1 Electoral Review of Nottinghamshire County

ELECTORAL REVIEW OF NOTTINGHAMSHIRE COUNTY COUNCIL - APPENDIX 1 Submission by Nottinghamshire County Council on Council Size

Governance and Decision Making – How does the Council manage its business and take decisions across its full range of responsibilities?

Leadership

1.1 What kind of Governance The Council operated Executive governance arrangements with a arrangements are in place for the Leader/Cabinet model from 2001-2012. In 2012, and in response to the Authority? provisions of the Localism Act 2011, the Council reviewed its governance arrangements and, for the reasons set out below, decided that a move to a modern Committee system was appropriate. It was recognised that local government in general had become more transparent and accountable in the years since the Council had last operated a Committee system. The current committee system was designed to take account of lessons learned from previous governance arrangements enabling an agile and streamlined system of decision-making.

After thorough consideration and public consultation on the proposal (referred to below), the Council changed its governance arrangements effective from 17th May 2012. The reasons for the change as set out in the report to Council were that this is the most democratic form of governance enabling all Councillors to be involved in decision making, gain experience of a wide range of Council functions and shape the policy of the Council. In addition, Committees, rather than individual Councillors, make decisions ensuring greater transparency as reports are publically available prior to decisions being made, meetings are held in public and it is clear who is making decisions.

As indicated the proposal was subject to public consultation, which showed

general support as it was felt that the change gave Councillors more influence and better access to information and, thus, greater ability to respond to constituents’ needs. There were some concerns that scrutiny would be impaired and that there should be no additional costs arising. The scrutiny aspect is discussed in section 2 below. In terms of costs, the overall cost of Councillors’ Allowances did not rise and has subsequently decreased since the introduction of the arrangements.

As indicated in the Council’s summary case, Boundary Reviews are often the catalyst for wider governance reviews. As demonstrated above, the Council has already undertaken such a review. When the new governance arrangements were introduced, six monthly reviews were agreed to ensure that the requirement for effective and responsive decision making was monitored. These reviews have confirmed that as well as more Councillors being involved in decision making and policy formation than was the case under Executive arrangements, there have been no inherent delays in decision making. The opportunity was also taken to review reporting arrangements to ensure more consistent reporting across the Council on such issues as the work of outside bodies and service performance. The status and frequency of Committees was reviewed to ensure business needs were being met. As a result some changes were made to meeting cycles to better reflect workflow.

Each Committee is required to operate a twelve month rolling work programme which is reviewed at every meeting Such work programmes have increased transparency and accountability, enabling the public to highlight issues to their local Councillor and request representations to be made at Committee when items are considered.

The County Council at its Annual Meeting in May 2014 approved a revised Committee structure, the details of which are set out in the attached Annex A.

1.2 How many portfolios are there? As detailed above, the Council now operates a Committee system, details of the Committee structure are attached at Annex A.

1.3 Describe how a portfolio holder There are no portfolio holders as the Council operates a Committee system. carries out his/her work on a day to The equivalent of a portfolio holder is a Committee Chairman’s role and this day basis typically involves five days a week work. Committee Chairmen act as spokespersons and main point of contact for their Committee’s area of business and are required to answer questions at Council meetings about the Committee’s activities. Chairmen are required to regularly attend meetings and briefings and undertake related work. It should be noted that some of the Committee Chairmen are appointed from the Opposition Groups.

For each Committee’s area of activity, Opposition Spokespersons are also appointed by their relevant group. These roles increase the relevant Councillors’ workload as they are required to attend briefings and meetings in order to perform this role.

1.4 To what extent are decisions Decisions are made by Committees. Whilst there are some powers delegated to delegated to portfolio holders or are officers this is only for day to day operational decisions. Details of those most decisions taken by the full operational decisions are reported regularly to Committee. It is open to a Executive? What is the volume of Committee to require that such decisions are in future made by Committee if decisions taken? How many Councillors feel that this would provide more transparency and better decisions are taken by officers? governance.

1.5 Do Executive (or other) Councillors A significant number of Councillors (including the Political Group Leaders and serve on other decision making Committee Chairmen and Vice-Chairmen) are involved in other decision making partnerships, sub-regional or bodies both formal and informal. These are included in the Council’s list of national bodies? Outside Bodies and include County Councils Network, East Midlands Councils, the D2N2 Local Area Partnership, Local Government Association and Crime and Disorder Reduction Partnerships. A complete list of the Outside Bodies which the Council is formally represented on is attached as Annex B.

1.6 Is the role of the Executive Without doubt, the role of Committee Chairmen, Vice-Chairmen and Opposition Councillor considered to be full Spokespersons equates to the equivalent of an average full-time working week time? and a number of Councillors work in excess of such hours.

Regulatory

1.7 How does the Council discharge its The Council discharges all its functions by Committee but in respect of what are regulation functions? How many described as regulatory functions under executive arrangements these functions Councillors are involved in are discharged through the following:- committees? Planning & Licensing Committee There are 11 Councillors on this Committee.

Audit Committee There are 9 Councillors on this Committee which is chaired by an Opposition Councillor.

Pensions Fund Committee, Pensions Investment Sub-Committee and Pensions Sub-Committee There are 9 County Council Councillors on in these Committees. The Sub- Committees also have City Councillor, Nottinghamshire Local Authorities Association, Trade Union and Scheduled Bodies representatives.

Conduct Committee : There are 5 Councillors on this Committee.

The terms of reference of these various bodies are included in Annex C.

1.8 Describe the arrangements for the A number of decisions on planning applications are made by planning officers delegation of decisions in respect of under powers delegated to the Corporate Director for Policy, Planning and regulatory functions? To what Corporate Services. Planning officers are authorised to determine all

extent are decisions delegated to applications with the following exceptions: officers?  development involving a site area greater than 15 hectares or extraction/input in excess of 30,000 tonnes per annum or new development with a floor space in excess of 10,000sqm  those involving a departure from the Development Plan  those accompanied by an Environmental Impact Assessment  those which have financial implications for the County, such as those which have an accompanying Planning obligation/S106 agreement  those which have received objections from the District or Parish Council or local Councillor  those which have been referred to Committee by a local Councillor  those which are recommended for refusal unless the refusal is on the grounds of insufficient information  those which have received significant* objections, within the statutory consultation period or other such period as agreed with the County Planning Authority, from consultees or neighbouring occupiers (* for clarification, 'significant' objections requiring referral must i) raise material planning consideration, ii) be irresolvable by amendment to the scheme or imposition of planning conditions, iii) involve more than three objections from separate properties)  those which are submitted by Policy, Planning and Corporate Services  those which raise issues of regional or national importance  those involving the determination of new conditions for minerals sites and  those involving the making and serving of orders for revocation, etc where compensation is likely to become payable.

All the above applications are reported to the Planning & Licensing for decision.

1.9 Is committee Councillorship Standing. standing or rotating?

1.10 Are meetings ad hoc, frequent The Council’s schedule of meetings is agreed following consultation with and/or area based? How are the relevant Councillors and circulated in advance. As previously mentioned, the Chairs allocated? frequency of meetings has been reviewed as part of the ongoing review of governance arrangements. The frequency of the various Committees ranges from 4 weekly to quarterly. On occasion, as business requires, additional meetings are arranged or scheduled meetings cancelled, although this remains a rare occurrence.

The Chairs of the Council’s Committees are appointed annually by full Council at its Annual Meeting.

1.11 What level of attendance is The level of attendance is excellent. Committee meetings are always quorate. achieved? Are meetings always quorate? 1.12 What future issues may impact Planning and Licensing remains a high profile Committee and all Councillors are on the role of non-executive required to undertake training before becoming a Committee member. Issues councillors in respect of such as fracking applications are likely to attract considerable attention. regulatory functions? How might Councillors of this Committee are therefore required to continually develop their the role develop? knowledge of relevant issues. The remit of the Committee has recently been expanded to take on roles previously dealt with by the Rights of Way Committee

The Council is required to have an Audit Committee and the time commitments involved in this Committee are unlikely to diminish in the future.

For the Pensions bodies, all administering authorities must put in place a Pension Board by 1 April 2015 as part of the new LGPS Governance Regulations. Further consideration will be needed as to the implications of the Regulations on the Council’s existing Pensions bodies. Councillors will require training in relation to the new Regulations.

Demands on Time

1.13 Has the Council defined the role The role of Councillors is defined in the Constitution as follows:- of Councillors? Has the Council adopted arrangements for ‘Councillors collectively are the ultimate policy makers. …Their role is to act in training and developing the interests of the whole county of Nottinghamshire, and also to represent the Councillors and supporting them communities which elected them, bringing their views to the decision-making in their role? process. In addition, they deal with individual casework and act on behalf of constituents in resolving particular problems.’

Formal training arrangements are in place. Induction is provided following elections supplemented by ongoing Councillor development sessions. Specialist training in such areas as planning and licensing, employment appeals, media, information management and chairing skills is also provided.

1.14 Has the Council assessed how No formal assessment of the time which Councillors in general spend on much time Councillors spend on Council business has been undertaken. Some Councillors log the time they Council business? spend and those that do report that this equates to a full time job.

1.15 Do Councillors generally find Newly elected Councillors will say that the workload is far higher than they that the time they spend on council expected and very few councilors are able to work on a full time or even part business is what they expected? time basis and fulfill all the responsibilities of their Councillor role.

The current financial issues affecting the Council have also required more work by Councillors, with increased consultation, evaluation of work and services in constituencies and analysis of business cases for potential service reductions/ cessation.

Councillors feel that their role has changed since the Council last considered how many elected Councillors it should have. This reflects changes in the delivery of services, the increasing requirement to work in partnership with other

organisations, the need to keep up to date with changing policy/legislation and increasing constituent expectations (e.g. with regard to budget consultation exercises held against the background of continual financial restraint in the public sector).

The use of e-mail, mobile phones and websites means that Councillors are effectively contactable 24 hours a day, 7 days a week.

