2013 Camp Meriwether Program Guide Updated: April 23, 2013
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2013 Camp Meriwether Program Guide Updated: April 23, 2013 Cascade Pacific Council | 2145 SW Naito Parkway, Portland, OR 97201 | 503.226.3423 | www.cpcbsa.org Dear Scouting Volunteer, Thank you for your key role of “delivering the promise” to youth involved in Scouting programs. Every Scout wants outdoor adventure—studies show that’s the reason they join, and the reason they stay in Scouting– it’s outdoor adventure that boys crave, and its outdoor adventure at its best that you’re about to help deliver! One of our nation’s greatest threats is the health of its citizens. You have probably heard about the “nature deficit disorder” and about obesity trends in youth, both sad developments since the years before video games and the internet. Getting kids outdoors and active is the answer to these trends; that’s also what you’re accomplishing by taking Scouts to summer camp. I hope you will do whatever you can to help encourage every boy and parent in your unit to ‘get outside’ and explore nature, camp, hike, and just have fun. Currently about 22% of our Cub Scouts participate in resident camps and about 22% participate in day camps, while about 50% of our Boy Scouts participate in a week long resident camp. What these figures really show is the number of Scouts that don’t get those outdoor expericences; thank you for doing everything you can to reach every Scout in your unit. I fondly recall the quality time I spent with my boys at camp and was amazed at the life lessons my sons learned during their time at camp. I hope you strive to get as many youth as possible from your unit out to camp this year so you and they can have those same experiences. We are so blessed in the Cascade Pacific Council to have incredible camping properties and a wide variety of programs for youth and adults to choose from. This guidebook provides important information to help you better plan and prepare for this upcoming summer’s adventure. Please use it to prepare your Scouts and adults for their grand outdoor adventure at summer camp. Thanks again for all you do! Matthew S. (Matt) Devore, Scout Executive Leaders’ Pre-Camp Briefings Each unit is encouraged to send at least one adult to one of the pre-camp leader meetings. These meetings are an invaluable opportunity to get late-breaking camp information, and to meet face-to-face with your camp director for questions and answers. Pre-camp Meetings for Cub Scout Camps : Fri, June 7, at 7pm or Sat, June 8, at 1pm at the Happy Valley LDS Church located at 10300 SE 132 nd – Portland. (attend one meeting; pick the one that best fits your schedule) Pre-camp Meetings for Boy Scout Camps : Fri, May 31st, at 7pm or Sat, June 1, at 1pm at the Happy Valley LDS Church located at 10300 SE 132 nd – Portland. (attend one meeting; pick the one that best fits your schedule) You will be able to pick up your Trading Post pre-ordered items (if ordered by May 15) and purchase additional available items. See www.cpcbsa.org/preorder for details on the money-saving pre-order offer. Revised: 4/23/2013 TABLE OF CONTENTS This leaders’ guide is comprised of several sections. The first section contains general information that applies to all resident camps. The second section contains information related to the specific camp you’re attending. The third section is an appendix of forms that you will find useful in preparing for camp. SECTION ONE: GENERAL INFORMATION General Information Pages 3-6 Weapons Payment Schedule Chainsaws Refund Policy Pets Adult Fees Rest Free Adult Ratio Weather Leadership in Camp Transportation & Parking Participants RV Parking Visitors ATVs Day Visitors Tour Permit Food Service Insurance information Unit Membership List Planning Pages 9-10 Arrival & Departure Six Steps of Planning Adult Leadership Next Summer Camp Reservations Employment Opportunities Order of the Arrow Youth Development Rover Camp Uniforming Pre-Camp Checklist Flag Ceremonies Lost & Found Parent Information Pages 11-13 Pre-Camp Leader’s Meeting What to Bring Where To Send Mail Emergencies, Medical Care & Safety Pages 7-8 Sample Letter to Parents Medical Examination How To Get There Medical Forms Medication at Camp Emergency Care Procedures Tobacco Chemical Fuels Alcohol SECTION TWO: SPECIFIC CAMP INFORMATION This section, beginning on page 16 , contains information related to your camp including details on: • Arrival instructions • Merit badge programs (Boy Scout camps) • Schedule for arrival day • Advancement opportunities • Check-in instructions • Additional program costs, if any • Special programs and