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Postgraduate Training Programme 2005/06: Library Workshop 2 (Science) Discovering Databases - The Wider Electronic Environment This document provides a brief introduction to EndNote, a tool that can be used to store useful references. In addition it highlights a variety of electronic information resources that science postgraduates may find useful. Learning Outcomes After completing this workbook you should be able to: • Access Endnote • Use the Document Delivery Service • Use the catalogues of other libraries to locate useful material • Save and rerun preferred searches in Web of Science • Use the citation searching facility in Web of Science • Look up journal impact factors in Journal Citation Reports • Set up a profile on an alerting service • Make effective use of Internet gateways to find records for specific types of information • List and apply criteria for evaluating websites 1. Introduction The first workshop focused on the use of databases to identify relevant journal articles. This workbook concentrates on accessing a wider range of resources via the University Library web pages and beyond. It is important to keep a record of any references that you use in your research. You can store this kind of information electronically in a reference management database. EndNote is the reference management software supported by this University. In addition to storing references, EndNote can be used to insert citations into a word processed document and to compile a bibliography in any format that you need. This can be extremely useful when you are writing a major piece of work like a PhD thesis. It is much easier to build up your store of references as you do your research rather than waiting until you write up. If you want to know more, ITS have produced a detailed workbook explaining how to use Endnote. This is available from http://www.dur.ac.uk/its/info/guides/92Endnote.pdf ITS regularly run courses devoted to use of EndNote. Check the ITS Training Webpages at http://www.dur.ac.uk/its/training/spg/ for further details. 2. Material not held in Durham Document Delivery Service If you need material that is not available in Durham you may be able to obtain it through the Document Delivery Service (DDS). Complete the relevant form at the Enquiry Desk on Level 2 of the Main Library, or any section of the Library. This service will usually enable you to obtain books or photocopies of articles fairly rapidly and at a relatively low cost (the Library meets the major part of the cost). You will need to attach a payment sticker before submitting your request. Many departments cover the cost of DDS requests for their postgraduates (ask your supervisor) – if not the stickers can be purchased directly from staff in the Library. More details about the service are available from http://www.dur.ac.uk/library/use/ill.htm In using DDS you should remember • check the library catalogue carefully to ensure the item is not in stock • apply in good time for what you need • give full details of each reference 2 Locating material in other libraries Alternatively you may choose to visit other local libraries or those near your home to consult their journals. Durham University participates in several access schemes which enable users to visit other academic libraries, and these are described in detail at http://www.dur.ac.uk/library/use/visits.htm Research postgraduates can register for the SCONUL Research Extra Scheme which provides borrowing rights at many other university libraries, further details are provided at the URL above. It is a good idea to phone before you visit another library to check the opening hours and the ID required to gain entrance. Activity 2.1 You may want to check the journal holdings of another UK university which you intend to visit. You can consult most library catalogues over the internet; you will see that they vary greatly in appearance, but all offer similar facilities. From the Library Homepage follow the links Online Information Sources | Library catalogues. At the top of the page you will find a set of links to the catalogue of Durham’s Public Library and those of the higher education libraries in the North East. Scroll down the page until you see the connection to Libraries in the UK. This provides a link to a list of catalogues of UK Higher Education and Research Libraries Try searching for a title of interest to you in a catalogue other than Durham’s. Activity 2.2 Also useful are union catalogues, which record the holdings of several libraries in a single database. Probably the most useful for postgraduates working in the UK is COPAC – the catalogue of CURL, the Consortium of University and Research Libraries. You can find a link to COPAC on the Library page of other catalogues. Try a search for a subject of interest to you. Saving Search Histories to run at a later date Many databases allow you to save your search strategy so that you can easily re-run it and keep up-to-date with new references which have been added to the database since you last carried out the search. Activity 2.3 To create a search history file in Web of Science: • From the Library’s home page click on Databases. • Select the shortcut to Web of Knowledge, and click on Login WoK. Enter your Durham ITS log in and password if prompted for authentication. • Choose the ISI Web of Science option and then click on the General Search button. • Select the Science Citation database only and carry out a General search. • When you have some results click on the Advanced Search button near the top of the screen. 3 • Click on the Save History button to open a dialog box. • Check to ensure that the Save this File to Disk option is selected. • Click OK to open a Save As dialog box. • Specify a file name. • Specify a location on your computer to store the saved history file. • Click Save. Activity 2.4 Open and re-run a saved search history in Web of Science. • From the Advanced Search page click on the Browse button to open a dialog box. • Search for the needed history file. Ensure that you change the file type extension to All Files (*.*) to help look for the needed file. • Click on the file to select it. • Click the Open button to display the path and file name in the text box on the Open Histories page. • Click the Open History button to display a listing of your saved queries in the Search History table. • Click the Run button at the top of the Search History table to run the results of your saved queries. Citation searching Activity 2.5 Find articles which cite a publication by C.A Heywood, in 1994, in an issue of Brain • From the Library’s home page click on Databases. • Select the shortcut to Web of Knowledge, and click on Login WoK. Enter your Durham ITS log in and password if prompted for authentication. • Choose the ISI Web of Science option , and select General Search • Select Science Citation Index only and set 1981 to 2005 as the date range • Select Cited Ref Search. • Type heywood ca in the cited author box, type 1994 in the cited year box and click on lookup. • Click on the first reference, to the article in Brain, to display the full record for that work. • To display articles in which CA Heywood's article is cited, click on the Times Cited button. Select one of the references to view. Click on the cited references to confirm the presence of Heywood's paper. Impact factors Activity 2.6 • Access Journal Citation Reports following the route: Library home page – Databases – Journal Citation Reports. Note that this is available as part of the Web of Knowledge database. If you are already in Web of Knowledge click on the button. 4 • Choose the 2004 Science database and click on Submit. Select a subject from the list and Submit. A list of journal titles will appear, with data on the number of citations, impact factor and number of articles. You can then use the Sorted by: option to view the titles by impact factor to see the top-rated journals in those fields. There are useful Help screens explaining the various options. 3. Alerting services & tables of contents Alerting Services Many publisher and electronic journal sites will e-mail contents lists from their own titles as new issues are published. In this way you can ensure that you remain up-to-date with current publications, without needing to visit the Library to do so. Activity 3.1 ZETOC includes details of around 20,000 journals. • Connect to ZETOC from the Library’s database page. • Click on the Login to Zetoc Alert icon. • After entering your ITS login details you will be prompted to enter your e-mail address and a list name (type test). • Click on create. • After clicking on the Add Journals button you can select journal titles. The contents page for the titles you select will be e-mailed to you each time a new issue is published. Alternatively by clicking on the Add Searches link you can select to have details of new articles with specific keywords in the title or by specific authors e-mailed to you. After experimenting with this service, click on Alert Homepage and Delete to cancel any practice profiles. Rather than receiving e-mail alerts of contents pages, some services collect Table-of- Contents information from a range of journals, and make it freely available on the Web.