Due to the large size and nature of Nottinghamshire, travelling time can also be a significant factor with some divisions being significant in size. County Hall is located to the very South of the County and therefore travelling time can also be an issue in relation to Councillors attending County Hall to undertake their various duties.

1.16 What is the extent of Councillors Following the last review after the 2013 elections, the Council now appoints representational role on and Councillors to a total of 108 outside bodies covering a full range of areas of appointment to outside bodies? activity, including social care, education, business, leisure, transport, the How many are involved in this environment, young people’s issues and community safety. Appointments to activity and what is their national and regional bodies are included in this list. Almost all Councillors are expected workload? required to represent the Council on at least one of the bodies within this list – see Annex B.

In addition, the majority of Councillors attend other community meetings as part of their role. This includes attendance at Town and Parish Council meetings. One Councillor attends the meetings of 19 Parish Councils and 1 Town Council within his electoral division on a regular basis.

Some Opposition Councillors have estimated that they spend at least 10 hours per week on the work of Outside Bodies.

1.17 Does the Council have difficulty The Council holds full elections every 4 years. in retaining councillors or attracting new candidates? In 2013, a total of 286 candidates stood for election (compared to 262 in 2009). Of the 286 candidates, 50 were County councillors standing again for election (of which 36 were re-elected).

Since the 2001 elections there has only been 1 uncontested division.

All by-elections have been filled promptly in accordance with elections law.

1.18 Have there been any instances None. where the Council has been unable to discharge its duties due to a lack of Councillors?

1.19 Do Councillors have an In 2003 the Council established the Councillors’ Divisional fund. Each Councillor individual or ward budget for is given a budget annually to be used (subject to the regulations of the fund) to allocation in their area? If so, support the communities which they represent. The size of the budget increased how is the system administered? over time to £10,000 per Councillor. In response to the ongoing budget restrictions, this sum has been reduced to £5,000 for the 2014/15 financial year. These funds are under increasing demand and Councillors have very difficult decisions to make to ensure the best use of these funds in their communities.

The number of applications each Councillor receives often exceeds monies available, thus leading to more involved and sensitive work in assessing applications

Councillors are required to complete an application form to access the funds, a copy of which is attached at Annex D along with the relevant Policy and Guidance.

2. Scrutiny of the Council, outside bodies and Others

2.1 What’s the structure? How does The Committee structure for current scrutiny arrangements is included in Annex it operate A.

The Council is required to maintain statutory overview and scrutiny functions in relation to health, crime and disorder and flooding.

In this respect, the Council has continued to operate a Joint City / County Health Scrutiny Committee which meets on a monthly basis and considers health matters which impact both on the areas covered by Nottingham City Council and the County Council. As part of the revised governance arrangements the Council also established a further Health Scrutiny Committee and its remit is to scrutinise health matters in the County Council’s area only.

The Community Safety Committee has responsibility for statutory crime and disorder and flood risk management scrutiny.

The County Council is also represented on the Nottinghamshire Police and Crime Panel, whose role is to scrutinise and support the Police and Crime Commissioner.

In addition, all Committees are able to set up projects and cross-committee project steering groups to focus in detail on specific issues.

2.2 What is the general workload of The Joint Health Scrutiny Committee and the Health Scrutiny Committee scrutiny committees? Has the continue to have full work programmes which are largely undertaken through Council ever found that it has ordinary meetings of the Committees. Specific Task and Finish activity has been had too many active projects for reduced somewhat in light of the reduced resources available to support such the scrutiny process to function activity.

effectively? The Police and Crime Panel also continues to have a full work programme.

2.3 How is its work programme Copies of the current work programmes for the Scrutiny Committees, developed developed and implemented? through the Committees, are attached as Annex E. How many subjects at any one time? What’s the time-span for a particular study?

2.4 Are Councillors involved in Scrutiny plays a crucial role in examining the work of specific local public scrutinising external issues? bodies, helping make sure they offer a good service to residents. The Council’s scrutiny arrangements have included extensive scrutiny of external issues.

The Health Scrutiny Committees scrutinise the services of the relevant Health bodies in that area.

Community Safety Committee’s scrutiny remit includes various external bodies including the Police, the Crime and Disorder Partnerships and Community Safety Partnerships, the new ‘probation’ bodies (Community Rehabilitation Companies and the National Probation Service), other Councils and the Environment Agency.

The Nottinghamshire Police and Crime Panel scrutinises the work of the Police and Crime Commissioner.

2.5 When not in scrutiny meetings As Nottinghamshire operates a Committee system, Councillors are required to what activities are councillors attend Committees in addition to those undertaking scrutiny work. Councillors expected to undertake? are required to read relevant Committee papers, attend working groups, covering a number of issues including transformation work, local plans, and budget issues. Training events are held quarterly. This is in addition to their front line Councillor responsibilities.

2.6 How will the role of the scrutiny The outcomes of the Francis Inquiry into Mid Staffordshire NHS Foundation Councillor change? What are Trust underlined the importance of Councillors taking an active role in Health the emerging issues and trends? Scrutiny and Councillors are mindful of these expectations and their roles and responsibilities.

Since their establishment in November 2012, research has been undertaken to highlight good practice in Police and Crime Panels. The Nottinghamshire Police and Crime Panel has recently joined a regional network designed to share best practice across the East Midlands and this brings further time commitments for relevant Councillors.

2.7 What kind of support do scrutiny Support is provided by Democratic Services Officers but Councillors no longer Councillors receive? have a dedicated Scrutiny officer or team to call on for support.

3. Representational Role: Representing Electors to the Council

3.1 Has the representational role of See 1.15 above. Councillors changed since the council last considered how many elected Councillors it should have?

3.2 In general terms, how do Most Councillors take a proactive role within their area rather than simply Councillors carry out their responding to case work. The approach taken can vary from Councillor to representational role with Councillor but generally all Councillors undertake some or all of the following:- electors? Do Councillors mainly respond to casework  Surgeries – dealing with queries such as street lights, vulnerable adults, from constituents or do they unknown land; have a more active role in the  Consultation events on specific issues (such as closures of police community?

3.3 How Councillors engage with stations) and wider issues (such as the Council’s budget); constituents?  Meetings with community groups and voluntary organisations; Do they hold surgeries, public  Attending local community events; meetings, use IT etc ?  Attending Parish Council meetings etc;  Attending outside body meetings – e.g. School Governing Bodies;  Working with local schools and colleges in general – e.g. promoting democracy;  Ward Visits;  Neighbourhood Tours;

 Door-to-door visits and delivery of information leaflets;

 Partnership meetings;

 Websites and blogs;  Home Visits;  Written and E-mail correspondence;  Telephone Calls;  Community Activities – e.g. Speed Watch, Safer Neighbourhoods, Lorry Watch, Community Flooding Groups;  Specific capital projects – e.g. new war memorials, village noticeboards.

3.4 How do councillors generally deal Unlike some Councils, none of the Councillors have dedicated caseworkers. with casework? Do they pass on Each Group has access to a researcher but these have competing workloads issues directly to staff or do they and therefore are not able to offer extensive support for case work. Most take a more in depth approach to Councillors tend to progress-chase issues themselves, including sending their resolving issues? own correspondence and making phone calls and visits etc.

3.5 What support do Councillors It is felt that the current financial climate has also resulted in an increase in receive in discharging their duties in casework. relation to casework and representational role in their ward?

3.6 Has the Council put in place any The Council’s Corporate Parenting Sub-Committee is one formal means of mechanisms for councillors to seeking the views of young people. interact with young people, those not on the electoral The County Council operates a Youth Parliament and most Councillors are register or minority groups or active in promoting democracy through the schools and colleges in their area. their representative bodies? Councillors also promote electoral registration at every opportunity.

School Council visits to County Hall are encouraged and promoted by Councillors.

Work has also been undertaken with Young Carers.

Some Councillors have made links with specific minority groups within their area, such as Polish groups, Muslim groups and Buddhist groups. Links to minority groups are also promoted through representation on various outside bodies.

3.7 Are Councillors expected to Councillors are expected to attend such meetings and involvement is high. attend meetings of community Councillors act as a conduit, enabling a two-way exchange of information bodies such as parish councils between the Council and such groups. Sometimes attendance is linked to the or resident associations? What role of a specific Committee and the Councillors’ role on that Committee (e.g. is the level of their involvement Chairman). and what role do they play?

4. The Future

4.1 What impact do you think the There is an increasing emphasis on services being delivered by accountable localism agenda might have on community groups and empowering communities to take on many of the the scope and conduct of responsibilities currently exercised by Councils. This is likely to increase the role council business and how do of Councillors significantly as they will increasingly need to act as the facilitator

you think this might affect the between those arrangements made running services more locally and those role of councillors? services where the scale or nature of them demands they remain operated and run by large Councils. The experience of Councillors will be invaluable to any communities taking on local provision. This is amply evidenced by the establishment of community resource centres.

4.2 Does the council have any plans Full consideration will be given to transferring assets to communities where it is to devolve responsibilities and/or appropriate to do so. As part of the Council’s approach to Transformation set assets to community out in “Redefining your Council” it is likely that over time more services will be organisations? Or does the commissioned externally including from the third sector and increased council expect to take on more digitalisation will allow more self-support within communities. responsibilities in the medium to long term?

4.3 Have changes to the Whilst it could be argued that partnership work and the development of other arrangements for local delivery forms of service delivery dilutes the role of Councils, this is not always the case. of services led to significant The development of School Academies is a case in point. Although Academies changes to councillors’ are free standing organisations, the statutory role of the County Council in workloads? (For example, relation to school admissions remains (2012 School Admissions Code). This control of housing stock or coordinating role is more complex as Academies are admission authorities in sharing services with their own right. This changing educational landscape has seen local elected neighbouring authorities) Councillor involvement increase as constituents approach Councillors, seeking support and guidance.

Additionally, moving to a more Commissioning type Council involves Councillors in agreeing the specification for services and much greater contract and performance management skills are needed to ensure positive outcomes for residents.

