AGENDA
Maniototo Community Board Meeting Thursday, 20 May 2021
Date: Thursday, 20 May 2021
Time: 2.00 pm Location: Ranfurly Service Centre, 15 Pery Street, Ranfurly
(Unless Central Government changes COVID-19 meeting restrictions before then, in which case it will be held electronically using Microsoft Teams and livestreamed)
Sanchia Jacobs Chief Executive Officer
Maniototo Community Board Agenda 20 May 2021
Notice is hereby given that a meeting of the Maniototo Community Board will be held in Ranfurly Service Centre, 15 Pery Street, Ranfurly on Thursday, 20 May 2021 at 2.00 pm
Order Of Business
1 Apologies ...... 5 2 Condolences ...... 5 3 Confirmation of Minutes ...... 5 Maniototo Community Board meeting Meeting - 15 April 2021 ...... 7 4 Declaration of Interest ...... 12 21.4.1 Declarations of Interest Register ...... 12 5 Reports for Decisions ...... 14 21.4.2 Hearing Submitters that wish to be Heard ...... 14 21.4.3 Submissions on the Long-term Plan 2021-31 Consultation Document ...... 15 6 Date of the Next Meeting ...... 45
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Maniototo Community Board Agenda 20 May 2021
Members Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers In Attendance T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), R Williams (Governance Manager), W McEnteer (Governance Support Officer)
1 APOLOGIES
2 CONDOLENCES
3 CONFIRMATION OF MINUTES
Maniototo Community Board meeting - 15 April 2021
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MINUTES OF A MEETING OF THE MANIOTOTO COMMUNITY BOARD HELD IN THE RANFURLY SERVICE CENTRE, 15 PERY STREET, RANFURLY ON THURSDAY, 15 APRIL 2021 COMMENCING AT 2.00 PM
PRESENT: Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Ms S Umbers IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), L Stronach (Property Officer – Statutory) and W McEnteer (Governance Support Officer)
1 APOLOGIES
APOLOGY
COMMITTEE RESOLUTION Moved: Harris Seconded: Umbers That the apology received from Mr Helm be accepted. CARRIED
2 CONDOLENCES
The Chair referred to the deaths of Val Weir, Barbara Mulholland, Bruce Robertson and Donna Lillebostad. Members stood and observed a minute’s silence as a mark of respect.
3 PUBLIC FORUM
Roy Noble and Julie Howard – Transpower
Mr Noble and Ms Howard gave an update on the Waitaki / Upper Clutha lines project. The team was currently working in the Ida Valley and planned to be in Naseby in about three weeks. They reported that they were working with the Department of Conservation for signage and mitigation measures for anywhere the rail trail was impacted. They aimed to finish in the area at the beginning of June and planned to return in October. They also reported that work from Naseby to Dansey’s Pass would start in January 2022. Mr Noble and Ms Howard then responded to questions from the Board.
Jo Knight – Sport Central
Ms Knight introduced herself to the Board, noting she had started with Sport Central as the Sport and Active RecreationUnconfirmed Advisor in November 2020. She mentioned that she was based in Cromwell. Ms Knight reported that her work was with sports clubs and schools, in particular getting groups to share facilities and working with council on projects. Ms Knight then responded to questions from the Board.
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4 CONFIRMATION OF MINUTES
COMMITTEE RESOLUTION Moved: Umbers Seconded: Harris That the public minutes of the Maniototo Community Board meeting held on 4 March 2021 be confirmed as a true and correct record. CARRIED
5 DECLARATION OF INTEREST
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
6 REPORTS FOR DECISIONS
21.3.2 APPLICATION FOR EASEMENT IN FAVOUR OF OTAGONET LIMITED
To consider granting an easement (in gross) over Section 157 Survey Office Plan 21129, Lot 1 Deposited Plan 307769, and Section 80 Block I Naseby Survey District (recreation reserve) to OtagoNet Limited.
COMMITTEE RESOLUTION Moved: Duncan Seconded: Umbers That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Agrees to grant an easement (retrospectively, in gross) to OtagoNet Limited over Section 157 Survey Office Plan 21129, Lot 1 Deposited Plan 307769 and Section 80 Block I Naseby Survey District, to legalise the existing infrastructure for $1, subject to: • All costs associated with surveying the existing infrastructure, and with preparing and registering the easement being met by OtagoNet Limited; and, • The Minister of Conservation’s consent to the easement over Lot 1 Deposited Plan 307769 and Section 80 Block I Naseby Survey District being recreation reserve. C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. CARRIED Unconfirmed
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7 MAYOR’S REPORT
21.3.3 MAYOR'S REPORT
His Worship the Mayor gave a verbal update. He mentioned that the focus at the moment was on the on the Long-term Plan and consultation. He also gave an update on Three Waters reforms.
