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Manager, Budgeting & Forecasting

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Manager, Budgeting & Forecasting JOB DESCRIPTION MANAGEMENT EXCLUSION 1. Position No. 2. Descriptive Working Title 3. Present Classification 80316, MANAGER, BUDGETING & FORECASTING Excluded Management 4. Branch 5. Department 6. Proposed Date CORPORATE SERVICES FINANCE Classification Updated: April 2018 7. Position No. of Supervisor 8. Descriptive Work Title of Supervisor 9. Classification of Supervisor 33018 SENIOR MANAGER BUDGETING & FINANCIAL Excluded Management REPORTING SCOPE OF THE ORGANIZATION The British Columbia Housing Management Commission (BC Housing) is a crown agency of the provincial government and is responsible for providing a range of housing programs for British Columbians. BC Housing, together with its partners, works across the housing continuum to: ensure the most vulnerable have housing and support options that provide stability and maximize independence; increase the supply of affordable and supported housing options for people with low and moderate incomes; administer rent assistance programs; oversee the management of provincial housing properties and programs; support strong non-profit and Indigenous housing sectors; and provide a licensing system in which residential builders achieve a high bar of professionalism. BC Housing has an annual budget of $1.28 billion in 2018/19 and assists more than 107,200 households in 290 communities throughout the province. BC Housing seeks sustainable housing solutions that are supported by excellence in service delivery and research, and that take into account social, financial and environmental impacts. Corporate Services is responsible for providing a full range of financial, administrative and information management, legal, program analysis and corporate planning services for the Commission. The Branch develops financial policies and controls, undertakes budgeting, accounting, reporting, cash management and investing activities, oversees mortgage administration for BC Housing and the Provincial Rental Housing Corporation (PRHC), and provides construction financing through the Commission’s status as a National Housing Act approved lender. The Branch is instrumental in creating financial and business solutions to promote and advance construction and development projects, and working with the non-profit housing sector in initiatives to maximize the allocation of funds and return on investments. The Branch is responsible for information technology development and operations, and for corporate administration including business support services, purchasing, risk management and insurance, facilities and records management, and FOI and Ombudsman liaison. The Branch also provides program planning, program analysis, CMHC liaison, corporate research, underwriting, loans administration, legal services and advice in advancing and supporting the achievement of Commission objectives. POSITION SUMMARY The Manager, Budgeting & Forecasting is works closely with the Senior Manager, Budgeting and Financial Reporting on the planning and implementation of the annual budgeting and quarterly forecasting processes for BC Housing and PRHC. The Manager prepares the budget for review by the Senior Manager, oversees the preparation of monthly and multi-year forecasts and related financial reports/analyses, and produces timely financial information to assist the Executive in making sound business decisions. The position assesses the reporting of results against budgets, estimates and forecasts, analyses the impact of variances, determines options, and recommends strategies to improve results. The Manager is responsible for preparing the Financial Plan for the Service Plan, the Discussion of Results for the Annual Service Plan Report, and as well as preparing various reports and analyses for the Board, Executive, and other stakeholders. In addition, the Manager BC Housing – Position Description Page - 2 provides general advice and guidance to Commission managers on budget and forecast preparation and management as well as related accounting and financial matters. MAJOR RESPONSIBILITIES 1. Plans the annual budgeting and forecasting process for BC Housing. 2. Develops budget guidelines and targets in accordance with pre-established parameters and works closely with business area management in determining their operating and capital budgets. 3. Provides leadership, advice and support to Commission managers regarding budget preparation and management, as well as assistance in ensuring achievement of budget targets. 4. Compiles the budget, assesses and recommends where funds need to be allocated, and prepares the budget for review by the Senior Manager, Budgeting & Financial Reporting in accordance with a detailed understanding of funding programs, business units and object accounts. 5. Provides elaboration and consultation regarding the budget, revises budget documents as required, and prepares budget submissions for presentation to the Executive, Board, Ministry and Treasury Board. 6. Works closely with the Ministry Responsible for Housing to establish the provincial budget appropriation. 7. Participates in the preparation of the Service Plan, the Estimates, the Annual Service Plan Report, and the Year-End Financial Audit. 8. Oversees the preparation of monthly forecasts and related financial reports/analyses, and produces timely financial information to assist the organization in making sound business decisions. 9. Leads the preparation of an annual multi-year forecast, incorporating assumptions regarding the economy, government policy, Executive Committee and Treasury Board decisions, interest rates, construction costs and other parameters. 10. Assesses financial results against budgets, estimates and forecasts; analyzes the impact of variances, determines options and recommends strategies to improve results. 11. Works closely with the Manager, Financial Reporting & Analysis in the cost/benefit analysis of current and anticipated programs/projects and other business decisions; identifies budget and resource requirements and any impacts on estimates and revenue/expenditure forecasts. 12. Works closely with the Director of Finance as required to prepare financial analysis supporting the development of Treasury Board submissions. 13. Builds and maintains working relationships with staff within the Branch and the Commission. 14. Supervises the work of staff in accomplishing the business activities of the program area. Creates an environment that allows for a supportive and progressive attitude among staff, and promotes improved performance through coaching and by ensuring that staff is provided with information and training necessary to conduct their assigned duties. Completes performance evaluations, determines performance issues, and takes disciplinary action, which may include suspension and the recommendation for termination. Has significant input into hiring, promotion and demotion decisions, recommends changes in compensation of staff and authorizes overtime. Resolves grievances up to the second stage of the grievance process. Identifies to senior management appropriate collective agreement wording to serve the employer’s interests in achieving operational goals and objectives, and may participate on the negotiating committee as a management representative. Determines resources required to fulfil operational requirements, develops staffing plan, and recommends staffing levels to accomplish objectives, including revisions to staffing levels as necessary as operational requirements change. 15. Conducts special studies, makes presentations and participates or leads in task force and committee work. 2 BC Housing – Position Description Page - 3 ORGANIZATION Reporting to the Senior Manager, Budgeting & Financial Reporting are three management positions: Manager, Budgeting & Forecasting; two Managers, Financial Analysis & Reporting. Reporting to the Manager, Budgeting & Forecasting are two Budget Financial Analysts. QUALIFICATIONS Education, Experience and Occupational Certification University degree in commerce, business administration, finance, public administration, economics or a related field, or a CPA, or an equivalent amount of education and experience including courses in accounting, forecasting and financial analysis. An accounting degree, diploma or designation is an asset. Minimum 5 years of experience with considerable and progressively more responsible financial experience in a large computerized accounting operation in the public or non-profit sector, including considerable experience in budgeting, forecasting and financial analysis. Knowledge, Skills and Abilities Core Competencies: Leadership Competencies: • Personal Effectiveness • Alignment & Results • Communication • Relationship Building/Management • Results Oriented • Team Development • Teamwork Considerable knowledge of budgeting functions, specifically within the government and non-profit environments. Considerable knowledge and understanding of the Commission’s programs, funding models, operating requirements, relevant legislation, and the role of central agencies preferred. Extensive knowledge of budgeting, forecasting and financial analysis models and frameworks specifically within the government and non-profit environment and substantial aptitude to disseminate this knowledge across the team. Considerable knowledge of financial, accounting and reporting systems, processes and controls. Knowledge of mission-critical corporate enterprise applications such as JD Edwards Enterprise 1, the Central Property System (CPS), and WebFOCUS preferred. Ability
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