4.4 Are there any developments in The continuing pressure on the Council’s budget is developed in 4.5 below. In policy ongoing that might this connection the Council has recognised the need to transform the way in

significantly affect the role of which it operates to make further savings in order to balance the budget up to elected Councillors in the 2017/18. Such savings need to be made in a planned and strategic way to future? preserve the vital frontline services on which residents depend.

To this end, the “Redefining Your Council” initiative has been adopted which will see the political leadership of the Council driving this transformational change by leading a number of portfolios covering a range of Council services. This enhanced strategic role for lead Councillors will review all areas of spending with a view to delivering future services in a more cost effective and innovative way.

4.5 What has been the impact of Since the Council elections in 2009, £180m worth of savings have been recent financial constraints on delivered and clearly the Council has had to reduce spending significantly. the council’s activities? Councillors have not only been required to make difficult decisions regarding service reductions but also had to ensure the public and particularly their own constituents understand the reasons for the reductions. This approach has presented increasing challenges to local Councillors in terms of difficult discussions with service users and local groups. Councillors have many more issues to consider in reducing services including ensuring they have a solid evidential basis on which to make decisions and have to consider all relevant issues including human rights and equality considerations. An increasing issue is the need to balance the requirements to make short term savings to achieve a balanced budget without prejudicing long term transformational change required to ensure services are retained, improved and viable for the future.

ANNEX A

Nottinghamshire County Council – Committee Structure (Model of Local Governance)

As indicated in the submission the County Council operates a Committee system of governance. The Committee structure, with details of membership and frequency of meetings, is set out below. The terms of reference of the Committees and functions of Council are detailed in Annex C. All seats on Committees are allocated in a manner which reflects the overall political balance of the Council.

Political Management Arrangements

FULL COUNCIL

The Council comprises 67 Members. There are usually 7-8 meetings of Council each year.

COMMITTEES

Policy Committee comprises 19 Members. There are usually 11-12 meetings of the Committee each year.

 Grant Aid Sub-Committee, comprises 7 Members. There are usually 4 meetings of the Sub-Committee each year, although additional meetings can be called as required.

 Senior Staffing Sub- Committee, comprises either 9 or 5 Members (9 for issues related to the Chief Executive and Corporate Directors and 5 for other Officers). The Sub-Committee meets on an ad hoc basis according to need.

Adult Social Care and Health Committee comprises 11 Members. There are usually 11-12 meetings of the Committee each year.

Audit Committee comprises 9 Members. There are usually 4 meetings of the Committee each year.

Children and Young People’s Committee comprises 11 Members. There are usually 11-12 meetings of the Committee each year.

 Corporate Parenting Sub-Committee comprises 9 Members. There are usually 4 meetings of the Sub-Committee each year.

1 Conduct Committee comprises 5 Members. The Committee meets as required during the year.

Community Safety Committee comprises 9 Members. There are usually 8 meetings of the Committee each year.

Culture Committee comprises 11 Members. There are usually 8 meetings of the Committee each year.

Economic Development Committee comprises 9 Members. There are usually 11-12 meetings of the Committee each year.

Environment and Sustainability Committee comprises 9 Members. There are usually 8 meetings of the Committee each year.

Finance and Property Committee comprises 11 Members. There are usually 11-12 meetings of the Committee each year.

Greater Nottingham Light Rapid Transit Advisory Committee (Joint Committee with Nottingham City Council), comprises 5 County Council Members. There are usually 4 meetings of the Committee each year.

Health Scrutiny Committee comprises 6 County Council Members. There are usually 6 meetings of the Committee each year.

Joint City/County Health Scrutiny Committee (Joint Committee with Nottingham City Council) comprises 8 County Council Members. The chairing and support arrangements for this Committee alternate between the County and City Councils. There are usually 11-12 meetings of the Committee each year.

Joint Committee on Strategic Planning and Transport Committee (Joint Committee with Nottingham City Council) comprises 4 County Council Members. The chairing and support arrangements for this Committee alternate between the County and City Councils. There are usually 4 meetings of the Committee each year.

Health and Wellbeing Board, comprises 5 County Council Members. There are usually 5-6 public meetings of the Committee each year and 5-6 private workshops.

Local Joint Resolutions Committee comprises 6 Members. This Committee meets as required.

Nottinghamshire Pension Fund Committee comprises 9 County Council Members. There are usually 5 meetings of the Committee each year.

2  Pensions Investment Sub - Committee comprises 9 County Council Members. There are usually 4 meetings of the Sub-Committee each year, including one held at an external venue.

o Pensions Investment Tour – Members of the Pensions Investment Sub are requested to attend a two day tour each year to provide an overview of existing and potential investments.

 Pensions Sub-Committee comprises 9 County Council Members. There are usually 3-4 meetings of the Sub-Committee each year.

 Pensions Working Party - this is an informal meeting with Members of the Pension Fund requested to attend as required to develop proposals and undertake work between formal meetings. There are usually 2 meetings of the Working Party each year.

Nottinghamshire Police and Crime Panel (Joint Committee with Nottingham City Council and all District and Borough Councils within the Nottinghamshire boundary) comprises 3 County Council Members currently (membership is dependent upon political balance across the whole of the County). There are usually 6-7 meetings of the Panel each year and 1-2 informal workshops. There is potential for Task and Finish scrutiny work to be undertaken by the Panel although at this stage such an approach has not been adopted.

Personnel Committee comprises 9 Members. There are usually 6 meetings of the Committee each year.

 Appeals Sub-Committee comprises a pool of 13 Members. The Sub- Committee meets as required during the year and all Members within the pool are asked to hold dates on a weekly basis in case they are required. There are usually 3-4 Members in attendance for each meeting.

Planning and Licensing Committee comprises 11 Members. There are usually 11-12 meetings of the Committee each year.

Public Health Committee comprises 9 Members. There are usually 6 meetings of the Committee each year.

The City of Nottingham and Nottinghamshire Economic Prosperity Committee (Joint Committee with Nottingham City Council and District / Borough Councils) comprises 1 County Council Member. There are usually 8 meetings of the Committee each year.

Transport and Highways Committee comprises 11 Members. There are usually 11-12 meetings of the Committee each year.

3 ANNEX B

OUTSIDE BODIES LIST MAY 2013 to 2017

ORGANISATION CONTACT STATUS/ APPOINTEES PERIOD OF SUPPORT NOTES/HISTORY REQUIREMENT OFFICE OFFICER Age Concern - Arnold 1 County Cllr Cllr Pauline Allan May 2017 Voluntary Charity. Old People’s Welfare Nomination request Committee received.

Age Concern Chilwell 1 County Cllr Cllr Dr John May 2017 Doddy

Age Concern 1 representative Cllr Keith May 2017 Eastwood & District Longdon

Age Concern 1 County Cllr Cllr Alan Bell May 2017 Mansfield

Bassetlaw Play 1 County Cllr Cllr Sheila Place *March 2015 Registered charity Forum

Bestwood Country 1 County Cllr Cllr Pauline Allan May 2017 Park Development Group

Brunts Charity 1 County Council Cllr S Garner 25th July Registered charity. nominee* 2015 (4 year term) *Appointee can be non- councillor. Meets quarterly.

Campaign to Protect Trustee/ Cllr Bruce May 2017 Communities Charity Rural England Member of Laughton Exec Meetings x 4 + AGM (CPRE) Executive

Chesterfield Canal Elected Member Cllr Sybil Fielding May 2017 Informal Partnership Partnership 2 meetings per annum

CLASP Management 1 Elected Cllr D Kirkham May 2017 Communities Formerly known as the Committee Member CLASP Consortium

Part of Scape System Build Ltd

Cotgrave Futures Board Member Cllr Richard May 2017 Communities Charitable Trust Trust Butler Reg. 15.08.2002

County Councils 4 County Leader Cllr Alan May 2017 Communities Network (CCN) Councillors Rhodes Deputy Leader Cllr Joyce Bosnjak Business Manager Cllr Steve Carroll Cllr Glynn Gilfoyle Cresswell Heritage 1 County Cllr Chairman of May 2017 Trust Culture Committee (Cllr John Knight)

Crime & Disorder 1 County Cllr Cllr Alice Grice May 2017 Statutory requirement to Reduction appoint Partnership: Ashfield Crime & Disorder Reduction Partnership

Crime & Disorder 1 County Cllr Cllr Glynn May 2017 Statutory requirement to Reduction Gilfoyle appoint Partnership: Bassetlaw/Newark & Sherwood Community Safety Partnership

Crime & Disorder 1 County Cllr Cllr Alice Grice May 2017 Statutory requirement to Reduction appoint Partnership: Mansfield Partnership Against Crime

Crime & Disorder 1 County Cllr Cllr Glynn May 2017 Statutory requirement to Reduction Gilfoyle appoint Partnership: South Communities Notts CDRP

D2N2 Local Area 1 County Cllr Leader Report to Council Partnership Cllr A Rhodes 30/06/2011

Diana Eyre’s 1 County Cllr Cllr John Ogle May 2017 Approved at Policy Educational Committee 05/02/14 Foundation

Disabilities Living 1 County Cllr Cllr Muriel Weisz May 2017 Adult Social Care & Centre Health

East Midlands Lead 2 County Cllrs Cllr Muriel Weisz May 2017 Adult Social Care & Previously known as East Member Network: Cllr Yvonne Health Midlands Adult Social Care Adult Social Care and Woodhead & Health Councillor Health & Wellbeing Network

East Midlands Airport 1 County Cllr Cllr Andrew May 2017 Co Ltd by guarantee. Independent 1 Sub Brown Consultative OB provides liability & Committee CC 18/5/06 Sub: Not indemnity appointing (Cllr Carroll 6/9/13)

East Midlands 2 nominated Leader Cllr Alan May 2017 Councils representatives Rhodes Deputy Leader Cllr Joyce Bosnjak

Plus Cllr Mrs Kay Cutts appointed externally by EMC as an ‘added place’ East Midlands Nominated by Leader Cllr Alan May 2017 Executive Board EMC Rhodes

East Midlands 2 County Cllrs Cllr John Knight May 2017 Communities Reg. Charity Museum Service Cllr John Cottee Co. Ltd. by guarantee (Lead Opposition Spokesperson for Culture)

Experience 2 County Cllrs Cllr Diana Meale May 2017 Nottinghamshire Cllr John Cottee

Admin 21/9/05

Faith Clerkson Trust 1 Trustee Mr John Carter May 2017 Children & Young (observer) People

Family Care 1 County Cllr Cllr Colleen May 2017 Adult Social Care & Previously known as Harwood Health ‘Southwell Diocesan Council for Family Care’ Meets monthly.