COMMITTEE RESOLUTION Moved: Duncan Seconded: Harris That the Maniototo Community Board receives the report. CARRIED
8 CHAIR'S REPORT
21.3.4 CHAIR'S REPORT
The Chair gave an update on activities and issues since the last meeting:
• Attended the Three Waters meeting in Wanaka. Gave an overview of what was discussed at the meeting.
• Spoke with Alistair Watt regarding roads that needed repairing in the Maniototo.
COMMITTEE RESOLUTION Moved: Umbers Seconded: Harris That the report be received. CARRIED
9 MEMBERS' REPORTS
21.3.5 MEMBERS' REPORTS
Members gave an update on activities and issues since the last meeting: Ms Umbers reportedUnconfirmed on the following: • Mentioned that fibre installers had dug up the footpath in Ranfurly and had replaced it messily.
• Noted that there was an abandoned car in Ranfurly. Advised that staff would follow up.
• Reported on the news that the book shop is closing.
• Noted that the trees had been removed at the domain.
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Mr Harris reported on the following:
• Reported that grass was growing up outside the old butchers and that it used to be mowed by the council.
• Reported that water pressure was a problem at the dump station. He also suggested a sign on the back of the recycling tins at the dump station so that people could see it from the camp.
• Mentioned the good work done on repairs to the Naseby/Dansey’s Pass Road.
Councillor Duncan reported on the following:
• Reported that there have been few issues with roads recently.
• Commented that tourism was going well at the moment in Central Otago.
• Discussed the proposed Three Waters reforms.
COMMITTEE RESOLUTION Moved: Harris Seconded: Umbers That the report be received. CARRIED
10 STATUS REPORTS
21.3.6 APRIL 2021 GOVERNANCE REPORT
To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.
COMMITTEE RESOLUTION Moved: Umbers Seconded: Harris That the report be received. CARRIED
11 DATEUnconfirmed OF THE NEXT MEETING The date of the next scheduled meeting is 20 May 2021.
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12 RESOLUTION TO EXCLUDE THE PUBLIC
COMMITTEE RESOLUTION Moved: Duncan Seconded: Harris That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter Reason for passing this Ground(s) under section 48 for to be considered resolution in relation to each the passing of this resolution matter Confidential Minutes of s7(2)(i) - the withholding of the s48(1)(a)(i) - the public conduct Ordinary Board Meeting information is necessary to of the relevant part of the enable Council to carry on, proceedings of the meeting without prejudice or would be likely to result in the disadvantage, negotiations disclosure of information for (including commercial and which good reason for industrial negotiations) withholding would exist under section 6 or section 7 21.3.7 - April 2021 Confidential s7(2)(i) - the withholding of the s48(1)(a)(i) - the public conduct Governance Report information is necessary to of the relevant part of the enable Council to carry on, proceedings of the meeting without prejudice or would be likely to result in the disadvantage, negotiations disclosure of information for (including commercial and which good reason for industrial negotiations) withholding would exist under section 6 or section 7
CARRIED
The public were excluded at 3.09 pm and the meeting closed at 3.12 pm.
...... Unconfirmed CHAIR / /
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4 DECLARATION OF INTEREST
21.4.1 DECLARATIONS OF INTEREST REGISTER Doc ID: 533150
1. Purpose
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
2. Attachments
Appendix 1 - MCB Declarations of Interest ⇩
Item 21.4.1 - Report author: Governance Support Officer Page 12
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Name Member’s Declared Interests Spouse/Partner’s Declared Council Appointments Interests Stuart Penvose Farms - Wedderburn Penvose Farms - Wedderburn Otago Regional Transport Committee Duncan Cottages and Farm at Wedderburn Cottages and Farm at Wedderburn Patearoa Recreation Reserve (shareholder) (shareholder) Committee Penvose Investments - Dairy Farm at Penvose Investments - Dairy Farm at Design and Location of the Sun for Patearoa (shareholder) Patearoa (shareholder) the Interplanetary Cycle Trail Working Fire and Emergency New Zealand Group (member) JD Pat Ltd (Shareholder and Director) Mark Harris Maniototo Lions (member) Patearoa Water Scheme Liaison Ranfurly Curling Club (member) Committee Robert D S Hazlett & Sons (Director) Taieri Lake Recreation Reserve Hazlett Committee Duncan Maniototo Rugby Club (Life member) Nurse Manager at Maniototo Hospital Helm Sassenachs Rugby Club (member) Garibaldi Curling Club (member) St John Ambulance (Officer and Committee member) Sheep and beef farm (owner) Gimmerburn Cemetery (Committee member) Sue Maniototo Health Services Maniototo Community Arts Council Umbers
Item 21.4.1 - Appendix 1 Page 13
20 May 2021
5 REPORTS FOR DECISIONS
21.4.2 HEARING SUBMITTERS THAT WISH TO BE HEARD Doc ID: 533667
1. Purpose
Individual submitters will speak to their Long-term Plan submission.
It should be noted that all submissions are given due consideration. As advised on the submission form all submissions (including personal details of submitters) are public documents.