activities • Map to your camp • Campsites and living areas • Map of the camp property • Foodservice operation and dining • And much more... APPENDIX: FORMS Special Needs Form Adopt-A-Project information Family Camp information ANY AND ALL INFORMATION IN THIS GUIDE MAY BE COPIED FOR DISTRIBUTION IN YOUR PACK OR TROOP. Revised: 4/23/2013 GENERAL INFORMATION Opportunity Fund (Camperships): Your council recognizes that some members are not able to afford camp, and operates a special fund to help send Scouts to camp. Leaders may obtain Opportunity Fund Applications from any council service center or online; these should be submitted no later than three weeks prior to your arrival at camp. Funds are distributed on a first-come-first-served basis. Applications may be submitted in lieu of the March 15 payment for individual Scouts. Payment Schedule and Refunds PAYMENT SCHEDULE: Camp fee payments occur in three steps: REFUNDS: Cancellations on or before May 15: all fees paid are transferable 1. A deposit of $10 per Scout is paid to secure a reservation. within the reservation. If the entire unit reservation is cancelled, the 2. A commitment payment of $50 per Scout is made by $10 deposit per Scout is forfeited. March 15 to continue to hold the reservation. Units that don’t make this payment risk losing their reservation. Cancellations between May 15 and two weeks prior to camp: a refund of all fees paid, less $60 per Scout is made. 3a.To qualify for the Early Bird incentive*, pay the balance by May 15. Within two weeks of camp: no refunds are made unless the Scout in question finds himself in one of these circumstances: a) his family 3b. If not taking advantage of the Early Bird incentive, the moves out of council b) there is a death or serious illness in his balance must be paid in full by June 15. immediate family requiring his attendance c) he himself becomes ill and unable to attend camp. If a refund is granted, it will be for *the early bird incentive for 2013 is a free t-shirt for every scout fees paid minus $60 deposit when a Refund Request Form is filed that is paid for in full by May 15, 2013 upon arrival at camp . All refund requests must be in writing. Up to two weeks prior to Fees are due in full by June 15 camp, written or email requests may be sent to the council camping department at [email protected]. Within two weeks of camp, please make refund requests upon arrival at camp with the camp business manager using the Refund Request Form, listing the reason each Scout was unable to attend. These refunds will be measured to the refund policy (see above) and granted accordingly. Refunds will be mailed to the currently registered unit committee chair in early October, and will be combined with other refunds due to the unit minus any outstanding debts the unit owes the council. TIP: Wise units collect fees from families so that the family is making the financial commitment to attend, and thus if their son is a no-show, the unit treasury is not at a loss. Require parents to make the $10 and $50 family commitment payments to the unit up front—before making the unit payment—to protect the unit treasury. Adult Fees: Adult fees cover food, utilities, and other expenses, and are to be Cub Scout Camps paid by all adults staying overnight, except subsidized ‘free adults’ Boy Scout Camps based on the number of Scouts attending. Pre-paid adult fees are fully refundable. Adult fees may be paid upon arrival at camp. Youth Free Adults Youth Free Adults Additional overnight adults pay a flat fee of: 1-6 1 $130—Boy Scout Camp 1-8 1 $130—Adventure Cove 7-12 2 $ 65—Cub World 9-16 2 $ 65—Gilbert Ranch -OR- 13 or more 3 17 or more 3 $ 25—Pro-rated fee at any of these camps. One free adult per six This way, your unit can choose the most cost-effective plan for your One free adult per eight youth, up to 3 free adults; adults. youth, up to 3 free additional adults pay adult adults; additional adults Two adults minimum per unit must attend camp to provide leader- fee of $65 ($130 at pay adult fee of $130 ship, supervision, and coaching for Scouts (required by Youth Protec- Adventure Cove) tion rules). Revised: 4/23/2013 3 Insurance Information: Participants Each unit attending a Cascade Pacific Council camp must show Each camp is structured for the needs of the age group it serves; proof of insurance for each youth or for the entire unit. (NOTE: thus den chiefs are not permitted to attend Cub Scout or We- CPC units are covered through a council policy) Units must have belos camps, and any children under the age of 18 not regis- accident insurance and bring proof of that insurance with them tered with a unit may not stay in camp.