Focus on Young Trustee under Cllr Sheila Place May 2017 Constitution requires People in Bassetlaw FYB Constitution council member representative as Trustee

k Futures (Nottingham Company Cllr John Peck May 2017 Co. Ltd by guarantee. & Nottinghamshire Directors x2 Cllr Liz Plant Previously Connexions Futures) Nottinghamshire Ltd. Pol. & GP 1.10.01

Grantham Canal 1 County Cllr Cllr M Suthers May 2017 Consortium Partnership

Greater 1 County Cllr Deputy Leader May 2013 Communities Nottingham Partnership Ltd 1 Officer Caroline Agnew

Great Nottingham 1 County Cllr Cllr Kevin May 2017 Transport Partnership Greaves

Officer support Mr K Sharman

Pol. & GP 21.1.97 Greenwood 1 Board Member May 2017 Community Forest + officer support Partnership 27/5/95

Groundwork Nominated Cllr Jim Creamer May 2017 Co. Ltd by Guarantee Cresswell, Ashfield & Trustee NCC liability Mansfield

Groundwork Greater 1 County Cllr Cllr Jim Creamer May 2017 Co. Ltd by guarantee. Nottingham Previously known as Greater Nottingham Pre 1990 Groundwork Trust.

Holme Pierrepont 1 Officer Derek Higton – May 2017 Leisure Trust (Trustee) Service Director for Youth, Families and Policy Cttee Cultural Services 16/10/2013

Hucknall Partnership Must be an Cllr John May 2017 Partnership. Group elected Member Wilkinson Bi-monthly meetings. of NCC

Has voting rights

Industrial 1 County Cllr Cllr Diana Meale *March 2015 Approved at Economic Communities Alliance Development Committee 19/11/2013 *

Keyworth Platt Lane 1 County Cllr Cllr John Cottee May 2017 Communities Charitable Trust Playing Fields Committee

King Edward VI 3 County Cllrs or Cllr Liz Yates May 2017 Children & Young Charitable Trust. Can be Grammar School nominees - Mr M Quigley 31/3/2015 People non councillor membership. Trust Trustees Mr A Tromans 31/3/2015 Appt 4 yearly

Admin 14/3/07

Lamb’s Charity NCC Cllr John Allin May 2017 Children & Young Charitable Trust. NCC Nominated People liability & indemnity Trustee provision.

Ad-hoc meetings (average 5 per annum)

LEA Rep required by constitution Liaison Committee Local Member Cllr Maureen May 2017 Besthorpe Quarry Dobson Officer Mike Hankin

Liaison Committee Local Member Cllr Chris May 2017 for Bestwood 2 Barnfather Quarry Officer Mike Hankin

Liaison Comm for Local Members Cllr Jim Creamer May 2017 Dorket Head x2 Cllr Nicki Brooks

Officer Mike Hankin

Liaison Committee Local Member Cllr Maureen May 2017 for Girton Quarry Dobson Officer Mike Hankin

Liaison Committee Local Member Cllr Rodger May 2017 Hoveringham Jackson

Officer Mike Hankin

Liaison Committee Local Member Cllr Maureen May 2017 Langford Lowfields Dobson

Officer Mike Hankin

Liaison Committee Local Member Cllr Rachel May 2017 Langton Colliery Madden Officer Jonathan Smith

Liaison Committee Local Member Cllr Keith Walker May 2017 Staple Landfill Officer Mike Hankin

Liaison Committee Local Member x1 Cllr Sue May 2017 N/A Liaison Committee Staythorpe Power Saddington 2 meetings per annum Station

Liaison Committee Local Mbrs x2 Cllr Richard May 2017 Liaison Committee for On-Farm Green Butler 2 meetings per annum as Composting Facility Cllr Mrs Kay required at Stragglethorpe Cutts

Officers x2 Debbie Wragg Tim Turner Admin 25/5/07

Liaison Committee Local Members Cllr Joyce May 2017 Vale Road Quarry x2 Bosnjak Cllr Parry Tsimbiridis

Officer Oliver Meek

Lilley & Stone Charity Trustees x2 Cllr Stuart May 2017 Children & Young Charitable Trust Trust Wallace People Cllr Tony Roberts

Local Area Forum 4 County Cllr Cllr Pauline Allan May 2017 Arnold Cllr Roy Allan Cllr Michael Payne Cllr Muriel Weisz

Local Area Forum 2 County Cllr Cllr Nicki Brooks May 2017 Netherfield Cllr John Clarke

Local Area Forum Virtual Forum South Broxtowe

Local Area Forum 3 County Cllr Cllr Steve Calvert May 2017 West Bridgford Cllr Liz Plant Cllr Gordon Wheeler

Local Authorities 1 County Cllr Cllr Jim Creamer May 2017 Partnership Energy Partnership 2 meetings per annum as (LAEP) required

Local County Cllrs x3 Leader May 2017 Government + Deputy Leader Association(LGA) 1 Officer 1 Opp Deputy General Assembly Leader (Cllr Martin Suthers) Chief Executive

Local Government County Cllr x2 or Cllr S Fielding May 2017 Agreed to Disband at a Association(LGA) 1 Cllr & 1 Officer Officer Heather special meeting of the LGA Rural Commission Stokes General Assembly 23/01/2014

Local Government County Cllr x1 Cllr John May 2017 Agreed to Disband at a Association(LGA) Wilkinson special meeting of the LGA Urban Commission General Assembly 23/01/2014

Local Government 1 C/Cllr Cllr Steve Calvert May 2017 Forum Flood Forum 1 Officer Andy Wallace

CX/2008/00054

Lowland Derbyshire 1 County Cllr Cllr M Suthers May 2017 Report to Admin Cttee & Nottinghamshire 20/03/13 Local Nature Partnership

LGIU County Cllr x 2 Cllr Steve Carroll May 2017 Cllr Muriel Weisz

LSP: Bassetlaw Local 1 County Cllr Cllr M Quigley May 2013 Chief Executives Statutory requirement to Strategic Partnership appoint

LSP: Broxtowe Local 1 County Cllr Cllr Kate Foale May 2017 Chief Executives Statutory requirement to Strategic Partnership appoint

)

LSP: Mansfield Area 2 County Cllrs Cllr Joyce May 2017 Statutory requirement to Strategic Partnership Bosnjak appoint Cllr John Allin

2 Deputies Cllr Diana Meale Cllr Alan Bell

LSP: Newark & 1 County Cllr Cllr John Peck May 2017 Statutory requirement to Sherwood Local appoint Strategic Partnership

Magnus Educational 1 Officer Cllr Stuart May 2017 Reg. Charity Foundation Wallace Leading Group Business Manager requires annual officer report on attendance/activity/ decisions Ad-hoc meetings

The Magnus 1 Nominated Cllr Stuart May 2017 Learning Trust Trustee Wallace

Making It Industrial 1 Appointed Cllr Alan Bell May 2017 Reg Charity Co. Ltd by Heritage Trust Trustee guarantee

Manor Park 1 County Cllr Cllr Reg Adair May 2017 C Co. Ltd by Guarantee Residents Ad-hoc meetings Association Limited

Mansfield 2 Trustee *Mr John Carter May 2017 Charitable Trust Educational nominations *Mr Malcolm Foundation Sage * Non-councillors eligible

Formerly known as Brunts Educational Foundation

Mansfield Town 2 County Cllr – Cllr Joyce May 2017 Co Ltd by Guarantee Centre Partnership Management Bosnjak Board. Cllr Diana Meale

*Additional roles on sub-groups

Mansfield 1 County Cllr Cllr J Bosnjak May 2017 Communities Quarterly meetings Woodhouse Community Development Group

NET Partnership 1 County Cllr Cllr Kevin May 2017 Legal requirement to Board Greaves appoint

1 Officer Chris Charnley (Officer)

NHS Foundation 1 County Cllr Cllr M Weisz May 2017 Approved at Policy Trust Council of Committee 05/02/14 Governors

Norwell Educational 1 County Cllr Cllr Bruce May 2017 Children & Young Co Ltd by guarantee Foundation Trustee Laughton People Meets quarterly

Nottingham 1 County Cllr Cllr Martin May 2017 Children & Young *Former Chief Constable High School Suthers People Steve Green 1 County Council nominee Steve Green* Meets twice per annum

Nottingham Strategic x2 Cllr Darrell Pulk May 2017 Playhouse Board Board Steve Bradley

Nottingham Trustees x2 Cllr Darrell Pulk May 2017 Playhouse Trust Cllr John Wilmott

Nottinghamshire 1 County Cllr Chairman of the May 2017 Roosevelt Travelling Council Scholarship

Meets twice per annum

Nottinghamshire Trustee & Cllr Sybil Fielding May 2017 Meets quarterly Building Director Preservation Trust

Nottinghamshire: City County Cllr – Cllr Sheila Place May 2017 Informal Partnership & County Board Member Meets bi-monthly Employment and Skills Board (NCCESB)

Nottinghamshire Trustee Cllr Liz Plant May 2017 Communities Meets annually Clubs for Young People Pol. & GP 16.11.98

Nottinghamshire 1 County Cllr Cllr Glynn May 2017 Communities Previously known as Community Safety Giifoyle Community Safety Trust Partnership Trust