2. Attachments
Nil
Item 21.4.2 - Report author: Governance Support Officer Page 14
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21.4.3 SUBMISSIONS ON THE LONG-TERM PLAN 2021-31 CONSULTATION DOCUMENT Doc ID: 533430
1. Purpose of Report
To consider the submissions to the 2021-31 Long-term Plan Consultation Document on matters relating to the Maniototo ward.
Recommendations That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Considers the submissions and decides on the action that should be taken. C. Recommends to Council the action the Board would like taken as a result of the submissions.
2. Background
Council publicly consulted on the draft ‘Ka aka Whakamua Framing our Future’ 2021-31 Long- term Plan from 26 March to 25 April 2021. Council specifically sought feedback on five main issues:
• District Museum Function • Cromwell Masterplan • Omakau Community Hub • Alexandra Riverpark • Roxburgh Pool
The four-week consultation period included activities such as:
• 10 public drop-ins / pop-ups – including opportunities in each ward to engage with elected members directly • Six business group meetings across the district • Three youth council presentations • Two one-hour local radio question and answer sessions • A Facebook live online drop-in • Targeted meetings such as the Alexandra Mums4Mums morning tea and a meeting with Cromwell Mall tenants and building owners
Promotion of the draft 2021-31 Long-term Plan included:
• A postcard invite sent to residents and out-of-district ratepayers
Item 21.4.3 - Report author: Chief Advisor Page 15
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• Media releases • Emails to schools and community groups with information to pop in newsletters and other channels • Banner adverts, push notifications and a dedicated Central App button linking to our website consultation page • Hourly adverts on Local Radio Central plus plenty of announcer ad-libs and related interviews • Editorial columns focusing on the Long-term Plan • 50+ posts on social media – Facebook, LinkedIn and Instagram – including video posts • TV display screens at service centres, libraries and pools • Frame ‘We Want Your Feedback’ displays at Alexandra and Cromwell libraries
A total of 852 submissions were received. A summary of the key data and themes from the submissions relating to matters in the Maniototo ward are detailed below. The full submissions from submitters who raised a Maniototo ward matter in their submission are attached as Appendix 1 and the staff responses to issues raised in the Maniototo ward is attached as Appendix 2.
3. Discussion
Fifteen submitters provided comments that relate to the Maniototo.
• The strong theme in all these comments is the need to focus on infrastructure maintenance in the Maniototo. Eight comments mentioned the Halls Ford Bridge being impassable and queried the repairs and maintenance budget for bridges in the Maniototo.
• Two comments mentioned the need for support for the Ranfurly Art Deco Museum/Gallery and one comment expressed disappointment that Maniototo ward did not feature in the long-term plan consultation documentation.
4. Options
Option 1 – (Recommended)
Consider the submissions and recommend to Council the action the Board would like taken as a result of the submissions.
Advantages:
• Follows due process as set out in the Local Government Act 2002. • Enables the Board to hear and consider community views before making a recommendation to Council.
Disadvantages:
• None identified
Option 2
Item 21.4.3 - Report author: Chief Advisor Page 16
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Do not consider the submissions and recommend to Council the action the Board would like taken as a result of the submissions.
Advantages:
• None identified.
Disadvantages:
• Does not follow due legal process. • Does not meet the expectations of the community. • Risk of not meeting statutory deadlines to enable rates to be struck.
5. Compliance
Local Government Act 2002 This decision enables democratic local decision Purpose Provisions making and action by, and on behalf of communities by considering the views of the community in setting the 2021-31 Long-term Plan.
Financial implications – Is this This paper is consistent with the budgets decision consistent with presented in the draft 2021-31 Long-term Plan proposed activities and budgets documentation. in long term plan/annual plan?
Decision consistent with other Yes this paper is consistent with all Council plans Council plans and policies? Such and policies. as the District Plan, Economic Development Strategy etc.
Considerations as to Considerations to climate change occur sustainability, the environment throughout the long-term plan documentation, and and climate change impacts are specifically considered in the infrastructure strategy.
Risks Analysis There is no risk to the Board in considering this paper and the public submissions on the 2021-31 Long-term Plan.
Significance, Consultation and
Engagement (internal and The draft 2021-31 Long-term Plan has been external) publicly consulted on following the process in the Local Government Act 2002.
6. Next Steps
The Board’s recommendation will be considered by Council at their hearings on 1 and 2 June 2021.
7. Attachments
Appendix 1 - LTP Submissions Regarding Maniototo Issues ⇩ Appendix 2 - Staff Reponses to LTP Submissions ⇩ Item 21.4.3 - Report author: Chief Advisor Page 17
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Report author: Reviewed and authorised by:
Saskia Righarts Sanchia Jacobs Chief Advisor Chief Executive Officer 10/05/2021 11/05/2021
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6 DATE OF THE NEXT MEETING
The date of the next scheduled meeting is 10 June 2021.
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