To confirm date and time - Meeting Rooms, St Arvans at 7pm: 14th Apr; 12th May; 9th Jun; 14th Jul; 8th Sept; 13th Oct; 10th Nov; 8th Dec Meeting closed at: 8:50pm 3