Address on CMIS The Office of the High Sheriff for Nottinghamshire, Privy Council Office, 2 Calton Gardens, London SW1Y 5AA

Nottinghamshire 1 County Cllr Cllr Roger May 2017 Communities Federation of Young Jackson Farmers Clubs

Nottinghamshire Fire Elected Members Cllr D Pulk May 2017 Authority x12 Cllr C Barnfather Cllr I Campbell Cllr J Clarke Cllr S Garner Cllr C Harwood Cllr M Payne Cllr K Rigby Cllr T Roberts Cllr G Wheeler Cllr J Wilmott Cllr L Yates Nottinghamshire County Cllrs Cllr John Allin May 2017 Local Access Forum x 3 Cllr Sybil Fielding Cllr Yvonne Woodhead )

Nottinghamshire 1 TBA TBA? May 2013 Training Network 1 Officer Sara Platt

(NTN under review, Sara Platt to advise of requirements in Jan 2014 29/10/13 tel conversation)

Nottinghamshire Board Director Cllr Parry May 2017 s Unemployed Tsimbiridis Workers Centre Pol. & GP Man. Cttee 19.11.85

PATROL – 1 County Cllr Cllr Kevin May 2017 Jt.Comm. Greaves Parking & Traffic Regs. Outside London Cab. 30/4

Queen Elizabeth’s 5 Trustees *Mr John Carter May 2017 Meets once per term Endowed School *Mr James Ellsey Trust *Mr Malcolm * Non-councillors eligible Sage Cllr Darren Langton *Mr Albert Haynes Queen Elizabeth’s 2 Foundation Cllr Darren Endowed Trust Governors* Langton Foundation Mr Albert Haynes Governors

Reads Exhibition 1 County Cllr Cllr John Ogle May 2017 Foundation (educational charity)

River Trent Regional 1 representative Cllr Steve Calvert May 2017 Reconstituted Severn Trent Flood and Coastal RFCC. Committee Appointment agreed by Admin Committee 9th May 2012

Robin Hood Airport 1 County Cllr Cllr P Skelding May 2017 D/S Consultative Committee

Rufford Country Park 1 County Cllr Cllr John Knight May 2017 Development Group

Rural Community Trustee Cllr J Creamer May 2017 Co. Ltd by guarantee app. Action Has charitable status. Nottinghamshire Pol. & GP OB liability & indemnity (RCAN) 21.7.97 provision Prev. Nottinghamshire Rural Community Council

SACRE 6 Elected Cllr J Allin May 2017 LEA/Committee. Members Cllr K Foale Cllr S Fielding Cllr J Peck Pol. & GP 1.8.89 Cllr L Plant Cllr J Wilmott

The Samworth *Governor Cllr Stephen 31 May 2015 Church Academy Garner

Scape System Build 1 Director Cllr David May 2017 s Ltd Kirkham 1 Alternate Cllr Darren Director Langton

1 Shareholder Cllr Sheila Place Representative Severn Trent Water Cllr Bruce Forum Laughton representative??

Sherwood Forest Cllr Yvonne May 2017 Hospitals NHS Woodhead Foundation Trust Admin 26/4/06

Sutton Centre Governor Academy Governing Body TBA???

The Crossing SEC Nominated Board Cllr Kevin May 2017 Ltd Member (Director Greaves of Charity Address on CMIS Trustee) Sub: The Crossing Church Cllr A Rhodes & Centre, Newcastle Street, Worksop, Admin 12/3/08 Nottinghamshire S80 2AT The Turbine 2 Members for - Chairman of the May 2013 Business Innovation Management Culture Centre Committee Committee - Chairman of the Admin 15/4/06 Economic Development Committee

Waste Partnering Member Rep. Cllr Jim Creamer May 2017 Partnership Agreement Board Meets quarterly (Joint Waste Management Cabinet 4/2/09 Committee) (E&R)

WREN Advisory *2 County Cllr *Cllr Stella Environment Previously known as Waste Panel Smedley Recycling Environmental Cllr Richard Issues (WREN) Advisory Address on CMIS Admin 30/1/08 Butler Panel WREN House, Manor Farm, Bridgham, *Appointments are made by Norfolk NG16 2RX the WREN as it is an independent private business

ANNEX C

TERMS OF REFERENCE OF COUNCIL AND COMMITTEES – EXCERPT FROM CONSTITUTION

PART A – TERMS OF REFERENCE

THE FULL COUNCIL 1. The functions listed below are reserved to the Full Council and can only be discharged by the Full Council:

a. Determining all policies and plans statutorily reserved to the Full Council including:

 Annual library plan/strategy  Crime and disorder reduction strategy (Community Safety Agreement)  Local transport plan  Plans and alterations which together comprise the Development Plan  Sustainable community strategy  Youth justice plan (Youth Crime Strategy)

b. The approval or adoption of a plan or strategy for the control of the Council’s borrowing, investments or capital expenditure, or for determining the Council’s minimum revenue provision; the Budget

c. The approval of any of the above documents in the event they, or part of them, need to be submitted to the Secretary of State or any Government Minister for final approval, including where they are to be submitted in draft form

d. The approval of changes to any plan or strategy referred to above, unless: -

 that change is required by the Secretary of State or any Government Minister where the plan or strategy has been submitted to them for approval, or

 Full Council specifically delegated authority in relation to these functions when it approved or adopted the plan or strategy

e. Adopting and changing the Constitution

f. Establishing committees and deciding their terms of reference and size

g. Appointing and removing chairmen and vice-chairmen

h. Authorising appointments to any joint committees

i. Authorising appointments to the Nottinghamshire and City of Nottingham Fire Authority

j. Approving a Members’ Allowances Scheme including any provision for Chairman’s and Vice Chairman’s expenses

k. Approving the annual Senior Officer Pay Policy Statement

l. Confirming the appointment of, and dismissing, the Head of Paid Service, the Monitoring Officer and the Chief Finance Officer

m. Making any request to the Local Government Boundary Commission for England for single-member electoral areas

n. The passing of a resolution to change the County’s electoral scheme

o. Making an order to give effect to recommendations made in a community governance review

p. In relation to any overview and scrutiny committees, permitting a co-opted member to vote at meetings of that committee

q. Changing the name of the County

r. Conferring the title of honorary alderman

s. Making, amending, revoking, re-enacting and adopting bye-laws and promoting and opposing the making of local legislation and personal bills in Parliament

t. Any other function which, by law, must be reserved to the Full Council

POLICY COMMITTEE – TERMS OF REFERENCE 2. The powers and functions set out below are delegated by the Full Council:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development and approval except on matters reserved for the Full Council

c. Review of performance on at least a quarterly basis

d. Review of day to day operational decisions taken by Officers

e. Approval of consultation responses relating to the Committee’s areas of responsibility except for responses to day-to-day technical consultations which will be agreed with the Chairman and reported to the next available Committee following their submission.

f. Approval of relevant staffing structures as required

g. Approving all Councillor attendance at conferences, seminars and training events including any expenditure incurred, within the remit of this Committee and to receive quarterly reports from Corporate Directors on departmental officer travel outside the UK within the remit of this Committee.

3. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

4. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to Officers.

5. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be co-ordinated by a cross-committee project steering group that will report back to the relevant Committee.

Table Responsibility for ensuring that committees operate under the policy direction of the County Council and for determining policies not reserved to the Full Council Responsibility for the discharge of all functions and exercise of all powers of the County Council not expressly reserved to the Full Council or to any other part of the County Council by statute or by this Constitution Responsibility for monitoring and reviewing the overall performance of the Council Responding to any consultations within the remit of more than one committee as and when required Responsibility for those functions relating to elections and local democracy which are not reserved to the Full Council Responsibility for the Council’s internal and external communications policy and its implementation Responsibility for Information Governance including but not limited to Data Protection and Freedom of Information Responsibility for monitoring and reviewing the Council’s customer strategy and any matters dealt with by the Business Services Centre Responsibility for ensuring the Council meets its equalities duties Responsibility for ensuring high standards of conduct by the County Council, its Councillors, co-opted members and Officers Responsibility for dealing with all matters relating to alleged breaches of the Code of Conduct for Councillors and Co-opted Members Responsibility for the implementation of and revision to all codes of conduct and practice of the County Council Responsibility for all remaining statutory overview and scrutiny powers except those delegated to a health scrutiny committee and Community Safety Committee Responsibility for the Council’s risk management strategy Responsibility for reviewing annual reports and inspection reports not within the remit of another committee Responsibility for approving the recruitment process for any independent Table members of committees and panels required by statute Responsibility for the Council’s Improvement Programme Responsibility for Legal and Democratic Services Responsibility for resolving any issues arising from the Members’ Allowances Scheme Responsibility for authorising hospitality to be offered by the County Council except where the cost is to be covered by the Chairman of the County Council’s individual budget Responsibility for making changes to the organisations on the list of Outside Bodies

GRANT AID SUB-COMMITTEE – TERMS OF REFERENCE 6. This is a sub-committee of the Policy Committee.

7. The exercise of the powers and functions set out below are delegated in relation to grant aid and voluntary sector liaison:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to grant aid and voluntary sector liaison, subject to approval by the Policy Committee or the Full Council

c. Review of performance on at least a quarterly basis

d. Review of day to day operational decisions taken by Officers

e. Approval of consultation responses except for responses to day-to-day technical consultations which will be agreed with the Chairman and reported to the next available Committee following their submission.

f. Approving all Councillor attendance at conferences, seminars and training events including any expenditure incurred, within the remit of this Committee and to receive quarterly reports from Corporate Directors on departmental officer travel outside the UK within the remit of this Committee.

8. As part of the detailed work programme the Sub-Committee will receive reports on the exercise of powers delegated to Officers.

9. The Sub-Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the Policy Committee.

Table Responsibility for Grant Aid as defined in the grant aid strategy Responsibility for strategic engagement with the voluntary sector

ADULT SOCIAL CARE AND HEALTH COMMITTEE – TERMS OF REFERENCE 10. The exercise of the powers and functions set out below are delegated by the Full Council in relation to adult social care and health:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to adult social care and health, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by Officers

e. Approval of relevant consultation responses except for responses to day-to- day technical consultations which will be agreed with the Chairman and reported to the next available Committee following their submission.

f. Approval of relevant staffing structures as required

11. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

12. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to Officers.

13. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for adult social care matters (eg. people aged 18 or over with eligible social care needs and their carers) Responsibility for promoting choice and independence in the provision of all adult social care Responsibility for promoting good health, health improvement and individual and community wellbeing and the reduction of health inequalities

CHILDREN AND YOUNG PEOPLE’S COMMITTEE – TERMS OF REFERENCE 14. The exercise of the powers and functions set out below are delegated by the Full Council in relation to children and young people to the Committee and its Sub- Committee. a. All decisions within the control of the Council including but not limited to those listed in the Table below b. Policy development in relation to children and young people, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by Officers

f. Approval of departmental staffing structures as required

g. Approving all Councillor attendance at conferences, seminars and training events including any expenditure incurred, within the remit of this Committee and the Corporate Parenting Sub-Committee and to receive quarterly reports from Corporate Directors on departmental officer travel outside the UK within the remit of this Committee and the Corporate Parenting Sub-Committee.

15. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

16. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to Officers.

17. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for services to children and young people in relation to their care, wellbeing, education or health Responsibility for the functions and powers conferred on or exercisable by the County Council as Local Authority in relation to education Responsibility for working with all schools including academies in relation to raising standards of attainment and developing opportunities Responsibility for environmental education Responsibility for arts education Responsibility for the Young People’s Service Responsibility for Early Years and the Early Years Intervention Service including Children’s Centres Table Responsibility for Young People’s Sports and Arts Services Responsibility for the Targeted Support and Youth Justice Service

18. The Chairman of the Children and Young People’s Committee will be designated the lead Councillor for Children and Young People's Services in accordance with Section 19 of the Children Act 2004.

CORPORATE PARENTING SUB-COMMITTEE – TERMS OF REFERENCE 19. This is a sub-committee of the Children and Young People’s Committee

20. The Sub-Committee is responsible for the following:

Table Responsibility for overseeing the County Council’s responsibilities as the corporate parent of children and young people in care Responsibility for championing the interests of children and young people in care

COMMUNITY SAFETY COMMITTEE – TERMS OF REFERENCE 21. The exercise of the powers and functions set out below are delegated by the Full Council in relation to community safety:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to community safety, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of departmental staffing structures as required

22. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

23. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to Officers.

24. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for the following statutory duties:-  community safety  as a Food Authority  as a Weights and Measures Authority  as a Trading Standards Authority and in relation to consumer protection and advice  the Coroner’s Service Responsibility for civil defence and emergency planning Responsibility for the registration services for births, deaths and marriages Responsibility for the safety of sports grounds Responsibility for statutory crime and disorder and flood risk management scrutiny

CULTURE COMMITTEE – TERMS OF REFERENCE 25. The exercise of the powers and functions set out below are delegated by the Full Council in relation to culture:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to culture, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of departmental staffing structures as required

26. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

27. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to Officers.

28. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for libraries and archives Responsibility for adult learning Responsibility for strategic development of the arts Responsibility for development of cultural and heritage activities Responsibility for support for sports development and sports facilities throughout the County Responsibility for country parks, open spaces, common land and town or village greens, promoting public access to land except by highways means and other countryside services Responsibility for promotion and development of tourism in the County Responsibility for conservation and archaeology

ECONOMIC DEVELOPMENT COMMITTEE – TERMS OF REFERENCE 29. The exercise of the powers and functions set out below are delegated by the Full Council in relation to economic development:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to economic development, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of departmental staffing structures as required

30. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

31. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

32. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate committee.

Table Responsibility for promoting economic development, regeneration and associated activities Responsibility for liaising with business clubs in the County

ENVIRONMENT AND SUSTAINABILITY COMMITTEE – TERMS OF REFERENCE 33. The exercise of the powers and functions set out below are delegated by the Full Council in relation to environment and sustainability:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to environment and sustainability, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of departmental staffing structures as required

34. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

35. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

36. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for all matters relating to minerals and waste planning not falling within the delegation of any other committee. Responsibility for all matters relating to Council’s role as Waste Disposal Authority. Responsibility for the Local Improvement Scheme Responsibility for making observations on planning matters on which the County Council is consulted, in accordance with the agreed protocol Responsibility for all matters relating to environmental awareness and sustainability Responsibility for any matter relating to the control of pollution or the management of air quality

HEALTH AND WELLBEING BOARD – TERMS OF REFERENCE 37. To prepare and publish a joint strategic needs assessment.

38. To prepare and publish a joint health and wellbeing strategy based on the needs identified in the joint strategic needs assessment and to oversee the implementation of the strategy.

39. Discretion to give Nottinghamshire County Council an opinion on whether the Council is discharging its statutory duty to have due regard to the joint strategic needs assessment and the health and wellbeing strategy.

40. To promote and encourage integrated working including joint commissioning in order to deliver cost effective services and appropriate choice. This includes providing assistance and advice and other support as appropriate, and joint working with services that impact on wider health determinants.

41. To discuss all issues considered to be relevant to the overall responsibilities of the Health and Wellbeing Board, and to perform any specific duties allocated by the Department of Health.

HEALTH SCRUTINY COMMITTEE – TERMS OF REFERENCE 42. Responsibility for scrutinising health matters in the County Council’s area.

JOINT COMMITTEE FOR STRATEGIC PLANNING AND TRANSPORTATION – TERMS OF REFERENCE 43. To advise the County Council and the City Council on strategic planning and transport matters taking account the best interests of the whole of Greater Nottingham.

JOINT CITY/COUNTY HEALTH SCRUTINY COMMITTEE – TERMS OF REFERENCE 44. To scrutinise health matters which impact both on the areas covered by Nottingham City Council and Nottinghamshire County Council.

LOCAL JOINT RESOLUTIONS COMMITTEE – TERMS OF REFERENCE 45. The exercise of the powers and functions set out below are delegated by the Full Council:

a. Responsibility for considering any issues where agreement cannot be reached between management and the trade unions.

NOTE: The Committee will have no delegated authority; any recommendations will be referred either to the Personnel Committee or to the Full Council for approval. This Committee will meet only as and when required.

PLANNING AND LICENSING COMMITTEE – TERMS OF REFERENCE 46. The exercise of the powers and functions set out below are delegated by the Full Council:

a. Responsibility for the regulatory functions of the Council in relation to planning, monitoring, enforcement and licensing. b. Responsibility for the regulatory functions of the Council in relation to public rights of way and cycle paths.

c. Responsibility for all licensing functions given to the Authority by law, except safety of sports grounds.

d. Receiving reports on the exercise of powers delegated to officers in relation to functions for which this Committee is responsible.

e. Approval for consultation responses relating to the Committee’s functions except for responses to day-to-day technical consultations which will be agreed with the Chairman and reported to the next available Committee following their submission.

PUBLIC HEALTH COMMITTEE – TERMS OF REFERENCE 47. The exercise of the powers and functions set out below are delegated by the Full Council in relation to public health:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to Public Health, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of relevant staffing structures as required

48. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

49. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

50. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate committee.

Table Responsibility for Public Health with the exception of functions reserved to the Health and Wellbeing Board

TRANSPORT AND HIGHWAYS COMMITTEE – TERMS OF REFERENCE 51. The exercise of the powers and functions set out below are delegated by the Full Council in relation to transport and highways:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to transport and highways, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of departmental staffing structures as required

52. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

53. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

54. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for transport and highways (except those which are delegated to other committees) including:  the planning, management and maintenance of highways including traffic management and residents’ parking schemes  the development of integrated transport systems  road safety Responsibility for making highways observations relating to planning applications, on which the County Council is consulted as required by the agreed protocol Responsibility for the provision of passenger transport services, including bus and rail initiatives Responsibility for the Council’s highways internal trading organisations

INTERNAL MANAGEMENT COMMITTEES AUDIT COMMITTEE – TERMS OF REFERENCE 55. The exercise of the powers and functions set out below are delegated by the Full Council:

a. Responsibility for advising Council on the adequacy of the Council’s systems of internal control and overseeing the external auditor’s annual audit of the accounts

b. Responsibility for maintaining an overview of the Council’s Financial Regulations and anti-fraud and anti-corruption strategies

CONDUCT COMMITTEE - TERMS OF REFERENCE 56. The exercise of the powers and functions set out below are delegated by the Full Council in relation to the Code of Conduct for Councillors and Co-opted Members:

Table Responsibility for considering complaints relating to alleged breaches of the Code of Conduct for Councillors and Co-Opted Members

FINANCE AND PROPERTY COMMITTEE – TERMS OF REFERENCE 57. The exercise of the powers and functions set out below are delegated by the Full Council in relation to finance and property:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to finance and property, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

f. Approval of departmental staffing structures as required

58. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

59. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

60. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for the financial management of the Authority including recommending to Council the financial strategy, annual revenue budget, Table annual capital budget, asset management plan and precept on billing authorities Responsibility for the monitoring, reviewing and development of the financial framework of the Council including its audit, investments, budgeting and accounting functions Responsibility for corporate procurement Responsibility for all property related functions including acquisitions and disposals Responsibility for property design and construction and related consultancy services Responsibility for the Council’s information and communication technology (ICT) strategy Responsibility for monitoring the Councillors’ Divisional Fund Responsibility for the Council’s County Supplies internal trading organisation Reviewing and recommending Financial Regulations to the Council for adoption

NOTTINGHAMSHIRE PENSION FUND COMMITTEE – TERMS OF REFERENCE 61. The exercise of the powers and functions set out below are delegated by the Full Council in relation to pensions:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to pensions, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

62. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

63. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

64. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Administering the Nottinghamshire Pension Fund, including investments by and management of pension funds

NOTE: The County Council administers this Pension Fund on behalf of Nottinghamshire County Council, Nottingham City Council, the District and Borough Councils and other admitted bodies in Nottinghamshire.

PENSIONS INVESTMENT SUB-COMMITTEE – TERMS OF REFERENCE 65. This is a sub-committee of the Nottinghamshire Pension Fund Committee

66. The exercise of the powers and functions set out below are delegated:

a. Responsibility for investment performance management of the Fund Managers and making appropriate recommendations to the Nottinghamshire Pension Fund Committee.

PENSIONS SUB-COMMITTEE – TERMS OF REFERENCE 67. This is a sub-committee of the Nottinghamshire Pension Fund Committee

68. The exercise of the powers and functions set out below are delegated:

a. Responsibility for making recommendations to the Nottinghamshire Pension Fund Committee on matters relating to the administration and investment of the Pensions Fund.

PERSONNEL COMMITTEE – TERMS OF REFERENCE 69. The exercise of the powers and functions set out below are delegated by the Full Council in relation to personnel:

a. All decisions within the control of the Council including but not limited to those listed in the Table below

b. Policy development in relation to personnel, subject to approval by the Policy Committee or the Full Council

c. Review of performance in relation to the services provided on at least a quarterly basis

d. Review of day to day operational decisions taken by officers

70. If any report comes within the remit of more than one committee, to avoid the report being discussed at several committees, the report will be presented and determined at the most appropriate committee. If this is not clear, then the report will be discussed and determined by the Policy Committee.

71. As part of the detailed work programme the Committee will receive reports on the exercise of powers delegated to officers.

72. The Committee will be responsible for its own projects but, where it considers it appropriate, projects will be considered by a cross-committee project steering group that will report back to the most appropriate Committee.

Table Responsibility for the pay, terms and conditions of service and training of employees except for approving the annual Senior Officer Pay Policy Statement which is reserved to the Full Council Responsibility for employee relations including arrangements for consultation/ negotiation with Trades Unions Responsibility for health and safety related matters Reviewing and recommending Staffing Regulations to the Council for adoption Reviewing annually the overall staffing structure of the Council Considering any matters relating to Trade Union recognition Responsibility for the Council’s catering and facilities management internal trading organisation

APPEALS SUB-COMMITTEE – TERMS OF REFERENCE 73. This is a sub-committee of the Personnel Committee

74. The exercise of the powers and functions set out below are delegated by the Full Council:

a. Responsibility for determining appeals and complaints by employees under the Council’s disciplinary, grievance and harassment procedures and other employment related procedures (This does not include appeals relating to pay, grading or discretionary awards in respect of redundancy or early retirement)

b. Responsibility for appeals against decisions not to include providers, or to remove them from the Council’s directory of providers for funded early years education

NOTE: Complaints Review Panels are not formal meetings of the County Council. The responsibilities of these Panels are contained in the Complaints Procedures.

SENIOR STAFFING SUB-COMMITTEE – TERMS OF REFERENCE 75. This is a sub-committee of the Policy Committee.

76. The exercise of the powers and functions set out below are delegated by the Full Council to the Senior Staffing Sub-Committee:-

a. Responsibility for the appointment and dismissal of, and taking disciplinary action against, senior employees as set out in the Employment Procedure Rules

NOTE:-

 The appropriate committee chairman for the post being considered will always be present as a member of the Sub-Committee. Where the issue being considered relates to the Council’s Chief Executive or a Corporate Director the Sub- Committee will have a membership of nine; otherwise the Sub-Committee will have a membership of five.

 The Sub-Committee will be required to follow the Council’s Recruitment and Selection Code of Practice.

 The procedures the Sub-Committee is required to follow are set out in the Council’s Staffing Regulations.

NOTTINGHAMSHIRE POLICE & CRIME PANEL

The terms of reference of the Panel are as follows: -

1. To review and submit a report or recommendation on the draft police and crime plan, or draft variation, given to the Panel by the Police and Crime Commissioner.

2. To review the annual report and put questions regarding the report to the Police and Crime Commissioner at a public meeting, and submit a report or recommendation as necessary.

3. To hold a confirmation hearing and review, submit a report, and recommendation as necessary in respect of proposed senior appointments made by the Police and Crime Commissioner (Chief Constable, Chief Executive, Chief Finance Officer and Deputy Police and Crime Commissioner).

4. To review and submit a report and recommendation as necessary on the proposed precept.

5. To review or scrutinise decisions made or other action taken by the Police and Crime Commissioner in connection with the discharge of the Commissioner’s functions.

6. To submit reports or recommendations to the Police and Crime Commissioner with respect to the discharge of the Commissioner’s functions.

7. To support the effective exercise of the functions of the Police and Crime Commissioner.

8. To fulfil functions in relation to complaints in accordance with the Panel’s responsibilities under the Police Reform and Social Responsibility Act 2011 (the Act).

9. To appoint an Acting Police and Crime Commissioner if necessary.

10. To suspend the Police and Crime Commissioner if it appears to the Panel that the Commissioner has been charged with a relevant offence.

11. To exercise any other functions delegated to police and crime panels under the Police Reform and Social Responsibility Act 2011 as required. ANNEX E SCRUTINY COMMITTEE WORK PROGRAMMES

HEALTH SCRUTINY COMMITTEE WORK PROGRAMME 2014/15

Subject Title Brief Summary of agenda item Scrutiny/Briefing/Update Lead External Officer Contact/Organisation 23 June 2014 Proposed Merger of Consideration of GP surgery merger Scrutiny Martin Matt Doig, Dr Smith Clipstone Health Gately & Partners and Keith Centre and Mann NHS England Farnsfield Surgery Mid- Consideration of transformation programme Scrutiny Martin Dr Amanda Sullivan, Nottinghamshire Gately Newark and Better + Together Sherwood CCG Integrated Care Transformation Healthwatch A new regular item focussing on the work of Briefing Martin Joe Pidgeon of Information Sharing Gately Healthwatch 29 September 2014 Bassetlaw Health An update on the work of Bassetlaw Clinical Briefing Martin Mr Phil Mettam Services Commissioning Group from the Chief Gately Bassetlaw CCG Operating officer, Mr Phil Mettam. TBC NG25 Mortality A verbal update from Councillor Bruce Briefing Martin Councillor Bruce Rates Group – Laughton on the work of this group Gately Laughton Final Report 24 November 2014 Sherwood Forest Update on the work of the Sherwood Forest Briefing Martin Paul O’Connor, Hospitals Hospitals Foundation Trust TBC Gately Chief Executive [or Foundation Trust other suitable senior officer]

26 January 2015 Quality Account Initial consideration of priorities in advance of Scrutiny Martin TBC Priorities – considering draft Quality Accounts Gately Sherwood Forest Hospitals Trust and Doncaster & Bassetlaw Trust CQC Hospital Briefing on outcomes from recent inspections Briefing Martin TBC Inspections TBC Gately 23 March 20154

18 May 2015 Quality Accounts Consideration of draft Quality Accounts Scrutiny Martin TBC (Sherwood Forest and Doncaster & Bassetlaw Gately Trusts) 20 July 2015

Potential Topics for Scrutiny – either in main committee or by way of a study group (for agreement by committee)

Never Events Misdiagnosis

Liverpool Care Pathway / End of Life Care

Health Inequalities

To be scheduled Stroke Pathway Scrutiny of potential stroke services Consultation Martin Dr Amanda Sullivan, (TBC) reconfiguration proposals/consultation Gately Newark and Sherwood/Mansfield and Ashfield CCG

Joint Health Scrutiny Committee 2014/15 Work Programme

10 June 2014  Intoxicated Patients Study Group To consider the report and recommendations of the Intoxicated Patients Study Group

 Terms of Reference and Joint Protocol

15 July 2014  Developments in Adult Mental Health Services To receive information about developments in adult mental health services (Nottingham City CCG/ Nottinghamshire County CCGs/ Nottinghamshire Healthcare Trust)  NUH Performance Against Four Hour Emergency Department Waiting Time Targets To receive the latest performance information (NUH)  New Health Scrutiny Guidance To receive briefing on the new Department of Health guidance on Health Scrutiny

9 September 2014  Greater Nottingham Urgent Care Board To consider the progress of the Greater Nottingham Urgent Care Board (Nottingham City CCG lead)

 Patient Transport Service To consider performance in delivery of Patient Transport Services (Arriva/ CCG lead)  NUH Pharmacy Data Information received as part of ongoing review

 NHS 111 Performance To receive the latest update on workforce change implementation (Nottingham City/Nottinghamshire County CCG)

14 October 2014  Intoxicated Patients Review To consider the response to the recommendations of this review (NUH)

11 November 2014  Update on joint working to improve care for frail older people To review progress in how partners are working together to improve the care of frail older people (Nottingham City CCG, Nottingham City Council, Nottinghamshire County Council, Nottingham University Hospitals)

9 December 2014  Approach to Child and Adolescent Mental Health Services Initial Briefing (Nottinghamshire Healthcare Trust)

13 January 2015  NUH Environment & Waste Initial Briefing (Nottingham University Hospitals)

10 February 2015

10 March 2015

21 April 2015

To schedule: NHS 111 – to consider outcomes of GP pilot and performance following workforce changes Response to recommendations from the Intoxicated Patients Review Report and recommendations of the Pharmacy Review Nottingham University Hospital Maternity and Bereavement Unit Health Scrutiny Guidance 24 Hour Services Outcomes of primary care access challenge fund pilots

Visits: EMAS Urgent and Emergency Care Services (various date

Study groups: Quality Accounts Waiting times for pharmacy at Nottingham University Hospitals NHS Trust Nottinghamshire Police and Crime Panel

Work Programme (as at 8 September 2014)

Agenda Item Brief Summary

10 November 2014 – 2.00pm – venue TBC Police and Crime The Panel will review and scrutinise any decisions and other actions taken by the Commissioner Commissioner’s update on an ongoing basis. The Panel will also consider the Commissioner’s response to the key (including details of decisions performance issues within the Force. taken and overview of Force Performance). Complaints update Regular update on any complaints received against the Police and Crime Commissioner or Deputy Police and Crime Commissioner. Specific focus on two of the Panel to consider specific elements of the following Priority Themes:- Police and Crime Plan Strategic  Priority Theme 3 – Focus on those priority crime types and local areas that are most Priority Themes. affected by Crime and Anti-Social Behaviour  Priority Theme 7 – To spend your money wisely – to include Collaboration and Estate issues. Process for consideration of To agree the process for the Panel to scrutinise the proposed precept and budget, including the proposed precept and Budget proposed budget workshop/s. for 2015/16 5 January 2015 – 2.00pm – venue TBC Victims’ Services – Code of Update on Nottinghamshire’s role as an ‘early implementer’ in the new national approach and Practice for Victims and Victims feedback from November 2014 inspection by Her Majesty’s Inspectorate of Constabulary. Strategy Police and Crime The Panel will review and scrutinise any decisions and other actions taken by the Commissioner Commissioner’s update on an ongoing basis. The Panel will also consider the Commissioner’s response to the key (including details of decisions performance issues within the Force. Agenda Item Brief Summary taken and overview of Force Performance). Complaints update Regular update on any complaints received against the Police and Crime Commissioner or Deputy Police and Crime Commissioner. Specific focus on two of the Panel to consider specific elements of the following Priority Themes:- Police and Crime Plan Strategic  Priority Theme 5 – Reduce the threat from organised crime – to include Proceeds of Crime Priority Themes. Act (POCA) performance levels  Priority Theme – TBC 2 February 2015 – 2.00pm – venue TBC Police and Crime Plan Annual Refresh

Complaints update Regular update on any complaints received against the Police and Crime Commissioner or Deputy Police and Crime Commissioner.

Proposed Precept and budget To consider the Commissioner’s proposed budget and Council Tax precept. 2015/16 Police and Crime The Panel will review and scrutinise any decisions and other actions taken by the Commissioner Commissioner’s update on an ongoing basis. The Panel will also consider the Commissioner’s response to the key (including details of decisions performance issues within the Force. taken and overview of Force Performance). Specific focus on two of the Panel to consider specific elements of the following Priority Themes:- Police and Crime Plan Strategic  Priority Theme TBC Priority Themes.  Priority Theme TBC

Agenda Item Brief Summary

20 April 2015 – 2.00pm – venue TBC Specific focus on two of the Panel to consider specific elements of two Priority Themes (to be agreed in February 2015). Police and Crime Plan Strategic Priority Themes. Police and Crime The Panel will review and scrutinise any decisions and other actions taken by the Commissioner Commissioner’s update on an ongoing basis. The Panel will also consider the Commissioner’s response to the key (including details of decisions performance issues within the Force. taken and overview of Force Performance). Complaints update Regular update on any complaints received against the Police and Crime Commissioner or Deputy Police and Crime Commissioner. Specific focus on two of the Panel to consider specific elements of the following Priority Themes:- Police and Crime Plan Strategic  Priority Theme TBC Priority Themes.  Priority Theme TBC

15 June 2015 – venue TBC Appointment of Chairman and To appoint the Chairman and Vice-Chairman of the Panel for the 2015/16 year. Vice-Chairman Review of Balanced The Panel will review its membership to see whether any actions are required in order to meet the Appointment Objective. requirements for:-  the membership to represent all parts of the police force area and be politically balanced; and  members to have the skills, knowledge and experience necessary.

Police and Crime The Panel will review and scrutinise any decisions and other actions taken by the Commissioner Commissioner’s update on an ongoing basis. The Panel will also consider the Commissioner’s response to the key (including details of decisions performance issues within the Force. Agenda Item Brief Summary taken and overview of Force Performance). Complaints update Regular update on any complaints received against the Police and Crime Commissioner or Deputy Police and Crime Commissioner.

ANNEX D

Date received………...

Councillors’ Divisional Fund Application for Financial Assistance

Form to be completed by Councillor Electoral division

Councillor

Name and address of constituent or group (if appropriate)

Their contact telephone number 

Purpose of application

Which of the following County Council Strategic Objectives does this application meet? Please tick. □ Supporting safe and thriving communities □ Protecting the environment □ Supporting economic growth and employment □ Providing care and promoting health □ Investing in our future

If the proposal is receiving any other funding (eg. matched funding, other NCC funding, joint proposal with other NCC members etc.) please give details below. (Please note that where proposals rely on other funding, the eventual conditions of grant are likely to require that such funding must be already committed.)

Do you have any private interest in this application? Yes/No. If yes, please give details.

Proposed total expenditure (if known) £

Exact amount of payment: £ Full name of payee as on bank account:

Full address of payee, if different from overleaf:

How cheque should be handled. i.e. Given to Councillor Posted directly to the payee NB. Please be aware that if the recipient already has an account set up and has requested that payment be made by BACS; this is the method of payment that must be used. However if you would like a small facsimile cheque for presentation purposes please indicate here: Yes/No

Member’s Signature……………………………………..

Contact Telephone Number …………………………

Date………………………………………………………..

Please attach any additional information in support of application.

Please return completed form to: Dawn Lawrence Democratic Services 3rd Floor County Hall  (0115) 97 73201

OFFICE USE PRQ…………………………………………………………………….. Vendor No……………………………………………………………… Authorised by…………………………………………………………... BMS ref…………………………………………………………………. Chq /BACS……………………………………………………………... Posted out………………………………………………………………. Cllr/ Payee……………………………………………………………….

Revised Policy and Guidance on Councillor’s Divisional Fund Policy Committee 7th May 2014

1. Background

a) The Councillor’s Divisional Fund (CDF) is a specific budget to enable each Member to, subject to compliance with the requirements of the scheme put forward proposals for expenditure in their electoral divisions which accord with the strategic objectives of the Council.

b) Each Member will receive an annual allowance of £5,000 to spend within each financial year. Any funds remaining and unspent within this budget at the end of the financial year will be returned to County Fund balances.

c) Applications will be processed through Democratic Services, who will also give advice on the operation of the fund and whether proposals meet the requirements of the scheme. A record of all expenditure under the scheme will be maintained and will be publicly available on the Council’s website.

2. The Scheme

a) The fund is designed to allow members to offer financial support to those individuals, organisations and groups within their division who actively support the community.

b) Proposals should be for one-off items of expenditure and not for anything which could create an on-going financial commitment, e.g. administrative support.

c) Funding is not available for the direct employment of staff, or for rent or general running costs of the organisation.

d) Funding is not available for general charitable donations where there are no specific and identifiable benefits to the particular division.

e) Funding cannot be given to any request which supports any matter which is contrary to County Council Policy - additionally funding cannot be provided to oppose or support any proposal including planning proposals which the County Council has a legal obligation to determine. A decision to refuse any requests will be made by the Monitoring Officer in consultation with the Chairman of the Finance and Property Committee.

f) Two or more members may agree a joint proposal for the whole or part of their divisional budgets provided the proposals meet the requirements of the scheme.

g) Any awards made should be in excess of £35.00 in order to ensure that the administration costs of awarding the payment do not exceed the payment itself.

3. Declarations of Interest

a) The Council’s Code of Conduct and the Nolan Principles and usual rules on declarations of interest apply to the CDF. Members must not place themselves in a position where their honesty and integrity may be questioned and should exercise their responsibility for the stewardship of the council’s resources properly.

b) If a Member has a private interest in a proposal they must declare it on the application form. Members should not put forward a proposal in which they could be considered to have a disclosable pecuniary interest.

4. Administrative Procedures

a) Proposals for expenditure must be made on the agreed proforma application form and submitted to Democratic Services.

b) Payments will be made by cheque, BACS transfer or internal transfer.

c) If other County Council funding for the same project has been applied for, agreed or previously provided, such details should be included on the application form.

d) Where a proposal is for a project that requires funding from more than one source, the grant will be not paid until all the funding is in place but an indication of support can be given.

e) The Council’s Grant Aid strategy directs applicants for grant aid requests below £500 to make applications for the Divisional Fund. Applications under the grant aid scheme must demonstrate how the project for which funding is requested meets the strategic objectives of the Council. Funding proposals/requests under the Divisional Fund Scheme must also demonstrate how the project meets the Council’s Strategic Objectives.

f) Between 5-10 applications annually will be subject of an audit which will include ensuring that the monies provided have been spent in accordance with the application made. The applications to be audited will be selected at random and reported to Finance and Property Committee for comment. The outcome of the audit will also be reported to Finance and Property Committee. Audits will be undertaken on a rolling programme across the year. The first two grants to be audited will be reported in the first quarterly report, and the outcome of those audits and the selection for the next audits will appear in the second quarterly report. Subsequent audits will follow this pattern.

g) Reports on the use of the Divisional Fund will be brought to Finance and Property committee on a quarterly basis.

5. Publicity

a) CDF funding is intended to have a direct benefit for the community. It is important that this is transparent and that the contribution made by the Council is recognised appropriately.

b) In order to ensure funding is recognised –

i) awards made will be reported on the individual web pages of Members

ii) a list of awards made will be maintained on the Council’s website

iii) press releases will be issued on particular schemes.

iv) reports on the use of the Divisional Fund will be bought on a quarterly basis to Finance and Property Committee.

c) In addition to this, the organisations in receipt of the award will be expected to acknowledge the County Council’s funding. This may include a notice stating the project was funded via the Divisional Fund, or acknowledged in the organisations publications, annual reports or meeting minutes. Individual Councillors should not be named in any permanent notices or plaques. Advice on suitable publicity is available to Members from the Service Director for Communications.

6. Review

The Scheme will be kept under review in accordance with all council policies.

7. Pre-Election Periods

In the year of a County Council election, no requests for funding, payments or publicity relating to this scheme will be proposed or permitted from the date of publication of the Notice of election until after polling day.